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WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
February 9, 2006
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
February 9,2006 in the program room at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Tom Trahan at 7:02 p.m.
Other board members present were Melissa Hall, Douglas Johnson, David Smith, Beth Sparks,
Wendy Dunn, Morgan Griffin and Kelsey Stephenson. Staff in attendance were Library
Director, Kathy Edwards, Assistant Library Director, Connie Moss and Administrative
Technician, Janet Lance.
2. APPROVAL OF BOARD MINUTES DATED January 12,2006: David Smith moved
to approve the minutes and Douglas Johnson seconded the motion. All were in favor and the
minutes were approved.
3. CITIZENS' APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
. Open Meetings Training: Open Meetings training has been moved to the Fall to
include new members. The Training will be annually in the Fall.
. Workload Indicators: Overall circulation increased 17%. Staff currently reviewing
plans for shifting to accommodate increase use in the Young Adult area.
. Coffee Service: The contract has been signed and the order has been placed for the
coffee service to be in place by the end of February.
. Budget/Five Year Plan: The Five-Year Plan is under final review. Staff will start
the budget process this month for FY 06/07 that is due to the city in April.
. Comments/Suggestions: Suggestions relating to the acquisition of new books,
movies and periodicals are given to Public Services staff for evaluation and follow-
up. Staff personally contacts those who leave contact information for all suggestions.
In response to request to provide Wi-FI, the patron was contacted and staff explained
that it is in the Five-Year Plan. Staff anticipate that it will be funded as a City project
this FY.
5. LIBRARY FOUNDATION: The documents were reviewed and approved by the City
Attorney. Kathy Edwards, Melissa Hall and TomTrahan signed the documents to be mailed to
Austin to establish the foundation. Tom Trahan stated that once the documents are filed the
Foundation Committee will meet to review the IRS 1023 form.
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6. HOMEWORK CENTER: The library has purchased an ad in the Coppell High School
Paper, The Sidekick. The ad will run for 3 months advertising the homework center at the
library. Beth Sparks suggested that the church youth groups in Coppell be notified about the
homework center.
7. BOARD CHAIR'S REPORT TO COUNCIL: Tom Trahan gave a report at the
January 24, 2006 council meeting. In his report he informed the council about the library board
creating a 50I(c) 3 foundation.
8. DOWNLOADABLE AUDIO PROJECT: Connie Moss spoke about the downloadable
Audio Project. The library has entered into a contract with NetLibraryIRecorded Books for
downloadable audiobooks. The staff is currently reviewing and will make available to the public
in March.
9. ADJOURNMENT: David Smith moved and Beth Sparks seconded to adjourn at 7:40
p.m. Carried.
Respectfully submitted,
Janet Lance
Administrative Technician
Approved as Written 3/9/06
C:/minutesIFeb. 9.DOC
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