BM 2006-06-15 PZ
Minutes of June 15, 2006
PLANNING AND ZONING COMMISSION
The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in
regular session at 6:30 p.m., on Thursday, June 15, 2006, in the Council Chambers of Coppell
Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were
present:
Chair Lee Foreman
Vice Chair Anna Kittrell
Commissioner Borchgardt
Commissioner Edmund Haas
Commissioner Matt Hall
Commissioner Richard McCaffrey
Commissioner Dornell Reese, Jr.
Also present were Graduate Engineer Charlene LaMattina, Deputy Fire Chief Tim Oates,
Planning Director Gary Sieb, Assistant Director Marcie Diamond, City Planner Matt Steer, and
P&Z Secretary Linda Gatlin.
PRE-SESSION (Open to the Public)
1. Briefing on the Agenda.
Staff briefed the Commission on the cases and actions taken by Council on June 13,2006.
REGULAR SESSION (Open to the Public)
2. Call to Order.
Chairman Foreman called the meeting to order.
3. Approval of minutes dated May 18,2006.
Commissioner McCaffrey made a motion to approve the minutes of May 18, 2006.
Commissioner Reese seconded; motioned carried (6-0) with Commissioners Borchgardt,
McCaffrey, Foreman, Haas, Kittrell and Reese voting in favor; Commissioner Hall
abstained.
4. PUBLIC HEARING: Consider approval of S-1I21R-SF-9. Sf. Ann Catholic Parish,
zoning change request from SF-9 and S-1I21-SF-9 (Special Use Permit-lI21-Single
Family-9) to S-1I21R-SF-9 (Special Use Permit-1I21 Revised - Single Family 9), to
amend and expand the existing SUP Site Plan to allow the renovation and expansion
of church uses into the former Georgetown Shopping Center, including stucco
exterior, adding a playground, additional parking and landscaped areas on
approximately 19.52 acres of property located at the northeast corner of Sandy
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Lake Road and Samuel Boulevard, at the request of Jennifer Lindsey, St. Ann
Catholic Parish.
Presentation:
Director of Planning Gary Sieb stated the Special Use Permit proposal was submitted to
allow a number of improvements to the existing church facility. They are as follows:
· Renovating approximately 7, 700-square- feet of the northern portion of the
Georgetown Center for church uses.
· Placing stucco exterior on the proposed renovated building.
· Enclosing an area for playground with an 8' wall on the western portion of the
Georgetown Center.
· Adding a 3,600-square-foot galleria on the north elevation of the building.
· Landscaping areas around the facility and to the north next to the proposed basketball
facility.
· Adding 63 in-fill parking spaces with islands. Some parking will be removed when
fire lanes are added, but when completed, there will be an increase in the number of
parking spaces.
· Repainting the brick on the rest of the building a buff color that emulates the same
color as the stucco.
In his presentation, Mr. Sieb showed the proposed landscape plan and elevations along
with a perspective drawing of the north end of the building. He also showed the overall
development that is being proposed with the galleria, stucco exterior and the remodeling
of the north section. He showed how the building at the north end looks today, which
shows service entrances for the former Georgetown leasees. He then showed what it
would look like upon completion. Staff recommended approval, subject to the following
conditions:
1. Clearly show relocated fire lanes on both the Site Plan and Landscape Plan.
2. Provide additional fire hydrants as required by the Fire Department.
There were 67 notices mailed to residents within 200' of the church. There was one
response that was undecided, although there was a comment relative to activities that
occur in the northeast quadrant of the building. There was one response in favor of the
application and one response opposed to this application. (Copies of the opposition letter
were included in the Commissioners' packet.) The letter was also forwarded to the
applicant so the issues may be addressed.
Ernesto Liebrecht - with PageSoutherlandPage Architects and Engineers, 3500 Maple
Avenue #600, Dallas, Texas 75219, was present to represent this case before the
Commission and to answer any questions. He agreed to the conditions, but he had
questions about the fire hydrants. The addition of 1,000 feet of new water line to serve
these fire hydrants, and the stringent code requirements now in place, would result in a
substantial increase in expense. He said he would like to have an opportunity to discuss
alternatives with the Fire Marshal.
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Discussion:
Mr. Sieb stated the recommendation was based on several conditions. The fire hydrant
issue is one of safety and current codes require anything over 5,000 feet to have a
sprinkler system. Remodeling requires everything be brought up to code; therefore,
whatever the applicant can do to work with the Fire Department to bring the building into
compliance will satisfy our concerns and move forward to Council.
Commissioner McCaffrey requested clarification on the proposed stucco exterior. Mr.
Liebrecht explained that the original church is real stucco, a concrete material applied to
a metal lathe. There will be no dryvit, EIFS or synthetic plaster on this building. The
stucco will match exactly.
Commissioner McCaffrey also asked if Mr. Liebrecht had read the letter from the
neighbor. Mr. Liebrecht replied that he had.
Don Lenz - Parish Building Committee, 9012 Crown Point Circle, Irving, Texas,
addressed the four issues in the letter of opposition.
· Planning to convert to a school - This is not the case; plans are ongoing.
· Noise at 1 :00 a.m. - He said that he knew of only one incident; however, the
policy has been changed. The church closes at 10:00 p.m. every night except
Saturday, which is 11 :00 p.m.
· U sage of the Georgetown Center as a rental -The last tenant left at the end of last
year; the building is being used for church activities.
· Noise - He said the church would be a good tenant with no planned activities on
the backside of the east wing other than car traffic.
Public Hearine::
Chairman Foreman opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition; no one spoke.
Chairman Foreman closed the Public Hearing.
Discussion:
Commissioner Hall asked Mr. Sieb about staff recommendations to provide additional
fire hydrants as required by the Fire Department. He wanted to know if there was any
issue changing the wording to read, "Provide additional fire hydrants or internal sprinkler
systems." Mr. Sieb, after checking with Tim Oates, Fire Marshal, said that both fire
hydrants and internal sprinklers were needed. A fire hydrant is required every 300 feet.
Commissioner Hall stated that he was having some issues with the fact that every other
building in town, regardless of the use, once any type of remodeling is done, it is required
that the building be brought up to code. This means installing internal sprinkler systems.
He voiced his concerns for the health and safety of children since the building would be
used for nursery and playground (indoor play area).
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Action:
Commissioner Kittrell made a motion to approve S-1121R-SF-9, St. Ann Catholic Parish,
zoning change request from SF-9 and S-1121-SF-9 (Special Use Permit-l12l-Single
Family-9) to S-112lR-SF-9 (Special Use Permit-l 121 Revised - Single Family 9), to
amend and expand the existing SUP site plan to allow the renovation and expansion of
church uses into the former Georgetown Shopping Center, with the condition that they
meet with Fire Marshall to work out the fire lane and hydrant requirements for this
project. Commissioner McCaffrey seconded; motion carried (6-0) with Commissioners
Borchgardt, McCaffrey, Foreman, Haas, Kittrell, and Reese voting in favor;
Commissioner Hall voting in opposition.
5. PUBLIC HEARING: Consider approval of the Third ReDlat of Saint Ann Catholic
Parish, ReDlat, to relocate the fire lane and various utility easements allow the
expansion of church facilities into the former Georgetown Shopping Center, on
approximately 19.52 acres of property located at the northeast corner of Sandy
Lake Road and Samuel Boulevard, at the request of Jennifer Lindsey, St. Ann
Catholic Parish.
Presentation:
Director of Planning Gary Sieb stated that Jennifer Lindsey is the Business Director and
is currently on vacation.
The church needs to replat because some fire lanes need to be moved, as well as some
existing utility easements. Staff recommends approval, subject to the following
conditions:
1. Contact Rick Fielding at (972) 888-1344 with TXU Electric Delivery regarding
utility relocations.
2. Comply with comments from the Engineering and Fire Departments.
Emesto Liebrecht - PageSoutherlandPage Architects and Engineers, 3500 Maple Avenue
#600, Dallas, Texas 75219, was present to represent this case before the Commission and
to answer any questions; stating agreement with staff conditions. He stated that TXU has
agreed to the modifications; a transformer has been placed within their existing easement.
Discussion
Mr. Sieb asked Mr. Liebrecht for a copy of the letter from TXU stating their agreement to
the modifications. This would allow for the removal of the condition before going
forward to Council. Mr. Liebrecht agreed to provide the document.
Public Hearin2:
Commissioner Foreman opened the Public Hearing, asking for anyone wishing to speak
in favor or opposition, to come forward. None one spoke.
Action:
Commissioner Hall made a motion to approve the Third Replat of Saint Ann Catholic
Parish, Replat, to relocate the fire lane and various utility easements allow the expansion
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of church facilities into the former Georgetown Shopping Center, on approximately 19.52
acres of property located at the northeast comer of Sandy Lake Road and Samuel
Boulevard, with staff conditions. Commissioner McCaffrey seconded; motion carried (7-
0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman, Haas, Kittrell, and Reese
voting in favor, none opposed.
6. PUBLIC HEARING: Consider approval of the White Glove EXDress Addition. Lots
lRl and lR2. Block A. ReDlat, to allow the subdivision of one lot into two lots,
allowing for separate ownership of each lot, containing 1.628 acres of property
located along the east side of Denton Tap Road, approximately 500 feet south of
Braewood Drive, at the request of Joe Pipes, Vintage Wash-Coppell, L.P.
Presentation:
Assistant Director Marcie Diamond stated this was a request to subdivide an existing
development into two lots. While on the surface it seemed to be a simple,
straightforward request, it became complicated when lot lines were added. It increased
the requirements for landscaping, setbacks and parking. On the north side of this tract is
the existing car wash and the south side is an existing oil lube center. The task is to
identify what the issues are, where the variances are needed and then, prior to the plat
being filed with the county, the applicant will have to go to the Board of Adjustment for
relief.
A plat cannot be filed that makes the existing development non-conforming; therefore,
staff is recommending a CONDITIONAL approval of this replat, subject to the following
conditions:
1. This plat shall not be filed with Dallas County unless the Board of Adjustment
grants all required variances to the Zoning Ordinance to assure that both lots are
in compliance, induding:
a) Variance to the 10-foot perimeter landscape requirement adjacent to both
sides of the internal (new) lot line, with the required trees being planted
elsewhere on the lots.
b) Lot lRl -
· Reduction of the side yard setback from 30 feet to 12 feet along the
southern property line.
· The existing 6-foot brick wall adjacent to the Lone Star Gas Easement,
with additional trees in the triangular area shall be provided in lieu of the
perimeter landscaping along the north property line.
· No parking lot islands will be required, however the nine trees will be
planted within the perimeter landscaping adjacent to Denton Tap and the
residential areas to the east.
· A reduction of the overall landscape requirement by 7,476 square feet,
subject to additional shrubs and ornamental trees being planted to enhance
the appearance of the site.
c) Lot lR2-
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· A reduction of the overall landscape requirement by 377 square feet,
subject to additional shrubs and ornamental trees being planted to enhance
the appearance of the site.
2. Recalculation and clarification on the number of trees being provided as indicated
on the plan and within the Plant List (minor discrepancies exist).
3. A tree removal permit will be required prior to the removal of any trees.
4. Submission of a complete Maintenance Agreement for the shared utilities.
5. Shared utility easements must be noted as Private on all sheets.
6. Submission of an agreement for the shared use of the dumpster.
7. A clarification of the "ACCESS EASEMENT AND R-O-W," Vol. 97131, PG
5879, which was filed in the Deed Records of Dallas County.
8. The existing landscaping is not in compliance with the Landscape Plan approved
with the SUP-I074RR, due to dead and missing plant material and must be
brought up to code irrespective of the outcome of these re-platting efforts.
9. Contact Larry Redick at 972-323-8917 at TXU Electric Delivery to discuss
easement requirements.
Discussion:
Commissioner Kittrell asked if the Board of Adjustment meets every month. Ms.
Diamond answered in the affirmative, stating the procedure is to go to Council prior to
the Board of Adjustment. Chairman Foreman asked if the lube center user had been
identified.
Chris Russell - Christopher Russell Landscape Architecture - 5925 La Vista, Number 3,
Dallas, Texas 75206, representing Joe Pipes on this project, agreed with all conditions.
Joe Pipes - General Partner, Vintage Wash, 1909 Woodall Rogers Freeway, Suite 550,
Dallas, Texas 75201, was also in agreement with conditions. The prospective purchaser was
in attendance (not introduced).
Public Hearin!!:
Chairman Foreman opened the Public Hearing, asking for anyone wishing to speak either
in favor or opposition to come forward. No one spoke.
Chairman Foreman closed the Public Hearing.
Action:
Commissioner McCaffrey made a motion to the CONDITIONAL approval of the White
Glove Express Addition. Lots lRl and lR2. Block A, Replat, to allow the subdivision of
one lot into two lots, allowing for separate ownership of each lot, containing 1.628 acres
of property located along the east side of Denton Tap Road, approximately 500 feet south
of Braewood Drive; subject to all staff conditions. Commissioner Reese seconded;
motioned carried (7-0) with Commissioners Borchgardt, Hall, McCaffrey, Foreman,
Haas, Kittrell and Reese voting in favor; none opposed.
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7. Consider approval of the All Care Veterinary Hospital, Lot 1R. Blk A. Site Plan
Amendment, to allow a 1,776-square-foot addition to the existing All Care
Veterinary Hospital and provide additional parking spaces, on 0.812 acres of
property located at 353 N. Denton Tap, at the request of Steve Homeyer, Homeyer
Engineering, Inc.
Presentation:
City Planner Matt Steer stated the property is located on the west side of Denton Tap, just
north of Walgreen's. The existing site shows a 2,750-square-foot building, with 18
parking spaces, 5 overstory trees and 5 accent trees to the north of the site around the
dumpster. The applicant is proposing to add a 1 ,800-square- foot addition on to the west,
with the fire lane extending to the west. Five parking spaces will be removed with the
fire lane extension, nine will be added on the southwest portion of the lot and two on the
north with 17 overstory trees and 2 accent trees. A colorboard was presented to show the
materials that would be used.
Staff recommends approval, subject to the following conditions:
1. Remove the 20' dimension shown within the fire lane on the Site Plan.
2. Revise the total required and provided "Site Landscaping Figures" within the first
section of calculations on the Landscape Plan.
3. Show existing signage area on the front of building if proposing additional signage
on the side. A total of 60-square- feet of signage are allowed on the entire structure.
4. Contact Larry Redick at 972-323-8917 to discuss electrical requirements.
5. Include Lot 1 R, Block A, All Care Veterinary Hospital in all title blocks.
Dr. Gregg Weber - owner of All Care Veterinary Hospital, 451 Graham, Coppell, Texas,
stated he was in agreement with the conditions.
Discussion:
No discussion.
Action:
Commissioner Hall made a motion to approve the All Care Veterinary Hospital, Lot 1 R,
Blk A, Site Plan Amendment, to allow a 1,776-square-foot addition to the existing All
Care Veterinary Hospital and provide additional parking spaces, on 0.812 acres of
property located at 353 N. Denton Tap, subject to all staff recommendations.
Commissioner McCaffrey seconded; motioned carried (7-0) with Commissioners
Borchgardt, Hall, McCaffrey, Foreman, Haas, Kittrell and Reese voting in favor; none
opposed.
8. PUBLIC HEARING: Consider approval of the All Care Veterinary Hospital, Lot
1R. Block A. Replat. to extend the fire lane west to accommodate the 1,776-square-
foot addition to the existing All Care Veterinary Hospital on 0.812-acres of property
located at 353 N. Denton Tap, at the request of Steve Homeyer, Homeyer
Engineering, Inc.
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Presentation:
City Planner Matt Steer stated this is the companion case to the Site Plan Amendment
previously heard. The fire lane easement is being extended to the west.
Staff recommends approval, subject to the following conditions:
1. Contact Larry Redick at 972.323.8917 to discuss easement requirements.
2. Additional comments may be generated upon detailed Engineering review.
Discussion:
No discussion.
Public Hearin2:
Chairman Foreman opened the Public Hearing to anyone wishing to speak either in favor
or opposition; no one spoke.
Chairman Foreman closed the Public Hearing.
Action:
Commissioner Borchgardt made a motion to approve the All Care Veterinary Hospital.
Lot 1R, Block A, Replat, to extend the fire lane west to accommodate the 1,776-square-
foot addition to the existing All Care Veterinary Hospital on 0.812-acres of property
located at 353 N. Denton Tap, subject to staff conditions. Commissioner Kittrell
seconded; motioned carried (7-0) with Commissioners Borchgardt, Hall, McCaffrey,
Foreman, Haas, Kittrell and Reese voting in favor; none opposed.
9. General Discussion concerning planning and zoning issues:
A. Update on Council planning agenda actions on June 13,2006:
a. Northlake 635 Business Park, Lot 2, Block B, (PSINet, Lot L Block A),
Site Plan Amendment, to allow a two-story, 27,200-square-foot addition
(13,600-square feet per floor) to the existing Crestside Facilities building
on 6.527 acres of property located at 1333 Crestside Drive, at the request
of Brian DeGravelle, Merriman Associates/ Architects.
b. Northlake 635 Business Park, Lot 2. Block B. (PSINet. Lot 1. Block A).
Replat to relocate the fire lane to accommodate the two-story, 27,200-
square-foot addition (13,600-square feet per floor) to the existing
Crestside Facilities building on 6.527 acres of property located at 1333
Crestside Drive, at the request of Brian DeGravelle, Merriman
Associates/Architects.
c. Freeport North. Lot 1Rl and 1R2. Block 1. Replat to subdivide Lot 1 into
two lots and to retain the existing developments on 27.85 acres of property
located along the west side of Royal Lane between Northpoint Drive and
Gateview Boulevard, at the request of Chad Jackson, Pacheco Koch
Consulting Engineers.
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During Pre-session, Planning Director Sieb advised the Commissioners of the actions of
the June 13th Council meeting. The Council agreed with the P&Z conditions for Items
"a-c" above and the three cases will move forward in the process.
B. Director's comments:
Planning Director Gary Sieb reminded those Commissioners (i.e., Foreman,
Kittrell and Hall) interested in re-appointment to the P&Z Commission must turn
in their applications to the City Secretary by 5:00 p.m. on Friday, July 28, 2006.
With nothing further to discuss, the meeting adjourned at approximately 7:35 p.m.
Lee Foreman, Chairman
ATTEST:
Linda Gatlin, Secretary to the
Planning and Zoning Commission
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