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BM 2005-08-18 PZ (corrected) Minutes of August 18, 2005 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, August 18, 2005, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Lee Foreman Vice Chairman Anna Kittrell Commissioner Rick McCaffrey Commissioner Dornell Reese, Jr. Commissioner Paul Milosevich Commissioner Matt Hall Also present were Director of Engineering/Public Works Ken Griffin, Fire Marshal Tim Oates, Graduate Engineer Charlene LaMattina, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Matt Steer and Secretary Kathy Wilkerson, substituting for Barbara Jahoda, who was on vacation. Commissioner Mark Borchgardt was absent. PRE-SESSION (Open to the Public) Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Open to the Public) Call to Order. Chairman Foreman called the meeting to order. Approval of minutes dated July 21, 2005. Vice Chairman Kittrell made a motion to approve the minutes of the July 21, 2005, meeting, as written. Commissioner Reese seconded; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. PD-186R7-LI~ Duke-Freeport, zoning change request from PD-186R2-LI (Planned Development-186 Revision 2-Light Industrial) to PD-186R7-LI (Planned Development-186 Revision 7-Light Industrial), to amend the Planned Development to attach a Detail Site Plan to allow the construction of a 142,247-square-foot building on Lot 2R1, Block A, and a 93,345-square-foot building on Lot 2R2, Block A, totaling 16.51 acres of property located at the northwest corner of Freeport Parkway and Bethel Road, at the request of Bruce Barclay, Duke 1 Realty Corporation. Presentation: Planning Director Gary Sieb introduced the item to the Commission showing exhibits, including a color board, giving the development history of this property. After discussing the proposed Site Plan, Landscape Plan and Elevations, which staff feels need additional detail, he mentioned that four notices were sent to property owners within 200 feet, stating that no responses either in favor or in opposition were returned to the Planning Department. He then stated that staff recommends approval of this request, subject to six conditions, which he read into the record. Bruce Barclay, Duke Construction, L.P., 5495 Belt Line Road, Suite 360, Dallas, TX 75254, was present to represent this case before the Commission and answer any questions, addressed staff conditions. Chad Speas, Corgan Associates Architects, 501 Elm Street, Suite 500, Dallas, TX 75202, also spoke regarding spandrel glass, use of canopies at the front entries, etc. Public Hearing[: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Discussion: There was discussion regarding the use of spandrel glass, higher entryways, reducing the number of driveways along Bethel Road, etc. Action: Commissioner McCaffrey made a motion to recommend approval of Case No. PD- 186R7-LI, Duke-Freeport, zoning change request from PD- 186R2-LI to PD- 186R7-LI, subject to the following conditions: 1) The location and number of driveways on Bethel Road will be evaluated during engineering review. 2) Monument signage needs to be shown on plans. 3) Provide a screening wall along the west side of the building on Lot 2R1 to screen the loading docks from the future Hike and Bike Trail. 4) Provide dimensions and color specifications on elevation sheets. 5) More architectural detail needs to be incorporated on building elevations, including the consideration of repeating the architectural feature at the southeast corner of the 93,000-square-foot building at the northeast corner. 6) PD condition: a minimum of nine feet of landscaping (7' plus 2' for parking space overhang) shall be provided between the buildings and the parking lot to fulfill the perimeter landscape requirement parallel to the mutual lot lines of these two lots. Vice Chairman Kittrell seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. PUBLIC HEARING: Consider approval of the Duke-Freeport Addition~ Lots 2Rl&2R2~ Block A~ Replat, being a replat of the remaining portion of the original Lot 2, Block A, into Lots 2Rl&2R2, totaling 16.51 acres of property located at the northwest corner of Freeport Parkway and Bethel Road, at the request of Bruce Barclay, Duke Realty Corporation. Presentation: Planning Director Gary Sieb introduced the item to the Commission, showing an exhibit, stating that staff recommends approval of this Replat, subject to an Engineering comment, which he read into the record. Bruce Barclay, Duke Construction, L.P., 5495 Belt Line Road, Suite 360, Dallas, TX 75254, was present to represent this case before the Commission and answer any questions, stated agreement with the Engineering condition. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Srena Petitt - 612 Loch Lane - Coppell, TX 75019 - questioned the truck traffic and the water drainage problem that exists in that area. Ken Griffin, Director of Engineering/Public Works, addressed Ms. Petitt's questions regarding traffic issues on Bethel Road, as well as plans to alleviate drainage problems in the future. Chairman Foreman closed the public hearing. Discussion: There was a question regarding restricting truck traffic along Bethel Road, which was answered by Gary Sieb, Planning Director. Action: Commissioner Milosevich made a motion to recommend approval of the Duke-Freeport Addition, Lots 2Rl&2R2, Block A, Replat, subject to the following condition: 1) Compliance with Engineering comments generated at the time of detailed engineering review. o Commissioner Reese seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. PUBLIC HEARING: Consider approval of the Parkwest Commerce Center~ Lots 2R&3~ Block 5~ Replat, being a replat of Lot 2, Block 5, containing 14.84 acres of property located at the northwest corner of Beltline Road and Wrangler Drive, to allow the sale of the undeveloped portion of this lot, at the request of Dennis Chovan, Halff Associates, Inc. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, explaining various easement and landscape issues. She stated that staff recommends approval of this Replat, subject to five conditions, which she read into the record. Dennis Chovan, Halff Associates, 3801 Parkwood Boulevard, #500, Frisco, TX 75034, was present to represent this case before the Commission and answer any questions, stated agreement with the staff condition and clarified that the reason for the Replat is to sell one or both of these lots, not just to sell the vacant tract. Discussion: There was no discussion. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner Reese made a motion to recommend approval of the Parkwest Commerce Center, Lots 2R&3, Block 5, Replat, subject to the following conditions: 1) All mutual access/fire lane easements need to be extended over the existing and proposed driveways onto Belt Line Road and Wrangler Drive. 2) Prior to filing of the Final Plat, a private maintenance agreement for these shared private utilities needs to be entered into and submitted to the Engineering Department. 3) Revise the Site Plan to indicate the name, species and size of the 13 over-story trees proposed for the western property line of Lot 2R. 4) Within six months of Council approval of this Replat, the 13 over- story trees shall be installed along the western property line of Lot 2R. 5) Revise the title block to read "Lots 2R & 3 Block 5, being a Replat of Lot 2 Block 5, Park West Commerce Center". Commissioner Hall seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. Consider approval of the Vaughan Additiom Lot 1~ Block A~ Site Plato to allow the construction of an approximate 220-square-foot porch in front of the existing structure and the addition of four parking spaces at 412 Bethel Road, located on 1.28 acres of property along the north side of Bethel Road, approximately 170' east of Mitchell Road, at the request of Oracle Engineering. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits, discussing the Site Plan, Landscape Plan/Tree Survey and elevations. He then stated that staff recommends approval of this Site Plan, subject to one condition, which he read into the record. Matt Kostial, Oracle Engineering, 7012 Lindsley Avenue, Dallas, TX 75223, was present to represent this case before the Commission and answer any questions, stated agreement with the staff condition. Discussion: There was a question as to the primary reason for the porch addition. Mr. Kostial answered that it was a decorative feature to enhance the front faCade. Action: Commissioner McCaffrey made a motion to recommend approval Addition, Lot 1, Block A, Site Plan, subject to the following condition: of the Vaughan 1) Change note - "4" aluminum channel letters" to "4" letters painted white" on the signage shown on the elevations. Commissioner Reese seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. Consider approval of the Vaughan Addition~ Lot 1~ Block A~ Minor Plat~ to allow the construction of an approximate 220-square-foot porch in front of the existing structure and the addition of four parking spaces at 412 Bethel Road, located on 1.28 acres of property, along the north side of Bethel Road, approximately 170' east of Mitchell Road, at the request of Oracle Engineering. Presentation: City Planner Matt Steer introduced the item to the Commission, showing an exhibit, stating 950-square feet of right-of-way will be dedicated to the City for the Bethel Road improvements. He then stated that staff recommends approval of this Minor Plat, subject to one condition, which he read into the record. o Matt Kostial, Oracle Engineering, 7012 Lindsley Avenue, Dallas, TX 75223, did not appear before the Commission but indicated agreement with the staff condition. Discussion: There was no discussion. Action: Commissioner McCaffrey made a motion to recommend approval Addition, Lot 1, Block A, Minor Plat, subject to the following condition: of the Vaughan 1) City Council approval of the exception to the 20' minimum commercial driveway width requirement. Vice Chairman Kittrell seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. PUBLIC HEARING: Consider approval of amending the Land Use Plan of the 1996 Comprehensive Master Plan from Neighborhood Retail to Historic on 3.2 acres of property along the south side of Bethel Road, east of Freeport Parkway and a zoning change for Case No. ZC-618(CH), including PD-211-$-1226, Hard Eight Pit Bar-B-Q Restaurant, with Private Club, from R (Retail) to H (Historic), to expand and incorporate 3.2 acres of property along the south side of Bethel Road, east of Freeport Parkway into the designated Historic district. Presentation: City Planner Matt Steer introduced the item to the Commission, showing exhibits, stating eleven notices were sent to property owners within 200' of this request, and one response in favor of the base zoning change, but against the approved restaurant, was returned to the Planning Department. He then stated that staff recommends approval of this Called Public Hearing to expand the Historic district to include the 3.2 acres to the west along the south side of Bethel Road and amending the Comprehensive Plan to include this area as Historic. Discussion: There was some discussion regarding reclamation of the existing flood plain area. Ken Griffin, Director of Engineering/Public Works, stated that property owners always have the right to attempt to reclaim property from flood plain and proceeded to explain the channels whereby this can be accomplished. A question was also raised as to the reasoning for calling this Public Hearing to include this area in the Historic district. Mr. Steer stated that when the Hard Eight Pit Bar-B-Q was evaluated, its criteria (location, building materials, parking, etc.), was based on Historic district standards. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: 10. 11. Srena Petitt - 612 Loch Lane - Coppell, TX 75019 - again expressed concerns regarding the traffic situation and water mn-off. She stated that she was not aware of the Hard Eight restaurant being approved in this area and has concerns about people parking on her street, adequate traffic control, hours of operation, etc. Chairman Foreman closed the public hearing. Action: Commissioner Milosevich made a motion to recommend approval of amending the Land Use Plan of the 1996 Comprehensive Master Plan from Neighborhood Retail to Historic on 3.2 acres of property along the south side of Bethel Road, east of Freeport Parkway and recommend approval of a zoning change for Case No. ZC-618(CH), including PD- 211-S-1226, Hard Eight Pit Bar-B-Q Restaurant, with Private Club, from R (Retail) to H (Historic), to expand and incorporate 3.2 acres of property along the south side of Bethel Road, east of Freeport Parkway into the designated Historic district. Commissioner McCaffrey seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. PUBLIC HEARING: Consider approval of removing any and all references to the zoning district HI (Heavy Industrial) from Chapter 12, Zoning, of the Code of Ordinances. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission. She stated that staff recommends approval of removing all references to the Heavy Industrial district from the Zoning Ordinance. Discussion: There was no discussion. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner McCaffrey made a motion to recommend approval of removing any and all references to the zoning district HI (Heavy Industrial) from Chapter 12, Zoning, of the Code of Ordinances. Vice Chairman Kittrell seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. PUBLIC HEARING: Consider approval of a text amendment to Chapter 12, Zoning, of the Code of Ordinances, Section 12-30, regarding an extension of time permitted for temporary concrete batch plants from 90 to 180 days. More than 180 days would require obtaining a Special Use Permit in the LI (Light Industrial), A (Agricultural) 7 12. and SF-ED (Single-family Estates Districts). Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, stating that most recent standards of the Texas Commission on Environmental Quality (TCEQ) allows temporary concrete batch plants to operate up to 180 days. She stated the City routinely requires copies of State permits as part of the approval process, and staff feels that 180 days is adequate for the types of temporary batch plants used for private developments in Coppell; therefore, approval of this request is recommended. Discussion: There was no discussion. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Action: Commissioner Hall made a motion to recommend approval of a text amendment to Chapter of Ordinances, Section 12-30, regarding an extension of time permitted for temporary_ concrete batch plants from 90 to 180 days. More than 180 days would require obtaining a Special Use Permit in the LI (Light Industrial), A (Agricultural) and SF-ED (Single-family Estates Districts). Commissioner McCaffrey seconded the motion; motion carried (6-0) with Commissioners Hall, McCaffrey, Foreman, Milosevich, Kittrell and Reese voting in favor; none opposed. General discussion concerning planning and zoning issues. A. Update on Council planning agenda action on August 9, 2005: a. Case No. PD-211-S-1226-R, Hard Eight Pit Bar-B-Q Restaurant with Private Club, zoning change from R to PD-211-S-1226-R, to attach a Detail Site Plan to allow the development of an approximate 14,205- square-foot restaurant and private club, with outdoor seating and cooking areas, on 1.9 acres of property located along the south side of Bethel Road, east of Freeport Parkway. b. Crescent Addition, Lot 1, Block A, Minor Plat and Replat, to allow the development of an approximate 14,205-square-foot restaurant and private club, with outdoor seating and cooking areas along the south side of Bethel Road, east of Freeport Parkway. c. One-year extension to the expiration date of the MacArthur Vista Center, Lot 1, Block A, Site Plan, to allow the development of an approximate 10,048-square-foot office/retail/medical building on 1.409 acres of property located along the east side of MacArthur Blvd., south of Denton Creek. d. Ordinance for Case No. PD-203R-R, Nationwide Insurance, zoning change from PD-203-R to PD-203R-R to amend the Planned 8 Development to allow the construction of a 3,028-square-foot office building on 0.42 of an acre of property located at the southwest corner of Sandy Lake and Moore Roads. e. Ordinance for Case No. PD-205R-HC, Vista Ridge Addition, Lots 1BR-8X, Block D (The Plaza), zoning change from PD-205-HC to PD- 205R-HC, to amend the Planned Development to revise the Detail Site Plan to allow: a decrease in the number of buildings from 6 to 5 and number of parking spaces; an increase in the size of the total square footage from approximately 62,600-square feet to approximately 74,300-square feet, a modification of usage and revisions to the elevations for the proposed one- and two-story general and medical office buildings on 7.77 acres of property located along the north side of S.H. 121, approximately 670 feet east of Denton Tap Road. f. Ordinance for Case No. S-1036-LI(CH), Gifford Hill Plant #4 (Southern Star Concrete), zoning change from the base zoning of HI to LI for S-1036 and allowing for the retention of the existing concrete batch plant on 5.5 acres of property located at 601 S.H. 121, west of Ace Lane. g. Ordinance for Case No. S-1225-LI, Osburn Contractors, zoning change from LI to S-1225-LI, to allow the operation of a temporary concrete batch plant for a time period not to exceed nine (9) months on 16 acres of property located at the northwest corner of Beltline Road and Airline Drive (Park West Commerce Center, Lot 2R-3, Block 2). During the Pre-Session, Planning Director Sieb stated that Items a and b and Items d through g were approved by Council on August 9th. Regarding Item c, a six-month (vs. one-year) extension to June 10, 2006 was granted regarding the expiration date of the Site Plan for the MacArthur Vista Center, Lot 1, Block A. Director' s comments: a. Reminder that Planning Commission interviews are scheduled Monday, August 22nd, starting at 6 p.m., 1st floor Conference Room. for Planning Director Sieb wished those Commissioners who were interviewing for the Commission luck on Monday evening. With nothing further to discuss, the meeting adjourned at approximately 7:45p.m. Lee Foreman, Chairman ATTEST: Barbara Jahoda, Secretary for Kathy Wilkerson