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BM 2006-05-01 PB PARKS AND RECREATION/CRDC/TREE BOARD MINUTES OF MEETING May 1, 2006 Meeting Time:6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present:Stephen Hafer, Mark Tepper, Greg Garcia, Julie Basham, Mike Ridgley, Lindy Thomas, and Kristine Elieson. Staff Present:Brad Reid, Guy McLain, John Elias, Jane Anne Sellars, and Hilda Salazar Note:Mr. Mark Tepper excused himself at 7:35 p.m. Ms. Lindy Thomas excused herself at 8:05 p.m. AGENDA Item 1:Call the Meeting to Order -Mr. Stephen Hafer called the meeting to order at 6:35 p.m. Item 2:Citizens’ Forum -No citizens present. COPPELL RECREATION DEVELOPMENT CORPORATION Item 3:Consider approval of minutes from April 3, 2006. -Mr. Mike Ridgley moved to approve the minutes from April 3, 2006, as amended. Mr. Mark Tepper seconded the motion. Vote: (6-0), approved Item 4:Consider approval of Bid No. Q-0306-02 to JRJ Paving for the installation of the Parking Lot Extension for Wagon Wheel Park, in the amount of $371,200.00, and authorizing the City Manager to sign. -Mr. Brad Reid explained to the Board where the area is located and mentioned that 98 parking spaces will be added with project starting the beginning of June. Mr. Greg Garcia moved to approve the Bid No. Q-0306-02 to JRJ Paving. Mr. Mark Tepper seconded the motion. Vote: (6-0), approved. PARKS AND RECREATION BOARD ITEMS Item 5:Presentation regarding the upcoming Municipal Bond Election. -Mr. Clay Phillips provided the Board with handout containing information about the upcoming Municipal Bond Election to allow the issuance of up to $23 million for Park, Street and Municipal purposes. Approval would allow the sale of bonds for the acquisition of land from the owners of approximately 325 acres located north of Hackberry Road and east of Belt Line Road in the vicinity of North Lake. -Mr. Phillips stated that he was not there to ask them to vote in favor or against the proposal; but to vote to fight absenteeism. -The Board inquired about remaining funds after the land is purchased. Mr. Phillips responded: “The money will be utilized for improvements pertaining only to that specific site.” Item 6:Presentation regarding the Coppell Nature Park. -Miss Kate Mosynski and Miss Rachael Regner, Coppell High School students, provided the Board with a presentation about the Coppell Nature Park. Their new slogan is “The wheel is rolling.” -The Coppell Nature Park will be part of Wagon Wheel Park and is proposed to have a barn type facility with offices for the City’s Community Programs and for CISD. -The goal is to create an indoor educational center designed to bring students from all grade levels to learn about nature. -The Nature Center committee is looking for volunteers and sponsors who can help them make this dream a wonderful reality. Item 7:Presentation regarding CoppellSports.com. -Mrs. Nancy Yingling showed the Board a website she created where citizens can find useful information about weather updates, phone numbers, pictures and information regarding Coppell Sports, as well as links to different sports organizations. Mrs. Yingling is also a Sports Photographer. Item 8:Annual update from the Coppell Youth Soccer Association. -Mr. Greg Garcia provided the Board with the following information: -As of April 2006, there are 2262 players registered. There are 1977 recreational, 43 academy and 70 select. -2006-2007 prices: $55 for Coppell residents, $70 for non-residents, and $45 per year for select players who meet the 80% residency rate per team. Teams not meeting the residency requirements will be charged $35 to register simply to have a home association with no practice or game fields. -The fields at Wagon Wheel and Andrew Brown, Jr., Community Park West were utilized as scheduled. -CYSA and FC Dallas partner again for wonderful opportunities to get discounted tickets to FC Dallas School of Excellence, home game tickets, camps, etc. -The fall season will start September 9. -Mr. Garcia also provided a CYSA Summary Balance sheet. Item 9:Update from the Trail System Usage sub-committee regarding the usage of the Coppell Trails for Special Events. -Ms. Kristine Elieson and Mr. Mike Ridgley provided the Board with the following recommendations: -Special Events should continue in Coppell. -A maximum of 12 events per year with a maximum of 350 participants should be allowed. -Keep the current fee structure. -Increase sponsorship and City presence at events. -Staff will take these recommendations, develop a new policy, and will bring it back to the Board for approval. -Staff’s purpose is to be proactive and avoid future issues; therefore, staff will inform City Council of the new policy. Item 10:Director’s Report ? Special Events -Arbor Day Celebration: very few people showed up for the celebration. Staff is reviewing new ways to celebrate Arbor Day. -Volunteer Appreciation Dinner: May 12 at Wagon Wheel Park th -July 4 Parade and Picnic in the Park activities. ? Project update -Updated information provided ? Parks and Recreation Master Plan -Staff is looking for the Board’s input. -Mr. Reid invited the Board to meet the consulting firm on Friday, May 5, from 11 a.m.-3 p.m. and provide them with suggestions and community input. Item 11:Chair Report ? Adopt a Location -July 2006 Item 12:Adjourn -Ms. Julie Basham moved to adjourn meeting. Mr. Greg Garcia seconded the motion. Vote: (4-0), approved. Meeting adjourned at 8:25 p.m. *Note: Copies of handouts provided at this meeting available upon request at the Parks and Recreation Department administrative offices.