BM 2006-10-19 PZ
Minutes of October 19, 2006
PLANNING AND ZONING COMMISSION
The Planning and Zoning Commission of the city of Coppell met in pre-session at 6 p.m., and in
regular session at 6:30 p.m., on Thursday, October 19,2006, in the Council Chambers of Coppell
Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were
present:
Vice Chairman Edmund Haas
Commissioner Mark Borchgardt
Commissioner Gregory Frnka (arrived late due to prior commitment)
Commissioner Anna Kittrell
Commissioner John Fox
Commissioner Dornell Reese, Jr.
Chairman Rick McCaffrey was absent
Also present were Assistant City Engineer Keith Marvin, Fire Marshal Tim Oates, Director of
Planning Gary Sieb, City Planner Matt Steer and P&Z Secretary Linda Gatlin.
PRE-SESSION (Open to the Public)
1. Briefing on the Agenda.
Staff briefed the Commission on the cases and actions taken by Council on October 10,
2006, and there was a discussion regarding the positions of chairman and vice chairman.
REGULAR SESSION (Open to the Public)
2. Call to Order.
Former Vice Chairman Kittrell called the meeting to order at approximately 6:35 pm
3. Nomination and Election of Chairman and Vice Chairman.
Commissioner Haas made a motion to elect Rick McCaffrey as chairman. Commissioner
Fox seconded; the motion carried (5-0) with Commissioners Borchgardt, Kittrell, Haas,
F ox and Reese voting in favor of the motion.
Commissioner Borchgardt made a motion to elect Edmund Haas as vice chairman.
Commissioner Reese seconded: the motion carried (5-0) with Commissioners
Borchgardt, Kittrell, Haas, Fox and Reese voting in favor of the motion.
Vice Chairman Haas proceeded to run the meeting.
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4. Approval of minutes dated September 21,2006.
Commissioner Kittrell made a motion to approve the minutes of September 21, 2006.
Commissioner Borchgardt seconded; the motion carried (5-0) with Commissioners
Borchgardt, Kittrell, Haas, Fox and Reese voting in favor of the motion.
5. Continuation of a PUBLIC HEARING: Consider approval of Case No. PD-216-H,
Robertson Pools, zoning change request from Hand SF-12 (Historic and Single
Family-12) to PD-216-H (Planned Development-216-Historic), to approve a detail
site plan to allow 1,740-square-foot expansion to an existing 3,120-square-foot
building, construction of a 4,970-square-foot building, outside storage and
additional parking on approximately 2.65 acres of property located at 569 Coppell
Road, north of Bethel Road, at the request of Bob Anderson, Plan Solutions
Architects.
Presentation:
City Planner Matt Steer made a presentation to the Commission. He read into the record
the issues to be addressed as requested by the Planning & Zoning Commission at the
September 21 sl meeting and how those issues have now been addressed. There were 10
notices sent out with 2 responses received; one undecided and one in opposition.
Ron Robertson - Owner - 226 Porter Road, Bartonville - was present to represent
this case before the Commission and answer any questions. He gave a brief
background on his ownership and progression of growth. He went on to address
the concerns raised at the P&Z meeting on September 21, 2006.
Discussion:
There was extensive discussion regarding the housing of trucks, the hours of
operation/noise, the masonry fence, and the FEMA map designating the flood plain
boundaries.
Assistant City Engineer Keith Marvin spoke to the Commission regarding FEMA and the
flood plain map. He also addressed the construction plans for Coppell Road.
Public Hearing:
Vice Chairman Haas opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition.
Tami Church - Resident - 601 Loch Lane, Coppell - Ms. Church expressed her
concern regarding the need for a little bigger buffer zone, more trees and a
masonry fence. She asked for noise reduction from Robertson's Pools.
Joel Hartman - Resident - 600 Loch Lane, CoppelI - Mr. Hartman said the noise
level was unacceptable and he would like the Robertson's trucks to be parked in a
different location. He said that he had spoken with Mr. Robertson about the
issues being raised, but had received very little consideration.
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Melanie Turner - Resident - 608 Loch Lane, Coppell - Ms. Turner said she is
very interested in protecting the houses along Loch Lane.
Vice Chairman Haas closed the Public Hearing.
Action:
Commissioner Kittrell made a motion to approve Case No. PD-216-H, Robertson Pools,
subject to the following conditions:
1. Contact Larry Redick at 972-323-8917 to discuss electric serVIce
requirements.
2. Include all existing and proposed lighting facilities and ensure they are in
accordance with the H District regulations.
3. Shift the six proposed trees shown on south property line elsewhere on the site
so as not to conflict with the sewer easement or flood plain.
Commissioner Reese seconded; the motion carried (5-0) with Commissioners
Borchgardt, Kittrell, Haas, Fox and Reese voting in favor of the motion.
6. PUBLIC HEARING: Consider approval of Robertson Commercial Pools Addition,
Replat and Minor Plat, to expand the area of the existing plat and provide necessary
easements to allow for a building expansion and new construction on 2.65 acres of
property located at 569 Coppell Road, north of Bethel Road, at the request of Bob
Anderson, Plan Solutions Architects.
Presentation:
Mr. Steer made a presentation to the Commission.
Ron Robertson - Owner - 226 Porter A venue, Bartonville -was present to
represent this case before the Commission and answer any questions.
Public Hearing:
Vice Chairman Haas opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition. No one spoke.
Vice Chairman Haas closed the Public Hearing.
Discussion:
There was no discussion.
Action:
Commissioner Reese made a motion to approve Robertson Commercial Pools Addition,
Replat and Minor Plat, subject to the following conditions:
1. Contact Larry Redick at 972-323-8917 to discuss electric easement requirements.
2. Comply with departmental comments.
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Commissioner Borchgardt seconded; the motion carried (5-0) with Commissioners
Borchgardt, Kittrell, Haas, Fox and Reese voting in favor of the motion.
7. PUBLIC HEARING: Consider approval of Case No. S-1170R2, Mariachi Grill,
zoning change request from S-1170R (Special Use Permit-1170 Revised) to S-
1170R2 (Special Use Permit 1170 Revision 2), to allow an approximate 2,200-
square-foot restaurant with a private club to be located at 761 S. MacArthur, Suite
101, at the request of Robert Montemayor.
Presentation:
Mr. Steer made a presentation to the Commission. He said the purpose for this request is
to have a private club as part of the operation of the restaurant. There were 11 notices
sent out and three were returned in favor of this proposal.
Robert Montemavor - Owner - Mariachi Grill - 334 Woodhearst Dr., Coppell -
was present to represent this case before the Commission and answer any
questions.
Public Hearing:
Vice Chairman Haas opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition. No one spoke.
Vice Chairman Haas closed the Public Hearing.
Discussion:
There was no discussion.
Action:
Commissioner Borchgardt made a motion to approve Case No. S-1170R2, Mariachi Grill,
subject to the following conditions:
1. The property shall be developed in accordance with the floor plan and sign
plan.
2. Hours of operation shall not exceed Sunday through Thursday 7:00 a.m. to
9:00 p.m. and Friday and Saturday 7:00 a.m. to 11 :00 p.m.
3. The operation of the private club shall be in compliance with all applicable
provisions of the Texas Alcoholic Beverage Code and other state regulations.
Commissioner Reese seconded; the motion carried (5-0) with Commissioners
Borchgardt, Kittrell, Haas, Fox and Reese voting in favor of the motion.
8. PUBLIC HEARING: Consider approval of Case No. PD-217-C, Perky Poodle,
zoning change request from C (Commercial) to PD-217-C (Planned Development-
217-Commercial), to allow the reuse and renovation ofthe existing 4,940 square-foot
structure for a pet day care/boarding/spa on 0.637 acres of property located on the
north side of Bethel School Road, approximately 240 feet east of Denton Tap,
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property known as 120 East Bethel School Road, at the request of Mark Wainscott,
Mark Wainscott Architect.
Presentation:
Planning Director Gary Sieb made a presentation to the Commission. He showed a
colorboard of how the building would look when completed and detailed the proposed
changes to the exterior of the building. Mr. Sieb read into the record staff
recommendation and conditions. He said ten notices were mailed; no responses were
received.
Mark Wainscott - Architect - Mark Wainscott Architect, 3030 LBJ Freeway,
Dallas - was present to represent this case before the Commission and answer any
questions. Mr. Wainscott proceeded to list those items of which he is in
agreement and then explained the reasons for the need for the configuration of the
monument sign and a mutual access to Denton Tap Road.
Discussion:
There was a lengthy discussion regarding the request for a V -shaped monument sign, the
number of parking spaces and the number of dogs that would be housed. There was an
extensive discussion regarding the request for mutual access [rom Denton Tap Road in
relation to the traffic and cut-through problems at the intersection.
Public Hearing:
Vice Chairman Haas opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition.
Terrv Henrie ~ Applicant - 9301 CR7100, Wolfforth, Texas - came forward to
speak on the need for the monument sign and the traffic and mutual access from
Denton Tap Road. He said the mutual access from Denton Tap Road was critical
and would affect his decision on proceeding with the project.
Vice Chairman Haas closed the Public Hearing.
Action:
Commissioner Kittrell made a motion to approve Case No. PD-217-C, Perky Poodle,
subject to the following conditions:
1. Revision to the Site Plan eliminating the proposed mutual access to Denton Tap
Road, to allow the inclusion of three additional parking spaces.
2. Construction of a 4' sidewalk parallel to Bethel School Road.
3. Approval of the variances as listed on the Site Plan, as herein revised:
a) Provision of a 10' off-site landscape easement along the west property line,
subject to submission of a legal instrument defining the perpetual
maintenance of this easement.
b) Side yard setback along the east property line being permitted to be
approximately 14'-6" vs. a 30' setback -
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c) Approval of 16 (19 if the mutual access easement to Denton Tap is deleted),
8' -6" x 18' parking spaces.
d) No perimeter landscape buffer being provided along a portion of the north
property line (approximately 45 feet in length).
e) Monument sign permitted to be 60 feet (vs. 75 feet) from the west property
line, subject to the structure being revised to be a typical, double-faced sign.
Commissioner Borchgardt seconded; the motioned failed (2-3) with Commissioners
Borchgardt and Kittrell voting in favor and Commissioners Haas, Fox and Reese voting
in opposition.
Commissioner Reese made a motion to approve Case No. PD-217-C, Perky Poodle, with
staff conditions, EXCEPT condition #1.
Commissioner Haas seconded; the motion passed (3-2) with Commissioners Haas, Fox
and Reese voting in favor and Commissioners Borchgardt and Kittrell voting in
opposition.
9. Consider approval of the Northlake Woodlands Center. Lot 4, Block A, Minor Plat,
to establish a building site, various easements and fire lane to allow for the reuse
and renovation of the existing 4940-square-foot structure for a pet day
care/boarding/spa on 0.637 acres of property located on the north side of Bethel
School Road, approximately 240 feet east of Denton Tap, property known as 120
East Bethel School Road, at the request of Mark Wainscott, Mark Wainscott
Architect.
Presentation:
Mr. Sieb made a presentation to the Commission. He stated that staff is recommending
approval, subject to the conditions which he read into the record.
Mark Wainscott - Architect - Mark Wainscott Architect, 3030 LBJ Freeway, Ste.
700, Dallas - was present to represent this case before the Commission and
answer any questions. He said he was in agreement with all staff conditions with
the exception of condition # 1.
Discussion:
The commissioners had several questions for both staff and applicant.
Action:
Commissioner Reese made a motion to approve Northlake Woodlands Center, Lot 4,
Block A, Minor Plat, subject to the following conditions:
1. Inclusion of a 4' sidewalk easement parallel to Bethel School Road within the
15' sanitary sewer easement.
2. Add filing information of the existing 15' sanitary sewer easement.
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3. Correct the name of the property owner to the northwest of this property from
Eaton to Eason.
4. Correct the spelling of Addition in the City Secretary's signature block.
5. Change Comcast to Time Warner.
6. Remove the phone numbers under the franchise utility signature line.
7. Submission of a legal instrument defining the perpetual maintenance of the
landscape easement.
Commissioner Fox seconded; the motion carried (3-2) with Commissioners Haas, Fox
and Reese voting in favor of the motion. Commissioners Borchgardt and Kittrell voted in
opposition.
10. PUBLIC HEARING: Consider approval of Case No. PD-I06R-SF-9, Hidden Valley,
Lot 6, Block C, zoning change request from PD-I06-SF-9 (Planned Development -
106 Single Family-9) to PD-l 06R-SF -9 (Planned Development - 106 Revised-Single
Family-9), to allow for a pool and deck to be constructed along the rear property
line, providing a variance to the required 5-foot setback, at 479 Hidden Valley
Drive, at the request of J. Tobin and L. Ashley Cupstid.
Presentation:
Mr. Sieb made a presentation to the Commission. There were 14 notices sent out with 2
responses received; one in favor and one in opposition.
Toby Cupstid - Owner - 479 Hidden Valley, Coppell- was present to represent
this case he fore the Commission and answer any questions.
Public Hearing:
Vice Chairman Haas opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition.
Jim Mavo - Resident - 150 Maywood, Coppell - said he was concerned with
property values.
Vice Chairman Haas closed the Public Hearing.
Discussion:
There was some discussion with regard to the trees on the lot and access to the property
by construction vehicles.
Action:
Commissioner Reese made a motion to approve Case No. PD-106R-SF-9, Hidden Valley,
Lot 6, Block C, subject to the following conditions:
1. Provision of a landscape plan that complies with the Plant Palette prior to Council
deliberation.
2. Insure pool and any decking is at least one foot off the rear property line.
3. Clarification of fencing across easement (wood, iron, or combination).
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4. Acknowledgement that proposed fencing across easements is subject to removal
at discretion of easement entity.
5. Contact Greg Johnson at (972) 216-8926 to discuss proximity of proposed pool to
existing TXU facilities.
Commissioner Kittrell seconded: the motion carried (5-0) with Commissioners
Borchgardt, KittrelL Haas, Kittrell and Reese voting in favor.
Commissioner Frnka arrived during the hearing of this case, but did not vote on the action.
11. Consider approval of the Sandy Lake Oaks Addition, Lot 1, Block A, Site Plan, to
allow for the development of a 13,110-square-foot retail/office building on 1.543
acres of property located at the north east corner of Sandy Lake and Moore Road,
known as 632 Sandy Lake Road, at the request of Chuck West, West and Associates.
Presentation:
Mr. Sieb made a presentation to the Commission.
Chuck West - Architect - West and Associates, 17430 Campbell Road, #110,
Dallas - was present to represent this case before the Commission and answer any
questions.
Discussion:
There was some discussion regarding the consideration of the use of a darker brick.
Action:
Commissioner Borchgardt made a motion to approve Sandy Lake Oaks Addition, Lot 1,
Block A, Site Plan. subject to the following conditions:
1. Show 80% masonry calculations for each elevation.
2. Remove "canvas awning" note [rom west elevation parapet.
3. Consider a darker brick for the "B-1" specified on the color board.
4. Contact Larry Redick at (972) 323-8917 to discuss electric easement requirements.
5. Compliance with the Department Comment Sheet.
Commissioner Fox seconded: the motion carried (6-0) with Commissioners Borchgardt,
Frnka, KittrelL Haas, Fox and Reese voting in favor of the motion.
12. Consider approval of the Sandy Lake Oaks Addition, Lot 1, Block A, Minor Plat, to
establish fire lanes and various easements to allow for the development of a 13,110-
square-foot retail/office building on 1.543 acres of property located at the north east
corner of Sandy Lake and Moore Road, known as 632 Sandy Lake Road, at the
request of Chuck West, West and Associates.
Presentation:
Mr. Sieb made a presentation to the Commission.
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Chuck West ~ Architect - West and Associates, 17430 Campbell Road, #110,
Dallas - was present to represent this case before the Commission and answer any
questions.
Discussion:
There was no discussion.
Action:
Commissioner Kittrell made a motion to approve Sandy Lake Oaks Addition, Lot 1,
Block A. Minor Plat, subject to the following condition:
1. Provide filing information for southeast easement.
Commissioner Borchgardt seconded; the motion carried (6-0) with Commissioners
Borchgardt, Frnka, KittrelL Haas, Fox and Reese voting in favor of the motion.
13. Consider approval of the Freeport North, Lot 4R, Block A, Site Plan, to allow the
development of a 51,360-square-foot, one-story office building on 6.4 acres of
property located on Royal Lane, approximately 1,200 feet north of Bethel Road, at
the request of Jack Evans, Pacheco Koch.
Presentation:
Mr. Steer made a presentation to the Commission.
Jack Evans - Engineer - Pacheco Koch, 8350 N. Central Expressway, Ste. 1000,
Dallas - was present to answer and respond to questions on behalf of this case.
Jeff Turner - Owner - Duke Realty, 5495 Beltline Road, Ste. 360, Dallas - was
present to answer and respond to questions on behalf of this case.
Carlos Fernandez -Architect - CF A Architects, 500 Decker Dr., Ste. 260, Irving-
was present to answer and respond to questions on behalf of this case.
Discussion:
There was no discussion.
Action:
Commissioner Reese made a motion to approve Freeport North, Lot 4R, Block A, Site
Plan, subject to the following conditions:
1. Monument sign should be setback a minimum of 15' from the Royal Lane right-of-
way.
2. Correct discrepancies between the tree calculations and those shown on the plant
list & plan ( 122 shown within calculations, 112 on list & plan).
3. Contact Jeff Curry at 972-888-1330 to discuss easement requirements.
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Commissioner Fox seconded; the motion carried (6-0) with Commissioners Borchgardt,
Frnka, Kittrell, Haas, Fox and Reese voting in favor of the motion.
14. PUBLIC HEARING: Consider approval of the Freeport North, Lot 4R Block A,
Replat, to establish a building site, various easements and fire lane to allow the
development of a 51,360-square-foot, one-story office building on 6.4 acres of
property located on Royal Lane, approximately 1,200 feet north of Bethel Road, at
the request of Jack Evans, Pacheco Koch.
Presentation:
Mr. Steer made a presentation to the Commission.
Jack Evans - Engineer - Pacheco Koch, 8350 N. Central Expressway, Ste. 1000,
Dallas - was present to represent this case before the Commission and answer any
questions.
Public Hearing:
Vice Chairman Haas opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition.
Srena Petitt - Resident - 612 Loch Lane, Coppell - Ms. Petitt expressed her
concern regarding the congestion and traffic from Loch Lane onto Bethel Road.
Vice Chairman Haas closed the Public Hearing.
Discussion:
Assistant City Engineer Kevin Marvin spoke to the Commission regarding the
construction plans for Bethel Road.
Action:
Commissioner Borchgardt made a motion to approve Freeport North, Lot 4R, Block A,
Replat, subject to the following conditions:
1. Remove the line that previously indicated a 30' front yard building setback.
2. Contact Jeff Curry at 972-888-1330 to discuss easement requirements.
3. Comply with Engineering comments.
Commissioner Kittrell seconded; the motion carried (6-0) with Commissioners
Borchgardt, Frnka, Kittrell, Haas, Fox and Reese voting in favor of the motion.
15. Consider approval of the Coppell Heights Addition, Lot 9B and Lot 9C, Site Plan, to
allow the construction of two retail buildings, totaling 17,OOO-square feet, on 3.1
acres of property located south and east of the intersection of S. BeUline Road and
E. BeUline Road at the request of Richard A. Calvert, Calvert & Co. Architects, Inc.
Page 10 of 12
Presentation:
Mr. Steer made a presentation to the Commission.
Joseph Anthonv - Architect - Calvert & Co. Architects - 1316 Maple Ridge
Drive, Mesquite - was present to represent this case before the Commission and
answer any questions.
Jagat Rathee - Owner - 1044 Lady Lore Lane, Lewisville - was present to
answer questions on behalf of this case.
Discusssion:
There was no discussion.
Action:
Commissioner Fox made a motion to approve Coppell Heights Addition, Lot 9B and Lot
9C, Site Plan, subject to the following conditions:
1. Show parking space dimensions (9' x 19' minimum, unless abutting extra
landscaping, then 9' x 17' minimum).
2. Contact Larry Redick at 972-323-8917 to discuss electric easement requirements.
3. Show location of fire hydrants and FDCs on Site Plan.
4. Comply with the departmental comments.
Commissioner Reese seconded; the motion carried (6-0) with Commissioners
Borchgardt, Frnka, Kittrell, Haas, Fox and Reese voting in favor of the motion.
16. PUBLIC HEARING: Consider approval of the Coppell Heights Addition, Lot 9B
and Lot 9C, Replat, to establish a building site, various easements and fire lane to
allow the construction of two retail buildings, totaling 17,000-square feet, on 3.1
acres of property located south and east of the intersection of S. Beltline Road and
E. Beltline Road at the request of Richard A. Calvert, Calvert & Co. Architects, Inc.
Presentation:
Mr. Steer made a presentation to the Commission.
Joseph Anthony - Architect - Calvert & Co. Architects - 1316 Maple Ridge
Drive, Mesquite - \vas present to represent this case before the Commission and
answer any questions.
Public Hearing:
Vice Chairman Haas opened the Public Hearing, asking for anyone to come forward to
speak either in favor or opposition. No one spoke.
Vice Chairman Haas closed the Public Hearing.
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Discussion:
There was no discussion.
Action:
Commissioner Borchgardt made a motion to approve Coppell Heights Addition, Lot 9B
and Lot 9C, Replat. subject to the following conditions:
1. Extend a mutual access easement through Lot 9B and connect with the proposed
fire lane.
2. Contact Larry Redick at 972-323-8917 to discuss electric easement requirements.
3. Comply with departmental comments.
Commissioner Kittrell seconded; the motion carried (6-0) with Commissioners
Borchgardt, Frnka, Kittrell, Haas, Fox and Reese voting in favor of the motion.
17. General discussion concerning planning and zoning issues:
A. Update on Council planning agenda action on October 10,2006:
a. PD-195R-O, Callahan Medical/Office Addition
b. PD-199R4-HC-S-1211 R2 Service Star
c. Coppell Town Center Plaza, Site Plan
d. PD-2l4-TH-1, TH-2, C and SF-9, The Ellington
At the pre-session meeting, Mr. Sieb advised the Commissioners of the actions at the
October loth Council meeting. The Council agreed with the P& Z recommendations
for Items "a-- c," and tabled Item "d" until October 28th, and again until November
14th. One council member voted against Item "c."
B. Director's Comments:
Mr. Sieb welcomed Gregory Frnka and John Fox to the Commission and the
reappointment of Anna Kittrell. He reminded the commissioners that a mandatory
video on open meetings would be shown at 5:30 p.m. on Thursday, November 16th
prior to the pre-session meeting. A reminder will be made by phone as well as
emaiI.Alightdinnerwillbeservedat5:30p.m.Mr. Sieb also asked the
commissioners to be sure that we have the correct contact information, i.e., name,
address, phone number(s), and email address.
further to discuss, the meeting adjourned at approximately 9:45 p.m.
Edmund Haas, Vice Chairman
/
ATTEST:
. da atlin. Secretarilo the
Plannin~ and Zoning ~mmission
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