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BM 2005-12-05 PZ (Corrected) CORRECTED Minutes of Special-called meeting of December 5, 2005 PLANNING AND ZONING COMMISSION At a Special-Called Meeting, the Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Monday, December 5, 2005, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Lee Foreman Anna Kittrell Mark Borchgardt Dornell Reese, Jr. Matt Hall Edmund Haas Also present were Bruce Peshoff, Planning Works; Elisa Paster, Paul, Hastings, Janofsky & Walker; City Attorney Bob Hager; Planning Director Gary Sieb; Assistant Planning Director Marcie Diamond; City Planner Matt Steer and Secretary Barbara Jahoda. Commissioner McCaffrey was absent. PRE-SESSION (Open to the Public) Briefing on the Agenda. Staff briefed the Commission on the cases. EXECUTIVE SESSION (Closed to the Public) At 6:08 p.m., as authorized by Section 551.071(2) of the Texas Government Code, the Planning Commission convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on Agenda Item 5 regarding a recommendation to Council covering external areas close by or contiguous to the City boundaries as a planning element to the Comprehensive Plan. The Executive Session ended at 6:20 p.m. and the Commission reconvened into the pre-meeting open session. REGULAR SESSION (Open to the Public) Call to Order. Chairman Foreman called the meeting to order. Approval of minutes dated November 17, 2005. Commissioner Borchgardt made a motion to approve the minutes of the November 17, 2005, meeting, as written. Commissioner Hall seconded; motion carried (6-0) with Commissioners Borchgardt, Hall, Foreman, Haas, Kittrell and Reese voting in favor. None opposed. o PUBLIC HEARING: Consider approval of Case No. ZC-619~ St. Ann Catholic Parish, zoning change from C (Commercial) to SF-9 (Single Family-9) on approximately 5.3 acres of property located at 700 E. Sandy Lake Road, to expand church uses into an existing building, and consideration of an amendment to the Land Use Plan of the 1996 Comprehensive Plan, changing the land use from Neighborhood Retail to Public Institutional, at the request of Jennifer Lindsey of St. Ann Catholic Parish. Presentation: Planning Director Gary Sieb introduced the item to the Commission showing exhibits, relating the history of the property. If the requested rezoning were approved, Mr. Sieb discussed the need to amend the Comprehensive Plan to reflect a change in land use classification on this property from Neighborhood Retail to Public/Institutional. He then stated that staff is recommending approval of both the zoning change request, with no conditions, and change in land use of the Comprehensive Master Plan. He added that 24 notices were sent to property owners within 200' of this request and stated that no responses either in favor or in opposition were returned to the Planning Department. Jay Turner, parishioner, 747 Blue Jay Lane, Coppell, TX 75019, was present to represent this case before the Commission and answer any questions, stated that the last retail lease terminated November BOth, and the parish is currently using approximately 39,000-square feet of this building for various ministries. Public Hearing: Chairman Foreman opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Foreman closed the public hearing. Discussion: A question was raised as to whether or not the parish was contemplating this building to be used as a school in the next five years. Mr. Turner replied that space will be used for some religious educational programs adding that if a school were to develop, it would probably need a larger facility and would go elsewhere on the property. Action: Commissioner Haas made a motion to recommend approval of Case No. ZC-619, St. Ann Catholic Parish, zoning change from C to SF-9 on approximately 5.3 acres of property located at 700 E. Sandy Lake Road, with no conditions, and approval of an amendment to the Land Use Plan of the 1996 Comprehensive Plan, changing the land use from Neighborhood Retail to Public Institutional. Vice Chairman Kittrell seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, Foreman, Haas, Kittrell and Reese voting in favor. None opposed. Before reading the next agenda item into the record, Chairman Foreman addressed those citizens in attendance, introducing the Planning staff. He asked for a show of hands as to how these citizens learned of tonight's meeting. Nine people responded that they read about it in the newspaper, nine responded that they read about it on the City's Web site/Coppell Clips, no one heard via word of mouth, no one read a posted notice on the lobby bulletin board, and two people learned about the meeting from watching the November Planning Commission meeting on TV. Mr. Foreman then introduced the two large areas being considered for master planning and stated some basic ground rules he would like to see followed. o Consider a recommendation to Council on December 13, 2005, covering external areas close by or contiguous to the City boundaries as a planning element to the Comprehensive Plan. Presentation: Planning Director Sieb introduced the item to the Commission, showing multiple exhibits, reviewing the action taken by Council to have the City Manager engage a Planning Consultant to prepare a study of external areas of the City, which affect our citizens and appointing the Planning Commission to serve as a Citizen Advisory Committee to review and recommend such a study to Council on December 13th as an element of the Comprehensive Plan. Mr. Sieb then introduced Bruce Peshoff, a founder of Planning Works based in Leawood, Kansas, and Elisa Paster, attorney with Paul, Hastings, Janofsky & Walker located in Los Angeles, California. Mr. Peshoff showed graphics and spoke about planning opportunities and what could be done in conjunction with other communities via intergovernmental cooperation. He then lead into the proposed goals and policies of the study, as well as implementation of prioritized strategies. He emphasized the importance of establishing effective dialogue between Coppell and adjacent cities regarding reasonable solutions to regional issues, especially when development spills over and impacts the quality of life of residents of another community. Ms. Paster emphasized sustainability of the quality of life in the City of Coppell, protecting residents from congested roadways, air pollution, crime, unsafe neighborhoods, continuing to provide quality education to all students, etc. Mr. Peshoffwent on to discuss suggested mixed-use land use possibilities that might not have a significant impact on the infrastructure/facilities/services/schools and roads for two areas within a mile of Coppell's city limits - the Northeast Study Area within Lewisville and Carrollton and the TXU Study Area surrounding North Lake within the City of Dallas. A 10-minute break was observed. Discussion: There was extensive discussion relating to the TXU Study Area Map regarding the density being considered, probable traffic congestion, moving school site locations to reduce trip activity on Beltline Road, using the lake as an asset for park/recreation uses, buffering Hackberry from intensive uses in Irving, defining the term and need for "workforce housing", proposal for mixed-use vs. all residential and confirming that the City met with the City of Dallas over the last six months regarding the North Lake property. The Commission also discussed adding a senior housing area to the proposal for the northeast sector of the City, the need for police and fire protection, indicating a preference to the North Lake Village concept because it would be of benefit to the region, not just Coppell, adding more low-density housing to the North Lake Village concept, fiscal impact of mixed- use developments vs. all residential in relation to paying for city services, etc. Mr. Peshoff asked the Commissioners to prioritize goals and strategy issues in terms of importance and return comments to the Planning Department by 5 p.m. Tuesday, December 6th, urging each Commissioner to identify #1 's and identifying the goals/strategies that can be postponed. Although not a Public Hearing, the following citizens voiced their concerns: Todd Harris, 606 Prestwick Court, Coppell, TX - felt the consultants' presentations were very vague and not pertinent to our area. He got nothing out of it and was disappointed in not having a copy of the 65-page report. Doesn't understand how "workforce housing" can be defined and restricted to any particular group; wants an extension of what residents in Coppell already have - nice housing, nice community and nice parks. Pat Moriarty, 156 Meadowglen Circle, Coppell, TX - was disappointed in the presentation - thought it was vague in content. Feels Coppell already has a number of two-bedroom homes, mobile homes, rental apartments for lower income residents and doesn't believe "workforce housing" is appropriate. Isn't sure that Coppell needs additional senior housing and commented that there are not many amenities for seniors in the community. Feels this North Lake property should be extremely low-density (acreage-type homes bordering along the lake), having parkland around the shoreline, perhaps allowing for a cemetery in the area. Feels that the lake should be left to be the "jewel" that it is without any warehousing, research, industrial uses in the area. Would like to see the City buy the property or condemn the land so that it could remain like it is and be able to control our own destiny. Would like to know the environmental condition of the lake. Mark Hill, 1029 Basilwood, Coppell, TX - questioned the cost to purchase North Lake property. Would like to compare that cost with costs involved with building a number of additional schools and infrastructure that would be needed to support these entities, etc. Mark Iffiander, 505 Greenridge Drive, Coppell, TX - feels there are too many variables; doesn't believe we have enough information to adopt a realistic plan. Wants to take a regional approach to the lake property. Feels that the school board needs to be involved in this plan. Steve Saunders, 560 Edinburgh Lane, Coppell, TX - supports condemnation as a tool to continue pushing people towards making regional decisions for all. Feels that parks and housing should be adjacent to the lake itself, keeping commercial and industrial uses further away from housing. For those citizens leaving the hearing, the City Attorney stated that staff would like to receive written comments from citizens about their thoughts of various plans. The Northeast Study Area was then discussed as follows: The Commission comments included agreement with the Lewisville and Carrollton plan for future use in this area, emphasizing incorporating a senior housing sector. Pat Moriarty, 156 Meadowglen Circle, Coppell, TX- questioned the coding of the colors on the exhibit. Chairman Foreman asked for a motion, second and vote on the Northeast Sector of the City. Commissioner Haas made a motion to approve the Future Land Use Plan for the Northeast Study Area as depicted on the exhibit included in the study, with the incorporation of senior housing as a component to the planning process and to allow the ability to refine the location of land uses. Commissioner Hall seconded the motion; motion carried (6-0) with Commissioners Borchgardt, Hall, Foreman, Haas, Kittrell and Reese voting in favor, none opposed. Referring back to the Land Use Plan for the North Lake area, some guidance was asked of the consultants regarding park use, school use, low-density residential areas, perhaps allowing some commercial, although that plan may not be realistic if Dallas wants revenues from apartment complexes, etc., noting that Coppell's school and infrastructure would be impacted. Concern was also raised concerning the ethical question of needing to provide police/fire support if the City of Dallas did not provide these services. The inclusion of uses such as a parkland, golf club, cemetery, hotel/convention center/commercial-type uses, as well as low-density residential uses should be considered. As discussed during the November 17th Commission meeting, consideration of the TXU Study Area vs. the North Lake Village Concept was suggested since incorporation of the north side of the lake was included in the TXU scenario. Mr. Peshoff stated that the most intensive development that should be occurring on the land south of the lake is low-density residential, stating that the roadway system should be able to accommodate at least some of that increase without requiring significant additional dollars - preserving the region's land-use patterns, rather than creating a magnet for additional uses. He suggested serious discussions and overtures by the City of Coppell with Irving, the City of Dallas and the school district to acquire the land for parks. It was pointed out that a Comprehensive Plan is purely a tool for planning and uses can be moved from one area to another. Another member of the audience came from home to speak: Frank Ferguson, 185 Black Oak Circle, Coppell, TX - was watching the meeting on television and wanted to comment that to expect the City of Dallas or the potential developers to listen to our plan because it's the right thing for Coppell is probably not going to happen. Feels that the City of Coppell should do whatever it needs to do to control development of this lake area. Commissioner Hall made to motion to recommend approval of the Future Land Use TXU Study Area map, with modifications as follows: a) Add recreational uses to the low-density residential area. b) Consider some neighborhood commercial development if it's consistent with traffic flow and the development of the project itself. c) Preserve the lake and capitalize on its aesthetic value. d) Allow school site possibilities on the north side. Commissioner Reese seconded; motion carried (6-0) with Commissioners Borchgardt, Hall, Foreman, Haas, Kittrell and Reese voting in favor. None opposed. Chairman Foreman thanked everyone who took the time to participate in this exercise. 6. General discussion concerning planning and zoning issues. Director' s comments: a. Reminder that the Commission's December 15th meeting has cancelled. HAPPY HOLIDAYS!! been Planning Director Sieb stated that tonight's meeting is the only one scheduled for the Commission in December and wished everyone a Happy Holiday season. He reminded the Commission about the 5 p.m. deadline for prioritization of goals and strategies. With nothing further to discuss, the meeting adjourned at approximately 10:10 p.m. Lee Foreman, Chairman ATTEST: Barbara Jahoda, Secretary