BM 2002-10-07 CRDCMeeting Time:
Meeting Place:
Members Present:
Staff Present:
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Item 5:
PARK AND RECREATION/TREE BOARD
MINUTES OF MEETING
October 7, 2002
6:30 p.m.
Town Center
255 E. Parkway Blvd.
Coppell, Texas 75019
Victor Burke, David Castillo, Tracey Garman, Stephen Hafer,
Larry Jones, Mark Tepper, Scott Williams, and Greg Garcia.
Gary Sims, Brad Reid, John Elias, Guy McLain, Jane Anne
Sellars, and Hilda Salazar.
Call the meeting to order
Mr. Stephen Hafer called the meeting to order at 6:33 p.m.
Citizen's Forum. Citizens should complete a Citizen's Appearance Form.
Pursuant to the State of Open Meetings Law, the Board is restricted in
discussing or taking action on items not posted on the Agenda. Action on
your statement can only be taken at future meetings.
- No citizens present
Orientation to the Park and Recreation Board Members
- Mr. Gary Sims made a presentation to the Park and Recreation
Board members and explained the responsibilities they will have
for the next two years. Also, he provided the Board with an
overview of the Parks and Recreation Department.
Report of the Coppell Recreation Development Corporation revenues and
expenditures by Ms. Jennifer Armstrong, Treasurer.
- Ms. Jennifer Armstrong provided the Board with the latest
financial information. She mentioned that in February she will
bring the actual FY 2001-2002 financial report.
- Ms. Armstrong does not recommend initiating any projects other
than those having already been identified.
Election of Officers
· CHAIR / PRESIDENT
- Ms. Tracey Garman nominated Mr. Mark Tepper; Mr. Tepper
declined nomination.
- Mr. Mark Tepper nominated Mr. Victor Burke
Mr. David Castillo, seconded the nomination
Vote: (7- 0), approved.
Item 6:
Item 7:
Item 8:
Item 9:
VICE CHAIR / VICE PRESIDENT
Mr. David Castillo nominated Mr. Stephen Hafer
Mr. Mark Tepper seconded the nomination
Vote: (7- 0), approved
SECRETARY
Mr. Scott Williams nominated Mr. Mark Tepper
Mr. Stephen Hafer seconded the nomination
Vote: (7- 0), approved
COPPELL RECREATION DEVELOPMENT CORPORATION
Approval of CRDC minutes from June 17, 2002 Meeting
- Mr. Larry Jones, moved to approved the minutes from the June 17,
2002 meeting.
Mr. Stephen Hafer, seconded the motion
Vote: (7- 0), approved
Consider approval of a change of dates for the Annual CRDC Board
Meeting.
The CRDC Bylaws stipulates to have an annual meeting the second
Tuesday of November and the proposal is to have the annual meeting
concurrent with the monthly meeting.
- Mr. Larry Jones, moved to change the date of the CRDC Annual
meeting to be on Monday, November 4, 2002.
Mr. Mark Tepper, seconded the motion
Vote: (6- 0), approved.
Consider approval of a Professional Services agreement with TBG for
design services related to the Denton Creek Trail extension.
- Mr. John Elias informed the Corporation that the total cost of the
agreement is $59,250.00 and provided them with a copy of the
contract.
Mr. Scott Williams, moved to approve the Agreement with TBG
Mr. Stephen Hafer, seconded the motion
Vote: (7- 0), approved
Consider approval to award a bid for the construction of a second water
well at Wagon Wheel Park.
- Mr. John Elias provided the Corporation with a copy of the two bids
received, both of which are over budget.
- One of the bid's total is $378,329.00 and the other one is $414,955.00
- Staff recommended rejecting the bid due to lack of financial resources.
Mr. Stephen Hafer, made motion to reject the bid.
Mr. Mark Tepper, seconded the motion
Vote: (7 - 0), rejected.
CRDC meeting adjourned at 8:25 p.m.
Item 10:
Approval of Park and Recreation Board Minutes from September 9, 2002
- Board recommended bringing the minutes back to the next Board
meeting.
Mr. Scott Williams, moved to table the minutes until next month.
Mr. Stephen Hafer, seconded the motion
Vote: (7- 0), approved
Item 11:
Consider approval of future Park and Recreation Board Meeting dates and
times.
- The Board decided to keep the current meeting dates and times.
Item 12:
Chair Report
- Adopt a Location
Mr. Burke asked the new Board for input about continuing with the
Adopt a Location Program and it was the board's consensus to
continue.
The next Adopt a Location activity is scheduled for Saturday,
November 9, 2002; Board will meet at Wagon Wheel Park.
Item 13:
Director' s Report
- Construction Progress Report
Mr. John Elias provided the Board with updated information about
current projects.
- Special Events Report
Mrs. Jane Anne Sellars informed the Board about the Family Fish
event held at Andrew Brown East Park on September 28, 2002
where lots of kids had the opportunity to catch and release fish. It
was a very successful event.
She also requested support from the Board to volunteer for future
events and provided them with the following information:
Halloween Carnival: October 31, 2002 5:30 - 8:30 p.m.
Holiday in the Park: December 7, 2002 5:00 - 8:00 p.m.
Sweetheart Ball: February 8, 2003 6:30 - 9:30 p.m.
Bunny Brunch/Egg Hunt: April 19, 2003 9:30 - 11:30 a.m.
4th of July Celebration: July 4, 2003 12:00 noon- dark
Family Fish: October 4, 2003 10:00 a.m. - 1:00 p.m.
- Request for a Dog Park
Mr. Gary Sims informed the Board that a proposed location for the
Dog Park could be in the area between the MacArthur Park
Ballfields and the Church of the Apostles.
He went to Plano with Mrs. Turner to visit the established Dog
Park.
Item 14:
Item 15:
Staff informed Mrs. Turner that the City would need $100,000.00
approx, to build a Dog Park and at this time we don't have
financial resources available.
Mrs. Turner told the Board she is willing to ask for donations and
sponsorship money to develop a Dog Park in Coppell.
Board Member Reports
Mr. Tepper- Coppell Sports Council update
- Mr. Tepper attended the Sports Council Meeting on September 17,
2002.
· Sports Council hasn't made contact with CISD regarding shared
field usage.
· Sports Council had a discussion in regards to opening and closing
Wagon Wheel. Soccer Association questioned if they should close
the Park if there were cars still in the parking lot.
· Associations are concerned about the rent that might be charged by
the City to utilize the Service Center for office/storage space.
· Sports Council requested action regarding the Park Closing and
Facility Scheduling codes; frustration level has grown with
perceived inactivity.
Future Agenda Items
Mr. Burke requested to assign times to the agenda items.
Mr. Mark Tepper, moved to adjourn meeting
Mr. Stephen Hafer, seconded the motion
Vote: (7 - 0), approved
Park Board Meeting adjourned at 9:33 p.m.
Note: Copies of handouts provided at this meeting available upon request
at the Parks and Recreation Department.