CP 2005-08-23
NOTICE OF CITY COUNCIL MEETING AND AGENDA
AUGUST 23, 2005
DOUG STOVER, TIM BRANCHEAU, Place 1
Mayor Mayor Pro Tem
JAYNE PETERS, Place 2 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 THOM SUHY, Place 6
MARSHA TUNNELL, Place 4 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, August 23, 2005, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., with Work Session immediately following, to be
held at Town Center, 255 Parkway Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session pursuant to:
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. The City of Coppell and Coppell Independent School District
opposition to a change of zoning request of the Billingsley
Corporation in the City of Dallas, Zoning Case Number Z045-
107.
B. Section 551.087 – Texas Government Code – Discuss and deliberate
proposed offer(s) of incentive for two business prospects that seek
to locate in the City of Coppell.
C. Section 551.072, Texas Government Code – Deliberation regarding
Real Property.
1. Sale of land south of Bethel Road and east of Freeport
Parkway.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Review of Impact Fee Ordinance.
B. Discussion regarding sound wall at the Library.
C. Discussion of Agenda Items.
Recess Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Citizens' Appearances.
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ITEM # ITEM DESCRIPTION
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: August 9, 2005.
B. Consider approval of resolution authorizing the City of Coppell to
enter into Amendment 01 to an Interlocal Cooperation Agreement
for Operation and Maintenance of Traffic Signals between Texas
Department of Transportation, the City of Irving and the City of
Coppell as approved by City Council on June 26, 2001 to include
maintenance of the proposed traffic signal at Freeport Parkway
and IH 635; and authorizing the City Manager to execute all
necessary documents associated with the amendment; and
authorizing the Mayor to sign.
C. Consider approval of awarding Bid # Q-0705-01 for the purchase of
water meters in the following manner: Series #100 to Master Meter,
Inc., Series #400 to Badger Meter, Inc., and Series #300 and #500 to
American Utility Solutions Co., in a combined total of $169,894.40; as
budgeted.
D. Consider accepting the resignation of Bruce Akerly from the Parks
and Recreation Board, term to expire October 2006.
E. Consider accepting the resignation of Shelia Bester from the Keep
Coppell Beautiful Committee, term to expire October 2006.
F. Consider accepting the resignation of Patricia Nash from the
American Red Cross, term to expire October 2006.
END OF CONSENT
9. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2004-1082, the budget for
Fiscal Year October 1, 2004 through September 30, 2005, and authorizing
the Mayor to sign.
10. PUBLIC HEARING:
To receive public comment concerning the Proposed 2005-2006
Municipal Budget.
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ITEM # ITEM DESCRIPTION
11. PUBLIC HEARING:
To receive public comment concerning the proposed 2005-2006 tax rate
of 0.6486.
12. Consider appointment to fill the unexpired term of Matt Hall on the
Economic Development Foundation, term to expire July 2006.
13. PUBLIC HEARING:
Consider the amendment of: Land Use Assumptions; the Capital
Improvement Plan for Water, Wastewater and Roadway Facilities; and to
consider the imposition of Water, Wastewater and Roadway Impact Fees.
14. City Manager's Report.
A. Update on the status of City of Coppell vs. 300 W. Sandy Lake Road.
15. Mayor and Council Reports.
A. Report by Mayor Stover regarding the September 10, 2005 half-cent
sales tax election.
B. Report by Mayor Stover regarding Congressman Kenny Marchant’s
Town Hall meeting.
C. Report by Mayor Stover regarding the August 24, 2005 Chamber
Luncheon announcement.
D. Report by Mayor Stover regarding DFW Airport Board.
E. Report by Mayor Stover regarding the special recognition event at
the September 2, 2005 Coppell High School football game.
16. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember
Tunnell.
B. Coppell ISD – Councilmembers Faught and Suhy.
C. Coppell Seniors – Mayor Pro Tem Brancheau and Councilmember
Peters.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Suhy and
York.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores.
H. Metrocrest Medical Services – Councilmember Hinojosa-Flores.
I. Metrocrest Social Service Center - Councilmember Brancheau.
J. North Texas Council of Governments - Councilmember Tunnell.
K. NTCOG/Regional Emergency Management - Councilmember Suhy
L. North Texas Commission - Councilmember Peters.
M. Senior Adult Services - Councilmember Faught.
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ITEM # ITEM DESCRIPTION
N. Town Center/Architectural Committee - Councilmember Hinojosa-
Flores.
WORK SESSION (RECONVENED) (Open to the Public)
Reconvene Work Session
A. Presentation and discussion of the Town Center Plaza Concept.
EXECUTIVE SESSION (RECONVENED) (Closed to the Public)
Reconvene Executive Session pursuant to:
A. Section 551.074, Texas Government Code - Personnel Matters.
1. City Manager Evaluation.
17. Necessary action resulting from Work Session.
18. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this _________ day of
_________________, 2005, at __________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
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PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans
With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities
who require special services (i.e. sign interpretative services, alternative
audio/visual devices, and amanuenses) for participation in or access to the City
of Coppell sponsored public programs, services and/or meetings, the City
requests that individuals make requests for these services forty-eight (48) hours
ahead of the scheduled program, service and/or meeting. To make
arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724
Carrying of a concealed handgun on these premises or at any official political
meeting in the City of Coppell is illegal.
Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en
cualquier junta oficial de politica en la ciudad de Coppell.
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KEY TO COUNCIL GOALS ICONS
2005
Economic Development
• Continue "Hot Spot" focus
• Develop strategy for use or sale of city-owned property
• Study revenue enhancement options
• Develop comprehensive Old Town strategy
• Entice Dallas County Community College District to locate satellite
facility in Coppell
• Continue focus on vacant retail revitalization
Quality Public Facilities & Infrastructure
• Study continued use of ½-cent sales tax for park purposes
• Develop permanent funding for IMF
• Continue focus on local and regional transportation efforts
• Provide quality park and recreation activities for all
Excellent City Services & High Citizen Satisfaction
• Continue strategic planning for future costs of service delivery
• Timely response with quality service delivery
• Explore municipal/ISD service synergies
• Develop methods to enhance communication and citizen involvement
Sense of Community
• Develop comprehensive Old Town strategy
• Finalize cemetery issue
• Develop and support community special events and programs
• Develop and support activities for teens
• Continue development of trails throughout the community
Fiscal Stability
• Continue and improve financial planning and forecasting
• Continue systematic management and reduction of debt
• Balance expenditure decisions with ability to maintain over time
• Perform cost analysis on all approved projects and programs prior to
implementation
• Work to protect sales tax base from Streamlined Sales Tax initiative
Neighborhood Integrity & Code Enforcement
• Maintain communications with neighborhoods and the community
• Update the Master Plan and Zoning as required
• Introduce a more proactive neighborhood integrity approach
Safe Community
• Maintain and improve existing excellent level of service
• Continue focus on Homeland Security
• Provide quality public safety education programs
• Enhance traffic/speed control efforts
DATE: August 23, 2005
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. The City of Coppell and Coppell Independent School District opposition to a change of
zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number
Z045-107.
B. Section 551.087 – Texas Government Code – Discuss and deliberate proposed offer(s) of
incentive for two business prospects that seek to locate in the City of Coppell.
C. Section 551.072, Texas Government Code – Deliberation regarding Real Property.
1. Sale of land south of Bethel Road and east of Freeport Parkway.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: August 23, 2005
ITEM #:WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Review of Impact Fee Ordinance.
B. Discussion regarding sound wall at the Library.
C. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name:
%worksession
DATE: August 23, 2005
ITEM #: 7
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
DEPT: City Secretary
DATE: August 23, 2005
ITEM #: 8/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: August 9, 2005
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %minutes
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MINUTES OF AUGUST 9, 2005
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, August 9, 2005, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Tim Brancheau, Mayor Pro Tem
Jayne Peters, Councilmember
Brianna Hinojosa-Flores, Councilmember (late arrival)
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Thom Suhy, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
ITEM # ITEM DESCRIPTION
1. Call to order.
Councilmember Hinojosa-Flores arrived before Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. The City of Coppell and Coppell Independent School
District opposition to a change of zoning request of
the Billingsley Corporation in the City of Dallas,
Zoning Case Number Z045-107.
B. Section 551.072, Texas Government Code – Deliberation
regarding Real Property.
1. Sale of land south of Bethel Road and east of
Freeport Parkway.
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Mayor Stover convened into Executive Session at 5:49 p.m. as allowed
under the above-stated article. Mayor Stover recessed the Executive
Session at 6:28 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding proposed Conceptual Master Plan for
the Town Center Plaza.
B. Discussion regarding Electrovote for Council Chambers.
C. Discussion of Agenda Items.
Recess Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no
Council action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Councilmember Hinojosa-Flores led those present in the Invocation.
6. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
7. Citizens' Appearances.
Nyla Kennard, 469 Shadowcrest Lane, spoke regarding the 379A Sales
Tax Election.
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CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: July 7, 2005
July 26, 2005
July 28, 2005
B. Consider accepting the resignation of Matt Hall from the
Economic Development Foundation, term to expire
August 2006.
C. Consider approval of an Ordinance amending the Coppell
Code of Ordinances by amending Section 5-2-4 of Chapter
5, Municipal Court Technology Fund, to repeal Section (F)
which provided for the fund to expire on September 1,
2005, and authorizing the Mayor to sign.
D. Consider approval of the certification of the 2005
anticipated collection rate for the period of July 1, 2005,
through June 30, 2006, and the amount of excess debt
collections during the period of July 1, 2004, and June
30, 2005.
E. Consider approval of an Ordinance for Case No. PD-203R-
R, Nationwide Insurance, zoning change from PD-203-R
(Planned Development-203-Retail) to PD-203R-R (Planned
Development-203 Revised-Retail) to amend the Planned
Development to allow the construction of a 3,028-square-
foot office building on 0.42 of an acre of property located
at the southwest corner of Sandy Lake and Moore Roads,
and authorizing the Mayor to sign.
F. Consider approval of an Ordinance for Case No. PD-205R-
HC, Vista Ridge Addition, Lots 1BR-8X, Block D (The
Plaza), zoning change from PD-205-HC (Planned
Development-205-Highway Commercial) to PD-205R-HC
(Planned Development-205 Revised-Highway
Commercial), to amend the Planned Development to
revise the Detail Site Plan to allow: a decrease in the
number of buildings from 6 to 5 and number of parking
spaces; an increase in the size of the total square footage
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from approximately 62,600-square feet to approximately
74,300-square feet, a modification of usage and revisions
to the elevations for the proposed one- and two-story
general and medical office buildings on 7.77 acres of
property located along the north side of S.H. 121,
approximately 670 feet east of Denton Tap Road, and
authorizing the Mayor to sign.
G. Consider approval of an Ordinance for Case No. S-1036-
LI(CH), Gifford Hill Plant #4 (Southern Star Concrete),
zoning change from the base zoning of HI (Heavy
Industrial) to LI (Light Industrial) for S-1036 (Special Use
Permit-1036) and allowing for the retention of the
existing concrete batch plant on 5.5 acres of property
located at 601 S.H. 121, west of Ace Lane, and
authorizing the Mayor to sign.
H. Consider approval of an Ordinance for Case No. S-1225-LI,
Osburn Contractors, zoning change from LI (Light
Industrial) to S-1225-LI (Special Use Permit-1225-Light
Industrial), to allow the operation of a temporary
concrete batch plant for a time period not to exceed nine
(9) months on 16 acres of property located at the
northwest corner of Beltline Road and Airline Drive (Park
West Commerce Center, Lot 2R-3, Block 2), and
authorizing the Mayor to sign.
Action:
Councilmember Peters moved to approve Consent Agenda Items A, B, C
carrying Ordinance No. 2005-1104, D, E carrying Ordinance No. 91500-
A-414, F carrying Ordinance No. 91500-A-415, G carrying Ordinance No.
91500-A-416 and H carrying Ordinance No. 91500-A-417.
Councilmember York seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores,
Tunnell, Faught, Suhy and York voting in favor of the motion.
9. Consider approval of a proposal to maintain a tax rate of .6486
for the 2005 tax year and to set the Public Hearings on the
proposed tax rate for the next regularly scheduled Council
Meeting on August 23, 2005 at 7:00 p.m., and at a special
called Council Meeting on August 30, 2005 at 6:00 p.m.
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Presentation:
Jim Witt, City Manager, made a presentation to Council.
Action:
Councilmember Faught moved to approve a proposal to maintain a tax
rate of .6486 for the 2005 tax year and to set the Public Hearings on the
proposed tax rate for the next regularly scheduled Council Meeting on
August 23, 2005 at 7:00 p.m., and at a special called Council Meeting on
August 30, 2005 at 6:00 p.m. Councilmember Suhy seconded the
motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and
Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and
York voting in favor of the motion.
10. PUBLIC HEARING:
Consider approval of Case No. PD-211-S-1226-R, Hard Eight Pit
Bar-B-Q Restaurant with Private Club, zoning change from R
(Retail) to PD-211-S-1226-R (Planned Development-211-Special
Use Permit-1226-Retail), to attach a Detail Site Plan to allow
the development of an approximate 14,205-square-foot
restaurant and private club, with outdoor seating and cooking
areas, on 1.9 acres of property located along the south side of
Bethel Road, east of Freeport Parkway.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to
Council.
Jack Evans, Pacheco Koch Consulting Engineers, 8350 N. Central
Expressway, Suite 1000, Dallas, Texas, made a presentation to Council.
Phillip Nivens, Owner, Stephenville, Texas, stated he was available to
answer any questions.
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Action:
Councilmember York moved to close the Public Hearing and approve
Case No. PD-211-S-1226-R, Hard Eight Pit Bar-B-Q Restaurant with
Private Club, zoning change from R (Retail) to PD-211-S-1226-R (Planned
Development-211-Special Use Permit-1226-Retail), to attach a Detail Site
Plan to allow the development of an approximate 14,205-square-foot
restaurant and private club, with outdoor seating and cooking areas, on
1.9 acres of property located along the south side of Bethel Road, east of
Freeport Parkway, subject to the following conditions:
1. A minimum of 101 parking spaces shall be provided, with
minimum dimensions of 9’ by 18’, where not abutting
landscaping or a sidewalk.
2. The building and paving areas may encroach into the
perimeter landscape areas on the north and east side of the
property.
3. Non-vehicular landscaping may be a minimum of 10%.
4. Minimum front yard building setback shall be 6’ from Bethel
Road right-of-way.
5. The trees on the south end of the property shall be phased to
allow the drainage improvements prior to planting.
6. Operational hours shall not exceed 10:30 a.m. – 1:00 a.m.
seven days a week, with any outdoor entertainment to stop
at midnight.
7. A Tree Removal Permit will be required prior to the removal
of any trees from this site.
Action:
Councilmember Tunnell moved to divide the question on Condition 6.
Councilmember Peters seconded the motion, the motion carried 6-1 with
Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores,
Tunnell, Faught and Suhy voting in favor of the motion and
Councilmember York voting against dividing the question on Condition 6.
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Action:
Councilmember York moved to close the Public Hearing and approve
Case No. PD-211-S-1226-R, Hard Eight Pit Bar-B-Q Restaurant with
Private Club, zoning change from R (Retail) to PD-211-S-1226-R (Planned
Development-211-Special Use Permit-1226-Retail), to attach a Detail Site
Plan to allow the development of an approximate 14,205-square-foot
restaurant and private club, with outdoor seating and cooking areas, on
1.9 acres of property located along the south side of Bethel Road, east of
Freeport Parkway, subject to the following conditions:
1. A minimum of 101 parking spaces shall be provided, with
minimum dimensions of 9’ by 18’, where not abutting
landscaping or a sidewalk.
2. The building and paving areas may encroach into the
perimeter landscape areas on the north and east side of the
property.
3. Non-vehicular landscaping may be a minimum of 10%.
4. Minimum front yard building setback shall be 6’ from Bethel
Road right-of-way.
5. The trees on the south end of the property shall be phased to
allow the drainage improvements prior to planting.
7. A Tree Removal Permit will be required prior to the removal
of any trees from this site.
Councilmember Suhy seconded the motion, the motion carried 7-0 with
Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores,
Tunnell, Faught, Suhy and York voting in favor of the motion.
Action:
Councilmember York moved to approve Condition 6 which states that the
Operational hours shall not exceed 10:30 a.m. – 1:00 a.m. seven days a
week, with any outdoor entertainment to stop at midnight.
Councilmember Suhy seconded the motion, the motion carried 5-2 with
Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores,
Suhy and York voting in favor of the motion with Councilmembers
Tunnell and Faught voting against the motion.
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11. PUBLIC HEARING:
Consider approval of the Crescent Addition, Lot 1, Block A,
Minor Plat and Replat, being a partial Minor Plat of 0.99 of an
acre tract and a Replat of Lot 5 of the Coppell Commerce
Center, Phase 1, to allow the development of an approximate
14,205-square-foot restaurant and private club, with outdoor
seating and cooking areas, on 1.9 acres of property located
along the south side of Bethel Road, east of Freeport Parkway.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to
Council.
Action:
Councilmember York moved to close the Public Hearing and approve the
Crescent Addition, Lot 1, Block A, Minor Plat and Replat, being a partial
Minor Plat of 0.99 of an acre tract and a Replat of Lot 5 of the Coppell
Commerce Center, Phase 1, to allow the development of an approximate
14,205-square-foot restaurant and private club, with outdoor seating
and cooking areas, on 1.9 acres of property located along the south side
of Bethel Road, east of Freeport Parkway, subject to the following
conditions:
1. Compliance with the Engineering comments.
Grading & Drainage Plan –
1. Show the proposed 5’ x 10’ box culverts to be
constructed with the Bethel Rd. reconstruction project.
Those boxes should be in place before permanent
paving is constructed over the top of where they will
go.
Water and Sanitary Sewer Plan –
2. Provide a looped fire line with appropriately spaced fire
hydrants throughout the site. The size of the building
requires it to be sprinkled. Coordinate that with the
Fire Marshal.
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3. All crossings of Bethel Rd. should be done by means
other than open cut. The 16” waterline in Bethel Rd.
is concrete cylinder pipe. You may want to only tap it
once with a larger line size.
Councilmember Tunnell seconded the motion, the motion carried 7-0
with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-
Flores, Tunnell, Faught, Suhy and York voting in favor of the motion.
12. Consider approval of a one-year extension to the expiration
date of the MacArthur Vista Center, Lot 1, Block A, Site Plan,
to allow the development of an approximate 10,048-square-foot
office/retail/medical building on 1.409 acres of property
located along the east side of MacArthur Blvd., south of Denton
Creek.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to
Council.
Alen Hinckley, 12201 Merit Drive, Dallas, Texas, 75251, Applicant,
addressed Council.
There was a call for an Executive Session at this time.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
Mayor Stover convened into Executive Session at 8:20 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 8:26 p.m. and opened the Regular Session.
REGULAR SESSION (Open to the Public)
Action:
Councilmember Peters moved to approve a six-month extension (extend
to June 10, 2006 from the original December 10, 2005 expiration date) to
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the expiration date of the MacArthur Vista Center, Lot 1, Block A, Site
Plan, to allow the development of an approximate 10,048-square-foot
office/retail/medical building on 1.409 acres of property located along
the east side of MacArthur Blvd., south of Denton Creek, subject to the
following condition:
1. The applicant maintain the property in accordance with City
Ordinances.
Councilmember Suhy seconded the motion, the motion carried 6-1 with
Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores,
Faught, Suhy and York voting in favor of the motion and Councilmember
Tunnell voting against the motion.
13. Consider approval to authorize Harrison Walker & Harper to
proceed with renovations for Fire Station #03 in the amount
not to exceed $196,144.00, as designated.
Presentation:
Chief Bobby Halton made a presentation to Council.
Action:
Councilmember Tunnell moved to approve authorizing Harrison Walker
& Harper to proceed with renovations for Fire Station #03 in the amount
not to exceed $196,144.00, as designated. Councilmember Peters
seconded the motion, the motion carried 7-0 with Mayor Pro Tem
Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell,
Faught, Suhy and York voting in favor of the motion.
14. Consider approval of an Ordinance of the City of Coppell,
Texas, adopting the National Incident Management System
(NIMS) as the standard for incident management by the City of
Coppell, and authorizing the Mayor to sign.
Presentation:
Chief Bobby Halton made a presentation to Council.
CM080905
Page 11 of 13
Action:
Councilmember Peters moved to approve Ordinance No. 2005-1105
adopting the National Incident Management System (NIMS) as the
standard for incident management by the City of Coppell, and
authorizing the Mayor to sign. Councilmember Suhy seconded the
motion, the motion carried 7-0 with Mayor Pro Tem Brancheau and
Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and
York voting in favor of the motion.
Mayor Pro Tem Brancheau returned to Council Chambers at this time.
15. Consider approval of a license agreement between the City of
Coppell and Texas New Mexico Power Company, a Texas
Corporation, its successors and assigns for the use of right-of-
way to erect, maintain and operate facilities; and authorizing
the City Manager to sign.
Mayor Pro Tem Brancheau having filed with the City Secretary a Conflict
of Interest Affidavit regarding Item 15, left Council Chambers at this
point.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
Action:
Councilmember York moved to approve a license agreement between the
City of Coppell and Texas New Mexico Power Company, a Texas
Corporation, its successors and assigns for the use of right-of-way to
erect, maintain and operate facilities; and authorizing the City Manager
to sign. Councilmember Peters seconded the motion, the motion carried
6-0-1 with Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught,
Suhy and York voting in favor of the motion and Mayor Pro Tem
Brancheau abstaining from voting on the motion.
The Work Session was reconvened at this time.
CM080905
Page 12 of 13
WORK SESSION (Open to the Public)
Convene Work Session
A. Discussion regarding proposed Conceptual Master Plan for
the Town Center Plaza.
B. Discussion regarding Electrovote for Council Chambers.
C. Discussion of Agenda Items.
Adjourn Work Session.
The Executive Session was reconvened at this time.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. The City of Coppell and Coppell Independent School
District opposition to a change of zoning request of
the Billingsley Corporation in the City of Dallas,
Zoning Case Number Z045-107.
B. Section 551.072, Texas Government Code – Deliberation
regarding Real Property.
1. Sale of land south of Bethel Road and east of
Freeport Parkway.
Mayor Stover reconvened into Executive Session at 8:55 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 10:23 p.m. and opened the Regular Session.
REGULAR SESSION (Open to the Public)
16. Necessary action resulting from Work Session.
There was no action necessary on this item.
CM080905
Page 13 of 13
17. Necessary Action Resulting from Executive Session.
There was no action necessary on this item.
There being no further business to come before the City Council, the meeting
was adjourned.
City Secretary
_____________________________________
Douglas N. Stover, Mayor
ATTEST:
_______________________________________
Libby Ball,
DEPT: Engineering
DATE: August 23, 2005
ITEM #: 8/B
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of resolution authorizing the City of Coppell to enter into Amendment 01 to an Interlocal
Cooperation Agreement for Operation and Maintenance of Traffic Signals between Texas Department of
Transportation, the City of Irving and the City of Coppell as approved by City Council on June 26, 2001 to include
maintenance of the proposed traffic signal at Freeport Parkway and IH 635; and authorizing the City Manager to
execute all necessary documents associated with the amendment; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
Amendment 01 to the 2001 agreement will add the maintenance responsibilities for a newly installed traffic signal
at the intersection of IH 635 and Freeport Parkway to the original agreement.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name:# TxDot Agmt
MEMORANDUM
TO:Mayor and City Council
FROM:Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: August 23, 2005
REF:Consider approval of resolution authorizing the City of Coppell to enter into Amendment
01 to an Interlocal Cooperation Agreement for Operation and Maintenance of Traffic
Signals between Texas Department of Transportation, the City of Irving and the City of
Coppell as approved by City Council on June 26, 2001 to include maintenance of the
proposed traffic signal at Freeport Parkway and IH 635; and authorizing the City Manager
to execute all necessary documents associated with the amendment; and authorizing the
Mayor to sign.
Since 2002, the City of Coppell has been in conversation with Texas Department of Transportation
(TxDOT) concerning a traffic study at the intersection of Freeport Parkway and IH 635 to determine if
traffic signals were warranted. In late 2002, TxDOT determined that the intersection of Freeport
Parkway and IH 635 met the warrants for traffic signal installation. However, TxDOT also noted that
the it would take several years to install the traffic signal. Therefore, in March 2003 TxDOT installed
stop signs at the intersection of Freeport Parkway and IH 635.
In January 2005, TxDOT forwarded a complete signal warrant study to our office for the intersection
of Freeport Parkway and IH 635. Prior to TxDOT installing the traffic signal, the issue of ongoing
maintenance needs to be resolved. The north side of the highway is in the City of Coppell; and the
south side of the highway is in the City of Irving. Because the City of Coppell is under 50,000 in
population, we are not required to maintain the traffic signals installed by TxDOT. Council may recall
that the City of Lewisville maintains the traffic signals on Denton Tap Rd. at SH 121 and the City of
Irving maintains the traffic signals on south Belt Line at IH 635.
A prior agreement for Irving to maintain the traffic signal at South Belt Line Road and IH 635 was
approved by City Council in 2001. Prior to TxDOT installing the traffic signals at Freeport Parkway
and IH 635, an amendment to that original agreement needs to be approved. The amendment to the
original agreement will include the intersection of Freeport Parkway and IH 635. It will also increase
the amount paid by TxDOT to the City of Irving for the yearly maintenance of the traffic signals.
Once the amendment has been approved, TxDOT can proceed with the scheduling of the installation of
the traffic signals.
Staff recommends approval of the amendment to the Interlocal Cooperation Agreement for Operation
and Maintenance of Traffic Signals and will be available to answer any questions at the Council
meeting.
RESOLUTION OF THE CITY OF COPPELL
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,
APPROVING AN AMENDMENT TO THE INTERLOCAL AGREEMENT WITH TXDOT,
KNOWN AS THE 'STATE' AND THEIR ADMINISTRATOR, KNOWN AS THE CITY OF
IRVING, FOR THE OPERATION, ADMINISTRATION AND MAINTENANCE OF
TRAFFIC SIGNALS TO INCLUDE THE TRAFFIC SIGNAL AT INTERSTATE
HIGHWAY 635 AND FREEPORT PARKWAY WITHIN THE CITY OF COPPELL; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, it has become necessary to amend the Interlocal Agreement for the operation,
administration and maintenance of traffic signals; and
WHEREAS, it is amended to add the intersection of IH 635 and Freeport Parkway for the operation,
administration and maintenance of the traffic signals.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the City Council approves the amendment to the Interlocal
Agreement between TxDOT (Texas Department of Transportation) and their Administrator, known
as the City of Irving and the City of Coppell, for operation and maintenance of traffic signals to
include the location at IH 635 and Freeport Parkway within the City of Coppell, as set forth in
Amendment #01, which is attached hereto as if set forth in full.
SECTION 2. That this resolution shall take effect immediately from and after its
adoption and it is so resolved.
DULY PASSED and approved by the City Council of the City of Coppell, Texas on
this the ______ day of ___________, 2005.
CITY OF COPPELL
DOUGLAS N. STOVER, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
________________________________
ROBERT HAGER, CITY ATTORNEY
Interlocal Amendment Page 1 of 2
Contract No: 18-2XXM5009
STATE OF TEXAS §
COUNTY OF DALLAS §
AMENDMENT # 01
TO INTERLOCAL COOPERATION AGREEMENT FOR OPERATION
AND MAINTENANCE OF TRAFFIC SIGNALS
THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department
of Transportation, hereinafter called the State, and the City of Coppell, a municipal corporation, hereinafter
called "City" and the City of Irving, a municipal corporation, hereinafter called "Administrator".
WITNESSETH
WHEREAS, the State, Administrator, and the City executed a contract on July 30th of 2001 to effectuate their
agreement to operate and maintain traffic signal located at IH 635 and Beltline Road within the City; and,
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the
parties hereto, the State, Administrator, and the City do agree as follows:
AGREEMENT
Article 1. Description of Amended Items
WITNESSETH
Third Whereas paragraph under Witnesseth is amended to add the intersection of IH 635 and Freeport
Parkway for the performance, administration and maintenance of the traffic signals.
EXHIBIT 1
New revised Resolution of the City of Coppell (City) is attached hereto and made a part of this agreement.
Article II. Administrator's Responsibilities
Section (a) has been amended to add the intersection of IH 635 and Freeport Parkway for Administrator to
provide trained staff to maintain and operate the traffic signal on the state highway system within the
jurisdictional limits of City.
Article IV. Compensation
Section (a) the maximum amount payable to Administrator by TxDOT has been increased from $1,126.65 to
$2,253.30 per year to include the cost of the additional intersection.
All other provisions of the original contract are unchanged and remain in full force and effect.
Article 2. Signatory Warranty
The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of
the organization they represent.
Interlocal Amendment Page 2 of 2
IN WITNESS WHEREOF, THE STATE, ADMINISTRATOR, AND THE CITY have executed triplicate
counterparts to effectuate this agreement.
ADMINISTRATOR: CITY:
THE CITY OF IRVING THE CITY OF COPPELL
By:_______________________________ By:_____________________________
Signature Signature
_______________________________ _____________________________
Printed Name Printed Name
_______________________________ _____________________________
Title Title
_______________________________ _____________________________
Date Date
THE STATE OF TEXAS
Executed for the Executive Director and
approved for the Texas Transportation
Commission for the purpose and effect of
activating and/or carrying out the orders,
established policies or work programs
heretofore approved and authorized by the
Texas Transportation Commission.
By: ________________________________
William L. Hale, P.E.
Dallas District Engineer
______________________________
Date
DEPT: Engineering
DATE: August 23, 2005
ITEM #: 8/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of awarding Bid # Q-0705-01 for the purchase of water meters in the following manner: Series
#100 to Master Meter, Inc., Series #400 to Badger Meter, Inc., and Series #300 and #500 to American Utility
Solutions Co., in a combined total of $169,894.40; as budgeted.
GOAL(S):
EXECUTIVE SUMMARY:
Award of Bid # Q-0705-01 to Master Meter, Inc., Badger Meter, Inc., and American Utility Solutions Co. will
allow for our yearly replacement of meters and provide a source for new commercial meters as needed.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS: Funds for this contract are budgeted in the Utility Operations Department.
Agenda Request Form - Revised 09/04 Document Name:#Water Meter Bid
B20 Assocs.Actaris MeteringITEMQty Series Unit Total Unit Total Unit Total Unit Total Unit TotalNo Bid AffidavitNo Bid Affidavit5/8" x 3/4"1000 100 $32.00 $32,000.00 $26.00 $26,000.00 $24.08 $24,080.00 $29.00 $29,000.00 $28.50 $28,500.001"30 100 $68.00 $2,040.00 $64.00 $1,920.00 $59.75 $1,792.50 $90.00 $2,700.00 $69.50 $2,085.001 1/2"30 100 $162.00 $4,860.00 $176.00 $5,280.00 $134.08 $4,022.40 $153.00 $4,590.00 $139.00 $4,170.002"50 100 $198.00 $9,900.00 $200.00 $10,000.00 $194.61 $9,730.50 $215.00 $10,750.00 $239.00 $11,950.003"1 300 $925.00 $925.00 $1,579.00 $1,579.00 $1,137.72 $1,137.72 $1,295.00 $1,295.00 $1,059.00 $1,059.004"1 300 $1,245.00 $1,245.00 $2,464.00 $2,464.00 $1,581.94 $1,581.94 $1,945.00 $1,945.00 $1,479.00 $1,479.006"1 300 $2,090.00 $2,090.00 $3,538.00 $3,538.00 $2,672.00 $2,672.00 $3,215.00 $3,215.00 $2,744.00 $2,744.008"1 300 $4,122.00 $4,122.00 $6,984.00 $6,984.00 No Bid No Bid $3,645.00 $3,645.00 $4,299.00 $4,299.0010"1 300 No Bid No Bid No Bid No Bid No Bid No Bid $4,845.00 $4,845.00 No Bid No Bid4"1 400 No Bid No Bid 3,599.00 3,599.00 No Bid No Bid $4,345.00 $4,345.00 $3,469.00 $3,469.006"2 400 No Bid No Bid 5,185.00 10,370.00 No Bid No Bid $6,545.00 $13,090.00 $5,089.00 $10,178.008"2 400 No Bid No Bid 6,984.00 13,968.00 No Bid No Bid $8,045.00 $16,090.00 $6,409.00 $12,818.004"1 500 No Bid No Bid No Bid No Bid No Bid No Bid $1,639.00 $1,639.00 No Bid No Bid6"5 500 No Bid No Bid No Bid No Bid No Bid No Bid $2,269.00 $11,345.00 No Bid No Bid8"15 500 No Bid No Bid No Bid No Bid No Bid No Bid $4,325.00 $64,875.00 No Bid No Bid10"2 500 No Bid No Bid No Bid No Bid No Bid No Bid $5,500.00 $11,000.00 No Bid No BidWater MetersBid #Q-0705-01 July 26, 2005 10:00a.m.US Metering & TechnologyMaster Meter, Inc.American Utility Solutions Co.Badger Meter, Inc.Hersey Meters Company
DEPT: City Secretary
DATE: August 23, 2005
ITEM #: 8/D
AGENDA REQUEST FORM
ITEM CAPTION: Consider accepting the resignation of Bruce Akerly from the Parks and Recreation Board,
term to expire October 2006.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %parkresign
DEPT: City Secretary
DATE: August 23, 2005
ITEM #: 8/E
AGENDA REQUEST FORM
ITEM CAPTION: Consider accepting the resignation of Sheila Bester from the Keep Coppell Beautiful
Committee, term to expire October 2006.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: kcbresign
DEPT: City Secretary
DATE: August 23, 2005
ITEM #: 8/F
AGENDA REQUEST FORM
ITEM CAPTION: Consider accepting the resignation of Patricia Nash from the American Red Cross, term to
expire October 2006.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: redcrossresign
DEPT: Finance
DATE: August 23, 2005
ITEM #: 9
AGENDA REQUEST FORM
ITEM CAPTION: Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to
Ordinance No. 2004-1082, the budget for Fiscal Year October 1, 2004 through September 30, 2005, and
authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY: This amendment is being brought forward to reflect changes experienced during the
last six (6) months of the fiscal year.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: $BudAmend-1AR
MEMORANDUM
Date: August 23, 2005
To: Mayor and Council
From: Jennifer Armstrong, Director of Finance
Via: Clay Phillips, Deputy City Manager
Subject: Budget Amendment - Fiscal Year 2004-05
This budget amendment is being brought forward to reflect the final anticipated amounts for the
various funds.
General Fund
General Fund revenues are being increased $2,363,596. The majority of this increase is
associated with sales tax revenue ($475,000) and the sales tax recoveries ($548,931), taxes,
penalties and interest, rendition and rollback taxes account for $275,718. Municipal Court
fines, building permits and interest income account for the remaining increase.
General Fund expenditures are being increased $1,585,000. $500,000 is associated with legal
fees for Northlake and $1,085,000 is associated with the Fire Department. $315,000 is for the
remodel of Station 3, which includes architectural, furniture and fixtures. The remainder is for
the accounting associated with the lease on the Ladder Truck.
Legal 500,000
Fire 1,085,000
Water & Sewer Fund
Revenues are being amended to reflect the decrease in Sewer Service sales that is anticipated.
Police Special Revenue Fund
Revenues are being amended to reflect grants, forfeitures and donations that have been received.
The expenditures are those associated with the CERT Grant, the body armor grant and costs
associated with National Night Out.
Parks Special Revenue
The revenues are being amended to reflect the collection of park fees.
Tree Preservation Fund
Revenues are being increased for income actually received. Expenditures are for planting of trees.
Debt Service Fund
The revenues and expenditures are being amended to reflect the accounting treatment of the 2005
Refunding Bonds.
Infrastructure Maint. Fund
Revenues are being amended to reflect the collection of additional interest income.
Expenditures are associated with the Brick Paver Program.
Self Funded Health Plan
Revenues are being amended to reflect the collection of additional interest income.
Water and Sewer IMF
Expenditures are being increased for the Loch Lane water line that was approved by Council on
June 14, 2005.
Drainage Fund
Revenues are being amended to reflect the collection of additional fees.
Donations – Special Revenue
Revenues are being amended to reflect a donation to the Library and for Old Red. Expenditures
are being amended to reflect costs associated with the Library and Old Red.
Recreational Programs
Revenues are primarily being amended to reflect donations given for Special Events handled by
the Recreation Department.
C.E.D.C. Special Revenue
Revenues are being amended to reflect the anticipated increase in sales tax collections and the
sales tax recoveries. Expenditures are being increased to cover grants that have been approved.
C.R.D.C. Special Revenue
The revenues are being amended for additional sales tax expected and the sales tax recoveries.
Expenditures are being amended to reflect improvements at Wagon Wheel Park, restrooms and
Phase II improvements.
C.R.D.C. Debt Service
Revenues are being amended to reflect increased interest income.
2
3
Municipal Court Technology Fund
Revenues are being amended to reflect anticipated collections. The expenditures are being
associated with the upgrade to the Phone Attendant System.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL YEAR OCTOBER
1, 2004 THROUGH SEPTEMBER 30, 2005; PROVIDING THAT EXPENDITURES FOR
SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 12th day of
August, 2004, file with the City Secretary, a proposed general budget for the City covering the fiscal
year aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 14th day
of September, 2004, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2004-1082, for the 2004-05 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Revenues $32,329,881 $34,693,477 $2,363,596
Expenditures
Legal 300,000 800,000 500,000
Fire 7,487,797 8,572,797 1,085,000
Total Expenditures 1,585,000
Decrease in Designated Fund Balance – Fire Company 315,000
Net Expenditure Increase 1,270,000
Net Increase in Undesignated Fund Balance $1,093,596
Water/Sewer Fund Current Budget Amending Budget Change
Revenues 13,935,844 13,561,386 (374,458)
Net Decrease in Projected Retained Earnings $374,458
Police Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $87,855 $161,450 $73,595
Expenditures 171,890 300,880 128,990
Net Decrease in Projected Fund Balance $55,395
Parks Special Revenue Current Budget Amending Budget Change
Revenues $63,680 $185,185 $121,505
Net Increase in Projected Fund Balance $121,505
Tree Preservation Fund Current Budget Amending Budget Change
Revenues $27,050 $78,500 $51,450
Expenditures 30,000 59,000 29,000
Net Increase in Projected Fund Balance $ 22,450
Debt Service Fund Current Budget Amending Budget Change
Revenues $8,655,035 $27,015,535 $18,360,500
Expenditures 8,725,132 27,079,229 18,354,097
Net Increase in Projected Fund Balance $6,403
Infrastructure Maint. Fund Current Budget Amending Budget Change
Revenues $1,024,000 $1,029,000 $5,000
Expenditures $1,043,500 $1,454,274 $410,774
Net Decrease in Projected Fund Balance $405,774
Self Funded Health Plan Current Budget Amending Budget Change
Revenues $2,095,590 $2,110,590 $15,000
Net Increase in Projected Fund Balance $15,000
Water/Sewer IMF Current Budget Amending Budget Change
Expenditures $0 $60,755 $60,755
Net decrease in Projected Retained Earnings $60,755
Drainage Fund Current Budget Amending Budget Change
Revenues $131,000 160,000 $29,000
Net Increase in Projected Fund Balance $29,000
Donations-Special Revenue Current Budget Amending Budget Change
Revenues $42,987 $52,719 $9,732
Expenditures 42,865 70,865 28,000
Net Decrease in Projected Fund Balance $18,268
Recreational Programs Current Budget Amending Budget Change
Revenues $299,775 $316,030 $16,255
Net Increase in Projected Fund Balance $16,255
C.E.D.C. Special Revenue Current Budget Amending Budget Change
Revenues $2,630,000 $3,387,135 $757,135
Expenditures 2,265,000 2,600,000 335,000
Net Increase in Projected Fund Balance $422,135
CRDC Special Revenue Current Budget Amending Budget Change
Revenues $1,847,880 $2,867,530 $1,019,650
Expenditures 134,554 829,689 695,135
Net Increase in Projected Fund Balance $324,515
CRDC Debt Service Fund Current Budget Amending Budget Change
Revenues $777,620 $778,620 $1,000
Net Increase in Projected Fund Balance $1,000
Municipal CT. Tech Fund Current Budget Amending Budget Change
Revenues $50,600 $61,300 $10,700
Expenditures 10,000 20,000 10,000
Net Increase in Projected Fund Balance $700
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____ day
of August, 2005.
APPROVED:
______________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
____________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
ROBERT E. HAGER, CITY ATTORNEY
DEPT: Finance
DATE: August 23, 2005
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION: PUBLIC HEARING: To receive public comment concerning the Proposed 2005-2006
Municipal Budget.
GOAL(S):
EXECUTIVE SUMMARY: Pursuant to the City Charter, a public hearing will be conducted by the City Council
of the City of Coppell, Texas, to receive public comment concerning the Proposed 2005-2006 Municipal Budget.
At this hearing, taxpayers must have the opportunity to express their views on the proposed budget.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: $PHBudget-1AR
NOTICE OF PUBLIC HEARING
PROPOSED 2005-2006
MUNICIPAL BUDGET
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas, to
receive public comment concerning the Proposed 2005-2006 Municipal Budget. The Public
Hearing will be held on August 23, 2005 at 7:00 p.m. in the Council Chambers at the City Hall,
255 Parkway Boulevard, Coppell, Texas 75019. A copy of the Proposed Budget will be on file
for public view in the office of the City Secretary at City Hall, and at the William T. Cozby
Public Library, 177 N. Heartz Road, Coppell, Texas 75019.
PUBLIC NOTICE STATEMENT
FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices and amanuenses) for
participation in or access to the City of Coppell sponsored public programs, services and/or
meetings, the City requests that individuals make requests for these services forty-eight (48)
hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact
Vivyon V. Bowman, ADA.
DEPT: Finance
DATE: August 23, 2005
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION: PUBLIC HEARING: To receive public comment concerning the proposed 2005-2006 tax rate
of 0.6486.
GOAL(S):
EXECUTIVE SUMMARY: Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate
exceeds the notice-and-hearing limit, the taxing unit’s governing body must hold two (2) public hearings on the
proposal. The first public hearing is schedule for August 23, 2005, and the final public hearing will be held on
August 30, 2005. At these hearings, taxpayers must have the opportunity to express their views on the proposed tax
rate. The governing body may not adopt the tax rate at these hearings; and, must announce the date and time of the
meeting at which it will vote on the tax rate. The meeting to adopt the 2005 tax rate must be at least three (3) days
but no more than fourteen (14) days after the public hearing.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: $PHTaxRate-1AR
Notice of Public Hearing on Tax Increase
Last year, the City of Coppell property tax rate was $0.648600.
That rate raised $25,201,601, a portion of which was used to fund
operations such as: Police, Fire, Parks, Streets.
This year, City of Coppell is proposing a property tax rate of
$0.648600. That rate would raise $25,771,525, which is $569,924
more than taxes imposed last year.
There will be two public hearings to consider that increase. The
first public hearing will be held on August 23, 2005 at 7:00 PM
at Town Center, 255 Parkway Blvd., Coppell, Texas. The second
hearing will be held on August 30, 2005 at 6:00 PM at Town
Center, 255 Parkway Blvd., Coppell, Texas.
You have a right to attend the hearings and make comments. You
are encouraged to attend and make comments if you wish.
DEPT: City Secretary
DATE: August 23, 2005
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION: Consider appointment to fill the unexpired term of Matt Hall on the Economic Development
Foundation, term to expire July 2006.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %Foundappt
DEPT: Engineering
DATE: August 23, 2005
ITEM #: 13
AGENDA REQUEST FORM
PUBLIC HEARING: Consider the amendment of: Land Use Assumptions; the Capital Improvement Plan for
Water, Wastewater and Roadway Facilities; and to consider the imposition of Water, Wastewater and Roadway
Impact Fees.
GOAL(S):
EXECUTIVE SUMMARY:
This amendment will update our Capital Improvement Plan and revise the fees currently assessed under the Water,
Wastewater and Roadway Impact Fee Ordinance.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name:# Impact Fees
MEMORANDUM
TO:Mayor and City Council
FROM:Kenneth M. Griffin, P.E., Director of Engineering and Public Works
DATE: August 23, 2005
REF: PUBLIC HEARING: Consider the amendment of: Land Use Assumptions; the Capital
Improvement Plan for Water, Wastewater and Roadway Facilities; and to consider the
imposition of Water, Wastewater and Roadway Impact Fees.
In November of 2000, the City entered into a contract with Shimek, Jacobs and Finklea for a review
and update to our Water Distribution Master Plan. This contract was entered into so that data could be
obtained and utilized to update the City's Impact Fee Study. Update on the Master Plan was provided
to City Council in April 2001 and July 2004. Once the Water Master Plan was completed, the city
entered into a contract with Freese and Nichols, Inc., in February 2005, to evaluate our current impact
fee structure and make recommendations on future capital improvement projects and fee assessments.
During the time that our original Water System Master Plan was being performed by Shimek, Jacobs
and Finklea, the Texas Legislature changed various components of Chapter 395 of the Texas Local
Government Code. Chapter 395 is the chapter which gives authority to municipalities to levee a fee on
new development. Two major changes in Chapter 395 are driving the complete review of the impact
fee structure and the fees assessed.
The following is a brief summary of the two changes:
1. The original Impact Fee Study divided cities into zones based upon a three-mile average trip
length. Because of the average trip length of 3 miles, the City currently has 10 zones for Roadway
Impact Fees. Chapter 395 has always allowed you to have one zone for water and wastewater.
Revisions to Chapter 395 now state that the trip length shall not exceed 6 miles. Because of this
increase in the trip length, we are able to consolidate the 10 zones into 1 zone for the City of
Coppell. The one zone encompasses all areas in the City of Coppell, except for a small area on the
northwest corner of the city that lies northwest of SH 121. Council may recall that the City of
Coppell does not provide water, wastewater or new road construction for that area of Coppell.
Those services are provided to that area by Grapevine through an interlocal agreement.
2. The second change deals with providing credits for new development. In Section 395.014 Capital
Improvements Plan, paragraph 7 has been added as follows. "(7) a plan for awarding: (A) "a credit
for the portion of ad valorem tax and utility service revenues generated by new service units during
the program period that is used for the payment of improvements, including the payment of debt,
that are included in the capital improvements plan; or (B) in the alternative, a credit equal to 50
percent of the total projected cost of implementing the Capital Improvement Plan.".
In essence, this means that on every development the City would calculate the ad valorem tax increase
and the utility revenues to be collected and then provide that as a credit to the fees to be collected. In
lieu of performing those tedious calculations for every development, the city can generate a maximum
fee to be assessed and then take 50% of it to be the real assessment against the development. Most
cities have opted to reduce their fee to be assessed by one-half.
Freese and Nichols has reviewed the information on the Water System Master Plan generated by
Shimek, Jacobs and Finklea and has also evaluated our Wastewater Plan and Roadway Capital
Improvement projects and has several recommendations for future projects. There were no surprises in
the roadway area of the study; however, there were surprises in the water and sewer areas of the study.
The surprise in the water area was the recommendation to upsize our existing North MacArthur Blvd.
water line to a 16" water line. The limits of that water line increase are from Parkway Blvd. to
Deforest Rd. Council may recall that we have been working in the MacArthur Blvd. area for several
years now. At this time, I have asked the consultant to reevaluate the need for that line size increase.
The surprise in the wastewater area was the recommendation that an 8" sewer line from approximately
Royal Lane and Sandy Lake to Canyon and north Coppell Rd. be upsized to a 12" sewer line. This line
runs through the Callejo property and a portion of it has just been relocated as an 8" sewer line through
a development on the north side of Sandy Lake Rd. This was the first time that any study had shown a
need for an increase to the sewer line in this area.
During work session, I will go into greater detail about the various projects identified and included as
part of this Impact Fee Study. With this agenda item I am also including a copy of the revised power
point presentation I made at the Planning and Zoning Commission meeting on July 21, 2005.
Because of the uncertainty of the 16" waterline in MacArthur Blvd. and the proposed 12" sewer line
for in northwest Coppell., I recommended to the Planning and Zoning Commission that the maximum
fee for water and wastewater be set at $900, not the $1,000 for water and the $945 for sanitary sewer as
shown in the report.
Upon completion of the public hearing, staff will bring forth an ordinance to the September 13, 2005
City Council meeting to adopt the amendment to the Land Use Assumptions; Capital Improvement
Plans and the new Impact Fees to be assessed. Staff will be available to answer any questions at the
Council meeting.
DATE: August 23, 2005
ITEM #: 14
AGENDA REQUEST FORM
CITY MANAGER'S REPORT
A. Update on the status of City of Coppell vs. 300 W. Sandy Lake Road.
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionwork
DATE: August 23, 2005
ITEM #: 15
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding the September 10, 2005 half-cent sales tax
election.
B. Report by Mayor Stover regarding Congressman Kenny Marchant’s Town Hall
meeting.
C. Report by Mayor Stover regarding the August 24, 2005 Chamber Luncheon
announcement.
D. Report by Mayor Stover regarding DFW Airport Board.
E. Report by Mayor Stover regarding the special recognition event at the
September 2, 2005 Coppell High School football game.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: August 23, 2005
ITEM #: 16
AGENDA REQUEST FORM
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell.
B. Coppell ISD – Councilmembers Faught and Suhy.
C. Coppell Seniors – Mayor Pro Tem Brancheau and Councilmember Peters.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Councilmembers Suhy and York.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores.
H. Metrocrest Medical Services – Councilmember Hinojosa-Flores.
I. Metrocrest Social Service Center - Councilmember Brancheau.
J. North Texas Council of Governments - Councilmember Tunnell.
K. NTCOG/Regional Emergency Management - Councilmember Suhy
L. North Texas Commission - Councilmember Peters.
M. Senior Adult Services - Councilmember Faught.
N. Town Center/Architectural Committee - Councilmember Hinojosa-Flores.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
DATE: August 23, 2005
ITEM #:WS-3 Reconvened
AGENDA REQUEST FORM
WORK SESSION RECONVENED
A. Presentation and discussion of the Town Center Plaza.
Agenda Request Form - Revised 02/04 Document Name:
%worksession
DATE: August 23, 2005
ITEM #: ES-2 Reconvened
AGENDA REQUEST FORM
EXECUTIVE SESSION RECONVENED
A. Section 551.074, Texas Government Code – Personnel Matters.
1. City Manager evaluation.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: August 23, 2005
ITEM #: 17
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: August 23, 2005
ITEM #: 18
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: August 23, 2005
Department Submissions:
Item Nos. 8/B, 8/C, and 13 were placed on the Agenda for the above-
referenced City Council meeting by the Engineering Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Engineering Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
Deputy City Manager