CP 2006-07-11
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JULY 11, 2006
DOUG STOVER, BILLY FAUGHT, Place 5
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 MARVIN FRANKLIN, Place 6
BRIANNA HINOJOSA-FLORES, Place 3 BILL YORK, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, July 11, 2006, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. The City of Coppell and Coppell Independent School District
opposition to a change of zoning request of the Billingsley
Corporation in the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway Business Center VI, et
al in the County Court at Law No. 3,; and CB Parkway Business
Center, et al vs. City of Coppell, et al.; and City of Dallas vs.
Douglas Stover, et al in the 191st District Court; and City of
Coppell, et al vs. City of Dallas, et al in the 101st District Court.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. Economic Development Prospects on the west side of
Coppell.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Underage Drinking.
B. Discussion regarding Council Goals.
C. Discussion regarding Board & Commission Interviews.
D. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Citizens' Appearances.
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ITEM # ITEM DESCRIPTION
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: June 27, 2006.
B. Consider approval of the resignation of Lindy Thomas from the Parks
and Recreation Board.
C. Consider approval of the removal of Julie Basham from the Parks
and Recreation Board.
D. Consider approval of the removal of Darrell Michiels from the
Coppell Education Development Corporation.
E. Consider approval of a Resolution designating the Animal Control
Manager of the City of Coppell as the Local Rabies Control
Authority; and authorizing the Mayor to sign.
END OF CONSENT
9. PUBLIC HEARING:
Consider approval of Case No. S-1121R-SF-9, St. Ann Catholic Parish,
zoning change request from SF-9 and S-1121-SF-9 (Special Use Permit-1121-
Single Family-9) to S-1121R-SF-9 (Special Use Permit-1121 Revised-Single
Family-9) to amend and expand the existing SUP site plan to allow the
renovation and expansion of church uses into the former Georgetown
Shopping Center, including stucco exterior, adding a playground,
additional parking and landscaped areas on approximately 19.52 acres
of property located at the northeast corner of Sandy Lake Road and
Samuel Boulevard, at the request of Jennifer Lindsey, St. Ann Catholic
Parish.
10. PUBLIC HEARING:
Consider approval of a Third Replat of St. Ann Catholic Parish, Replat, to
relocate the fire lane and various utility easements allow the expansion of
church facilities into the former Georgetown Shopping Center, on
approximately 19.52 acres of property located at the northeast corner of
Sandy Lake Road and Samuel Boulevard, at the request of Jennifer
Lindsey, St. Ann Catholic Parish.
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ITEM # ITEM DESCRIPTION
11. PUBLIC HEARING:
Consider approval of the White Glove Express Addition, Lots 1R1 and 1R2,
Block A, Replat, to allow the subdivision of one lot into two lots, allowing
for separate ownership of each lot, containing 1.628 acres of property
located along the east side of Denton Tap Road, approximately 500 feet
south of Braewood Drive, at the request of Joe Pipes, Vintage Wash-
Coppell, L.P.
12. Consider approval of the All Care Veterinary Hospital, Lot 1R, Blk A, Site
Plan Amendment, to allow a 1,776-square-foot addition to the existing All
Care Veterinary Hospital and provide additional parking spaces, on 0.812
acres of property located at 353 N. Denton Tap, at the request of Steve
Homeyer, Homeyer Engineering, Inc.
13. PUBLIC HEARING:
Consider approval of the All Care Veterinary Hospital, Lot 1R, Block A,
Replat, to extend the fire lane west to accommodate the 1,776-square-
foot addition to the existing All Care Veterinary Hospital on 0.812-acres of
property located at 353 N. Denton Tap, at the request of Steve Homeyer,
Homeyer Engineering, Inc.
14. Consider approval to authorize Harrison, Walker & Harper to proceed with
the Justice Center and Fire Station #3 Expansion and Renovation (Phase
II) for a Guaranteed Maximum Price of $2,470,778.00 as provided for in
Infrastructure Maintenance Funds and the General Fund.
15. Consider adoption of Council Goals for FY 2007.
16. Necessary action resulting from Work Session.
17. Mayor and Council Reports.
A. Report by Mayor Stover regarding 4th of July celebration.
B. Report by Mayor Stover regarding Keep Coppell Beautiful and the
Governor’s Community Achievement Award.
18. Necessary Action Resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
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CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 7th day of July, 2006, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
2006
Economic Development
• Aggressively pursue development partnership on Lesley tract
• Analyze large tract development opportunities
• Continue “hot spot” focus
• Develop strategy for use/sale of city-owned property
• Study revenue enhancements
• Continue focus on vacant retail revitalization
Quality Public Facilities & Infrastructure
• Examine funding opportunities for IMF
• Study continued use of ½-cent sales tax for parks
• Continue focus on local and regional transportation efforts
• Provide quality park and recreation facilities for all
Excellent City Services & High Citizen Satisfaction
• Continue strategic planning for future costs of service delivery
• Timely response with quality service delivery
• Initiate review and revisions of Code of Ordinances
• Develop methods to enhance communication efforts
• Promote citizen involvement
• Examine our effectiveness at participating in state/federal legislative process
Sense of Community
• Develop and support community special events
• Develop and support activities for teens
• Embark on a “Coppell 2025” vision effort
• Continue to evaluate cemetery issue
• Evaluate services and programs for our senior adult community
• Continue to partner with taxing entities serving our community, particularly our ISD’s
Fiscal Stability
• Continue and refine financial planning and forecasting
• Continue systematic management and reduction of debt and expenditures
• Balance expenditures with ability to maintain over time
• Perform cost analysis on all approved projects and programs prior to implementation
• Protect the sales tax base from Streamlined Sales Tax initiative
• Remain aware of external factors and developments that potentially impact the financial
condition of the city
Neighborhood Integrity & Code Enforcement
• Maintain communication with neighborhoods and the community
• Update the Master Plan and Zoning as required
• Continue proactive neighborhood integrity programs
• Access HOA common area maintenance expectations and obligations
Safe Community
• Maintain and improve existing excellent level of service
• Continue focus on Homeland Security
• Provide quality public education programs
• Continue traffic/speed control efforts
DATE: July 11, 2006
ITEM #: ES-2
AGENDA REQUEST FORM
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. The City of Coppell and Coppell Independent School District opposition to a change of
zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number
Z045-107; and City of Coppell vs. CB Parkway Business Center VI, et al in the County
Court at Law No. 3,; and CB Parkway Business Center, et al vs. City of Coppell, et al.;
and City of Dallas vs. Douglas Stover, et al in the 191st District Court; and City of
Coppell, et al vs. City of Dallas, et al in the 101st District Court.
B. Section 551.087, Texas Government Code – Economic Development Negotiations.
1. Economic Development Prospects on the west side of Coppell.
Agenda Request Form - Revised 02/04 Document Name: %executivesession
DATE: July 11, 2006
ITEM #:WS-3
AGENDA REQUEST FORM
WORK SESSION
A. Discussion regarding Underage Drinking.
B. Discussion regarding Council Goals.
C. Discussion regarding Board & Commission Interviews.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/04 Document Name:
%worksession
DATE: July 11, 2006
ITEM #: 7
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
DEPT: City Secretary
DATE: July 11, 2006
ITEM #: 8/A
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of minutes: June 27, 2006.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 02/04 Document Name: %minutes
MINUTES OF JUNE 27, 2006
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, June 27, 2006, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Billy Faught, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember (late arrival)
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Marvin Franklin, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. The City of Coppell and Coppell Independent School
District opposition to a change of zoning request of
the Billingsley Corporation in the City of Dallas,
Zoning Case Number Z045-107; and City of Coppell
vs. CB Parkway Business Center VI, et al in the
County Court at Law No. 3,; and CB Parkway
Business Center, et al vs. City of Coppell, et al.; and
City of Dallas vs. Douglas Stover, et al in the 191st
District Court; and City of Coppell, et al vs. City of
Dallas, et al in the 101st District Court.
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B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. Economic Development Prospects on the west side
of Coppell.
Councilmember Peters arrived just prior to the convening of Executive
Session.
Mayor Stover convened into Executive Session at 5:42 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 6:24 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Fence Ordinance.
B. Presentation by Coppell PD on underage drinking
strategy.
C. Review FY’07 Council Goals and associated staff work
plan.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Mayor Pro Tem Faught led those present in the Invocation.
6. Pledge of Allegiance.
Mayor Stover led those present in the Invocation.
7. Annual update by Judge Marian Moseley regarding the Coppell
Municipal Court.
Judge Marian Moseley made a presentation to Council giving her annual
report on the State of the Court.
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8. Citizen's Appearances.
There was no one signed up to speak on this item.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: June 13, 2006.
B. Consider approval of a Resolution supporting the North
Central Texas Council of Governments’ regional policy
position regarding the proposed Trans-Texas Corridor,
and authorizing the Mayor to sign.
C. Consider approval of a Resolution denying the request by
Atmos Energy Corporation to increase gas utility rates
within the City of Coppell, providing for notice hereof to
said company, and authorizing the Mayor to sign.
D. Consider approval of an Ordinance denying the request by
Atmos Energy Corporation to implement an annual gas
reliability infrastructure program rate increase for the
third consecutive year, providing for notice hereof to said
company, and authorizing the Mayor to sign.
E. Consider approval of entering into a supplemental
agreement with TXU Electric Delivery Company for street
lighting services on East Sandy Lake Road, from Kimbel
Kourt to the east city limit line, in an amount of
$59,972.96 as provided for in CIP funds; and authorizing
the City Manager to sign.
F. Consider approval of a resolution authorizing the filing of
a project funds application with the North Central Texas
Council of Governments for a regional solid waste
management local project, and authorizing the Mayor to
sign.
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Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B
carrying Resolution No. 2006-0627.1, C carrying Resolution No. 2006-
0627.2, D carrying Ordinance No. 2006-1127, E and F carrying
Resolution No. 2006-0627.3. Councilmember Franklin seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Faught and
Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin
and York voting in favor of the motion.
10. Consider and authorize City Manager to negotiate and execute
a purchase and sale agreement, and any other necessary
agreements and instruments related thereto, and the Mayor is
authorized to execute the appropriate conveyance for the
transfer of Lot 1, Black A of the Crescent Addition,
approximately 2.1898 acres of land, to the Coppell Economic
Development Foundation, acting as an independent
foundation, for the resale of such property to Coppell Hard
Eight, Ltd. for the construction of a restaurant.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember York moved to authorize City Manager to negotiate and
execute a purchase and sale agreement, and any other necessary
agreements and instruments related thereto, and the Mayor is authorized
to execute the appropriate conveyance for the transfer of Lot 1, Black A
of the Crescent Addition, approximately 2.1898 acres of land, to the
Coppell Economic Development Foundation, acting as an independent
foundation, for the resale of such property to Coppell Hard Eight, Ltd. for
the construction of a restaurant. Mayor Pro Tem Faught seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Faught and
Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin
and York voting in favor of the motion.
11. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone
pursuant to Section 312.201 of the Property Redevelopment
and Tax Abatement Act. The property to be considered for
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Reinvestment Zone designation is the property described as
Lot 1, Block A of Crescent Addition (2.1898 acres), located at
the southeast corner of Freeport Pkwy and Bethel Rd, Coppell,
Texas.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation to
the Council.
Chad Decker, representing the Hard Eight, addressed Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Peters moved to close the Public Hearing and approve the
designation of a reinvestment zone pursuant to Section 312.201 of the
Property Redevelopment and Tax Abatement Act. The property to be
considered for Reinvestment Zone designation is the property described
as Lot 1, Block A of Crescent Addition (2.1898 acres), located at the
southeast corner of Freeport Pkwy and Bethel Rd, Coppell, Texas.
Councilmember Brancheau seconded the motion; the motion carried 7-0
with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters,
Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion.
12. Consider approval of an Ordinance designating Coppell Hard
Eight, Ltd., Reinvestment Zone No. 49, and authorizing the
Mayor to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation to
the Council.
Action:
Councilmember York moved to approve Ordinance No. 2006-1128
designating Coppell Hard Eight, Ltd., Reinvestment Zone No. 49, and
authorizing the Mayor to sign. Councilmember Franklin seconded the
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motion; the motion carried 7-0 with Mayor Pro Tem Faught and
Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin
and York voting in favor of the motion.
13. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Coppell Hard Eight,
Ltd., and authorizing the Mayor to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation to
the Council.
Action:
Councilmember Tunnell moved to approve Resolution No. 2006-0627.4
approving a Tax Abatement Agreement between the City of Coppell and
Coppell Hard Eight, Ltd., and authorizing the Mayor to sign.
Councilmember Brancheau seconded the motion; the motion carried 7-0
with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters,
Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion.
14. Discuss and consider approval of an Economic Development
Agreement by and between the City of Coppell and Coppell
Hard Eight, Ltd., and authorizing the Mayor to sign.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Action:
Councilmember Franklin moved to approve an Economic Development
Agreement by and between the City of Coppell and Coppell Hard Eight,
Ltd., and authorizing the Mayor to sign. Councilmember Hinojosa-Flores
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught
and Councilmembers Brancheau, Peters, Hinojosa-Flores, Franklin and
York voting in favor of the motion and Councilmember Tunnell
abstaining from the vote. Said abstention counted as a vote in favor of
the motion, per the Home Rule Charter, Section 3.11B.
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15. Necessary action resulting from Work Session.
There was no action necessary under this item.
16. City Manager's Report.
A. Water Usage Update.
A. City Manager, Jim Witt, spoke briefly on the positive impact the
local community is having on water conservation. Ken Griffin,
Director of Engineering and Public Works also spoke at length on
the level of water usage by the city.
17. Mayor and Council Reports.
A. Report by Mayor Stover regarding 4th of July activities.
A. Mayor Stover gave an open invitation to all present to attend the
4th of July activities sponsored by the city.
18. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD -
Councilmember Tunnell.
B. Coppell ISD - Mayor Pro Tem Faught and Councilmember
York.
C. Coppell Seniors – Mayor Pro Tem Faught and
Councilmember Brancheau.
D. Dallas Regional Mobility Coalition - Councilmember
Peters.
E. Economic Development Committee - Councilmembers
Peters and Franklin.
F. Metrocrest Hospital Authority - Councilmember Tunnell.
G. Metrocrest Medical Foundation - Councilmember
Hinojosa-Flores.
H. Metrocrest Medical Services - Councilmember Hinojosa-
Flores.
I. Metrocrest Social Service Center – Councilmember York.
J. North Texas Council of Governments - Councilmember
Peters.
K. NTCOG/Regional Emergency Management –
Councilmember Franklin.
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L. North Texas Commission - Councilmember Brancheau.
M. Senior Adult Services - Mayor Pro Tem Faught.
A. Councilmember Tunnell reported on CFBISD issuing iPods to
1/3rd of their teachers so they can update parents through
podcasts.
B. Mayor Pro Tem Faught reported that CISD has been ranked #3 in
the area on SAT scores. He also announced the transfers and
assignments of administrators in the district.
C. There was nothing to report on this item.
D. Councilmember Peters reported that the Denton County portion of
SH 121 is scheduled to open possibly after the 4th of July and the
ribbon cutting ceremony will be delayed until August 29 to
accommodate an appearance by the Governor.
E. Councilmember Franklin reported on the positive progression of
Economic Development in the Old Town section of Coppell.
F. Councilmember Tunnell reported on the Metrocrest Hospital
Authority and their continuing search for operators of the two
hospitals they operate. August 31 is their deadline for a decision.
G. Councilmember Hinojosa-Flores invited all present to participate in
the Metrocrest Medical Foundation’s annual fundraising gala.
H. There was nothing to report on this item.
I. Councilmember York reported on a meeting that he attended two
weeks ago with the Metrocrest Social Service Center at their thrift
store in Carrollton.
J. There was nothing to report on this item.
K. There was nothing to report on this item.
L. Councilmember Brancheau gave a report on the 2nd anniversary
of greeting the troops coming into DFW for their R&R from
overseas duty.
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M. Mayor Pro Tem Faught reported that Senior Adult Services will be
serving special lunches to about 20 clients on the 4th of July.
19. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
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DEPT: City Secretary
DATE: July 11, 2006
ITEM #: 8/B
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the resignation of Lindy Thomas from the Parks and Recreation Board.
GOAL(S):
EXECUTIVE SUMMARY:
Staff recommends allowing the vacancy to exist until mass appointments are made to the Boards and Commissions
in September.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: %resignationThomas-1 AR
June 20,2006
Jim Witt
City of Coppell
P.O. Box 9478
Coppell, TX 75019
Dear Jim,
Please accept my resignation from the Park Board. I am so sony I was unable to fulfill
my commitment. Conflicts from prior commitments last fall just seemed to conspire
against my serving. The Park Board is an impressive group and I'm honored to have
been able to serve, if only for a short time.
Best wishes,
Lindy Thomas
cc: Brad Reid
Victor Burke
RECEIVED
JUN 2 1 2006
ClTY SECRETARY
ClTY OF COPPELL
DEPT: City Secretary
DATE: July 11, 2006
ITEM #: 8/C
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the removal of Julie Basham from the Parks and Recreation Board.
GOAL(S):
EXECUTIVE SUMMARY:
Ms. Basham has missed three meetings. She was sent a warning letter after the second meeting. After the third
absence she was sent a letter requesting her resignation. She has not responded to the request for resignation and
therefore needs to be terminated as a member of the Parks and Recreation Board.
Staff recommends allowing the vacancy to exist until mass appointments are made to the Boards and Commissions
in September.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: % terminationEduDevBd-1AR
DEPT: City Secretary
DATE: July 11, 2006
ITEM #: 8/D
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the removal of Darrell Michiels from the Coppell Education Development
Corporation.
GOAL(S):
EXECUTIVE SUMMARY:
Mr. Michiels has missed three meetings. He was sent a warning letter after the second meeting. After the third
absence he was sent a letter requesting his resignation. He has not responded to the request for resignation and
therefore needs to be terminated as a member of the Coppell Education Development Corporation.
Staff recommends allowing the vacancy to exist until mass appointments are made to the Boards and Commissions
in September.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: % terminationEduDevBd-1AR
DEPT: Police
DATE: July 11, 2006
ITEM #: 8/E
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of a Resolution designating the Animal Control Manager of the City of Coppell as the Local
Rabies Control Authority; and authorizing the Mayor to sign.
GOAL(S):
EXECUTIVE SUMMARY:
The Texas Health and Safety Code, §826.017 requires the governing body of each municipality to designate
an officer to act as the Local Rabies Control Authority. This resolution would designate the Animal Control
Manager to act as the Local Rabies Control Authority for the City of Coppell. Duties of the Local Rabies Control
Authority would include enforcement of Chapter 826 of the Texas Health and Safety Code, enforcement of the
ordinances of the City of Coppell, and enforcement of the rules adopted by the Texas Board of Health under the
area rabies quarantine provisions of §826.045 of the Texas Health and Safety Code.
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: )Rabies Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, DESIGNATING THE ANIMAL CONTROL MANAGER OF THE
CITY OF COPPELL AS THE LOCAL RABIES CONTROL AUTHORITY;
PROVIDING FOR THE DUTIES THEREOF; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Texas Health and Safety Code, §826.017 requires the governing
body of each municipality to designate an officer to act as the Local Rabies Control
Authority;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the City Council of the City of Coppell, Texas, hereby designate
the Animal Control Manager to act as the Local Rabies Control Authority for the City of
Coppell.
SECTION 2. That among other duties, the Local Rabies Control Authority shall
enforce:
A. Chapter 826 of the Texas Health and Safety Code, as amended, and the Texas
Board of Health rules that comprise the minimum standards for rabies control;
B. The ordinances of the City of Coppell; and
C. The rules adopted by the Texas Board of Health under the rabies quarantine
provisions of §826.045, Texas Health and Safety Code, as amended.
SECTION 3. That this resolution shall take effect immediately from and after its
passage, and it is accordingly so resolved.
DULY PASSED by the City Council of the City of Coppell, Texas, this
day of , 2006.
APPROVED:
Douglas N. Stover, Mayor
ATTEST:
Libby Ball, City Secretary
APPROVED AS TO FORM:
City Attorney
DEPT: Planning
DATE: July 11, 2006
ITEM #: 9
AGENDA REQUEST FORM
GOAL(S):
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of Case No. S-1121R-SF-9, St. Ann Catholic Parish, zoning change request from SF-9 and S-
1121-SF-9 (Special Use Permit-1121-Single Family-9) to S-1121R-SF-9 (Special Use Permit-1121 Revised-Single
Family-9) to amend and expand the existing SUP site plan to allow the renovation and expansion of church uses
into the former Georgetown Shopping Center, including stucco exterior, adding a playground, additional parking
and landscaped areas on approximately 19.52 acres of property located at the northeast corner of Sandy Lake Road
and Samuel Boulevard, at the request of Jennifer Lindsey, St. Ann Catholic Parish.
EXECUTIVE SUMMARY:
Date of P&Z Meeting: June 15, 2006
Decision of P&Z Commission: Approval (6-1) with Commissioners Borchgardt, McCaffrey, Foreman,
Haas, Kittrell and Reese voting in favor. Commissioner Hall opposed.
Staff recommends approval, with the following conditions:
1. Clearly show relocated fire lanes on both the Site Plan and Landscape Plan.
2. Provide additional fire hydrants as required by the Fire Department.
3. Meet with the Fire Marshall to work out the fire hydrant requirements.
Agenda Request Form - Revised 09/04 Document Name: @1S-1121R-SF-9, St.Ann, 1-AR
Item # 4
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case No. S-1121R-SF-9, St. Ann Catholic Parish
P & Z HEARING DATE: June 15, 2006
C.C. HEARING DATE: July 11, 2006
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: 700 E. Sandy Lake Road
SIZE OF AREA: 19.52 acres
CURRENT ZONING: SF-9 and SUP (S-1121-SF-9)
REQUEST: Zoning change request from SF-9 and S-1121-SF-9 (Special Use
Permit-1121-Single Family 9) to S-1121R-SF-9 (Special Use Permit-
1121 Revised-Single Family 9), to amend and expand the existing
SUP Site Plan for St. Ann Catholic Parish.
APPLICANT: St. Ann Catholic Parish Architect: Page/Southerland/Page
Jennifer Lindsey E. Liebrecht, AIA
180 Samuel Blvd. 3500 Maple Ave.
Coppell, Texas, 75019 Suite 600
(972) 393-5544 x1104 Dallas, TX. 75219
Fax: (972) 462-1617 (214) 522-3900
Fax: (214) 522-4380
HISTORY: This property has had an interesting history over the last few years.
In 1989, an ordinance was passed allowing construction of the first
phase of St. Ann on approximately nine acres of land fronting Samuel
Boulevard. That ordinance also allowed stucco building materials.
In 1997, an expansion to the church was allowed resulting in a
Item # 4
Page 2 of 3
36,000-square-foot sanctuary and a 6,000-square-foot administrative
wing. An extension of time to build the expansion was approved in
1998, and the current building was constructed. In January of 2006,
St. Ann requested and was granted a change in zoning of the property
commonly referred to as the Georgetown Center from “C”,
Commercial to SF-9. The purpose of rezoning this 5.3-acre parcel
was to create a common, 20-acre lot with all the same base zoning—
SF-9.
The Georgetown Center was constructed in 1984 as a strip retail
shopping center and performed that function until St. Ann bought the
property in 1993. It continued to operate as a retail center for the
next ten years. In 2000-2001, the church determined it needed more
space for church activities, and began to convert the building to
parish use. The church now wishes to remodel the existing structure
so it can function as a religious entity in a more efficient way.
TRANSPORTATION: Sandy Lake Road is a C4D, four-lane, divided street built to standard
in a 110-foot right-of-way. Samuel Boulevard is a C2U, two-lane,
undivided collector street with a 60-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North – The Meadows, Sec. 6, Phase I, Single Family Subdivision;
“PD-105-SF-9” Planned Development-Single Family-9
South - Northlake Woodlands, Single Family Subdivision;
“PD-91-SF-7” Planned Development-Single Family-7
East - The Meadows, Sec. 1, Single Family Subdivision;
“SF-9” Single Family-9
West - Coppell Church of Christ; Lee Elementary; Children’s First
Academy; “C” Commercial
COMPREHENSIVE PLAN: The May 1966 Comprehensive Plan as amended, shows the
property as suitable for Public/Institutional uses.
DISCUSSION: There are several reasons for this zoning change. One, the applicant
wishes to alter the zoning pattern so all land owned by St. Ann retains the
same zoning classification (SUP-SF-9). Two, the church proposes to
change portions of the interior and exterior of the former Georgetown
Shopping Center to better accommodate church activities. Three,
additional parking, play areas, new landscaping and a stucco finish on a
portion of the existing building is requested to improve appearance and
enhance the unity of the site.
Item # 4
Page 3 of 3
Changing the zoning so all land owned by St. Ann is identical just makes
sense, since the church proposes to utilize the former shopping center for
church activities, and the majority of the site has SUP and SF-9 zoning
today. Staff has no objection to the rezoning request.
With regard to the remodeling of a portion of Georgetown, plans show
roughly 17,700 square feet of the 59,000 square foot center will be
remodeled. Specifically, the north and west “L” portion of the center will
be refaced in a stucco material. The remainder of the building will be
repainted in a buff color to resemble a stucco building. In addition, the
north side of the building will be remodeled with a covered, 3,600-square-
foot galleria and new entrance features. The interior space will be altered
to accommodate ten meeting rooms, a chapel, nursery, serving pantry,
storerooms and toilets. Plans also call for revised parking, a new
playground on the west end of the existing building and additional
landscaping and color beds. Because the remodeling will be more in line
with the existing church (similar building materials, color, and
architectural style), staff has no objection to this portion of the project.
Additional parking is being proposed (a net increase in parking) which
complies with our landscaping standards, and a brick wall behind the
north wing of the center will be removed and replaced with landscaping,
additional parking, and a re-aligned fire lane. Staff feels these alterations
will improve the overall appearance of the site and, with minor changes to
the plan listed as “conditions” below, can support this request.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request, subject to the
following conditions:
1. Clearly show relocated fire lanes on both the Site Plan and Landscape
Plan.
2. Provide additional fire hydrants as required by the Fire Department.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Submittal package (perspective, elevations, site plan, floor plans, landscape plan,
computer-generated perspective drawings).
DEPT: Planning
DATE: July 11, 2006
ITEM #: 10
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of a Third Replat of St. Ann Catholic Parish, Replat, to relocate the fire lane and various utility
easements allow the expansion of church facilities into the former Georgetown Shopping Center, on approximately
19.52 acres of property located at the northeast corner of Sandy Lake Road and Samuel Boulevard, at the request
of Jennifer Lindsey, St. Ann Catholic Parish.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: June 15, 2006
Decision of P&Z Commission: Approval (7-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman,
Haas, Kittrell and Reese voting in favor. None opposed.
Staff recommends approval, with the following conditions:
1. Contact Rick Fielding at (972) 888-1344 with TXU Electric Delivery regarding utility relocations.
2. Comments from the Engineering and Fire Departments are attached.
Agenda Request Form - Revised 09/04 Document Name: @2Third Rep., St. Ann, Rep 1-AR
Item # 5
Page 1 of 3
- CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case : Third Replat of St. Ann Catholic Parish,
Replat
P & Z HEARING DATE: June 15, 2006
C.C. HEARING DATE: July 11, 2006
STAFF REP.: Gary L. Sieb, Planning Director
LOCATION: 700 E. Sandy Lake Road
SIZE OF AREA: 19.52 acres
CURRENT ZONING: SF-9 and SUP (S-1121-SF-9)
REQUEST: Third replat of St. Ann Catholic Parish to relocate fire lanes and
various utility easements allowing for expansion of church facilities.
APPLICANT: St. Ann Catholic Parish Surveyor:
Jennifer Lindsey Peiser Surveying
180 Samuel Blvd. 801 Enterprise Dr.
Coppell, Texas 75019 Flower Mound, Texas 75028
(972) 393-5544 x1104 (972) 724-5776
Fax: (972) 462-1617 Fax: (972) 724-5779
HISTORY: This property has been plated three times. It was first platted in 1988
on approximately 8.5 acres, which was the initial church site. The
original plat was incorporated into a replat in 1993, which included
the original 8.5 acres and an additional 11 acres totaling 19.52 acres.
Two lots were shown on the replat--Lot One that covered the church
site, and Lot Two which included the land upon which the
Georgetown Shopping Center was constructed. In 1997, a second
Item # 5
Page 2 of 3
replat was approved which combined the two lots into one. This
third replat retains the one large lot, but changes location of utility
easements and fire lanes.
TRANSPORTATION: Sandy Lake Road is a C4D, four-lane, divided street built to standard
in a 110-foot right-of-way. Samuel Boulevard is a C2U, two-lane,
undivided collector street with a 60-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North – The Meadows, Sec. 6, Phase I, Single Family Subdivision;
“PD-105-SF-9” Planned Development-Single Family-9
South - Northlake Woodlands, Single Family Subdivision;
“PD-91-SF-7” Planned Development-Single Family-7
East - The Meadows, Sec. 1, Single Family Subdivision;
“SF-9” Single Family-9
West - Coppell Church of Christ; Lee Elementary; Children’s First
Academy; “C” Commercial
COMPREHENSIVE PLAN: The May 1966 Comprehensive Plan as amended, shows the property
as suitable for Public/Institutional uses.
DISCUSSION: The purpose of this replat request is to take a parcel that has already been
platted and alter utility easements and fire lanes. This is a companion
request to a zoning change on the same parcel, and the replat will
accommodate utility easement and fire lane relocations that need to be
accomplished during the development and redevelopment of the
Georgetown Center into additional St. Ann church-related activities.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request, subject to the following
conditions:
1. Contact Rick Fielding at (972) 888-1344 with TXU Electric
Delivery regarding utility relocations.
2. Engineering and Fire Department comments (attached)
ALTERNATIVES
1) Recommend approval of the request
Item # 5
Page 3 of 3
2) Recommend disapproval of the request
3) Recommend modification of the request
ATTACHMENTS:
1) Replat document
DEPT: Planning
DATE: July 11, 2006
ITEM #: 11
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of the White Glove Express Addition, Lots 1R1 and 1R2, Block A, Replat, to allow the
subdivision of one lot into two lots, allowing for separate ownership of each lot, containing 1.628 acres of property
located along the east side of Denton Tap Road, approximately 500 feet south of Braewood Drive, at the request of
Joe Pipes, Vintage Wash-Coppell, L.P.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: June 15, 2006
Decision of P&Z Commission: Approval (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Haas, Kittrell and Reese voting in favor. None opposed.
Staff recommends approval, with the following conditions:
1. This plat shall not be filed with Dallas County unless the Board of Adjustment grants all required variances to the Zoning Ordinance
to assure that both lots are in compliance, including:
a) Variance to the 10-foot perimeter landscape requirement adjacent to both sides of the internal (new) lot line, with the
required trees being planted elsewhere on the lots.
b) Lot 1R1 –
• Reduction of the side yard setback from 30 feet to 12 feet along the southern property line.
• The existing 6-foot brick wall adjacent to the Lone Star Gas Easement, with additional trees in the triangular area
shall be provided in lieu of the perimeter landscaping along the north property line.
• No parking lot islands will be required; however, the nine trees will be planted within the perimeter landscaping
adjacent to Denton Tap and the residential areas to the east.
• A reduction of the overall landscape requirement by 7,476 square feet, subject to additional shrubs and ornamental
trees being planted to enhance the appearance of the site.
c) Lot 1R2 –
• A reduction of the overall landscape requirement by 377 square feet, subject to additional shrubs and ornamental
trees being planted to enhance the appearance of the site.
2. Recalculation and clarification on the number of trees being provided as indicated on the plan and within the Plant List (minor
discrepancies exist).
3. A tree removal permit will be required prior to the removal of any trees.
4. Submission of a complete Maintenance Agreement for the shared utilities.
5. Shared utility easements must be noted as Private on all sheets.
6. Submission of an agreement for the shared use of the dumpster.
7. A clarification of the “ACCESS EASEMENT AND R-O-W,” Vol. 97131, PG 5879, which was filed in the Deed Records of Dallas
County.
8. The existing landscaping is not in compliance with the Landscape Plan approved with the SUP-1074RR, due to dead and missing
plant material and must be brought up to code irrespective of the outcome of these re-platting efforts.
9. Contact Larry Redick at 972-323-8917 at TXU Electric Delivery to discuss easement requirements.
Agenda Request Form - Revised 09/04 Document Name: @3WGE, L1R1 & 1R2,A-Rep 1-AR
Item # 6
Page 1 of 6
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case: White Glove Express Addition
Lots 1R1 & 1R2, Block A, Replat
P & Z HEARING DATE: June 15, 2006
C.C. HEARING DATE: July 11, 2006
STAFF REP.: Marcie Diamond, Assistant Planning Director
LOCATION: 250 and 254 South Denton Tap Road
SIZE OF AREA: 1.628 acres
CURRENT ZONING: S-1074RR-Commercial
REQUEST: Replat the existing lot into two lots of 1.020 and 0.608 acres respectively,
allowing separate ownership of each lot.
APPLICANT: Owner:
Joe Pipes
Vintage Wash-Coppell, L.P.
1909 Woodall Rogers Freeway, Suite 550
Dallas, Texas 75201
214-350-9070
FAX: 214-350-9099
Landscape Architect: Surveyor:
Chris Russell Landes & Associates
Christopher Russell Landscape Architecture 1107 E. First St.
5925 LaVista, Number 3 Fort Worth, Texas 76102
Dallas, Texas 75206 817-870-1220 x 02
214-695-7344 FAX: 817-870-1292
FAX: 214-826-8279
Item # 6
Page 2 of 6
HISTORY: In December of 1993, SUP-1074 was approved for White Glove Express Car
Wash. In mid-1994, the preliminary and final plats were approved for this 0.988-
acre tract of land. Approximately 2½ years later, this SUP was expanded by
approximately ½ acre to allow an oil lube and car detailing facility to be
constructed. The property was then replatted to incorporate this additional land
into one lot, which is currently proposed to be subdivided into two. In 1998, the
SUP was revised to allow “Q Lube” signage. The Vintage Car Wash sign was
administratively approved in December 2001.
TRANSPORTATION: Denton Tap Road is a P6D, six-lane, divided thoroughfare, contained
within 110 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North – Coppell Professional Office Buildings; “C” Commercial
South – Crème de la Crème Day Care Center; “PD-208-C” Planned Development
Commercial
East – Braewood West Single Family Subdivision; “SF-7” Single Family-7
West – Wynnpage Office Buildings; “C” Commercial
COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for mixed uses.
DISCUSSION: The purpose of this replat is to divide the existing lot into two, to allow for
separate ownership of the two existing uses, a car wash and a oil lube center.
While initially this appears fairly straight forward, it becomes complicated
when dividing this land into two separate parcels resulting in each lot becoming
non-compliant in terms of various zoning regulations, including setbacks and
landscaping. While variances to the requirements of the Zoning Ordinance
cannot be granted through this re-plating process, they will be enumerated and
analyzed from a planning perspective. Ultimately, if this replat is recommended
for approval, this action will need to be subject to relief being granted by the
Board of Adjustment.
Side Yard Setbacks
The existing “C” Commercial zoning district requires a 30’ side yard. There is
currently only a 44-foot separation between the two buildings. Therefore, if
platted as requested, the northern building will have a 12-foot yard, and the
southern building a 32-foot side yard. The northern building would require a
40% variance to this setback regulation.
Landscaping
This property was originally developed, and later expanded, under previous
Landscape Ordinances. While this project was in compliance at the time of
development, various aspects are not in compliance with current regulations.
This non-compliance issue is further compounded by subdividing this lot into
Item # 6
Page 3 of 6
two, causing additional requirements and resulting in significant deficiencies,
especially in the proposed Lot 1R1 car wash facility. The summary of the
results is analyzed below.
Lot 1R1 - Car Wash Facility
If subdivided, this lot will be non-compliant on all three levels of landscaping,
perimeter, interior and non-vehicular.
Perimeter landscaping - a minimum 10’ buffer is required adjacent to all
property lines, not including the street frontage.
• New internal lot line - No landscape buffer is being provided adjacent to the
proposed new lot line.
The applicant will need to secure a variance to this requirement, in terms
of amount of landscape area. The seven trees required within this buffer
area are proposed to be planted elsewhere on the site.
• North property line - as approved in the original landscape plan, instead of
the perimeter landscaping adjacent to the Lone Star Gas Easement, a 6-foot
high brick wall was constructed, with a triangular landscape area, containing
two trees and landscaping.
The applicant will need to secure a variance to this perimeter landscape
requirement, in terms of amount of landscape area. The seven trees
required along this property line are being provided in the triangular
landscape area.
The east and west property lines, adjacent to the residential and Denton Tap
Road respectively, will exceed the provisions of the landscape ordinance (i.e.
existing 5 to 8 inch caliper overstory trees), and will further be enhanced when a
total of 22 additional overstory trees are added along the perimeters in lieu of
planting internal to the site.
Interior Landscaping – 10% of paving area, parking islands, etc.
• Currently required by the Landscape Ordinance but not by previous
Landscape Ordinances, therefore no islands are provided on this lot.
The nine trees that would be required internal to the parking lot are
being provided elsewhere on this lot.
Non-vehicular Landscaping - 15% of the lot not covered by buildings
• This also was a newer addition to the Landscape Ordinance; therefore, only
1,382 of the 5,724 square feet of landscaping are being provided on this lot.
The two trees that would be required are being provided elsewhere on
this lot.
In summary, this lot is short 7,476 square feet of landscaping, and the applicant
is requesting that in lieu of providing these landscape areas, additional
ornamental trees, shrubs and plantings be substituted.
Item # 6
Page 4 of 6
Lot 1R2 – Lube Center
This lot will generally comply on all three levels of landscaping, except for the
provision of the 10 feet of perimeter landscaping along the new north and east
property lines, and a 377-square-foot shortage in overall landscape area. Almost
30% of the lot area is devoted to landscape areas, and 17 new overstory trees
and shrubs are proposed to be planted to be in compliance with the original
landscape plan as well as the plan currently proposed.
Parking
The lots are proposed to be subdivided in such a configuration that the existing
16 parking spaces along the east property line will be platted to serve the car
wash. The applicant has stated even though this exceeds the requirement of the
Zoning Ordinance of 9 spaces for this use, this amount of parking is needed to
accommodate the employees and customers. The Lube Center lot is proposed
to be modified to add 8 parking spaces directly behind the lube center, which
includes the installation of the required landscape islands. There is one existing
accessible space adjacent to the south side of the building; therefore, meeting
the nine required parking spaces for the lube center.
Dumpster
There is currently one dumpster serving both businesses. Once replatted, this
dumpster will be on the car wash lot. Staff believes a private agreement also
needs to be entered into allowing for the shared use of this dumpster.
The Replat
The Replat instrument is compliant with the technical aspects of the Subdivision
Ordinance. However, staff is concerned about the irregular shape of the car
wash lot to provide additional parking for this use. Finally, two clarifications
on this plat are needed. The first relates to the notation on Lot 1R2 - “ACCESS
EASEMENT AND R-O-W,” Vol. 97131, PG 5879 which was filed in the Deed
Records of Dallas County. A copy needs to be provided to determine the effect,
if any, it would have on the current platting activities. The second is an
Engineering requirement. If subdivided into two lots, the existing shared
utilities need to be placed in a Private Utility Easement, and a maintenance
agreement needs to be submitted for review and ultimately filed for record with
Dallas County. An incomplete agreement was submitted and revisions are
needed.
While this replatting activity will not effect the built environment from a visible
perspective and the general public will not be aware of the lot line separating
these two uses, these non-compliance issues (setbacks, landscaping, locations of
parking and dumpster, shared utilities, etc.) caused by the replat must be
addressed through a separate legal process. In this case, Board of Adjustment
action will be required prior to filing this replat. In the event any of the
variances are not granted by the Board, this plat cannot be filed because it
would result in the existing development being non-compliant.
Item # 6
Page 5 of 6
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending CONDITIONAL APPROVAL of the replat of Lots 1R1 and
1R2 of the White Glove Express Addition, subject to the following conditions:
1. This plat shall not be filed with Dallas County unless the Board of Adjustment
grants all required variances to the Zoning Ordinance to assure that both lots are
in compliance, including:
a) Variance to the 10-foot perimeter landscape requirement adjacent to both
sides of the internal (new) lot line, with the required trees being planted
elsewhere on the lots.
b) Lot 1R1 –
• Reduction of the side yard setback from 30 feet to 12 feet along the
southern property line.
• The existing 6-foot brick wall adjacent to the Lone Star Gas Easement,
with additional trees in the triangular area shall be provided in lieu of the
perimeter landscaping along the north property line.
• No parking lot islands will be required, however the nine trees will be
planted within the perimeter landscaping adjacent to Denton Tap and the
residential areas to the east.
• A reduction of the overall landscape requirement by 7,476 square feet,
subject to additional shrubs and ornamental trees being planted to
enhance the appearance of the site.
c) Lot 1R2 –
• A reduction of the overall landscape requirement by 377 square feet,
subject to additional shrubs and ornamental trees being planted to
enhance the appearance of the site.
2. Recalculation and clarification on the number of trees being provided as
indicated on the plan and within the Plant List (minor discrepancies exist).
3. A tree removal permit will be required prior to the removal of any trees.
4. Submission of a complete Maintenance Agreement for the shared utilities.
5. Shared utility easements must be noted as Private on all sheets.
6. Submission of an agreement for the shared use of the dumpster.
7. A clarification of the “ACCESS EASEMENT AND R-O-W,” Vol. 97131, PG
5879, which was filed in the Deed Records of Dallas County.
8. The existing landscaping is not in compliance with the Landscape Plan
approved with the SUP-1074RR, due to dead and missing plant material and
must be brought up to code irrespective of the outcome of these re-platting
efforts.
9. Contact Larry Redick at 972-323-8917 at TXU Electric Delivery to discuss
easement requirements.
Item # 6
Page 6 of 6
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Existing Tree Plan
2) Landscape Plan
3) Replat
DEPT: Planning
DATE: July 11, 2006
ITEM #: 12
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval of the All Care Veterinary Hospital, Lot 1R, Blk A, Site Plan Amendment, to allow a 1,776-
square-foot addition to the existing All Care Veterinary Hospital and provide additional parking spaces, on 0.812
acres of property located at 353 N. Denton Tap, at the request of Steve Homeyer, Homeyer Engineering, Inc.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: June 15, 2006
Decision of P&Z Commission: Approval (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Haas, Kittrell and Reese voting in favor. None opposed.
Staff recommends approval.
Agenda Request Form - Revised 09/04 Document Name: @4ACVH, L1R,BA -SPA 1-AR
Item # 7
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case: All Care Veterinary Hospital, Lot 1, Blk A,
Site Plan Amendment
P & Z HEARING DATE:June 15, 2006
C.C. HEARING DATE: July 11, 2006
STAFF REP.: Matt Steer, City Planner
LOCATION: 353 N. Denton Tap Road
SIZE OF AREA: 0.812 acres
CURRENT ZONING: Town Center
REQUEST: To allow a 1,776-square-foot addition to the existing All Care Veterinary
Hospital and provide additional parking spaces.
APPLICANT: All Care Veterinary Hospital Homeyer Engineering, Inc.
Dr. Greggory Webber Steve Homeyer
353 N. Denton Tap Rd. PO Box 294527
Coppell, TX 75019 Lewisville, TX 75029
Phone: 972-393-7750 Phone: 972-906-9985
FAX: 972-462-1094 FAX: 972-906-9987
HISTORY: City Council approved the site plan, landscape plan and preliminary
plat for the existing development on October 8, 1996, and designated
the Planning and Zoning Commission as the final plat authority. The
Planning and Zoning Commission approved the final plat on
December 19, 1996.
Item # 7
Page 2 of 3
TRANSPORTATION: Denton Tap Road is a six-lane, divided (P6D) major arterial thoroughfare
within a 100’ wide right-of-way. Parkway Boulevard is a four-lane,
divided (C4D) collector street within 105’ wide right-of-way.
SURROUNDING LAND USE & ZONING:
North – Andrew Brown Park, City of Coppell; “TC” Town Center
South – Huntington Ridge residential subdivision; “PD-129R2-SF-9” Planned
Development-129 Second Revision-Single Family-9
East – Stonemeade Estates residential subdivision; “SF-7” Single Family-7
West – Kiddin’ Around Playcare; “TC” Town Center
COMPREHENSIVE PLAN: The Comprehensive Plan shows Parks/Open Space adjoining
Neighborhood Retail.
DISCUSSION: The purpose of this Site Plan is to allow a 1,776-square-foot addition
on the west side of the existing 2,740-square-foot All Care Veterinary
Hospital and provide a new parking area to accommodate the addition.
There are an additional nine parking spaces proposed on the south and
two spaces on the north end of the site; however, five of the existing
spaces will be removed, as they are located where the west extension of
the fire lane is proposed. The parking space total is 23, fulfilling the
requirement of one space per 200-square-feet of building area. The
materials will match the existing structure. There are five existing
overstory trees and five Crape Myrtles to remain in place, while 18
overstory trees and three Crape Myrtles are proposed to satisfy the
landscaping requirements of the Zoning Ordinance. There are only
minor, technical revisions remaining, and these are outlined as
conditions of approval.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request, subject to the
following conditions:
1) Remove the 20’ dimension shown within the fire lane on the
Site Plan.
2) Revise the total required & provided “Site Landscaping
Figures” within the first section of calculations on the
Landscape Plan.
3) Show the existing and proposed signage areas. A total of 60-
square feet of signage is allowed on the entire structure.
4) Contact Larry Redick at 972-323-8917 to discuss electrical
requirements.
Item # 7
Page 3 of 3
5) Include Lot 1R, Block A, All Care Veterinary Hospital in all title
blocks.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Site Plan
2) Landscape Plan
3) Tree Survey
4) Elevations
DATE:
HEI #:
SHEET NO:HOMEYERENGINEERING,INC.CIVILENGINEERINGPLATTINGSITE&LANDPLANNINGP.O.BOX294527LEWISVILLETEXAS75029972-906-9985PHONE972-906-9987FAXSP
05/11/06
05-046SITEPLANALLCAREVETERINARYHOSPITALLOT1R,BLOCKA0.812ACRES,ZONEDTCCITYOFCOPPELLDALLASCOUNTY,TEXAS
DATE:
HEI #:
SHEET NO:HOMEYERENGINEERING, INC.CIVIL ENGINEERING PLATTINGSITE & LAND PLANNINGL1
05/11/06
05-046LANDSCAPE PLANALL CARE VETERINARY HOSPITAL0.812 ACRES, ZONED TCCITY OF COPPELL
DATE:
HEI #:
SHEET NO:HOMEYERENGINEERING,INC.CIVILENGINEERINGPLATTINGSITE&LANDPLANNINGP.O.BOX294527LEWISVILLETEXAS75029972-906-9985PHONE972-906-9987FAXTS
05/11/06
05-046TREESURVEYALLCAREVETERINARYHOSPITALLOT1RBLOCKA0.812ACRES,ZONEDTCCITYOFCOPPELLDALLASCOUNTY,TEXAS
DEPT: Planning
DATE: July 11, 2006
ITEM #: 13
AGENDA REQUEST FORM
ITEM CAPTION:
PUBLIC HEARING:
Consider approval of the All Care Veterinary Hospital, Lot 1R, Block A, Replat, to extend the fire lane west to
accommodate the 1,776-square-foot addition to the existing All Care Veterinary Hospital on 0.812-acres of
property located at 353 N. Denton Tap, at the request of Steve Homeyer, Homeyer Engineering, Inc.
GOAL(S):
EXECUTIVE SUMMARY:
Date of P&Z Meeting: June 15, 2006
Decision of P&Z Commission: Approval (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Haas, Kittrell and Reese voting in favor. None opposed.
Staff recommends approval, subject to the following conditions:
1. Contact Larry Redick at 972.323.8917 to discuss easement requirements.
2. Additional comments may be generated upon detailed Engineering review.
Agenda Request Form - Revised 09/04 Document Name: @5ACVH, L1R, BA-Rep 1-AR
Item # 8
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case: All Care Veterinary Hospital, Lot 1, Blk A,
Replat
P & Z HEARING DATE: June 15, 2006
C.C. HEARING DATE: July 11, 2006
STAFF REP.: Matt Steer, City Planner
LOCATION: 353 N. Denton Tap Road
SIZE OF AREA: 0.812 acres
CURRENT ZONING: Town Center
REQUEST: To extend the fire lane west to accommodate the 1,776-square-foot
addition to the existing All Care Veterinary Hospital.
APPLICANT: All Care Veterinary Hospital Homeyer Engineering, Inc.
Dr. Greggory Webber Steve Homeyer
353 N. Denton Tap Rd. PO Box 294527
Coppell, TX 75019 Lewisville, TX 75029
Phone: 972-393-7750 Phone: 972-906-9985
FAX: 972-462-1094 FAX: 972-906-9987
HISTORY: City Council approved the site plan, landscape plan and preliminary
plat for the existing development on October 8, 1996, and designated
the Planning and Zoning Commission as the final plat authority. The
Planning and Zoning Commission approved the final plat on
December 19, 1996.
Item # 8
Page 2 of 2
TRANSPORTATION: Denton Tap Road is a six-lane, divided (P6D) major arterial thoroughfare
within a 100’ wide right-of-way. Parkway Boulevard is a four-lane,
divided (C4D) collector street within 105’ wide right-of-way.
SURROUNDING LAND USE & ZONING:
North – Andrew Brown Park, City of Coppell; “TC” Town Center
South – Huntington Ridge residential subdivision; “PD-129R2-SF-9” Planned
Development-129 Second Revision-Single Family-9
East – Stonemeade Estates residential subdivision; “SF-7” Single Family-7
West – Kiddin’ Around Playcare; “TC” Town Center
COMPREHENSIVE PLAN: The Comprehensive Plan shows Parks/Open Space adjoining
Neighborhood Retail.
DISCUSSION: This is the companion case to the proposed Site Plan that shows a 1,776-square-
foot addition to the existing All Care Veterinary Hospital with additional
parking spaces, which is being tracked concurrently through the planning
process. The purpose of this Replat is to extend the 24’ fire lane easement to the
west. Staff is comfortable recommending approval of this request and only the
standard conditions of approval remain.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request, subject to the following
conditions:
1. Contact Larry Redick (TXU Electric Delivery) at 972-323-8917 to
discuss easement requirements.
2. Additional comments may be generated upon detailed Engineering
review.
ALTERNATIVES
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date.
ATTACHMENTS:
1) Replat
DEPT: Facilities Division of Public Works
DATE: July 11, 2006
ITEM #: 14
AGENDA REQUEST FORM
ITEM CAPTION:
Consider approval to authorize Harrison, Walker & Harper to proceed with the Justice Center and Fire Station #3
Expansion and Renovation (Phase II) for a Guaranteed Maximum Price of $2,470,778.00 as provided for in
Infrastructure Maintenance Funds and the General Fund.
GOAL(S):
EXECUTIVE SUMMARY:
Harrison, Walker & Harper was contracted by the City of Coppell as Construction Manager at Risk for the Justice
Center and Fire Station #3 Expansion projects in 2005. Phase I was completed in 2005 (renovation of Fire Station
#3) and now we are entering Phase II of this contract, which is the expansion and renovation of the Justice Center
and the expansion of First Station #3.
Current construction pricing was obtained by Harrison, Walker & Harper and the Guaranteed Maximum Price
(GMP) is $2,470,778.00. The re-carpeting and interior/exterior painting of these facilities is budgeted and was
approved in the Infrastructure Maintenance Fund (IMF) in the amount of $50,000.00. Therefore, $50,000.00 will
be transferred from the IMF to put towards this project leaving $2,420,778.00 to be funded out of the General
Fund.
Staff recommends approval of this request.
FINANCIAL COMMENTS: Funds for this project are available in the Police Department budget, General Fund
Fund Balance and the IMF fund.
Agenda Request Form - Revised 09/04 Document Name: #Police Fire Expansion
Builders Since 1887
222 East Hickory Street
Paris, Texas 75460-2698
903-785-1653
1-800-442-TEAM
Fax 903-784-1471
http://www.webuild-hwh.com
June 30, 2006
Facilities Manager
Sheri Moino
City Of Coppell
255 Parkway
Coppell, Texas 75019
Re: Police Station and Fire Station Renovations - Phase II, Coppell, Texas
Revised GMP Proposal
Dear Ms. Moino:
Per our meeting on June 20, 2006, Harrison, Walker & Harper is presenting the revised GMP on
the Police and Fire Station Additions and Renovations based on documents prepared by Brinkley
Sargent Architects dated February 14, 2006, Addendum #1 dated March 06, 2006, and
Addendum #2 dated March 08, 2006. Within this total there are cost savings that were discussed
and agreed upon. Below is the new assembled Guaranteed Maximum Price for the work as
follows:
• Police Station Addition/ Renovation: $ 1,640,159
• Fire Station #03 – Addition: $ 810,119
• Alternates #2, 3, 4 $ 89,334
• Agreed Cost Savings (see below) $ ( 68,834 )
Total Revised GMP: $ 2,470,778
Cost Savings Items:
1. Deduct exterior sunscreens.
2. Deduct wall protection (Crash Rails, Corner Guards).
3. Deduct electrical generator automatic transfer switch .
4. Match existing gutter system at Fire Station in lieu of Specified.
5. Change Fire Station Roof Specification to utilize one layer of 30lb felt in lieu of ice
and water at the eave and 2 layers of 15lb felt everywhere else.
6. Change to manual shades in lieu of motorized shades.
The proposed GMP is based on the following clarifications:
Owner Contingency: $ 7,000.00
Move Owner Furniture Allowance: $ 10,000.00
Material Testing Allowance: $ 9,500.00
Break room Appliance Allowance: $ 5,000.00
1. Owner to provide cost of Building Permit and inspection Fees. Harrison, Walker, and
Harper, LP will submit documents for review and permitting.
2. Temporary Utilities provided from existing facilities for construction and trailer.
3. Both projects to be preformed together within an estimated nine (9) month construction
schedule.
4. Owner to provide new generator package for contractor install. Contractor will remove
existing generator to be removed from site by Owner.
5. Submitted pricing for new added roofs at Police Station does not meet the specified UL
class A fire rated system. We are using specified Tamko materials, but acrylic coating
has not been tested is this assembly. This has been approved by Gary Beeman with
Brinkley Sargent. We assume added work will not void existing warranties.
6. Pricing includes updating current lightning protection to maintain current UL certificate.
7. Excludes Architect and Engineering fees.
8. Excludes Furnishings, Fixtures and Equipment (FFE) not specifically stated on the
drawings.
Thank you for the opportunity to provide these services to the City of Coppell and we look
forward to another successful project.
Sincerely,
Aaron Benson
Estimator
Harrison, Walker & Harper, LP
Cc:
Gary Beeman – Brinkley Sargent Architects
Hunter Moore – VP of Pre-construction
Neal Sitzes- VP of Construction
Roger Bussell- Project Manager
DEPT: City Manager
DATE: July 11, 2006
ITEM #: 15
AGENDA REQUEST FORM
ITEM CAPTION: Consider adoption of Council Goals for FY 2007.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
Agenda Request Form - Revised 09/04 Document Name: !Goals
1
COUNCIL GOALS
2006-2007
October 2006 through September 2007
2
Economic Development
Goal Description
The City Manager and staff will continue to focus on economic development strategies
that will enhance the City’s competitive position in the metroplex. Working with the
Economic Development Committee, the City Manager and staff will develop work plan
elements to address the following City Council objectives:
- Promote highest and best use of Leslie tract
- Continue to explore large tract development options
- Continue “hot spot” focus
- Refine “Old Coppell” vision
- Assess the use, sale, and acquisition of City property
- Develop strategy to attract and retain high value office/retail development
Work Plan Elements
(1) City staff will provide periodic updates to the City Council regarding
development activity and possible pro-active actions the City can take to
encourage “hot spot” development. (Ongoing)
(2) City staff, in cooperation with the Economic Development Committee,
will host the first Retail Summit designed to identify specific needs of the
retail community and how the City can facilitate retail development.
(02/07)
(3) City staff, in cooperation with the Economic Development Committee will
make recommendations regarding changes to the current incentives
offered to prospective development partners (10/06)
(4) City staff will aggressively review and direct proposed development and
concept plans for the Leslie tract and work with the developer to facilitate
desired development of the parcel. (Ongoing)
(5) City staff will facilitate a series of meetings with large tract property
owners to determine what partnerships could be created to enhance the
likelihood of development of the parcels with desired uses. (03/07)
(6) City staff will make recommendations regarding uses for, or the sale of, or
the acquisition of City owned property. (Ongoing)
(7) City staff will present a master plan revision for Old Town to include all
Council directed changes an needed street/parking changes to enhance
proposed and possible development in the area. (03/07)
(8) City staff will continue to meet with representatives of the DFW Airport
and development community concerning the possible development of
airport owned property within Coppell. (Ongoing)
3
Neighborhood Integrity & Code Enforcement
Goal Description
The City Manager and staff will continue to place an emphasis on code enforcement
activities. Code Enforcement personnel will proactively monitor neighborhoods with the
goal of addressing substandard buildings and improvements. The City Manager and staff
will develop work plan elements to address the following City Council objectives:
- Maintain communications with neighborhoods and the community
- Update the Master Plan & Zoning as required
- Continue proactive neighborhood integrity programs
Work Plan Elements
(1) City staff will implement next steps of HOA common area maintenance
enforcement plan communicating needed repairs to respective HOA’s.
(12/06)
(2) City staff will continue Neighborhood Integrity Communication Program
designed to communicate the various methods used to maintain quality
standards regarding private property. (Ongoing)
(3) City staff will continue to monitor the master plan and zoning to ensure
both are updated as needed. (Ongoing)
(4) City staff will maintain proactive communications with Homeowner
Association officers on a regular basis and host quarterly meetings to
ensure information and issues are discussed. (Ongoing)
(5) City staff will expand use of web-based electronic newsletter designed
specifically to communicate with HOA’s to include special notices
concerning issues and incidents impacting specific HOA’s and will
continue to send CoppellClips to all HOA’s for their use and distribution.
(Quarterly)
4
Fiscal Stability
Goal Description
The City Manager and staff will provide timely and accurate financial information to the
City Council for use in budgeting and other financial decision-making. Staff will
annually review debt service issues and make recommendations that systematically
reduce current debt and appropriately manage the issuance of new debt. Staff will
continue to improve upon the 5-Year Plan process providing meaningful forecasting and
planning data. Staff will ensure the City Council is provided with information detailing
the total costs associated with the continuation of current service and programs and
services and programs under consideration for implementation. The City Manager and
staff will develop work plan elements to address the following City Council objectives:
- Continue & refine financial planning & forecasting
- Continue systematic management & reduction of debt
- Balance expenditure with ability to maintain over time
- Perform cost analysis on all approved projects & programs prior to
implementation
- Minimize potential impact of external factors and developments and
proposed state or federal legislation impacting municipal revenues and
expenditures
Work Plan Elements
(1) City staff will provide an annual review of outstanding debt and make
recommendation regarding any refundable or callable debt. (02/07)
(2) City staff will present the update to the 5-Year Plan including expanded
trend analysis section as needed. (03/07)
(3) City staff will continue use of the program/policy financial impact form
regarding Council and Citizen initiated projects, programs and services not
included in the current budget or capital improvement program requiring
an analysis of immediate and long-term operational and maintenance
requirements related to the proposed program, service or project.
(Ongoing)
(4) City staff will continue to monitor legislative threats to municipal revenues
and spending limits such as the Streamlined Sales Tax (SST) initiative,
Tax/Revenue caps and/or expenditure limits and respond to legislators or
other appropriate groups as necessary to protect the City’s interests.
(Ongoing)
(5) City staff will provide any necessary contingency planning to prepare for
negative financial impacts of damaging legislation or economic turndown.
(Ongoing)
(6) City staff will provide ongoing analysis of the conversion of the CRDC
sales tax for park maintenance purposes. (Ongoing)
5
Fiscal Stability cont.
(7) City staff will complete the analysis for the possible conversion of the
CEDC sales tax for street maintenance and crime district uses and present
recommendations to Council. (03/07)
(8) City staff, working with the City Council and CISD will continue to
proactively protect the community from the negative impacts associated
with development adjacent to our municipal boundaries. (Ongoing)
6
Quality Public Facilities & Infrastructure
Goal Description
The City Manager and staff will continue to identify Infrastructure Maintenance Fund
projects and priorities and provide Council with funding recommendations for FY ’07
budget and future projections. Staff will continue to place an emphasis on street, facility,
and grounds maintenance. Staff will continue to work with the Park & Recreation Board,
Council and community to enhance current programs and activities ensuring all segments
of the community are afforded recreational and leisure opportunities. The City Manager
and staff will develop work plan elements to address the following City Council
objectives:
- Implement of ½-cent sales tax re-allocation for park maintenance purposes
- Explore permanent funding for IMF
- Continue focus on local & regional transportation efforts
- Provide quality park & recreation facilities
Work Plan Elements
(1) City staff, working with the Park & Recreation Board will provide an
update to the Park & Recreation Master Plan Project Priority List to the
City Council for the purpose of identifying improvements to be included
in the FY’07 budget. (11/06)
(2) City staff, along with the Park & Recreation Board, will develop a list of
possible uses for the 4B ½-cent sales tax funds that are consistent with the
ballot language authorizing the tax and allowed under the recent re-
allocation of the tax for park maintenance purposes. (11/06)
(3) City staff will present the annual update of the Infrastructure Maintenance
Fund Plan. (03/07)
(4) City staff will oversee the start of the Town Center Commons
construction. (02/07)
(5) City staff will oversee the start of the Senior/Community Center
construction. (09/07)
(6) City staff will oversee the completion of the Police/Fire remodel projects.
(09/07)
(7) City staff will oversee the completion of the Grapevine Springs restroom
facility. (06/07)
(8) City staff will continue the annual street/alley/sidewalk repair program.
(Ongoing)
7
Safe Community
Goal Description
The City Manager and staff will continue their public safety related activities with a focus
toward maintaining and improving current services. Fire, Police and Emergency
Management personnel will provide community public education regarding the many
facets of Homeland Security and the respective roles citizens and the City play in that
effort. Current public safety education programs will be continued or replaced with
appropriate programs. Efforts will continue and be expanded that are designed to
enhance the safety of our streets and surrounding neighborhoods. The City Manager and
staff will develop work plan elements to address the following City Council objectives:
- Maintain & improve existing excellent level of service
- Continue focus on Homeland Security
- Provide quality public safety education programs
- Continue traffic/speed control efforts
Work Plan Elements
(1) City staff will continue Citizen Emergency Response Teams (CERT) by
providing continuing education opportunities for existing members.
(Ongoing)
(2) City staff will utilize HOA’s to educate the public and provide information
regarding emergency incidents in the community and how neighborhoods
can better prepare for emergencies. (Ongoing)
(3) City staff will maintain information for the City’s website designed to
assist citizens in making preparations to deal with an emergency or
disaster. (Ongoing)
(4) City staff will continue, and expand where needed, the many public safety
education classes offered through the Police and Fire Departments
including, but not limited to, Self-Defense for Women, CPR, First Aid,
and others. (Ongoing)
(5) City staff will provide quarterly report to City Council regarding use and
location of Traffic Speed Trailer and Directed Patrol efforts designed to
reduce speeding and unsafe driving in neighborhoods. (Quarterly)
(6) City staff will enter into an agreement with the vendor of choice to
implement the first phase of our red light camera program. (12/06)
(7) City staff will develop and disseminate information to the community
regarding the Code Red system on a quarterly basis. (Quarterly)
8
Sense of Community
Goal Description
The City Manager and staff will continue to improve the quality of City sponsored
special events. An emphasis will be maintained on assisting the teen community in
evaluating and implementing programs designed for the community’s teen population.
The City Manager will finalize a recommendation regarding the development of a
municipal cemetery. Staff will develop recommendations for Council consideration
related to the development of the senior center and associated programming. The City
Manager and staff will develop work plan elements to address the following City Council
objectives:
- Evaluate services and programs for senior center community
- Continue support for social services benefiting Coppell citizens
- Continue partnership with public entities serving our community
- Develop & support community special events & programs
- Encourage and evaluate teen initiatives
- Reassess viability of City cemetery
Work Plan Elements
(1) City staff will re-assess the feasibility of ownership and operation of a
municipal cemetery and present recommendations to Council. (11/06)
(2) City staff will continue to work with the YMCA, CISD, Park &
Recreation Board, and other community groups to evaluate and assist in
delivering programming for teen in the community. (Ongoing)
(3) City staff will facilitate the Mayor and Council’s three Town Hall forums
per year providing topical information on important matters of the day and
providing the opportunity for questions from citizens. (Ongoing)
(4) City Staff will enhance the programming of special events to include an
annual “Celebration in the Park” providing an evening of music and
celebration to recognize volunteer efforts and the successes of the
community. (10/07)
(5) City staff will continue and refine Library services designed to meet the
needs of school age children in the community. (Ongoing)
9
Excellent City Services with High Citizen Satisfaction
Goal Description
The City Manager and staff will continue to provide quality services and programs
emphasizing customer service and consistency in response. Staff will continue the use of
instruments designed to provide multiple feedback opportunities for the public to express
their opinions regarding the quality, efficiency and effectiveness of various programs and
services. The City Manager will ensure the work environment and salary & benefit
recommendations are designed to maintain employee morale and retention. The City
Manager and staff will develop work plan elements to address the following City Council
objectives:
- Continue strategic planning for future costs of service deliver
- Timely response with quality service delivery
- Optimize citizen communication efforts
- Promote citizen involvement
- Actively participate in the legislative process
Work Plan elements
(1) City staff, in conjunction with a professional survey research firm, will
conduct a random, scientifically valid general attitudinal survey of citizens
designed to measure the overall opinions of citizens regarding various
aspects of municipal operations and general direction of the city. (01/07)
(2) City staff will continue the use of online citizen surveys designed to
measure citizen opinions regarding service delivery and specific issues
that arise. (03/07, 08/07)
(3) City Staff will continue the use of department specific surveys measuring
customer satisfaction of citizens that have had direct contact with staff and
personal experience with service delivery and provide quarterly reports to
the City Council regarding survey findings. (10/06, 01/07, 04/07, 08/07)
(4) City Staff, in conjunction with a professional survey research firm will
conduct a random, scientifically valid citizen opinion survey regarding the
required revisions to the Parks, Recreation & Open Space Master Plan.
(10/06)
(5) City staff will complete the recommended revisions to the Code of
Ordinances. (09/07)
(6) City staff will research the issue of how to have the most favorable impact
in the state and federal legislative process and make recommendations
regarding possible alternatives to the City Council. (10/06)
DATE: July 11, 2006
ITEM #: 16
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
DATE: July 11, 2006
ITEM #: 17
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding 4th of July celebration.
B. Report by Mayor Stover regarding Keep Coppell Beautiful and the Governor’s
Community Achievement Award.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
DATE: July 11, 2006
ITEM #: 18
AGENDA REQUEST FORM
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: July 11, 2006
Department Submissions:
Item No. 8/E was placed on the Agenda for the above-referenced City
Council meeting by the Police Department. I have reviewed the Agenda
Request (and any backup if applicable) and hereby submit this item to the
City Council for consideration.
____________________
Police Department
Item No 14 was placed on the Agenda for the above-referenced City
Council meeting by the Engineering Department. I have reviewed the
Agenda Request (and any backup if applicable) and hereby submit this item
to the City Council for consideration.
____________________
Engineering Department
Item Nos. 9, 10, 11, 12 and 13 were placed on the Agenda for the above-
referenced City Council meeting by the Planning Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Planning Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)