BM 2002-11-04 CRDCMeeting Time:
Meeting Place:
Members Present:
Staff Present:
Item 1:
Item 2:
PARK AND RECREATION/TREE BOARD
MINUTES OF MEETING
November 4, 2002
6:30 p.m.
Town Center
255 E. Parkway Blvd.
Coppell, Texas 75019
Victor Burke, David Castillo, Tracey Garman, Stephen Hafer,
Larry Jones, Mark Tepper, Scott Williams, Greg Garcia and Mark
Echerd.
Brad Reid, John Elias, Guy McLain, Jane Anne Sellars, and Hilda
Salazar.
TREE BOARD ITEMS
Call the meeting to order
Mr. Victor Burke called the meeting to order at 6:35 p.m.
Discussion of Arbor Day Celebration 2003
Ms. Amanda Vanhoozier provided the Board with the following
information:
Theme: "Trees are Terrific ... From Acorn to Oak!"
Deadline for entries: January 17, 2003 at 5:00 p.m.
Prizes for city wide winning poster: Student $50.00
Art Teacher $150.00 for art supplies
· 5th graders will have a workshop in January to make the posters.
· Park and Recreation Board will judge the posters. Posters due on
January 17, 2003 and winning poster will be sent to Texas Forest
Service by Feb 7th.
· Keep Coppell Beautiful will display posters for the Arbor Day
Celebration on April 25, 2003 at 2:00 p.m. in the lobby of the
Coppell Aquatic and Recreation Center.
· Top poster from each school will be sent to Texas Forest Service to
be judged at the State level.
Home schooled 5th graders will be invited to participate.
Mr. Mark Tepper moved to adjourned the Tree Board Meeting
Ms. Tracey Garman, seconded the motion.
Vote: (7 - 0), approved.
Tree Board Meeting adjourned at 7:07 p.m.
Item 3:
Item 4:
Item 5:
Item 6:
Item 7:
COPPELL RECREATION DEVELOPMENT CORPORATION
Call the meeting to order
- Mr. Victor Burke called the meeting to order at 7:07 p.m.
Citizen's Forum. Citizens should complete a Citizen's Appearance Form.
Pursuant to the State of Texas Open Meetings Law, the Board is restricted
in discussing or taking action on items not posted on the Agenda. Action
on your statement can only be taken at future meetings.
- Mr. Mitchell Schnurman
325 Beechwood Lane
Coppell, TX 75019
Mr. Schnurman spoke to the Board about the need in Coppell for a Skate
Park, he pointed out that there is no place for kids to practice skate
boarding and they are asked to leave every parking lot, municipal building
or park where skate boarding is not permitted.
He offered to come back in January and bring more information about this
issue.
Consider approval of the Project Development Plan for the CRDC
- Mr. Brad Reid presented the board with information about the
Project Development Plan for 2002-03.
Mr. Mark Tepper, moved to approve the Projects Development
Plan.
Mr. Stephen Hafer, seconded the motion.
Vote: (7- 0), approved.
Mr. Mark Tepper, moved to adjourn the CRDC meeting
Mr. Stephen Hafer, seconded the motion
Vote: (7- 0), approved.
CRDC meeting adjourned at 7:14 p.m.
PARK AND RECREATION BOARD ITEMS
Call the meeting to order
- Mr. Victor Burke called the Park and Recreation Board meeting to
order at 7:14 p.m.
Consider approval of minutes from September 9, and October 7, 2002
- Mr. Stephen Hafer, moved to approve the September 9 and
October 7, 2002 minutes.
Mr. Mark Tepper, seconded the motion
Vote: (7- 0), approved.
Item 8:
Consider approval of modifications to City Ordinances referencing Park
and Recreation Code 9-11-3.
- Mr. Brad Reid informed the Board the reasons for recommending
modifications to Park and Recreation Code 9-11-3. He explained
that members of City Council expressed concerns about lighting
issues with homeowners when a game finishes at 10:00 p.m. and
lights remain on until 11:30 p.m.
- Board is concerned because if the approved hours remain in effect
the City will not be in compliance with Sports Associations
Agreements.
- Board suggested addressing the ordinance as two separate issues:
a) Park Operating Hours and b) Lighting Issues.
Mr. Mark Tepper, moved to recommend to City Council that all the parks
in the City of Coppell are to close at sunset, with the exception of a City
sponsored event that requires lighted facilities. At which time, the park
will remain open until, at the latest 11 PM, to be in compliance with
Sports Associations Agreements.
Mr. David Castillo, seconded the motion.
Vote: (6- 1), approved
Mrs. Tracey Garman opposed.
Item 9:
Consider approval of modifications to the City Ordinances referencing
Park and Recreation Code 9-11-7.
- Mr. Brad Reid provided information to the Board.
Ms. Tracey Garman, moved to approve items G through J, with changes.
Mr. Larry Jones, seconded the motion
Vote: (7- 0), approved.
Ms. Tracey Garman, moved to postpone item F until the Park and
Recreation Board attends the City Council Work Session of November 12,
and listen to their concerns.
Mr. Scott Williams, seconded the motion
Vote: (7- 0), approved.
Item 10:
Consider approval of modifications to the Park and Recreation
Department Policy for Criminal Background Checks of Adult Volunteers
for Organizations in the City of Coppell.
- Mr. Mark Tepper provided the Board with the following information:
· North Texas Soccer Association performs the criminal background
checks for the CYSA, then North Texas sends a list of people with
a questionable history, therefore the Soccer Association can not
comply with having the affidavits turned in by the time coaches
first begin practices with the kids. Suggested three alternatives:
a) Do a waiver for the Soccer Association every year
Item 11:
Item 12:
b) Change Policy
c) Have the Soccer Association change their procedures.
Mr. Tepper reminded the Board that prior to 1999 Soccer was the
only Association doing background checks on their volunteers.
Mr. David Warner (Soccer representative) explained to the Board
that background checks have to be submitted to North Texas prior
having the first game; then, North Texas provides the Association
with a negative confirmation. He consider that the issue is in the
fall because they don't know who the coaches will be until the last
minute; but there is a small number of new teams formed each
year. What the Association has done is completed the affidavit and
submitted revisions as the information becomes available.
Following are the Board concerns:
Association' s Liability
City' s Liability
Will the Coppell Standard" be reduced?
Mr. Williams suggested that the Soccer Association should follow
the same rules as the other Associations, not North Texas' rules.
Board is concerned about what might happen if there is an incident
and a waiver has been issued to an Association.
Mr. Carl Rehling, Sports Council President, stated that there is not
a perfect policy, that the criminal background checks only find
individuals who have been convicted in the State of Texas. If
someone moves here from another State, that person will be
cleared by a background check.
Mrs. Tracey Garman, made motion to table item 10 to the next meeting.
Mr. Scott Williams, seconded the motion.
Vote: (2 - 5), motion died.
Mrs. Tracey Garman, moved to approve document with one change:
remove team parent.
There was no second. Motion died.
Mr. Scott Williams, moved to accept the revised policy (as submitted by
Mr. Williams), with attorney's changes, subject to accepting the affidavits
on file.
Mr. Stephen Hafer, seconded the motion.
Vote: (7- 0), approved.
Consider approval of proposed changes to the Park and Recreation Bylaws
indicating the starting times of the meetings.
- Item was approved by City Council previously.
Consider approval of canceling the regularly scheduled December Park
Board Meeting.
Mr. Scott Williams, moved to hold the December Park Board Meeting
as scheduled.
Mr. David Castillo, seconded the motion
Vote: (7- 0), approved.
Item 13:
Annual Update of the Coppell Baseball Association by CBA
Representative.
- Mr. Carl Rehling, handed copies of a report to the Board.
Item 14:
Discussion regarding the current method of field allocation in Coppell.
- Mr. Brad Reid informed the Board that the issues are related to soccer
and baseball youth that are not members of the Coppell Sports Council
and want to use City facilities. He also informed them of City
Council's concerns that all residents may not be getting usage of
facilities.
- The City has allowed the individual Associations to work with the
Sports Association and is not interested in getting into field allocation
or scheduling.
- Mr. Rehling informed the Board that occasionally there are coaches
who want to run their own show but also want to utilize city facilities.
The CBA has handled this issue as follows: they post the schedule on
the website and if there is an open slot and these outside teams want to
use it, they are welcome to do so with the knowledge that if there is a
make-up practice, they need to yield that field to the Association
teams.
- Mr. Rehling pointed out that they have never had this problem until
the new facilities were constructed. He provided the Board with the
following analogy: "they come forward saying they pay taxes, well I
pay school taxes and I'm not allowed to use their facilities or the
gymnasium".
Item 15:
Discussion regarding the possible allocation of approximately 2 acres of
land at MacArthur Park for a Dog Park.
- Mr. Reid informed the Board that the Parks and Recreation Dept. has
been receiving phone calls requesting a Dog Park in Coppell.
Reminded the Board that the master plan of Wagon Wheel Park
includes a Dog Park but there are accessibility issues to the site
indicated on this plan. Staff has considered MacArthur Park as an
alternative location and there is a possible site between the ballfields
and the Church of the Apostles; which has approx, two acres available.
- Ms. Janice Turner addressed the Board. Representatives from other
communities informed Ms. Turner and staff that $50,000.00-
$100,000.00 would be needed to build the Dog Park.
- Ms. Turner provided the Board with a handout containing information
related to the Dog Park.
She also informed that the Church of the Apostles expressed interest in
Item 16:
Item 17:
Item 18:
Item 19:
sharing parking with Dog Park activities at MacArthur. Ms. Turner is
looking for support from the Park and Recreation Board and City
Council.
Board is concerned with parking overflow, day to day management,
resident memberships versus non-resident, allocation, maintenance and
funding.
Ms. Turner will return in January to address the above mentioned
concerns.
Director' s Report
- Board Communication
Mr. Reid informed the Board that "This 'n that" is a communication
tool created to keep the Board informed of worthy items or issues as
they arise.
- Special Events Report
Ms. Jane Anne Sellars provided the Board with a calendar of events
for the upcoming holidays.
Board Member Reports
- Coppell Sport Council Update
Mr. Mark Tepper informed that he attended the October 15, 2002
Sports Council meeting and provided them with the following
information:
· Mr. Carl Rehling talked to CISD and will have future
discussions about facility utilization.
· Concerns about losing Carter Crowley practice area.
· Criminal Background Checks discussion
· Facility Usage discussion
Chair Report
- Adopt a Location
Mr. Burke reminded the Board of the scheduled Adopt a Location
activity on Saturday, November 9, 2002 at 9:00 a.m.
Future Agenda Items
- Copies of the December Draft Agenda were provided to the Board.
Mr. Mark Tepper, moved to adjourn meeting
Mr. Scott Williams, seconded the motion
Vote: (7 - 0), approved
Park Board Meeting adjourned at 11:36 p.m.
Note: Copies of handouts provided at this meeting available upon request
at the Parks and Recreation Department.