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CP 2006-03-09 NOTICE OF CITY COUNCIL MEETING AND AGENDA MARCH 9, 2006 DOUG STOVER, TIM BRANCHEAU, Place 1 Mayor Mayor Pro Tem JAYNE PETERS, Place 2 BILLY FAUGHT, Place 5 BRIANNA HINOJOSA-FLORES, Place 3 THOM SUHY, Place 6 MARSHA TUNNELL, Place 4 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:00 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Thursday, March 9, 2006, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Call to order. ag030906 Page 1 of 4 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045- 107 and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding the Citizen Summit. B. Discussion regarding City/Texas Legislative Agenda. C. Discussion regarding formation of Local Government Corporation. D. Discussion regarding Council Goals. E. Discussion regarding Obstruction of Public Rights-of-Way. F. Discussion of Agenda Items. Adjourn Work Session. PUBLIC ANNOUNCEMENTS Public Service Announcements concerning local civic events and no Council action is required or permitted. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. 7. Consider approval of a proclamation naming March 16, 2006 as ABSOLUTELY INCREDIBLE KID DAY® and authorizing the Mayor to sign. 8. Citizens' Appearances. 9. Consider approval of minutes: February 23, 2006 & February 28, 2006. ag030906 Page 2 of 4 ITEM # ITEM DESCRIPTION 10. PUBLIC HEARING (Continued): Consider approval of Case No. PD-212-LI, Freeport North, northern portion of Lot 1, Block 1, (CitiFinancial), zoning change request from LI (Light Industrial) to PD-212-LI (Planned Development-212-Light Industrial), to amend the approved Site Plan to allow an expansion to the off-street parking areas; to allow deficits in parking and landscaping, and to allow additional site modifications on 12.28 acres of property located at 1111 Northpoint Drive (southwest corner of Northpoint Drive and Royal Lane). 11. PUBLIC HEARING: Consider approval of Case No. S-1094R2-C, Dairy Queen Restaurant, zoning change request from S-1094R-C (Special Use Permit-1094-Revised- Commercial) to S-1094R2-C (Special Use Permit-1094 Revision 2- Commercial), to allow for the renovation of the exterior facade of the existing building on approximately 0.4 of an acre of property located at 110 Southwestern Boulevard (northwest corner of Southwestern Boulevard and Denton Tap Road). 12. Necessary action resulting from Work Session. 13. Mayor and Council Reports. A. Report by Mayor Stover regarding Dallas Christian Leadership Prayer Breakfast. B. Report by Mayor Stover regarding Presentation to Northlake College Government Students. C. Report by Councilmember Faught regarding Clean Coppell Earthfest scheduled for April 1. 14. Necessary Action Resulting from Executive Session. Adjournment. ____________________________________ Douglas N. Stover, Mayor ag030906 Page 3 of 4 CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 3rd day of March, 2006, at __________________. ____________________________________ Libby Ball, City Secretary DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). IN COMPLIANCE WITH CITY OF COPPELL ORDINANCE NO. 95724 Carrying of a concealed handgun on these premises or at any official political meeting in the City of Coppell is illegal. Es ilegal llevar consigo un arma de fuego oculta, adentro de este edificio, o en cualquier junta oficial de politica en la ciudad de Coppell. ag030906 Page 4 of 4 KEY TO COUNCIL GOALS ICONS 2006 Economic Development • Aggressively pursue development partnership on Lesley tract • Analyze large tract development opportunities • Continue “hot spot” focus • Develop strategy for use/sale of city-owned property • Study revenue enhancements • Continue focus on vacant retail revitalization Quality Public Facilities & Infrastructure • Examine funding opportunities for IMF • Study continued use of ½-cent sales tax for parks • Continue focus on local and regional transportation efforts • Provide quality park and recreation facilities for all Excellent City Services & High Citizen Satisfaction • Continue strategic planning for future costs of service delivery • Timely response with quality service delivery • Initiate review and revisions of Code of Ordinances • Develop methods to enhance communication efforts • Promote citizen involvement • Examine our effectiveness at participating in state/federal legislative process Sense of Community • Develop and support community special events • Develop and support activities for teens • Embark on a “Coppell 2025” vision effort • Continue to evaluate cemetery issue • Evaluate services and programs for our senior adult community • Continue to partner with taxing entities serving our community, particularly our ISD’s Fiscal Stability • Continue and refine financial planning and forecasting • Continue systematic management and reduction of debt and expenditures • Balance expenditures with ability to maintain over time • Perform cost analysis on all approved projects and programs prior to implementation • Protect the sales tax base from Streamlined Sales Tax initiative • Remain aware of external factors and developments that potentially impact the financial condition of the city Neighborhood Integrity & Code Enforcement • Maintain communication with neighborhoods and the community • Update the Master Plan and Zoning as required • Continue proactive neighborhood integrity programs • Access HOA common area maintenance expectations and obligations Safe Community • Maintain and improve existing excellent level of service • Continue focus on Homeland Security • Provide quality public education programs • Continue traffic/speed control efforts DATE: March 9, 2006 ITEM #: ES-2 AGENDA REQUEST FORM EXECUTIVE SESSION A. Section 551.071, Texas Government Code – Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107 and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3. Agenda Request Form - Revised 02/04 Document Name: %executivesession DATE: March 9, 2006 ITEM #:WS-3 AGENDA REQUEST FORM WORK SESSION A. Discussion regarding Citizen Summit B. Discussion regarding City/Texas Legislative Agenda C. Discussion regarding formation of Local Government Corporation D. Discussion regarding Council Goals. E. Discussion regarding Obstruction of Public Rights-of-Way. F. Discussion of Agenda Items. Agenda Request Form - Revised 02/04 Document Name: %worksession DEPT: City Manager DATE: March 9, 2006 ITEM #: 7 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of a proclamation naming March 16, 2006 as ABSOLUTELY INCREDIBLE KID DAY® and authorizing the Mayor to sign. GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 09/04 Document Name: !Kid Day PROCLAMATION WHEREAS, March 16, 2006 has been declared by Camp Fire USA, a national youth development organization, Absolutely Incredible Kid Day®; and WHEREAS, Camp Fire USA commemorates its 10th annual Absolutely Incredible Kid Day® on this date; and WHEREAS, as part of the celebration of children on this day, adults are encouraged to send letters of love and appreciation to young people in their lives; and WHEREAS, as the Camp Fire USA mission pledges a firm commitment to building caring, confident youth and future leaders, an extension of that commitment is handed to caring adults through this event to express their feelings in a letter or note which has the profound ability to make a lasting and positive impact on the children in our country. NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby proclaim March 16, 2006 as "ABSOLUTELY INCREDIBLE KID DAY®" and urge all adults – moms and dads, grandparents, aunts and uncles, teachers, mentors and other adults alike – to participate in Absolutely Incredible Kid Day® and make a difference in the life of a child. Camp Fire USA encourages all adults to compose a letter on this Absolutely Incredible Kid Day® and deliver them to the children of Coppell on March 16, 2006. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of March 2006. ___________________________________ Douglas N. Stover, Mayor ATTEST: ______________________________ Libby Ball, City Secretary DATE: March 9, 2006 ITEM #: 8 AGENDA REQUEST FORM CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc DEPT: City Secretary DATE: March 9, 2006 ITEM #: 9 AGENDA REQUEST FORM ITEM CAPTION: Consider approval of minutes: February 23, 2006 February 28, 2006 GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: Agenda Request Form - Revised 02/04 Document Name: %minutes cm022306 Page 1 of 2 MINUTES OF FEBRUARY 23, 2006 The City Council of the City of Coppell met in Special Called Session on Thursday, February 23, 2006, at 5:30 p.m. in the 2nd Floor Conference Room of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Tim Brancheau, Mayor Pro Tem Jayne Peters, Councilmember Brianna Hinojosa-Flores, Councilmember Marsha Tunnell, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, Deputy City Manager Clay Phillips and City Attorney Robert Hager. SPECIAL SESSION (Open to the Public) 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107 and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3. Mayor Stover convened into Executive Session at 5:40 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 7:14 p.m. and opened the Special Session. ITEM # ITEM DESCRIPTION cm022306 Page 2 of 2 SPECIAL SESSION (Open to the Public) There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Douglas N. Stover, Mayor ATTEST: ______________________________________ Libby Ball, City Secretary MINUTES OF FEBRUARY 28, 2006 The City Council of the City of Coppell met in Regular Called Session on Tuesday, February 28, 2006, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Tim Brancheau, Mayor Pro Tem Jayne Peters, Councilmember Brianna Hinojosa-Flores, Councilmember Marsha Tunnell, Councilmember Billy Faught, Councilmember Thom Suhy, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107 and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3. Mayor Stover convened into Executive Session at 5:44 p.m. as allowed under the above-stated article. Mayor Stover recessed the Executive Session at 6:30 p.m. and opened the Work Session. cm022806 Page 1 of 8 WORK SESSION (Open to the Public) 3. Convene Work Session A. Review Council Calendars. B. Old Town Status Report. C. Discussion regarding Obstruction of Public Rights-of-Way. D. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Councilmember Faught led those present in the Invocation. 6. Pledge of Allegiance. Mayor Stover led those present in the Pledge of Allegiance. 7. Presentation of the Fiber Optic Service Community Award from Verizon to the City of Coppell. Cesar Moncada with Verizon presented a crystal award to Mayor Stover, City Council and City Staff for being an advance technology leader. 8. Report by Economic Development Committee. Bill Rohloff, Chairman of the Economic Development Committee, made a report to Council. 9. Citizens' Appearances. There were no citizen appearances. cm022806 Page 2 of 8 CONSENT AGENDA 10. Consider approval of the following consent agenda items: A. Consider approval of minutes: February 14, 2006. B. Consider approval of a Resolution to amend the Interlocal Agreement with Northwest Dallas County Flood Control District for sediment removal from box culverts beneath Riverchase Drive, as approved by City Council on October 11, 2005, by revising the original cost of $45,529.30 to an amount of $87,929.82 as provided for in the Drainage Utility District Fund; and authorizing the Mayor to sign. C. Consider approval of a resolution authorizing the City of Coppell to enter into a Local Transportation Project Advance Funding Agreement with the State of Texas, acting by and through the Texas Department of Transportation, and authorizing the Mayor to sign. D. Consider approval of award of Bid No: Q-0106-01, Right of Way Mowing Contract, to VMC Landscape Services in the amount of $93,000.00, as budgeted, and authorizing the City Manager to sign. E. Consider approval of an ordinance amending Chapter 3, Article 3-5, by changing the title of said article from “Sanitation Department” to “Solid Waste and Recycling Program”; by amending section 3-5-1 to provide for the creation of the Solid Waste and Recycling Program; by amending section 3-5-5 by deleting the reference to residential and replacing with commercial; by amending section 3-5-12, subsection B, to delete the reference to the Community Program Coordinator and replace with the Environmental Health Division; by amending section 3-5-13, subsection F, by amending the cubic yards of finished compost to be provided each year; and by adding section 3-5-14 to provide for definitions; and authorizing the Mayor to sign. cm022806 Page 3 of 8 Action: Councilmember Peters moved to approve Consent Agenda Items A, B carrying Resolution No. 2006-0228.1, C carrying Resolution No. 2006-0228.2, D and E carrying Ordinance No. 2006-1121. Councilmember Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 11. Consider approval of awarding Bid/Contract # Q-0106-03 to Advanced Paving Co. for the reconstruction of Freeport Parkway, in an amount of $419,616.00, as provided for in CIP funds; and authorizing the City Manager to sign. Presentation: Ken Griffin, Director of Engineering and Public Works, made a presentation to the Council. Action: Councilmember Tunnell moved to approve awarding Bid/Contract #Q-0106-03 to Advanced Paving Co. for the reconstruction of Freeport Parkway, in an amount of $419,616.00, as provided for in CIP funds; and authorizing the City Manager to sign. Mayor Pro Tem Brancheau seconded the motion; the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 12. Consider approval of an Interlocal Participation Agreement between the City of Coppell and the Public Employee Benefits Alliance (PEBA) to provide for joint request for proposals on employee benefit programs and authorizing the Mayor to sign. Presentation: City Manager Jim Witt made a presentation to the Council. cm022806 Page 4 of 8 Action: Councilmember Suhy moved to approve an Interlocal Participation Agreement between the City of Coppell and the Public Employee Benefits Alliance (PEBA) to provide for joint request for proposals on employee benefit programs and authorizing the Mayor to sign. Councilmember Faught seconded the motion; the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 13. Consider approval of a Resolution calling the Regular Municipal Election for Mayor and Councilmembers Place 2, 4, and 6 and a Special Municipal Bond Election for acquisition of land for Parks, Streets and Municipal Improvements for Saturday, May 13, 2006; authorizing the City Manager to enter into and sign a Joint Election Agreement and Election Service Contract with Dallas County Elections Department for conducting the Municipal Election; and authorizing the Mayor to sign. Presentation: City Manager Jim Witt made a presentation to the Council. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107 and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3. Mayor Stover reconvened into Executive Session at 7:46 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 8:26 p.m. and reopened the Regular Session. cm022806 Page 5 of 8 REGULAR SESSION (Open to the Public) (Continuing Item 13) Action: Councilmember York moved to approve Resolution No. 2006-0228.3 calling the Regular Municipal Election for Mayor and Councilmembers Place 2, 4, and 6 and a Special Municipal Bond Election in an amount up to $23,000,000.00 for acquisition of land for Parks, Streets and Municipal Improvements for Saturday, May 13, 2006; authorizing the City Manager to enter into and sign a Joint Election Agreement and Election Service Contract with Dallas County Elections Department for conducting the Municipal Election; and authorizing the Mayor to sign. Councilmember Suhy seconded the motion; the motion carried 7-0 with Mayor Pro Tem Brancheau and Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught, Suhy and York voting in favor of the motion. 14. City Manager's Report. A. Solid Waste and Recycling Services. B. 121 Update. A. City Manager Jim Witt discussed the imminent increase in costs for solid waste and recycling services. B. City Manager Jim Witt discussed the 121/114 Funnel meeting in Grapevine and the large number of attendees in support of the project. 15. Mayor and Council Reports. A. Report by Mayor Stover regarding Chamber of Commerce Gala. A. Mayor Stover reported on the Chamber of Commerce Gala, “Disco Ball,” at the Stadium Club at Texas Stadium. Councilmember Hinojosa-Flores and Councilmember Peters also attended. 16. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell. B. Coppell ISD – Councilmembers Faught and Suhy. cm022806 Page 6 of 8 C. Coppell Seniors – Mayor Pro Tem Brancheau and Councilmember Peters. D. Dallas Regional Mobility Coalition - Councilmember Peters. E. Economic Development Committee - Councilmembers Suhy and York. F. Metrocrest Hospital Authority - Councilmember Tunnell. G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores. H. Metrocrest Medical Services – Councilmember Hinojosa- Flores. I. Metrocrest Social Service Center – Mayor Pro Tem Brancheau. J. North Texas Council of Governments - Councilmember Tunnell. K. NTCOG/Regional Emergency Management - Councilmember Suhy L. North Texas Commission - Councilmember Peters. M. Senior Adult Services - Councilmember Faught. A. Councilmember Tunnell reported that Ranchview High School boy’s basketball is playing Iowa Park in the quarter finals. All three girls’ basketball teams won bi-district—a first for the district. Kindergarten Roundup is April 11, 2006, at 6:30pm at Riverchase. B. Councilmember Suhy reported that the CISD Board approved a bond election at their meeting last night. Coppell Youth Leadership will have their annual Government Day at Town Center on Wednesday, March 8, 2006. All present were invited to attend the luncheon at 11:45am, and the Council demonstration that will follow. Spring Break is the week of the 13th of March. C. Councilmember Peters reported that the Coppell Senior Center will host a luncheon on Tuesday, April 25, 2006. All municipal and school district election candidates are invited to attend and visit with the seniors. D. There was nothing to report on this item. E. Councilmember Suhy reported that the committee approved two tax abatement agreements that will be presented to the Council in the near future, and a third that will be discussed at tomorrow night’s meeting for potential new business. F. Councilmember Tunnell reported that the hospital authority has sent out RFP’s for hospital operators as their current agreement expires next year. G. There was nothing to report on this item. cm022806 Page 7 of 8 H. Councilmember Hinojosa-Flores reported that Metrocrest Medical Services sent her an invitation to join their group. I. Mayor Stover reported that there is a breakfast planned for Friday, March 24, 2006, at the Marriott Quorum and asked if there were any Council members wishing to attend. J. There was nothing to report on this item. K. Councilmember Suhy reported that there will be a preliminary meeting tomorrow to plan for a Regional Emergency Management event on June 22nd & 23rd required by Homeland Security for emergency management and response. L. Councilmember Peters reported on the ‘Meet The Troops’ program. M. Councilmember Faught reported that on February 14, he attended a meeting for the Senior Adult Services. They received a check from the RHD Hospital Foundation in the amount of $8,000. The end-of- year audit was excellent. 17. Necessary action resulting from Work Session. There was no action necessary under this item. 18. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Douglas N. Stover, Mayor ATTEST: ____________________________________ Libby Ball, City Secretary cm022806 Page 8 of 8 DEPT: Planning DATE: March 9, 2006 ITEM #: 10 AGENDA REQUEST FORM ITEM CAPTION: PUBLIC HEARING (Continued): Consider approval of Case No. PD-212-LI, Freeport North, northern portion of Lot 1, Block 1, (CitiFinancial), zoning change request from LI (Light Industrial) to PD-212-LI (Planned Development-212-Light Industrial), to amend the approved Site Plan to allow an expansion to the off-street parking areas; to allow deficits in parking and landscaping, and to allow additional site modifications on 12.28 acres of property located at 1111 Northpoint Drive (southwest corner of Northpoint Drive and Royal Lane). GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: January 19, 2006 Decision of P&Z Commission: Approval and Denial (7-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Haas, Kittrell and Reese voting in favor of both approval and denial, as follows: 1) APPROVAL of the parking spaces in the former loading area, subject to the area being brought into compliance with either Section 12-34-8(A) (areas exempt from landscaping) or provision of the required landscaping. (Neither condition met by applicant.) 2) APPROVAL of the provision of the 35 parking spaces along the western property line, subject to confirmation from TU Electric Delivery Company, allowing for the relocation of the 12 Cedar Elm trees into their easement. (Condition partially met – need to verify in the field at the time of transplanting.) 3) DENIAL of the variance to the parking requirements, to allow a 264-parking space deficit. (See parking study submitted 2/1/06.) A ¾ vote of Council (6 out of 7) is necessary to overturn the Planning Commission’s vote of denial of Condition No. 3, above. Staff recommends APPROVAL of two requests and DENIAL of the variance regarding a parking variance of 24%. ON FEBRUARY 7, 2006, STAFF RECEIVED A LETTER FROM JEFFREY NEAL, DUKE CONSTRUCTION, REQUESTING THAT COUNCIL TABLE CONSIDERATION TO ITS MEETING OF MARCH 9, 2006. ON FEBRUARY 14, 2006, COUNCIL TABLED THIS REQUEST FOR HEARING ON MARCH 9TH. Agenda Request Form - Revised 09/04 Document Name: @1PD-212-LI, FN 1-AR Item # 6 Page 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-212-LI, Freeport North, northern portion of Lot 1, Block 1, (CitiFinancial)_ P & Z HEARING DATE: January 19, 2006 C.C. HEARING DATE: February 14, 2006 STAFF REP.: Marcie Diamond, Assistant Planning Director LOCATION: 1111 Northpoint Drive (southwest corner of Northpoint Drive and Royal Lane) SIZE OF AREA: 12.28 acres of property CURRENT ZONING: LI (Light Industrial) REQUEST: Zoning change request from LI (Light Industrial) to PD-212-LI (Planned Development-212-Light Industrial), to amend the approved Site Plan to allow an expansion to the off-street parking areas; to allow deficits in parking and landscaping, and to allow additional site modifications. APPLICANT: Duke Realty Corporation Engineer: Jeff Neal Chad Jackson 5495 Beltline Road Pacheco Koch Consulting Engineers Suite 360 8350 N. Central Expressway, #100 Dallas, TX 75254 Dallas, TX 75206 (972) 361-6709 (972) 235-3031 Fax (972) 361-6800 Fax (972) 235-9544 HISTORY: This property was developed with a one-story, 125,000-square-foot tilt-wall building in 1998. It is currently occupied by CitiFinancial, a mortgage services center. Item # 6 Page 2 of 4 TRANSPORTATION: Royal Lane is a C4D/6, four-lane divided thoroughfare in a right-of- way containing 110 feet of dedication (adequate for a six-lane divided thoroughfare). Northpoint Drive is a C4D four-lane divided roadway contained within 80-feet of right-of-way. SURROUNDING LAND USE & ZONING: North –warehouse/distribution facility; LI (Light Industrial) zoning South – office/warehouse building; LI (Light Industrial) zoning East – office/warehouse; LI (Light Industrial) zoning West – small, vacant parcel; LI (Light Industrial) zoning COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as suitable for light industrial/showroom uses. DISCUSSION: This request was originally submitted as a Site Plan Amendment to allow for the addition of 35-parking spaces along the western property line to serve the existing tenant of the building, CitiFinancial. However, upon review of the as-built conditions in relation to the Site Plan approved in 1999, major discrepancies became apparent. Also, during this review process, a Building Permit was applied for to allow a relocation of an existing generator and the addition of a patio on the east side of the building, adjacent to Royal Lane. Therefore, it was determined that rezoning was necessary. Existing Conditions As mentioned in the HISTORY section of this report, this building was constructed in 1998. The approved Site and Landscape Plans indicated that 30% of the building was to be used for office and the remaining 70% for warehousing uses. Based on this ratio, 213 parking spaces were required, and 596 parking spaces were originally provided. As indicated on the attached letter dated January 10, 2006, from Jeffrey Neal of Duke Construction, The Associates were the first occupants of this building, employing 600 employees (with 596 parking spaces). However, since that time, additional portions of the building were finished-out for a call center use (from warehousing), increasing the employee count by 185 in 2000 and 300 employees in 2003, for a total of 1,085 employees. There are currently 160 vacant positions in this company. At some point in time, the loading dock area, which was originally designed to serve the warehouse function, was re-striped to accommodate employee parking. Approximately 180 spaces were added; however, the required landscaped areas and trees were not installed. There are currently 780 parking spaces for the existing 925 employees. Item # 6 Page 3 of 4 The purpose of this PD is to allow: • deficits in total number of parking spaces provided; • deficits in landscaping areas and number of trees; • a revision to the Site Plan to add 35 parking spaces, and • the relocation of a generator with screening wall and the addition of a patio area. Deficit in number of parking spaces The Zoning Ordinance requires parking to be provided at a ratio of “one parking space for each employee on the maximum working shift, plus space to accommodate all trucks and other vehicles.” Per information provided by the applicant, the maximum number of employees at this facility is projected to be 1,085, thus requiring 1,085 parking spaces. Only 821 spaces are being provided, resulting in a deficit of 264 parking spaces. Staff cannot support this 24% deficit. It is reasonable to assume that the overflow parking will end up on the street, which could potentially cause unsafe conditions. Deficit in landscaping All parking areas are required to have 10% of the area devoted to landscaping, including planting islands with trees, one tree per 400-square feet, etc. The former loading area, which was striped for additional 180 parking spaces, does not meet any landscape requirements. The applicant is requesting a PD condition, which waives all of these requirements. Staff would prefer, as provided for in the Landscape Ordinance, that this parking be legally exempted from the Ordinance as permitted in Section 12-34-8. This provision allows parking lot areas not to be landscaped if they are visually screened with masonry walls at least six-feet high, have limited access, etc. Additional parking along the western property line As mentioned, the original request was simply to add 35 parking spaces along the western property line. This would require the relocation of 12 existing 6- to 8-caliper inch Cedar Elm trees into an existing 10-foot-wide TU Electric easement. Assurances need to be provided from TU that they will permit the planting of trees in their easement. Historically, there has been an issue with over-story trees in this type of easement, and it is assumed that is why they were originally planted 10 feet off of the property line. Replacement of a generator with screening and addition of a patio area The applicant is also requesting additional Site Plan modifications that include the replacement of an existing generator on the south side of the building. It appears from the documents submitted with the Building Item # 6 Page 4 of 4 Permit, that the new generator will be screened with an approximate 12’- tall screening wall. Elevations of this wall, with materials and colors, etc., need to be included in this PD Site Plan, with assurances that the new wall will match the existing structure. Also being requested is a new patio area at the southeast corner of the building. There are no structures being proposed; however, this will necessitate the relocation of an existing tree. Where this tree will be relocated needs to be specified. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending: 1) APPROVAL of the parking spaces in the former loading area, subject to the area being brought into compliance with either Section 12-34- 8(A) (areas exempt from landscaping) or provision of the required landscaping. 2) APPROVAL of the provision of the 35 parking spaces along the western property line, subject to confirmation from TU Electric Delivery Company, allowing for the relocation of the 12 Cedar Elm trees into their easement. 3) APPROVAL of the relocation of the generator, subject to the submission of elevations of the screening wall and assurance that the wall will match the existing building. 4) APPROVAL of the patio area, subject to specification of the location of the relocated tree. 5) DENIAL of the variance to the parking requirements, to allow a 264- parking space deficit. ALTERNATIVES 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Detail Site Plan 2) Landscape Plan Consulting Engineers 8350 N. CENTRAL EXPWY., SUITE 1000 DALLAS, TEXAS 75206 PH. 972.235.3031 FAX 972.235.9544 ISSUESREVISIONSSOUTHGENERATORWALLELEVATIONJOB: 05176.0000DATE: 2.3.2006SHEET:11246 3 February 2006 G:\CAD\05176\0000\SP0.01 SOUTH GENERATOR WALL ELEVATION.dwg CORGANCITIGROUP 1111 NORTHPOINT DR. COPPELL, TXSP0.01METAL COPINGLINE OF GENERATORBEYOND CMU SCREEN WALL SHALL RECEIVE STUCCO AND BE PAINTED TO MATCHCOLOR OF PRE-CAST CONC. PANELS10'-10"1'-6" 9'-4" '8"SCREEN ELEV. SOUTH1SCREEN ELEV. EAST2SCREEN ELEV. WEST3 KEY PLANNORTHISSUESREVISIONSNEW SMOKINGAREA PLANSJOB: 05176.0000DATE: 12.02.05SHEET:11226 26 January 2006 G:\CAD\05176\0000\A2.3 SMOKING AREA PLAN.dwg CORGANCITIGROUP 1111 NORTHPOINT DR. COPPELL, TXA2.30SCALE: 1/4" = 1'-0"02ENLARGED PLAN6'-0"SCALE: 1/4" = 1'-0"01ENLARGED PLANEL.100'-0"F.F.EL.99'-11 1/2"ELEV.EL.97'-5 1/2"ELEV.GRASSGRASSGRASSGRASSGRASSGRASSGRASSDESIGNATED SMOKING AREAFIRE LANE FIR E L A N E FIRE LANEFIRE LANE RA5445LEGENDELEVATION FLAGCOLUMN TAGDOOR TAG000000PARTITION TYPE00EQUIPMENT TAG0DELTA REVISION TAGEXIST. TO BE REMOVEDEXISTING TO REMAIN104'-0"H PICNIC AREA BY OTHERSGRASSCEDARCEDARCEDARCEDARCEDARCYPRESSOAKOAKOAKOAK5'-0"4'-0"5'-0"9'-0"8'-2 1/4"4'-0"4'-0"5'-0 "EXIST. RAMPNEW SIDEWALK NEW SIDEWALK NEW LANDSCAPING BY OTHERSEXIST. SHRUBSEXIST. ELEC. CONDUITSEXIST. GAS METERSEXISTING DESIGNATED SMOKING AREA ASHTRAY/TRASHCAN6' METAL BENCHCONC. STEPPING STONESCONC. SLABEXISTING SIDEWALKCONC. SLABEXIST. TREE TO BE RELOCATED AS SHOWN GRASSSLOPE MAX.1:20 EL.99'-0"ELEV.ASHTRAY/TRASHCANEXISTING 6' METAL BENCHSHIM UNDER BENCHTO LEVELEL.98'-10"ELEV.EL.98'-0"ELEV.EL.98'-4"ELEV.5'-0"EL.99'-11 1/2"ELEV.REGRADE AND RELANDSCAPE INTHIS AREA TO ALIGN WITH SIDEWALK3'-0"4" WIDE x 4" HIGHCONCRETE CURB5'-0"HANDICAP PARKING SIGNTHE WORK SHOWN IN THIS DRAWING IS OUTSIDE THE SCOPE OF THIS PROJECT IT IS SHOWN ONLY AS A COURTESY FOR THE OWNER.NOTEH01CONSTRUCTION PACKAGE12.02.05RELOCATED TREE DEPT: Planning DATE: March 9, 2006 ITEM #: 11 AGENDA REQUEST FORM ITEM CAPTION: PUBLIC HEARING: Consider approval of Case No. S-1094R2-C, Dairy Queen Restaurant, zoning change request from S-1094R-C (Special Use Permit-1094-Revised-Commercial) to S-1094R2-C (Special Use Permit-1094 Revision 2- Commercial), to allow for the renovation of the exterior facade of the existing building on approximately 0.4 of an acre of property located at 110 Southwestern Boulevard (northwest corner of Southwestern Boulevard and Denton Tap Road). GOAL(S): EXECUTIVE SUMMARY: Date of P&Z Meeting: February 16, 2006 Decision of P&Z Commission: Approval (5-0) with Commissioners Hall, McCaffrey, Foreman, Haas and Kittrell voting in favor. None opposed. Approval is recommended, two conditions have been met. Staff recommends approval. Agenda Request Form - Revised 09/04 Document Name: @2S-1094R2-C, DQ 1-AR Item # 4 Page 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: S-1094R2-C, Dairy Queen Restaurant P & Z HEARING DATE: February 16, 2006 C.C. HEARING DATE: March 9, 2006 (Thursday evening) STAFF REP.: Gary L. Sieb, Planning Director LOCATION: 110 Southwestern Boulevard (NW corner of Southwestern Boulevard and Denton Tap Road). SIZE OF AREA: 0.4 of an acre of property containing a 2300-square-foot building. CURRENT ZONING: S-1094R-C (Special Use Permit-1094 Revised-Commercial) REQUEST: To amend the SUP to allow renovation of the exterior façade of the existing building. APPLICANT: Treats Management Parrish Chapman 878 South Denton Tap Road Coppell, TX 75019 (972) 393-1866 FAX: (972) 745-8450 Architect: Arthur Weinman Architects Laura D. Sanchez 6777 Camp Bowie Blvd., Suite 339 Ft. Worth, TX 76116 (817) 737-0977 FAX (817) 737-2203 Item # 4 Page 2 of 3 HISTORY: In 1995, Dairy Queen requested a change in zoning from C (Commercial) to C-SUP (Commercial Special Use Permit) to legally recognize the restaurant use, allow enclosure of then existing patio space, modification of parking striping, expansion of the parking area and some minor landscaping additions. On September 12, 1995, the ordinance allowing these modifications was passed by City Council. There has been no development history on the site since that time, with the exception of the addition of some play equipment under the existing roofline (which did not require modification of the plan). TRANSPORTATION: Denton Tap Road is a P6D, concrete, six-lane, divided major thoroughfare contained within a 100-foot right-of-way. Southwestern Boulevard, adjacent to the Dairy Queen site, is asphalt pavement, approximately 22-feet in width within 60-feet of right-of- way. SURROUNDING LAND USE & ZONING: North – Developing pad sites (Bloom Embroidery); C (Commercial) South – Developing pad sites (Majestic); LI (Light Industrial) East – Gasoline service station (Mobile); C (Commercial) West – Single-family residential (PD-198 SF-7); C (Commercial) COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as suitable for mixed retail/commercial uses of which restaurants are a part. DISCUSSION: This request is an amendment to the restaurant Special Use Permit granted in 1995. In essence, the applicant proposes to completely remodel the exterior of the existing Dairy Queen by utilizing a new paint scheme, adding canopies, and attaching new signage. From a nostalgia point of view, the Dairy Queen store is a dated structure reminiscent of the past. In many respects, it’s an outmoded landmark that, nonetheless, has had significant impact on the development of Coppell. To this day, we often assist citizens in orienting themselves to Coppell by citing the location of the Dairy Queen store (“the red, white, and blue restaurant”) in describing ways to get around the community. Relating the existing structure to our current development guidelines results in a building that does not conform to today’s standards. It is painted red, white and blue (not encouraged here now); has minimal Item # 4 Page 3 of 3 landscaping that is far less than code requirements; signage that does not comply with our current Coppell guidelines (the existing pole sign is legal, non-conforming), and has questionable parking/maneuvering dimensions. Yet, for all the non-compliant aspects of this development, it is one of our more successful restaurants, and this proposal to bring it more into conformity with our development code is to be encouraged. The proposed colors of the building conform to zoning, the added stone work complements the existing structure, and the logo signs are smaller than the ordinance would allow. This is a case of good remodeling, and staff supports this proposal. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request. As seen by the exhibits provided by the applicant, the remodeling of the Dairy Queen restaurant complies with all design and zoning guidelines of the City. The colors are proper, the signage is appropriate and materials being proposed for the exterior remodeling meet all our requirements. There is one minor condition to be met: 1) Twelve-inch building address numbers need to be added to contrast with background upon which they are mounted. ALTERNATIVES 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Site Plan 2) Elevations DATE: March 9, 2006 ITEM #: 12 AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM WORK SESSION Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork DATE: March 9, 2006 ITEM #: 13 AGENDA REQUEST FORM MAYOR AND COUNCIL REPORTS A. Report by Mayor Stover regarding Dallas Christian Leadership Prayer Breakfast. B. Report by Mayor Stover regarding Presentation to Northlake College Government Students C. Report by Councilmember Faught regarding Clean Coppell Earthfest scheduled for April 1. Agenda Request Form - Revised 09/02 Document Name: %mayorreport DATE: March 9, 2006 ITEM #: 14 AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: March 9 , 2006 Department Submissions: Item Nos. 10 and 11 were placed on the Agenda for the above-referenced City Council meeting by the Planning Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Planning Department Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager (or Deputy City Manager)