BM 2003-08-04 PB (4)
PARK AND RECREA TION/CRDC/TREE BOARD
MINUTES OF MEETING
August 4, 2003
Meeting Time:
6:30 p.m.
Meeting Place:
Coppell Road Service Center
816 S. Coppell Road
Coppell, Texas 75019
Members Present:
Victor Burke, Stephen Hafer, Larry Jones, Scott Williams, Tracey
Garman, Greg Garcia, Mark Tepper, David Castillo, and Mark
Echerd.
Staff Present:
Brad Reid, Guy McLain, Jane Anne Sellars, and Hilda Salazar.
GENERAL ITEMS
Item 1:
Call the Meeting to Order
Mr. Victor Burke called the meeting to order at 6:32 p.m.
Item 2:
Citizen's Forum.
No citizens present wishing to speak.
COPPELL RECREATION DEVELOPMENT CORPORATION
Action Items: (Items requiring CRDC members' action such as a motion or vote)
Item 3:
Consider Approval of Minutes from June 2,2003 Meeting.
Mr. Stephen Hafer, moved to approve minutes from June 2, 2003.
Mr. Scott Williams, seconded the motion.
Vote: (6 - 0), approved.
Item 4:
Consider approval of a contract to Jeske Construction Company in the
amount not to exceed $582,654.90, for the construction of two sections of
trail at the Denton Creek Trail System, as budgeted.
Mr. Brad Reid reminded the Board that TBG was awarded the
design contract a few months ago. The project has been publicly
bid, and Jeske Construction is the lowest bidder for the trail
construction.
A Cashflow analysis was provided to the Corporation showing past
expenditures and currently funded proj ects; staff recommended
award of the bid to Jeske Construction Company.
Mr. Mark Tepper, moved to approve award to Jeske Construction
Company.
Mr. Larry Jones, seconded the motion
Vote: (6 - 0), approved
PARK AND RECREATION BOARD ITEMS
Action Items: (Items requiring Park Board members' action such as a motion or
vote)
Item 5:
Consider approval of Game Field Status Designations throughout the Park
System
Mr. Scott Williams provided the Board with historic information
about the game field status ordinance and an explanation about the
need for a "game only" designation.
Only item of significant discussion remains the change of the
softball fields at Andrew Brown Park West to practice areas at the
request of the Coppell Girls Softball Association (CGSA).
Board proposed to table the item until:
a) the Board provide CGSA with different alternatives for
practices
b) Hear recommendation from the Sports Council
c) Give Girls Softball the opportunity to present their case
Mr. Mark Tepper, moved to table the item until the above
requirements take place.
Mr. David Castillo, seconded the motion
Vote: (5 - 1), approved, item tabled.
Mr. Williams did not vote in favor.
Information Items: (Requires no action by Park and Recreation Board.)
Item 6:
Presentation by the Coppell Dog Park Association
Ms. Janice Turner provided the Board with the following information
about a potential Dog Park.
Dog Park Association recommended Coppell Road Site as the best
location to build the park.
$100,000.00 estimated construction cost, assuming three-acre park
land already owned by the City with existing parking and access.
$25,000.00 estimated maintenance cost, plus the equivalent of a
full time person, starting during FY 2005.
October 1, 2004 recommended date for Dog Park opening.
Mr. Burke stated that the Coppell Road site is not designated park land. If
this is the recommended area for the activity, Park and Recreation Board
would not have authority to recommend development of this site. This
would need to be worked out through the City Manager and the City
Council.
Mr. Burke informed Ms. Turner that the Board will prioritize the Master
Plan List, which will be presented to City Council at a November meeting.
Item 7:
Item 8:
Director's Report
. Update on Practice Fields at Wagon Wheel Park
Mr. Reid provided the Board with updated information
Sports Associations generally agree that the more flexible the
space, the better.
Girl's Softball requested clay area for practices
Requests for batting cages, pitching practice areas
Shade structure to be installed near field #6
Architect preparing drawings and preliminary cost estimate
. Annual Update on the activities of Coppell Adult Softball
Hand-out provided to the Board.
Chair Report
. Teen ActivitiesIPrograms
Mr. Reid opened the discussion to recommend the Board consider
possible activities or programs for teenagers in conjunction with
the School District, YMCA and other organizations.
Mr. Burke asked Board to think about ideas to discuss at future
meetings.
. Priorities for the Parks, Recreation and Open Space Master Plan
Mr. Burke gave Board the existing list of priorities to review and
consider, this list will be discussed in detail at the next meeting.
. Adopt-A-Location Work Day Scheduling
Next Adopt-A-Location workday is August 9, 2003 at 9:00 a.m.
. Future Agenda Items
Game Field Status Designation
Master Plan Priority List
Teen Activities Recommendations
Mr. Mark Tepper, moved to adjourn meeting
Mr. Stephen Hafer, seconded the motion
Vote: (6 - 0), approved
Park and Recreation Board Meeting adjourned at 9: 16 p.m.
Note: Copies of handouts provided at this meeting available upon request
at the Parks and Recreation Department offices.