BM 2003-03-03 CRDC
PARK AND RECREATION/TREE BOARD
MINUTES OF MEETING
March 3,2003
Meeting Time:
6:30 p.m.
Meeting Place:
Coppell Road Service Center
816 S. Coppell Road
Coppell, Texas 75019
Members Present:
Victor Burke, Stephen Hafer, Larry Jones, Scott Williams, Greg
Garcia, Tracey Garman, and Mark Echerd.
Staff Present:
Brad Reid, Guy McLain, Jane Anne Sellars, and Hilda Salazar.
GENERAL ITEMS
Item 1:
Call the Meeting to Order
Mr. Victor Burke called the meeting to order at 6:33 p.m.
Item 2:
Citizen's Forum.
No citizens present.
COPPELL RECREATION DEVELOPMENT CORPORATION
Action Items: (Items requiring CRDC members' action such as a motion or vote)
Item 3:
Consider Approval of Minutes from February 3,2003 Meeting.
Mr. Scott Williams, moved to approve minutes from February 3,
2003.
Mr. Larry Jones, seconded the motion.
Vote: (5 - 0), approved.
Information Items: (Requires no action by CRDC)
Item 4:
Discussion of the Financial Status of the Corporation.
Mr. Brad Reid provided the Board with updated Financial Report.
Mr. Jim Witt informed the Corporation of the possible CRDC
involvement in a land transaction regarding Carter Crowley.
PARK AND RECREATION BOARD ITEMS
Action Items: (Items requiring Park Board members' action such as a motion or
vote)
Item 5:
Consider approval of a Proposed Revision to the Park and Recreation
Department Policy regarding Sports Association's Criminal Background
Checks.
Item 6:
Mr. Scott Williams, moved to approve the revised Park and
Recreation Policy.
Mr. Larry Jones, seconded the motion
Vote: (6 - 0), approved.
(Mr. Greg Garcia voted in absence ofMr. Mark Tepper)
Consider approval of the 2002 - 2003 List of Goals for the Parks and
Recreation/CRDC/Tree Board.
Ms. Tracey Garman, moved to approve the 2002-2003 List of
Goals
Mr. Scott Williams, seconded the motion
Vote: (6 - 0), approved.
Information Items: (Requires no action by Park and Recreation Board.)
Item 7:
Item 8:
Item 9:
Item 10:
Discussion of July 4th. Celebration Ideas.
Ms. Garman discussed a 5 or 10K Road Race as part of the July
4th. Celebration to be utilized as fundraiser. She informed the
Board that a town outside of Boston, MA has a race such as this
and they charge approx. $18.00 per participant. Participants
receive a goodie bag with promotional items and aT-shirt.
Discussion of possible modifications to the Sports Council Bylaws.
Mr. Reid provided Board with suggested changes to the Sports
Council Bylaws.
Board suggested having an appeal Board, and it was suggested to
add it under Section 5 on article VII of the Bylaws.
Staff will bring this item back for approval in near future, after
presenting changes to the Sports Council.
Discuss possible revisions to the Recreational Fees Structure relating to
"Sports Entry Fees".
Mr. Reid provided the Board with information regarding Sports
Recreational Fees and suggested charging $10.00 per player, per
season for Entry Fee.
He also informed that revisions to the Master Fee Schedule would
go to City Council for approval on March 25,2003.
Director's Report
. Construction Progress Report
Mr. Reid provided the Board with an updated report.
. Construction Change Orders for Tennis Center and Trail Project.
Mr. Reid informed the Board of necessary change orders to
continue with the construction of the Tennis Center and the Trails
Proj ect.
. Special Events Report
Item 11:
Item 12:
Item 13:
Ms. Jane Anne Sellars, provided the Board with the following
information:
April 5, 2003 Clean Coppell/Earthfest from 9 a.m. - 1 p.m.
April 19, 2003 Easter Egg Hunt and Bunny Brunch from 9:30-
11 :30 a.m.
April 26, 2003 Cultural Diversity Fair from 10 a.m. - 3 p.m.
May 16, 2003 Volunteer Appreciation Dinner at Wagon Wheel
Park.
May 17, 2003 Tennis Center Grand Opening
July 4,2003 July 4th. Celebration - Parade starts at 10 a.m.
Board Members Report
Mr. Mark Tepper was not present to provide the Board with a
Sports Council Report.
Chair Report
. 9-11- 7 Ordinance
Approved by City Council
. Mayor's Annual Breakfast
Mr. Burke informed the Board that during the Mayor's breakfast
one of the topics was the Public Meetings Act and he will provide
copies of the handouts to the Board Members.
. Adopt-a-Location
Mr. Burke thanked all the participants and informed that they
picked up 5 bags of litter.
The Next pick up day is April 5, 2003.
Future Agenda Items
Coppell LaCrosse Annual Report
Tennis Operations Plan (May meeting)
Mr. Scott Williams, moved to adjourn meeting
Mr. Larry Jones, seconded the motion
Vote: (6 - 0), approved
Park and Recreation Board Meeting adjourned at 8:05 p.m.
Note: Copies of handouts provided at this meeting available upon request
at the Parks and Recreation Department offices.