BM 2005-10-13 LB
WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
October 13, 2005
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
October 13,2005 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Tom Trahan at 7:00 p.m.
Other board members present were Melissa Hall, Douglas Johnson, Lori Pierson, Kathy Ross,
David Smith, Beth Spark, Meme Collins-Tabuena, Wendy Dunn, Morgan Griffin and Kelsey
Stephenson. Staff in attendance were Library Director, Kathy Edwards, Assistant Director,
Connie Moss and Administrative Technician, Janet Lance.
2. ELECTION OF OFFICERS: David Smith moved to elect Tom Trahan as Chairman of
the Library Board, Melissa Hall seconded the motion. Carried. Lori Pierson moved to elect
Melissa Hall as Vice Chairman, David Smith seconded the motion. Carried. Melissa Hall
moved to elect David Smith as Secretary, Lori Pierson seconded the motion. The new officers
are as follows:
Chairman - Tom Trahan
Vice-Chairman - Melissa Hall
Secretary - David Smith
3. APPROVAL OF BOARD MINUTES DATED September 8, 2005: Melissa Hall
moved to approve the minutes and Douglas Johnson seconded the motion. All were in favor and
the minutes were approved.
4. CITIZENS' APPEARANCES: None
5. LIBRARY ADVISORY BOARD MEETING DATES: Melissa Hall moved that the
library board meet the second Thursday at 7:00 p.m. every month except December 8, 2005,
June 8 and July 13, 2006. Douglas Johnson seconded the motion. Carried.
6 LIBRARY DIRECTOR'S REPORT:
. Budget & Five Year/Long Range Plan Update: Plans are now under way for the Five
Year Plan for FY 05/06-FY 09/10 which is due to the city on October 24. The budget will be
based on increases of 3% due to inflation, which does not include any new staff. A request
has been submitted to Facilities for permanently reconstructing the entryway to allow for
one-way traffic flow.
. Lighting Problem: Lighting in the main portion of the library is failing. The ballasts are ten
years old and determined that the units were not easily accessed and that long term the city
would be advised to relook at the system and replace with a more efficient and more easily
accessible system. Facilities is working to redesign the lighting which will then be bid.
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. Workload Indicators: Circulation for FY 04/05 increased 4%. The 469,162 circulation's
translated to 12 circulation's per capita. The library installed a self-serve Internet reservation
and print control system in June. The online tutor program was installed this month.
. Comments/Suggestions: Suggestions related to the acquisition of new books and movies
are given to public Services staff for evaluation and follow-up. Staff personally contact those
who leave contact information.
7. DISCUSSION OF FY 05/06 LIBRARY ADVISORY BOARD GOALS AND
OBJECTIVES: The board discussed what goals that they would like to reach in FY 05/06.
After each board member shared their goals, Chair Tom Trahan stated that the board will decide
at the November board meeting the goals for the FY 05/06.
Objectives for how the board may:
. improve communication between schools and library.
. evaluate how they can best support the Homework Center Program.
. increase awareness of library services.
. consider 501 C-3 Foundation.
. work with staff to evaluate existing and future library services within budgetary and
staffing constraints.
8. ADJOURNMENT: David Smith moved and Douglas Johnson seconded to adjourn at
8:45 p.m. Carried.
Respectfully submitted,
Janet Lance
Administrative Technician
Approved as Written 11/1 0/05
C:/minutes/Oct 13.DOC
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