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CP 2006-11-28 NOTICE OF CITY COUNCIL MEETING AND AGENDA NOVEMBER 28, 2006 DOUG STOVER, BILLY FAUGHT, Place 5 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4 JAYNE PETERS, Place 2 MARVIN FRANKLIN, Place 6 BRIANNA HINOJOSA-FLORES, Place 3 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:00 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, November 28, 2006, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:00 p.m., with Executive Session immediately following, to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ag112806 Page 1 of 6 ITEM # ITEM DESCRIPTION 1. Call to order. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045- 107; and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3,; and CB Parkway Business Center, et al vs. City of Coppell, et al.; and City of Dallas vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et al vs. City of Dallas, et al in the 101st District Court B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Acquisition of real property for construction of water line improvements. 2. Acquisition of real property for construction of Bethel Road improvements. C. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. Economic Development Prospects on the west side of Coppell. D. Section 551.074, Texas Government Code - Personnel Matters. 1. City Manager Evaluation. 2. Deputy City Manager Evaluation. WORK SESSION (Open to the Public) 3. Convene Work Session A. Presentation by architect regarding the Site Layout for the Senior/Community Center. B. Request by Mr. Madden with Coppell Girls’ Softball Association regarding sponsorships. C. 2007 Legislative Agenda. D. DFW Airport Revenue Sharing and Economic Development. E. Update on Visionary and Strategic Work Effort. F. Discussion of Agenda Items. Adjourn Work Session. ag112806 Page 2 of 6 ITEM # ITEM DESCRIPTION PUBLIC ANNOUNCEMENTS Public Service Announcements concerning local civic events and no Council action is required or permitted. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. 7. Citizens' Appearances. CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: November 14, 2006 November 15, 2006. B. Consider approval of awarding a contract to Gomez Floor Covering for the Town Center carpet replacement project in an amount of $112,752.70, as budgeted in the Infrastructure Maintenance Fund. C. Consider approval for the purchase of a replacement backhoe for the Utility Operations Division from Equipment Support Services, Inc., in an amount of $78,595.78 as budgeted. D. Consider approval for the purchase of a replacement dump truck for the Utility Operations Division from Rush Truck Centers of Texas, L.P., in an amount of $79,732.00 as budgeted. E. Consider approval of entering into supplemental agreements with TXU Electric Delivery Company for street lighting services on West Sandy Lake Road, from S.H. 121 to Coppell Road, and on Royal Lane, south of Sandy Lake Road, in an amount of $65,800.86 as provided for in CIP funds; and authorizing the City Manager to sign. ag112806 Page 3 of 6 ITEM # ITEM DESCRIPTION F. Consider approval of awarding Bid #Q-0906-02 for the Exterior Overcoating of Water Tower One to N.G. Painting, L.P., in an amount of $80,000, as budgeted. G. Consider approval of a Resolution amending Resolution No. 010996.3, as heretofore amended, with regard to fire protection fees, food establishment fees, mobile food vending fees and special event fees, and authorizing the Mayor to sign. END OF CONSENT 9. PUBLIC HEARING: Consider approval of the designation of a reinvestment zone pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is the property owned by Texas Dugan Limited Partnership, described as Lots 2R1 and 2R2, Block A, Duke-Freeport Addition (16.510 acres) and located at the NWC of Bethel Road and Freeport Parkway. 10. Consider approval of an Ordinance designating Texas Dugan Limited Partnership, Reinvestment Zone No. 51, and authorizing the Mayor to sign. 11. Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and Texas Dugan Limited Partnership, and authorizing the Mayor to sign. 12. Presentation by Lorell Stewart regarding police patrols on Denton Tap Road. 13. Necessary action resulting from Work Session. 14. Mayor and Council Reports. A. Report by Councilmember Tunnell regarding Lewisville ISD Veteran’s Day Recognition. 15. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell. B. Coppell ISD – Mayor Pro Tem Faught and Councilmember York. C. Coppell Seniors – Mayor Pro Tem Faught and Councilmember Brancheau. ag112806 Page 4 of 6 ITEM # ITEM DESCRIPTION D. Dallas Regional Mobility Coalition - Councilmember Peters. E. Economic Development Committee - Councilmembers Peters and Franklin. F. Metrocrest Hospital Authority - Councilmember Tunnell. G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores. H. Metrocrest Medical Services – Councilmember Hinojosa-Flores. I. Metrocrest Social Service Center – Councilmember York. J. North Texas Council of Governments - Councilmember Peters. K. NTCOG/Regional Emergency Management - Councilmember Franklin. L. North Texas Commission - Councilmember Brancheau. M. Senior Adult Services – Mayor Pro Tem Faught. 16. Necessary Action Resulting from Executive Session. Adjournment. ____________________________________ Douglas N. Stover, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this _________ day of November, 2006, at __________________. ____________________________________ Libby Ball, City Secretary DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. ag112806 Page 5 of 6 PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). ag112806 Page 6 of 6 KEY TO COUNCIL GOALS ICONS 2007          Economic Development • Promote highest and best use of Lesley tract • Continue to explore large tract development options • Continue “hot spot” focus • Refine “Old Coppell” vision • Assess use/sale/acquisition of City property • Develop strategy to attract and retain high value office/retail/development          Quality Public Facilities & Infrastructure • Explore funding sources for IMF • Implement ½-cent sales tax reallocation for parks • Continue focus on local/regional transportation efforts • Provide quality park and recreation facilities       Excellent City Services & High Citizen Satisfaction • Continue strategic planning for future costs of service delivery • Timely response with quality service delivery • Optimize citizen communication efforts • Promote citizen involvement • Actively participate in the legislative process            Sense of Community • Develop and support community special events • Encourage and evaluate teen initiatives • Reassess viability of City cemetery • Evaluate services and programs for senior citizen community • Continue support for social services benefiting Coppell citizens • Continue partnership with public entities serving our community         Fiscal Stability • Continue and refine financial planning and forecasting • Continue systematic management of debt and expenditures • Balance expenditures with ability to maintain over time • Perform cost analysis on all approved projects and programs prior to implementation • Minimize potential impact of external factors and developments     Neighborhood Integrity & Code Enforcement • Maintain communication with neighborhoods and the community • Update Master Plan and Zoning as required • Continue proactive neighborhood integrity programs       Safe Community • Maintain and improve existing excellent level of service • Continue focus on Homeland Security • Provide quality public education programs • Continue traffic/speed control efforts   DATE: November 28, 2006 ITEM #: ES-2   AGENDA REQUEST FORM EXECUTIVE SESSION A. Section 551.071, Texas Government Code – Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107; and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3,; and CB Parkway Business Center, et al vs. City of Coppell, et al.; and City of Dallas vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et al vs. City of Dallas, et al in the 101st District Court. B. Section 551.072, Texas Government Code – Deliberation regarding Real Property. 1. Acquisition of real property for construction of water line improvements. 2. Acquisition of real property for construction of Bethel Road Improvements. C. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. Economic Development Prospects on the west side of Coppell. D. Section 551.074, Texas Government Code – Personnel Matters. 1. City Manager Evaluation. 2. Deputy City Manager Evaluation. Agenda Request Form - Revised 02/04 Document Name: %executivesession DATE: November 28, 2006 ITEM #: WS-3 AGENDA REQUEST FORM WORK SESSION A. Presentation by architect regarding the Site Layout for the Senior/Community Center. B. Request by Mr. Madden with Coppell Girls’ Softball Association regarding sponsorships. C. 2007 Legislative Agenda. D. DFW Airport Revenue Sharing and Economic Development. E. Discussion of Agenda Items. Agenda Request Form - Revised 02/04 Document Name: %worksession DATE: November 28, 2006 ITEM #: 7   AGENDA REQUEST FORM CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary November 28, 2006 8/A ✔ PROCEDURAL Consider approval of minutes: November 14, 2006 November 15, 2006. Minutes of the City Council meeting held on November 14, 2006 and the Special meeting to canvass the election held on November 15, 2006. Staff recommends approval. %minutes MINUTES OF NOVEMBER 14, 2006 The City Council of the City of Coppell met in Regular Called Session on Tuesday, November 14, 2006, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Billy Faught, Mayor Pro Tem Tim Brancheau, Councilmember Jayne Peters, Councilmember Brianna Hinojosa-Flores, Councilmember (late arrival) Marsha Tunnell, Councilmember Marvin Franklin, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107; and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3,; and CB Parkway Business Center, et al vs. City of Coppell, et al.; and City of Dallas vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et al vs. City of Dallas, et al in the 101st District Court. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. cm111406 Page 1 of 21 ITEM # ITEM DESCRIPTION 1. Acquisition of Real Property on West Sandy Lake for Traffic Safety Improvements. Mayor Stover convened into Executive Session at 5:45 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 6:15 p.m. and opened the Work Session. Councilmember Hinojosa-Flores arrived during the Executive Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion concerning enhanced safety improvements on Denton Tap Road at Town Center Drive. B. Discussion regarding Vision and Positioning Strategies for Coppell. C. Discussion regarding the Task Force for Appraisal Reform hearing on November 16. D. Local Option Election Briefing. E. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Mayor Pro Tem Faught led those present in the Invocation. 6. Pledge of Allegiance. Mayor Stover led those present in the Pledge of Allegiance. 7. Citizens' Appearances. There was no one signed up to speak under this item. ag111406 Page 2 of 21 ITEM # ITEM DESCRIPTION CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: October 24, 2006 October 30, 2006. B. Consider approval of a grant agreement between the city of Coppell, the Coppell Education Development Corporation, and the Coppell Independent School District for Spanish teachers in the amount of $128,833.00 and authorizing the City Manager to sign. C. Consider approval of a license agreement between the City of Coppell and SCI-Wynnpage II L.P. to allow the construction of a six foot high masonry screening wall within the 15-foot public alley right-of-way easement in the Wynnpage Subdivision; and authorizing the City Manager to sign. D. Consider approval of an Ordinance for Case No. PD-195R- O, Callahan Medical/Office Addition, zoning change request from PD-195-O (Planned Development-195-Office) to PD-195R-O (Planned Development–195 Revised-Office) to allow additional attached signage and a revision to the monument sign to allow for a multi-tenant sign on 1.95 acres of property located at 848 S. Denton Tap Road, north of Belt Line Road, and authorizing the Mayor to sign. E. Consider approval of an Ordinance for Case No. PD- 199R4-HC-S-1211R2 Service Star, zoning change request from PD-199-HC-S-1211R (Planned Development-199- Highway Commercial-Special Use Permit-1211 Revised) to PD-199R4-HC-S-1211R2 (Planned Development 199- Highway Commercial-Special Use Permit-1211 Revision 2), to revise the detail site plan for Tract 4 to allow the development of 9,310-square-foot retail building and to allow revised signage for the previously approved auto repair garage on 2.24 acres of property located at the ag111406 Page 3 of 21 ITEM # ITEM DESCRIPTION southwest corner of S.H. 121 and MacArthur Blvd., and authorizing the Mayor to sign. F. Consider approval of an Ordinance for Case No. PD-200R- SF-12, Petterson Addition, Lots 1-4, Block A, zoning change request from 2F-9 (Two Family-9) to PD-200-SF-12 (Planned Development Revised -200, Single Family-12) to allow the construction of four single-family homes on 2.27 acres of property located along the north side of Sandy Lake Road, approximately 120 feet west of Summer Place Drive, and authorizing the Mayor to sign. G. Consider approval of an Ordinance for Case No. S-1236-A, MetroPCS, zoning change request from A (Agriculture) to S-1236-A (Special Use Permit-1236-Agriculture), to allow for a wireless communication antenna to be mounted to an existing electric transmission tower, with an accessory cabinet with enclosure at the base of the tower, located approximately 1,700-feet southwest of the intersection of MacArthur Boulevard and the transmission line easement; north of Belt Line Road, and authorizing the Mayor to sign. Action: Councilmember York moved to approve Consent Agenda Items A, B, C, D carrying Ordinance No. 91500-A-439, E carrying Ordinance No. 91500- A-440, F carrying Ordinance No. 91500-A-441 and G carrying Ordinance No. 91500-A-442. Councilmember Franklin seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. 9. PUBLIC HEARING (continued): Consider approval of Case No. PD-214-TH-1, TH-2, C and SF-9, The Ellington, zoning change request from C (Commercial), R (Retail) and SF-9 (Single Family–9) to PD-214-TH-1, TH-2, C and SF-9 (Planned Development-214-Townhouse-1, Townhouse- 2, Commercial and Single-Family), with a Concept Site Plan to allow the development of 125 townhouse units (67 TH-1 units on approximately 11.6 acres of Tract A.1 and 58 TH-2 units on ag111406 Page 4 of 21 ITEM # ITEM DESCRIPTION approximately 7.5 acres of Tract A.2); Commercial uses on Tract A.3 (approximately 2 acres) along Sandy Lake Road; and on Tracts A.4 and A.5 (4.4 acres) along Denton Tap Road; SF-9 on 3.3 acres for park/open space, on Tract B for a total of approximately 29.05 acres of property located south of Sandy Lake Road, and west of Denton Tap Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. City Manager Jim Witt and City Engineer Ken Griffin discussed the analyses ordered by Council at the previous meeting. Bill Anderson, representing Applicant, addressed the Council. Public Hearing: Mayor Stover opened the Public Hearing and asked for those persons who had signed up to speak on this proposal. The following spoke in opposition: W. Scott Langley, 287 Tealwood Drive; Mitch Milby, 105 Forest Bend; Jorge Aguirre, 175 Georgian Drive; Daniel Ebner, 157 Meadowcreek Road; Ron Giometti, 118 Forest Bend; Gregory Peck, 144 Georgian Drive; Gregg Murry, 201 Shady Oaks Road; Ambrosia Kim, 112 Georgian Drive; Troy Fields, 491 Hazelwood Cove; Jeff Stokes, 572 Rocky Branch Lane; Jim Wallace, 331 Martel Lane; Tim Greaves, 115 Fleetwood Cove; Sean Minnick, 106 Woodland Cove and Dave Fergerson, 159 Newport Drive. The following spoke in favor: Sue Paul, 121 Wrenwood Action: Councilmember Peters moved to close the Public Hearing and deny Case No. PD-214-TH-1, TH-2, C and SF-9, The Ellington, zoning change request from C (Commercial), R (Retail) and SF-9 (Single Family–9) to PD- 214-TH-1, TH-2, C and SF-9 (Planned Development-214-Townhouse-1, Townhouse-2, Commercial and Single-Family), with a Concept Site Plan to allow the development of 125 townhouse units (67 TH-1 units on approximately 11.6 acres of Tract A.1 and 58 TH-2 units on approximately 7.5 acres of Tract A.2); Commercial uses on Tract A.3 (approximately 2 acres) along Sandy Lake Road; and on Tracts A.4 and A.5 (4.4 acres) along Denton Tap Road; SF-9 on 3.3 acres for park/open ag111406 Page 5 of 21 ITEM # ITEM DESCRIPTION space, on Tract B for a total of approximately 29.05 acres of property located south of Sandy Lake Road, and west of Denton Tap Road. Councilmember Tunnell seconded the motion. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. Mayor Stover convened into Executive Session at 8:26 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 8:40 p.m. and reopened the Regular Session. REGULAR SESSION (Open to the Public) The motion failed 3-4 with Councilmembers Peters, Hinojosa-Flores, and Tunnell voting in favor of the motion and Mayor Pro Tem Faught and Councilmembers Brancheau, Franklin and York voting against the motion. Mayor Pro Tem Faught moved to close the Public Hearing and approve Case No. PD-214-TH-1, TH-2, C and SF-9, The Ellington, zoning change request from C (Commercial), R (Retail) and SF-9 (Single Family–9) to PD- 214-TH-1, TH-2, C and SF-9 (Planned Development-214-Townhouse-1, Townhouse-2, Commercial and Single-Family), with a Concept Site Plan to allow the development of 125 townhouse units (67 TH-1 units on approximately 11.6 acres of Tract A.1 and 58 TH-2 units on approximately 7.5 acres of Tract A.2); Commercial uses on Tract A.3 (approximately 2 acres) along Sandy Lake Road; and on Tracts A.4 and A.5 (4.4 acres) along Denton Tap Road; SF-9 on 3.3 acres for park/open space, on Tract B for a total of approximately 29.05 acres of property located south of Sandy Lake Road, and west of Denton Tap Road, subject to the following conditions: 1) Include concept plans for the proposed commercial tracts on Sandy Lake and Denton Tap; 2) Indicate maximum number of townhouses to be 122 units; 3) Directive to staff to not include the illustration indicating 57 single- family lots that could be constructed at this same site; and 4) Departmental comments. ag111406 Page 6 of 21 ITEM # ITEM DESCRIPTION Councilmember Franklin seconded the motion; the motion carried 2-5 with Mayor Pro Tem Faught and Councilmember Franklin voting in favor of the motion and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell and York voting against the motion. Councilmember Brancheau moved to close the Public Hearing and approve with a connection street to Tealwood and access to Denton Tap with a right of way. Councilmember York seconded the motion. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. Mayor Stover convened into Executive Session at 9:50 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 9:59 p.m. and reopened the Regular Session. REGULAR SESSION (Open to the Public) Councilmember Brancheau withdrew his motion and Councilmember York withdrew his second. No action was taken on this item. 10. PUBLIC HEARING: Consider approval of Case No. PD-216-H, Robertson Pools, zoning change request from H and SF-12 (Historic and Single Family-12) to PD-216-H (Planned Development-216-Historic), to approve a detail site plan to allow 1,740-square-foot expansion to an existing 3,120-square-foot building, construction of a 4,970-square-foot building, outside storage and additional parking on approximately 2.65 acres of property located at 569 Coppell Road, north of Bethel Road. Mayor Pro Tem Faught filed an Affidavit of Conflict on Items 10 and 11 and exited the Council Chambers during deliberations on these items. ag111406 Page 7 of 21 ITEM # ITEM DESCRIPTION Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Ron Robertson, Applicant, addressed the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember Franklin moved to close the Public Hearing and approve Case No. PD-216-H, Robertson Pools, zoning change request from H and SF-12 (Historic and Single Family-12) to PD-216-H (Planned Development-216-Historic), to approve a detail site plan to allow 1,740- square-foot expansion to an existing 3,120-square-foot building, construction of a 4,970-square-foot building, outside storage and additional parking on approximately 2.65 acres of property located at 569 Coppell Road, north of Bethel Road; subject to the following conditions: 1. Contact Larry Redick at 972-323-8917 to discuss electric service requirements; 2. Include all existing and proposed lighting facilities and ensure they are in accordance with the H District regulations; 3. Add a note under south perimeter landscaping that trees are located elsewhere on site; 4. PD conditions: a. Front yard parking is permitted; b. Nonvehicular and perimeter landscaping shortages are permitted as follows: 1. Nonvehicular – 14,583 square feet required; 7,773 square feet provided; 2. East Perimeter - Two planter boxes and existing streetscaping provided in lieu of 15' landscape buffer; 3. South Perimeter – Required trees are provided elsewhere on site; c. All uses (Retail, Office, Warehouse, and Outside Storage) permitted by right. Councilmember Tunnell seconded the motion; the motion carried 6-0 with Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. ag111406 Page 8 of 21 ITEM # ITEM DESCRIPTION 11. PUBLIC HEARING: Consider approval of Robertson Commercial Pools Addition, Replat and Minor Plat, to expand the area of the existing plat and provide necessary easements to allow for a building expansion and new construction on 2.65 acres of property acres of property located at 569 Coppell Road, north of Bethel Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember Tunnell moved to close the Public Hearing and approve Robertson Commercial Pools Addition, Replat and Minor Plat, to expand the area of the existing plat and provide necessary easements to allow for a building expansion and new construction on 2.65 acres of property acres of property located at 569 Coppell Road, north of Bethel Road, subject to the following conditions: 1) Contact Larry Redick at 972-323-8917 to discuss electric easement requirements. 2) Gates extending across fire lanes shall be equipped with Opti-com for emergency access; 3) Sidewalk/utility easement dedication for Coppell Road will be coordinated with the design of the road; 4) The looped waterline is a private fire line and should not be located within a utility easement. This loop will require double detector checks on each end; 5) Coordination of easements will take place during detailed design; and 6) No trees are to be placed in the sanitary sewer easement. Councilmember Brancheau seconded the motion; the motion carried 6-1 with Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. Mayor Pro Tem Faught returned to the dais at this time. ag111406 Page 9 of 21 ITEM # ITEM DESCRIPTION 12. PUBLIC HEARING: Consider approval of Case No. S-1170R2, Mariachi Grill, zoning change request from S-1170R (Special Use Permit-1170 Revised) to S-1170R2 (Special Use Permit 1170 Revision 2), to allow an approximate 2,200-square-foot restaurant with a private club to be located at 761 S. MacArthur, Suite 101. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Natalie Montemayor, Applicant, addressed the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember Hinojosa-Flores moved to close the Public Hearing and approve Case No. S-1170R2, Mariachi Grill, zoning change request from S-1170R (Special Use Permit-1170 Revised) to S-1170R2 (Special Use Permit 1170 Revision 2), to allow an approximate 2,200-square-foot restaurant with a private club to be located at 761 S. MacArthur, Suite 101; subject to the following conditions: 1) The property shall be developed in accordance with the floor plan and sign plan; 2) Hours of operation shall not exceed Sunday through Thursday 7:00 a.m. to 9:00 p.m. and Friday and Saturday 7:00 a.m. to 11:00 p.m.; and 3) The operation of the private club shall be in compliance with all applicable provisions of the Texas Alcoholic Beverage Code and other state regulations. Councilmember Brancheau seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. ag111406 Page 10 of 21 ITEM # ITEM DESCRIPTION 13. PUBLIC HEARING: Consider approval of Case No. PD–217-C, Perky Poodle, zoning change request from C (Commercial) to PD-217-C (Planned Development-217-Commercial), to allow the reuse and renovation of the existing 4,940-square-foot structure for a pet day care/boarding/spa on 0.637 acres of property located on the north side of Bethel School Road, approximately 240 feet east of Denton Tap, property known as 120 East Bethel School Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Mark Wainscott, representing the Applicant, addressed the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember Peters moved to close the Public Hearing and approve Case No. PD–217-C, Perky Poodle, zoning change request from C (Commercial) to PD-217-C (Planned Development-217-Commercial), to allow the reuse and renovation of the existing 4,940-square-foot structure for a pet day care/boarding/spa on 0.637 acres of property located on the north side of Bethel School Road, approximately 240 feet east of Denton Tap, property known as 120 East Bethel School Road; subject to the following conditions: 1. Approval of the variances as listed on the Site Plan, as herein revised: a) Provision of a 10’ off-site landscape easement along the west property line, subject to submission of a legal instrument defining the perpetual maintenance of this easement; b) Side yard setback along the east property line being permitted to be approximately 14’-6” vs. a 30’ setback which would typically be required; c) Approval of 16, 8’-6” x 18’ parking spaces; d) No perimeter landscape buffer being provided along a portion of the north property line (approximately 45 feet in length); and ag111406 Page 11 of 21 ITEM # ITEM DESCRIPTION e) Monument sign permitted to be 60 feet (vs. 75 feet) from the west property line; and 2. Eliminating any access to Denton Tap Road. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. 14. Consider approval of the Northlake Woodlands Center, Lot 4, Block A, Minor Plat, to establish a building site, various easements and fire lane to allow for the reuse and renovation of the existing 4940-square-foot structure for a pet day care/boarding/spa on 0.637 acres of property located on the north side of Bethel School Road, approximately 240 feet east of Denton Tap, property known as 120 East Bethel School Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Mark Wainscott, representing Applicant, made a presentation to the Council. Rich Eckert, Applicant, addressed the Council. Action: Councilmember Peters moved to approve the Northlake Woodlands Center, Lot 4, Block A, Minor Plat, to establish a building site, various easements and fire lane to allow for the reuse and renovation of the existing 4940-square-foot structure for a pet day care/boarding/spa on 0.637 acres of property located on the north side of Bethel School Road, approximately 240 feet east of Denton Tap, property known as 120 East Bethel School Road; subject to the following conditions: 1) Submission of a legal instrument defining the perpetual maintenance of the landscape easement; and 2) Elimination of any access easement to Denton Tap. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, ag111406 Page 12 of 21 ITEM # ITEM DESCRIPTION Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. 15. PUBLIC HEARING: Consider approval of Case No. PD-106R-SF-9, Hidden Valley, Lot 6, Block C, zoning change request from PD-106-SF-9 (Planned Development –106 Single Family-9) to PD-106R-SF-9 (Planned Development – 106 Revised-Single Family-9), to allow for a pool and deck to be constructed along the rear property line, providing a variance to the required 5-foot setback, at 479 Hidden Valley Drive. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. J. Tobin, Applicant, addressed the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember Tunnell moved to close the Public Hearing and approve Case No. PD-106R-SF-9, Hidden Valley, Lot 6, Block C, zoning change request from PD-106-SF-9 (Planned Development –106 Single Family-9) to PD-106R-SF-9 (Planned Development – 106 Revised-Single Family-9), to allow for a pool and deck to be constructed along the rear property line, providing a variance to the required 5-foot setback, at 479 Hidden Valley Drive; subject to the following conditions: 1) Acknowledgement that proposed fencing across easements is subject to removal at discretion of easement entity; and 2) Contact Greg Johnson at (972) 216-8926 to discuss proximity of proposed pool to existing TXU facilities. Councilmember Brancheau seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. ag111406 Page 13 of 21 ITEM # ITEM DESCRIPTION 16. Consider approval of the Sandy Lake Oaks Addition, Lot 1, Block A, Site Plan, to allow for the development of a 13,110- square-foot retail/office building on 1.543 acres of property located at the north east corner of Sandy Lake and Moore Road, known as 632 Sandy Lake Road, at the request of Chuck West, West and Associates. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Chuck West, Applicant, addressed the Council. Action: Councilmember Peters moved to approve Sandy Lake Oaks Addition, Lot 1, Block A, Site Plan, to allow for the development of a 13,110-square- foot retail/office building on 1.543 acres of property located at the north east corner of Sandy Lake and Moore Road, known as 632 Sandy Lake Road, at the request of Chuck West, West and Associates, subject to the following conditions: 1) Contact Larry Redick at (972) 323-8917 to discuss electric easement requirements; 2) Coordinate with Atmos for construction/landscaping in Gas Easement; 3) Tree Removal Permit will be required prior to start of construction; and 4) Tree Survey should include protected trees only. Councilmember Brancheau seconded the motion; the motion carried 6-1 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell and Franklin voting in favor of the motion and Councilmember York voting against the motion. 17. Consider approval of the Sandy Lake Oaks Addition, Lot 1, Block A, Minor Plat, to establish fire lanes and various easements to allow for the development of a 13,110-square- foot retail/office building on 1.543 acres of property located at the north east corner of Sandy Lake and Moore Road, known as 632 Sandy Lake Road. ag111406 Page 14 of 21 ITEM # ITEM DESCRIPTION Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Action: Councilmember Tunnell moved to approve Sandy Lake Oaks Addition, Lot 1, Block A, Minor Plat, to establish fire lanes and various easements to allow for the development of a 13,110-square-foot retail/office building on 1.543 acres of property located at the north east corner of Sandy Lake and Moore Road, known as 632 Sandy Lake Road. Councilmember Hinojosa-Flores seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa- Flores, Tunnell, Franklin and York voting in favor of the motion. 18. Consider approval of the Freeport North, Lot 4R, Block A, Site Plan, to allow the development of a 51,360-square-foot, one- story office building on 6.4 acres of property located on Royal Lane, approximately 1,200 feet north of Bethel Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Jack Evans, Applicant, addressed the Council. Jeff Thornton, representing Duke, addressed the Council. Councilmember Hinojosa-Flores left the Chambers during this item. Action: Councilmember York moved to approve Freeport North, Lot 4R, Block A, Site Plan, to allow the development of a 51,360-square-foot, one-story office building on 6.4 acres of property located on Royal Lane, approximately 1,200 feet north of Bethel Road. Councilmember Franklin seconded the motion; the motion carried 6-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Tunnell, Franklin and York voting in favor of the motion. Councilmember Hinojosa-Flores returned to the Chambers. ag111406 Page 15 of 21 ITEM # ITEM DESCRIPTION 19. PUBLIC HEARING: Consider approval of the Freeport North, Lot 4R, Block A, Replat, to establish a building site, various easements and fire lane to allow the development of a 51,360-square-foot, one- story office building on 6.4 acres of property located on Royal Lane, approximately 1,200 feet north of Bethel Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Jack Evans, Applicant, addressed the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember York moved to close the Public Hearing and approve Freeport North, Lot 4R, Block A, Replat, to establish a building site, various easements and fire lane to allow the development of a 51,360- square-foot, one-story office building on 6.4 acres of property located on Royal Lane, approximately 1,200 feet north of Bethel Road, subject to the following conditions: 1) Remove the line that previously indicated a 30’ front yard building setback; 2) Contact Jeff Curry at 972-888-1330 to discuss easement requirements; and 3) Provide an agreement for maintenance of the shared fire lane. Councilmember Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. 20. Consider approval of the Coppell Heights Addition, Lot 9B and Lot 9C, Site Plan, to allow the construction of two retail buildings, totaling 17,000-square feet, on 3.1 acres of property located south and east of the intersection of S. Beltline Road and E. Beltline Road. ag111406 Page 16 of 21 ITEM # ITEM DESCRIPTION Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Dick Calvert, Applicant, addressed the Council. Action: Councilmember Tunnell moved to approve Coppell Heights Addition, Lot 9B and Lot 9C, Site Plan, to allow the construction of two retail buildings, totaling 17,000-square feet, on 3.1 acres of property located south and east of the intersection of S. Beltline Road and E. Beltline Road, subject to the following conditions: 1) Contact Larry Redick at 972-323-8917 to discuss electric easement requirements; 2) FDC required to be detached from the building within 50' of a fire hydrant on the same side of the fire lanes; and 3) The Engineering Department will work with the developer on the proposed median opening design during the detailed design. Councilmember Peters seconded the motion; the motion carried 6-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, and York voting in favor of the motion and Councilmember Franklin voting against the motion. 21. PUBLIC HEARING: Consider approval of the Coppell Heights Addition, Lot 9B and Lot 9C, Replat, to establish a building site, various easements and fire lane to allow the construction of two retail buildings, totaling 17,000-square feet, on 3.1 acres of property located south and east of the intersection of S. Beltline Road and E. Beltline Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. ag111406 Page 17 of 21 ITEM # ITEM DESCRIPTION Action: Councilmember Tunnell moved to close the Public Hearing and approve Coppell Heights Addition, Lot 9B and Lot 9C, Replat, to establish a building site, various easements and fire lane to allow the construction of two retail buildings, totaling 17,000-square feet, on 3.1 acres of property located south and east of the intersection of S. Beltline Road and E. Beltline Road; subject to the following conditions: 1) Rename access drive to mutual access easement and delete "Block A" from lot names; 2) Contact Larry Redick at 972-323-8917 to discuss electric easement requirements; 3) Provide a Mutual Access Easement across Lot 9B; 4) Provide Fire Lane to Sanders Loop; 5) All surface drainage should be collected on site, not concentrated and discharged to the street; and 6) The Engineering Department will continue to work with the developer to provide appropriate utilities to serve this development during detailed design. Councilmember Peters seconded the motion; the motion carried 6-1 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell and York voting in favor of the motion and Councilmember Franklin voting against the motion. 22. PUBLIC HEARING: Consider approval of text amendments to Chapter 12 Zoning of the Code of Ordinances, Sec. 12-42-1, revising the definitions of Convenience Store and Retail Stores and Shops, Sec. 12-29- 3, Sign Regulations, prohibiting neon signs being visible from outside of the building, except for “open” signs, and various revisions to Sec. 12-30-16, SUP regulations for Restaurants. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. ag111406 Page 18 of 21 ITEM # ITEM DESCRIPTION Action: Councilmember Tunnell moved to close the Public Hearing and approve text amendments to Chapter 12 Zoning of the Code of Ordinances, Sec. 12-42-1, revising the definitions of Convenience Store and Retail Stores and Shops, Sec. 12-29-3, Sign Regulations, prohibiting neon signs being visible from outside of the building, except for “open” signs, and various revisions to Sec. 12-30-16, SUP regulations for Restaurants with the elimination of 1A under 12-30-16, deleting all references to 60/40 and adding private schools to list of public schools, churches and hospitals. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. 23. PUBLIC HEARING: Consider approval of text amendment to Chapter 12, Zoning of the Code of Ordinances, amending Sec. 12-32A-3(K) deleting reference to requiring the mailing of public notices for telecommunication facility beyond the notification required for similar rezonings, as prescribed by state law, reducing the notification area to 200 feet. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Councilmember Peters moved to close the Public Hearing and approve text amendment to Chapter 12, Zoning of the Code of Ordinances, amending Sec. 12-32A-3(K) deleting reference to requiring the mailing of public notices for telecommunication facility beyond the notification required for similar rezonings, as prescribed by state law, reducing the notification area to 200 feet. Mayor Pro Tem Faught seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. ag111406 Page 19 of 21 ITEM # ITEM DESCRIPTION 24. Consider approval of an ordinance amending Chapter 6 of the Code of Ordinances by adding Article 6-16 regarding alcoholic beverages; providing for prohibition of the sale of beer in residential zoning districts; providing prohibition of the sale of alcoholic beverages within a specified distance of churches, public or private schools, public hospital and other uses; and authorizing the Mayor to sign. Presentation: City Manager Jim Witt made a presentation to the Council. Action: Councilmember Tunnell moved to approve Ordinance No. 2006-1143 amending Chapter 6 of the Code of Ordinances by adding Article 6-16 regarding alcoholic beverages; providing for prohibition of the sale of beer in residential zoning districts; providing prohibition of the sale of alcoholic beverages within a specified distance of churches, public or private schools, public hospital and other uses; and authorizing the Mayor to sign with hours of sales being restricted to be prohibited between 12 midnight & 7:00 a.m. Mon-Sat and between 12 midnight and 12 noon on Sunday, distance be 300 feet for public & private schools, churches & hospitals and, if a request is received, 1000 feet for private schools, variances to be heard with a public hearing after 10 days notice published in the official newspaper. Councilmember Franklin seconded the motion; the motion carried 7-0 with Mayor Pro Tem Faught and Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell, Franklin and York voting in favor of the motion. WORK SESSION (Open to the Public) Convene Work Session A. Discussion concerning enhanced safety improvements on Denton Tap Road at Town Center Drive. B. Discussion regarding Vision and Positioning Strategies for Coppell. C. Discussion regarding the Task Force for Appraisal Reform hearing on November 16. D. Local Option Election Briefing. E. Discussion of Agenda Items. ag111406 Page 20 of 21 ITEM # ITEM DESCRIPTION At this time Council adjourned into Work Session to discuss items not reached before the Regular Session. REGULAR SESSION (Open to the Public) 25. Necessary action resulting from Work Session. There was no action necessary under this item. 26. Mayor and Council Reports. A. Report by Mayor Stover regarding Metroplex Mayors’ Meeting. A. Mayor Stover reported on the Metroplex Mayors’ Meeting he attended along with Councilmember Peters and City Manager Jim Witt. The speaker was Texas Transportation Commissioner Rick Williamson who discussed current transportation issues. 27. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Douglas N. Stover, Mayor ATTEST: ____________________________________ Libby Ball, City Secretary ag111406 Page 21 of 21 MINUTES OF NOVEMBER 15, 2006 The City Council of the City of Coppell met in Special Called Session on Wednesday, November 15, 2006, at 7:00 a.m. in the 2nd Floor Conference Room of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Billy Faught, Mayor Pro Tem Bill York, Councilmember Also present were City Manager Jim Witt, Deputy City Manager Clay Phillips, City Secretary Libby Ball and City Attorney David Dodd. Mayor Pro Tem Faught called the meeting to order, determined that a quorum was present pursuant to Section 67.004(a) of the Texas Election Code, and convened into Special Session. 1. Consider approval of a Resolution to Canvass returns of the November 7, 2006 Local Option Election and Special Election, approval of an order declaring the results of said election and authorizing the Mayor to sign. Presentation: City Attorney David Dodd read the Canvass of Election into the Record. Action: Mayor Pro Tem Faught moved to approve Resolution No. 2006-1115.1 Canvass returns of the November 7, 2006 Local Option Election and Special Election, approval of an order declaring the results of said election and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carried 2-0 with Mayor Pro Tem Faught and Councilmember York voting in favor of the motion. There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Douglas N. Stover, Mayor ATTEST: ____________________________________ Libby Ball, City Secretary cm111506 Page 1 of 1 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 28, 2006 8/B ✔ CONTRACT/BID or PROPOSAL Consider approval of awarding a contract to Gomez Floor Covering for the Town Center carpet replacement project in an amount of $112,752.70, as budgeted in the Infrastructure Maintenance Fund. The Town Center carpet replacement is identified in the Infrastructure Maintenance Fund (IMF) for fiscal year 2006/07. Mohawk Carpet provided the city with a Buy Board Quote for this improvement. The total cost is $112,752.70 which includes the associated furniture moving required for this project. The quote from Gomez Floor Covering, Inc. is attached for your review. If approved, the installation of the carpet will be scheduled for February and March of 2007. Staff will be available to answer any questions at the council meeting. Funds are available in the Infrastructure Maintenance Fund for this project. Staff recommends approval of the contract to install carpet at Town Center. #Carpet Bid WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 28, 2006 8/C ✔ CONTRACT/BID or PROPOSAL Consider approval for the purchase of a replacement backhoe for the Utility Operations Division from Equipment Support Services, Inc., in an amount of $78,595.78 as budgeted. Approval of this purchase will allow the replacement of a Utility Division backhoe that has been taken out of service due to its poor condition. The funding to replace the backhoe is available in the Utility Division's FY 2006/07 budget. The bid of $78,595.78 was received from a local vendor based on current HGAC contracts. The quote is attached for your review. Staff will be available to answer any questions at the council meeting. Funds are budgeted in Utility Operations, Other Vehicles account for this purchase. Staff recommends approval of the purchase of the replacement backhoe for the Utility Division. #Fleet Backhoe Purchase MEMORANDUM TO:Ken Griffin, P.E., Director of Engineering & Public Works FROM:Mark Brochtrup, Fleet Services Manager DATE: November 10, 2006 REF: Utility Division Backhoe Replacement Ken, I would like to have the purchase of a replacement backhoe placed on the upcoming council agenda, as the unit being replaced has been taken out of service due to its poor condition. The funding to replace this backhoe is available in the Utility Division's FY 2006/07 budget. I have obtained and attached a written quote from a local vendor based off of current HGAC contracts. Cost of the replacement backhoe is $78,595.78, which is under the budgeted cost of $85,000. Please feel free to contact me if you have any questions or concerns. Thank you. WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 28, 2006 8/D ✔ CONTRACT/BID or PROPOSAL Consider approval for the purchase of a replacement dump truck for the Utility Operations Division from Rush Truck Centers of Texas, L.P., in an amount of $79,732.00 as budgeted. Approval of this purchase will allow the replacement of a Utility Division dump truck. The funding to replace the backhoe is available in the Utility Division's FY 2006/07 budget. The bid of $79,732.00 was received from a vendor, located in Houston, Texas, based on current HGAC contracts. The quote is attached for your review. Staff will be available to answer any questions at the council meeting. Funds are budgeted in the Utility Operations, Motor Vehicle account for this purchase. Staff recommends approval of the purchase of the replacement truck for the Utility Division. #Fleet Dump Truck Purchase MEMORANDUM TO:Ken Griffin, P.E., Director of Engineering & Public Works FROM:Mark Brochtrup, Fleet Services Manager DATE: November 10, 2006 REF: Utility Division Dump Truck Replacement Ken, I would like to have the purchase of a replacement dump truck placed on the upcoming council agenda. The funding to replace this dump truck is available in the Utility Division's FY 2006/07 budget. I have obtained and attached a written quote off of current HGAC contracts. Cost of the replacement truck is $79,732.00, which is under the budgeted cost of $80,000. Please feel free to contact me if you have any questions or concerns. Thank you. WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 28, 2006 8/E ✔ CONTRACT/BID or PROPOSAL Consider approval of entering into supplemental agreements with TXU Electric Delivery Company for street lighting services on West Sandy Lake Road, from S.H. 121 to Coppell Road, and on Royal Lane, south of Sandy Lake Road, in an amount of $65,800.86 as provided for in CIP funds; and authorizing the City Manager to sign. Approval of the supplemental agreements with TXU will provide for the installation of 30 new street standards and street lights along West Sandy Lake Road and the installation of 7 street lights on existing standards on Royal Lane. All foundations and conduit were included as part of the original project scope and are being installed by the street contractor, Tiseo Paving Company. Staff will be available to answer any questions at the council meeting. Funds are available in Street CIP accounts for this project. Staff recommends approval of the agreement with TXU Electric Delivery Company for the installation of 30 street lights on West Sandy Lake Road and 7 street lights on Royal Lane. #TXU Agreement 1 INCH = FT. 0 600 600 300 Proposed Street Lights Sandy Lake Road, Royal Lane City of Coppell Project ST99-02a Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\ST9902A LIGHTS Created on: 16 November 2006 by Scott Latta PROPOSED PAVING IMPROVEMENTS PROPOSED STREET LIGHT CZJ o I S Sheet n f J III RD Ill N IISL HPS IISL HPS I SL STO @ @ iTl u uO i Me AA e IoIt GI n g t I oJJ e IJJ g g I l AJo IISL HPS I SL HPS I SL ST IISL HPS IISL HPS I SL STD @ I SL HPS IISL HPS IISL STO @ II II f I R o o LAN Mf eN vYCj o V f iIIa TS I I I IISL HPSIISLHPS I SL STO L GI U I I I I I I I M o IISL HPS I SL HPS I SL STD I ISL HPS I SL HPS I SL STD l i lIlIll LfIII Oitllll i rli f UliJen I R tAN STAPLES o I SL HPS IISL HPS I SL Sf o g YC tJ l h L i t u en I I I SL HPS SL HPS I SL STO @ u ON lI Nm N in 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SANDY LAKE W SANOY LAKE RD WEST SANOY LAKE ROAD FROM HWY TO COPPELL ROAD WR NAME CUSTOMER ADDRESS LOCA nON i ELANE BLOG PV III PV AI AN d BC R Q r lfI lfIOl n Ul Ul r I i I II I ISheet I I I IISL HPS I SL HPS SL STD J I SL HPS ISL HPS IISL STD J J Ek S ir LAKE e o o w Z SAND ro I SL HPS IISL HPS IISL STD J I SL HPS IISL HPS IISL STD J I I IIIII bfJ Gl t Xl li I II o COPPEU lllLE FELLOWSttP ClD M oo N I it MVA q KV I SL HPS I SL HPS II SL STD J o OJ IT Z CJ CJ D eHV H S N lr e J sf SL ll N f e COPPELL MVA q KV OJ Z r E o o o n o I J r c o r r o zI C ELECTRIC CONS TRUCTION PRINT TXU Electric OeUvery WR NO SHEET OF DATE SCALE SERVICE CENTER FBR OFFICE lql MAPSCO t r DESIGNER FIELDINGLOUIS R PHONE q l PROJECT FIELDINGtOUIS RMANAGER PHONE q l o lIIlG TXU ElocWlC o uvHopsandWonlC do prcxb ul tod for tn InWrnt or TXU EI vlc oh I Uphc Uon r Ilhty orr ror tn In or tn rlcPIlO rxu EtcVlC o hv U good rfortstoJproducuthatGrrrrrrorbutSnotlllorrntdaCIrCIJorquohtlJofChprodcu The Joeabons shon 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PHONE q WR NO q q SHEET I OF I DATE SCALE a SERVICE CENTER FBR OFFICE Iql MAPSCO lOT I SL HPS o lIll TXU Eloehc Doh Heps dr ngIo end oloe c dl to fjrOb tl ertod fr tho of TXIJ EloelMc Doh no uophceuon of Olllh f fOl tonIod of oclll TXU Eloetrtc Doh good f I off probtt f f but doM not t tho ocy hlj of oUeb probuTho IOCO OM end no lItonIod to oot loco PrWucts proo dod to othor por bI TXU EetrICDohorfOltlooofthooelpendnottodpltcetoclltrlbutoprobts nJ portLon of procbt to thUd prtas WIthout the p f Wltten perQSlon of TXU El rle Debvery The reclpJent f thor to Old horMI end fy TXU Eloclru Doh ego clo cos po end doooges rotng r prod oot vo hob h fer porsonoltnPdootherPPOlj doooogo on t of l Oofoets tho proporlj provulod COPPELL INST STREET LIGHTS ON EXISTING STANDARDS COPPELL NST STREET LIGHTS ON EXISTIN r Sheet WR NAME CUSTOMER ADDRESS lOCAnON ROYAL LN ROYAL LANE SOUTH OF SANDY LAKE RD g WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 28, 2006 8/F ✔ CONTRACT/BID or PROPOSAL Consider approval of awarding Bid #Q-0906-02 for the Exterior Overcoating of Water Tower One to N.G. Painting, L.P., in an amount of $80,000, as budgeted. Approval of this contract will allow the exterior overcoating of Tower One to proceed. Funds for this project are provided for in the Utility Division's budget. Seven bids were received and opened on September 25, 2006. The low bid of $80,000 was received from N.G. Painting, L.P. of Kerrville, Texas. The bid tab is attached for your review. Staff will be available to answer any questions at the council meeting. Funds are budgeted in the Water Utilities, Water/Sewer Maintenance account for this project. Staff recommends approval of the contract for the Water Tower One overcoating project. #Water Tower Painting Bid #Q-0906-02 -Tower One Exterior Overcoating Creation Date Sep 8, 2006 End Date Sep 25, 2006 10:00:00 AM CDT Start Date Sep 8, 2006 8:47:57 AM CDT Awarded Date Not Yet Awarded Q-0906-02-1-01 Tower One Exterior Overcoating Vendor Unit Price Qty/Unit Total Price Attch. Docs N.G. Painting, L.P. First Offer -$80,000.00 1 / job $80,000.00 Y Agency Product Code: Agency Notes: Supplier Product Code: Vendor Notes: Tri-Brothers Contracting First Offer -$95,000.00 1 / job $95,000.00 Y Agency Product Code: Agency Notes: Supplier Product Code: Vendor Notes: TMI Coatings, Inc. First Offer -$108,500.00 1 / job $108,500.00 Y Agency Product Code: Agency Notes: Supplier Product Code: Vendor Notes: Utility Service Company, Inc. First Offer -$135,000.00 1 / job $135,000.00 Y Agency Product Code: Agency Notes: Supplier Product Code: Vendor Notes: Diamond Enterprise, Inc. First Offer -$142,900.00 1 / job $142,900.00 Y Agency Product Code: Agency Notes: Supplier Product Code: Vendor Notes: Blastco Inc. First Offer -$152,000.00 1 / job $152,000.00 Y Y Agency Product Code: Agency Notes: Supplier Product Code: Vendor Notes: Blastco has 25 years experience performing similar types of coating projects. Blastco is a certified SSPC QP1 & QP2 Contractor. classic protective coatings,inc. First Offer -$189,250.00 1 / job $189,250.00 Y Agency Product Code: Agency Notes: Supplier Product Code: Vendor Notes: Vendor Totals N.G. Painting, L.P. $80,000.00 Bid Contact Nick Gramatikakis Ph 830-257-5940 Address 313 Mill Run Kerrville, TX 78028 Agency Notes:Vendor Notes: Tri-Brothers Contracting $95,000.00 Bid Contact Demetrios Moutzalias moutzalias@sbcglobal.net Ph 313-213-0961 Address 1373 Detroit Lincoln Park, MI 48146 Agency Notes:Vendor Notes: TMI Coatings, Inc. $108,500.00 Bid Contact Tracy M. Gliori tmi@tmicoatings.com Ph 651-452-6100 Fax 651-452-0598 Address 2805 Dodd Road St. Paul, MN 55121 Agency Notes:Vendor Notes: City of Coppell Sep 25, 2006 10:41:56 AM CDT p. 1 Utility Service Company, Inc. $135,000.00 Bid Contact Trey Evans sgarcia@utilityservice.com Ph 281-807-6966 Address 9111 Windmill Houston, TX 77064 Agency Notes:Vendor Notes: Diamond Enterprise, Inc. $142,900.00 Bid Contact Betty N Stevens bettyn@telepak.net Ph 601-225-7488 Fax 601-225-7595 Address P. O. Box 1009 Gloster, MS 39638 Agency Notes:Vendor Notes: Blastco Inc. $152,000.00 Bid Contact Jay H Soper jays@blastech.com Ph 281-590-3200 x11 Address 5514 Easthampton Drive Houston, TX 77039 Agency Notes:Vendor Notes: classic protective coatings,inc. $189,250.00 Bid Contact kim Newkirk kim@classicprotectivecoatings.com Ph 715-233-6267 Address N7670 state hwy 25 menomonie, WI 54751 Agency Notes:Vendor Notes: **All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be available for inspection at that time. City of Coppell Sep 25, 2006 10:41:56 AM CDT p. 2 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Finance November 28, 2006 8/G ✔ RESOLUTION Consider approval of a Resolution amending Resolution No. 010996.3, as heretofore amended, with regard to fire protection fees, food establishment fees, mobile food vending fees and special event fees, and authorizing the Mayor to sign. This is the semi-annual update of the fees charged by the City for services provided. Some fees are being revised to reflect current cost and practices. There is also some corrections and clarifications in the wording of the fees. In the fire prevention area; the Fire Sprinkler System Plan Review is a new fee while the Fire Suppression System Plan Review was a correction in spelling. The Non-Profit Temporary Food Permit is a new Environmental Health Fee and the Mobile Vending fees are being changed to 6 month fees to coincide with the changes previously approved by Council on October 24, 2006. The change to the special Events Fees is wording only. The change is from "Dedicated ambulance with two paramedics" to "Dedicated Fire/EMS unit with two paramedics". Staff Recommends Approval $MasterFee-1AR 1 A RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. __________________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING RESOLUTION NO. 010996.3, THE MASTER FEE SCHEDULE, AS AMENDED, BY AMENDING THE FIRE PREVENTION FEES, IN PART; FOOD ESTABLISHMENT FEES, IN PART; THE MOBILE FOOD VENDING FEES, IN PART; AND THE SPECIAL EVENT FEES, IN PART; AND PROVIDING A REPEALING CLAUSE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell, Texas, previously adopted Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and collected by the City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions, and laws; and WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set forth therein and delete others as authorized by law; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Master Fee Schedule section entitled “Fire Prevention Fees” be amended, in part, to read as follows: “…. Sec. 15-5-1, Fire Prevention Fire Sprinkler System Plan Review and Inspection Fee $100.00 Fire Suppression System Plan Review & Inspection Fee $50.00 ….” SECTION 2. That the Master Fee Schedule section entitled "General Fees" be amended, in part, to read as follows: Food Establishment Fees: “…. Non-Profit Temporary Food Permit $ 25.00 ….” 2 Mobile Food Vending Fees: “…. Mobile Fees are for 6 months only Mobile Vending/Full Service $200.00 Mobile Vending/Prepackaged Hot Hold $200.00 Mobile Vending/Soft Serve Ice Cream $200.00 Prepackaged Mobile Ice Cream Vending Fees Deleted ….” Recreational Fees: 6) Special Event Fees: “…. Dedicated Fire/EMS unit with two paramedics ….” Replaces “Dedicated ambulance with two paramedics” SECTION 3. That all provisions of the resolutions of the City of Coppell, Texas, in conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain in full force and effect. SECTION 4. That should any word, phrase, paragraph, or section of this Resolution be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole. SECTION 5. That this Resolution shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ______________________, 2006. 3 APPROVED: __________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: __________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: __________________________________ CITY ATTORNEY WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ City Manager's Office November 28, 2006 9 ✔ PUBLIC HEARING Consider approval of the designation of a reinvestment zone pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is the property owned by Texas Dugan Limited Partnership, described as Lots 2R1 and 2R2, Block A, Duke-Freeport Addition (16.510 acres) and located at the NWC of Bethel Road and Freeport Parkway. The Public Hearing Notice was published in the Citizens Advocate on Friday, November 17, 2006. Staff recommends that City Council hold the Public Hearing for designation of a reinvestment zone for Texas Dugan Limited Partnership. !Freeport XIV & XV PH - 1AR NOTICE OF PUBLIC HEARING OF DESIGNATION OF REINVESTMENT ZONE A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas, in the Council Chambers, Town Center, 255 Parkway Boulevard, Coppell, Texas on the 28th day of November, 2006, at 7:00 P.M., to consider designation of the property described as Lots 2R1 and 2R2, Block A, Duke-Freeport Addition (16.510 acres), located on the NWC of Bethel Road and Freeport Parkway, Coppell, Texas, Texas Dugan Limited Partnership as a Reinvestment Zone under Chapter 312 of the Texas Property Tax Code. The Council will seek to determine whether the improvements sought to be made in the zone are feasible and practical and will be a benefit to the land included in the zone and to the City after the expiration of a tax abatement agreement to be entered into pursuant to Section 312.204 of the Texas Property Tax Code. At the hearing, interested persons are entitled to speak and present evidence for or against the designation. Citizens Advocate November 17, 2006 PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e., sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX, 1-800-735-2989). WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ City Manager's Office November 28, 2006 10 ✔ ORDINANCE Consider approval of an Ordinance designating Texas Dugan Limited Partnership, Reinvestment Zone No. 51, and authorizing the Mayor to sign. City Council is scheduled to conduct a Public Hearing regarding designation of the reinvestment zone on November 28, 2006. Staff recommends City Council approve the Ordinance designating Texas Dugan Limited Partnership Reinvestment Zone No. 51 and authorize the Mayor to sign. !Freeport XIV & XV Ord 1 64589 ORDINANCE NO. _________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, DESIGNATING REINVESTMENT ZONE NO. 51 (TEXAS DUGAN -700/800 W. BETHEL); PROVIDING ELIGIBILITY OF THE ZONE FOR COMMERCIAL- INDUSTRIAL TAX ABATEMENT; CONTAINING FINDINGS THAT THE AREA QUALIFIES TO BE DESIGNATED AS A REINVESTMENT ZONE AND THE IMPROVEMENTS SOUGHT ARE FEASIBLE AND PRACTICABLE AND OF BENEFIT TO THE LAND AND THE CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell, Texas, has caused notice to be published in a newspaper having general circulation in the City and has delivered such notice to the presiding officer of the governing body of each taxing unit that includes in its boundaries real property described herein; and WHEREAS, the City Council of the City of Coppell, Texas, has conducted a public hearing on the designation of the area described herein as a reinvestment zone; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, DALLAS COUNTY, TEXAS THAT: SECTION 1:That the City Council of the City of Coppell, Texas finds that the area described herein will, if designated as a reinvestment zone, be reasonably likely to contribute to the retention or expansion of primary employment, or to attract major investment in the zone that will be of benefit to the property and contribute to the economic development of the City. The City Council further finds that the improvements sought are feasible and practicable and would be of benefit to the land to be included in the zone and to the City after the expiration of a tax abatement agreement. SECTION 2.That pursuant to the provisions of Section 312.201 of the Texas Tax Code, the property described in Exhibit “A” attached hereto and made a part hereof for all purposes is hereby designated as a reinvestment zone and for identification is assigned the name “Reinvestment Zone No. 51 (Texas Dugan -700/800 W. Bethel).” 2 64589 SECTION 3.That the property within Reinvestment Zone No. 51 is eligible for commercial-industrial tax abatement effective on January 1, 2006. SECTION 4.If any article, paragraph or subdivision, clause or provision of this ordinance shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so decided to be invalid or unconstitutional. SECTION 5.That all provisions of ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 6.This ordinance shall take effect immediately from and after its passage, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, on the ______ day of ___________________, 2006. APPROVED: DOUGLAS STOVER, MAYOR ATTEST: LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ CITY ATTORNEY (PGS/bm 11/16/06)(64589) EXHIBIT “A” LEGAL DESCRIPTION OF LAND WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ City Manager's Office November 28, 2006 11 ✔ RESOLUTION Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and Texas Dugan Limited Partnership, and authorizing the Mayor to sign. City Council is scheduled to conduct a Public Hearing regarding the designation of the reinvestment zone on November 28, 2006. The Coppell Economic Development Committee unanimously recommended approval of this abatement agreement request on February 1, 2006. Staff recommends City Council approve the Tax Abatement Agreement between the City of Coppell and Texas Dugan Limited Partnership and authorize the Mayor to sign it. !Freeport XIV & XV Res 1 11252 RESOLUTION NO. ________________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE TERMS AND CONDITIONS OF A TAX ABATEMENT AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS AND TEXAS DUGAN-700/800 W. BETHEL; AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has been presented a proposed Tax Abatement Agreement by and between the City of Coppell, Texas and Texas Dugan-700/800 W. Bethel, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, upon full review and consideration of the Agreement, and all matters related thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be approved, and that the Mayor should be authorized to execute the Agreement on behalf of the City of Coppell, Texas; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THAT: SECTION 1.The Agreement attached hereto having been reviewed by the City Council of the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to execute the Agreement on behalf of the City of Coppell, Texas. SECTION 2.The City Council finds that the improvements proposed to be built upon the Premises described in the Agreement will enhance the economic vitality of the community through a combination of new capital investment, increased sales tax revenues, and the creation of additional job opportunities. SECTION 3.The tax abatement to be granted by the Agreement will not include inventory, and supplies. SECTION 4.The improvements proposed for the Premises will accomplish the tax abatement guidelines of the City of Coppell, Texas. 2 11252 SECTION 5.The City Manager delivered to the presiding officer of the governing body of each taxing unit in which the property subject to the Agreement is located, a written notice that the City of Coppell, Texas, intends to enter into the Agreement. The notice given by the City Manager included a copy of the Agreement approved by this Resolution. SECTION 6.This Resolution and the Tax Abatement Agreement are hereby approved by the affirmative vote of the majority of the members of the City Council of the City of Coppell, Texas, at a regularly scheduled meeting of the City Council. SECTION 7.This Resolution shall become effective immediately from and after its passage. DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas, on this the ______ day of ________________, 2006. CITY OF COPPELL, TEXAS ___________________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: ___________________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: ____________________________________ CITY ATTORNEY (PGS/si 11/17/06) Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 1 64573 STATE OF TEXAS § § Tax Abatement Agreement COUNTY OF DALLAS § This Tax Abatement Agreement (the “Agreement”) is entered into by and between the City of Coppell, Texas (the “City”), and Texas Dugan Limited Partnership (“Owner”), acting by and through their authorized representatives. W I T N E S S E T H: WHEREAS, the City Council of the City of Coppell, Texas, (the “City”), passed an Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 51 (the “Zone”), for commercial/industrial tax abatement, as authorized by the Property Redevelopment and Tax Abatement Act, Chapter 312 of the Texas Tax Code, as amended (the “Tax Code”); and WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement Guidelines”); and WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria governing tax abatement agreements to be entered into by the City as contemplated by the Tax Code; and WHEREAS, the City has adopted a resolution stating that it elects to be eligible to participate in tax abatement; and WHEREAS, in order to maintain and enhance the commercial and industrial economic and employment base of the Coppell area, it is in the best interests of the taxpayers for the City to enter into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines and the Tax Code; and WHEREAS, Owner owns the real property described in Exhibit “A” (“Land”) and intends to construct two (2) flex/light industrial buildings containing approximately 238,700 square feet of space in the aggregate (collectively the ‘Improvements”) on the Land; and WHEREAS, Owner’s development efforts described herein will create permanent new jobs in the City; and WHEREAS, the City Council finds that the contemplated use of the Premises (hereinafter defined), the contemplated Improvements thereto in the amount set forth in this Agreement, and the other terms hereof are consistent with encouraging development of the Zone in accordance with the purposes for its creation and/or in compliance with the Tax Abatement Guidelines, the Ordinance adopted by the City, the Tax Code and all other applicable laws; and WHEREAS, the City Council finds that the Improvements sought are feasible and practicable and would be of benefit to the Premises to be included in the Zone and to the City after expiration of this Agreement; and Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 2 64573 WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the Premises is located; and WHEREAS, the City desires to enter into an agreement with the Owner for the abatement of taxes pursuant to Chapter 312 of the Tax Code as amended. NOW, THEREFORE, in consideration of the mutual benefits and promises contained herein and for good and other valuable consideration, the adequacy and receipt of which is hereby acknowledged, including the expansion of primary employment, the attraction of major investment in the Zone, which contributes to the economic development of Coppell and the enhancement of the tax base in the City, the parties agree as follows: Article I Definitions Wherever used in this Agreement, the following terms shall have the meanings ascribed to them: “Base Year Taxable Value” shall mean the Taxable Value for the Land for the year in which the Tax Abatement Agreement is executed (2006). “Building A” shall mean a flex/light industrial building containing approximately 143,000 square feet of space to be constructed on the Land. “Building B” shall mean a flex/light industrial building containing approximately 95,700square feet of space to be constructed on the Land “Commencement of Construction” shall mean that: (i) the plans have been prepared and all approvals thereof required by applicable governmental authorities have been obtained for construction of the Improvements; (ii) all necessary permits for the construction of the Improvements, on the Land pursuant to the respective plans therefore having been issued by all applicable governmental authorities; and (iii) grading of the Land or the construction of the vertical elements of the Improvements has commenced. “Completion of Construction” shall mean: (i) substantial completion of the Improvements; and (ii) a final certificate of occupancy has been issued for last of the buildings comprising the Improvements. “Effective Date” shall mean the last date of execution of this Agreement. “Event of Bankruptcy or Insolvency” shall mean the dissolution or termination of a party’s existence as a going business, insolvency, appointment of receiver for any part of a party’s property and such appointment is not terminated within ninety (90) days after such appointment is initially made, any general assignment for the benefit of creditors, or the Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 3 64573 commencement of any proceeding under any bankruptcy or insolvency laws by or against such party, and such proceeding is not dismissed within ninety (90) days after the filing thereof. “First Year of Abatement” shall mean January 1 of the calendar year immediately following the date of issuance of the first final certificate of occupancy for the first of the two buildings comprising the Improvements. “Force Majeure” shall mean any contingency or cause beyond the reasonable control of a party including, without limitation, acts of God or the public enemy, war, riot, civil commotion, insurrection, adverse weather, government or de facto governmental action (unless caused by acts or omissions of such party), fires, explosions or floods, strikes, slowdowns or work stoppages. “Improvements” shall collectively mean the Buildings A and B containing approximately 238,700 square feet of space in the aggregate to be constructed on the Land located at 700 and 800 W. Bethel Road Coppell, Texas (and other ancillary facilities such as reasonably required parking and landscaping more fully described in the submittals filed by Owner with the City, from time to time, in order to obtain a building permit(s). “Land” means the real property described in Exhibit A. “Premises” shall collectively mean the Land and the Improvements following construction thereof. “Taxable Value” means the appraised value as certified by the Appraisal District as of January 1 of a given year. Article II General Provisions 2.1 Owner is the owner of, the Land, which Land is located within the city limits of the City and within the Zone. Owner intends to construct the Improvements on the Land. 2.2 The Premises are not in an improvement project financed by tax increment bonds. 2.3 This Agreement is entered into subject to the rights of the holders of outstanding bonds of the City. 2.4 The Premises are not owned or leased by any member of the Coppell City Council or any member of the Coppell Planning and Zoning Commission, or any member of the governing body of any taxing units joining in or adopting this Agreement. 2.5 The Owner agrees to provide to the tenants of the Premises, the benefit of the tax abatement of the Improvements granted herein. Owner shall, upon written request, provide the City, with satisfactory evidence that the benefits of this Tax Abatement Agreement have been provided to any such tenants. Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 4 64573 2.6 Owner shall before May 1, of each calendar year that the Agreement is in effect, certify in writing to the City that it is in compliance with each term of the Agreement. 2.7 The Land and the Improvements constructed thereon at all times shall be used in the manner (i) that is consistent with the City’s Comprehensive Zoning Ordinance, as amended, and (ii) that, during the period taxes are abated hereunder, is consistent with the general purposes of encouraging development or redevelopment within the Zone. Article III Tax Abatement Authorized 3.1 This Agreement is authorized by the Tax Code and in accordance with the City Tax Abatement Guidelines, and approved by resolution of the City Council. 3.2 Subject to the terms and conditions of this Agreement, and provided the combined Taxable Value for the Improvements, excluding the Land, is at least Eight Million Dollars ($8,000,000) as of January 1 of the First Year of Abatement and as of January 1 of each year thereafter that this Agreement is in effect, the City hereby grants Owner an abatement of seventy- five percent (75%) of the Taxable Value of the Improvements for a period of five (5) consecutive years. The actual percentage of Taxable Value of the Improvements subject to abatement for each year this Agreement is in effect will apply only to the portion of the Taxable Value of the Improvements that exceeds the Base Year Taxable Value. 3.3 The period of tax abatement herein authorized shall be for a period of five (5) consecutive years. 3.4 During the period of tax abatement herein authorized, Owner shall be subject to all taxation not abated, including but not limited to, sales tax and ad valorem taxation on land, inventory and supplies. Article IV Improvements 4.1 Owner owns, the Land and intends to construct or caused to be constructed thereon the Improvements. Nothing in this Agreement shall obligate Owner to construct the Improvements on the Land but said action is a condition precedent to tax abatement pursuant to this Agreement. 4.2 As a condition precedent to the initiation of the Owner’s tax abatement pursuant to this Agreement, Owner agrees, subject to events of Force Majeure, to cause Commencement of Construction of the Improvements to occur within two (2) months after the Effective Date, and to cause Completion of Construction of the Improvements to occur within twelve (12) calendar months thereafter, as good and valuable consideration for this Agreement, and that all construction of the Improvements will be in accordance with all applicable state and local laws, codes, and regulations, (or valid waiver thereof). Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 5 64573 4.3 Construction plans for the Improvements constructed on the Land will be filed with the City, which shall be deemed to be incorporated by reference herein and made a part hereof for all purposes. 4.4 Owner agrees to maintain the Improvements during the term of this Agreement in accordance with all applicable state and local laws, codes, and regulations. Owner agrees that the Improvements shall be used only as flex/light industrial buildings for a period of five (5) years commencing on the date the first final certificate of occupancy is issued for the last of the two buildings comprising the Improvements. 4.5 The City, its agents and employees shall have the right of access to the Premises during construction to inspect the Improvements at reasonable times and with reasonable notice to Owner, and in accordance with Owner’s visitor access and security policies, in order to insure that the construction of the Improvements are in accordance with this Agreement and all applicable state and local laws and regulations (or valid waiver thereof). Article V Default: Recapture of Tax Revenue 5.1 In the event Owner: (i) fails to cause Completion of Construction of the Improvements in accordance with this Agreement or in accordance with applicable State or local laws, codes or regulations; (ii) has delinquent ad valorem or sales taxes owed to the City (provided Owner retains its right to timely and properly protest such taxes or assessment); (iii) has an “Event of Bankruptcy or Insolvency”; or (iv) breaches any of the terms and conditions of this Agreement, then Owner after the expiration of the notice and cure periods described below, shall be in default of this Agreement. As liquidated damages in the event of such default, the Owner shall, within thirty (30) days after demand, pay to the City all taxes which otherwise would have been paid by the Owner to the City without benefit of a tax abatement for the Improvements, with interest at the statutory rate for delinquent taxes as determined by Section 33.01 of the Tax Code as amended but without penalty. The parties acknowledge that actual damages in the event of default termination would be speculative and difficult to determine. The parties further agree that any abated tax, including interest as a result of this Agreement, shall be recoverable against the Owner, its successors and assigns and shall constitute a tax lien against the Premises, and shall become due, owing and shall be paid to the City within thirty (30) days after termination. 5.2 Upon breach by Owner of any obligations under this Agreement, the City shall notify the Owner in writing, who shall have thirty (30) days from receipt of the notice in which to cure any such default. If the default cannot reasonably be cured within a thirty (30) day period, and the Owner has diligently pursued such remedies as shall be reasonably necessary to cure such default, then the City may extend the period in which the default must be cured. 5.3 If the Owner fails to cure the default within the time provided as specified above or, as such time period may be extended, then the City at its sole option shall have the right to terminate this Agreement, by written notice to the Owner. Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 6 64573 5.4 Upon termination of this Agreement by City, all tax abated as a result of this Agreement, shall become a debt to the City as liquidated damages, and shall become due and payable not later than sixty (60) days after a notice of termination is made. The City shall have all remedies for the collection of the abated tax provided generally in the Tax Code for the collection of delinquent property tax. The City at its sole discretion has the option to provide a repayment schedule. The computation of the abated tax for the purposes of the Agreement shall be based upon the full Taxable Value of the Improvements, without tax abatement for the years in which tax abatement hereunder was received by the Owner, as determined by the Appraisal District, multiplied by the tax rate of the years in question, as calculated by the City Tax Assessor-Collector. The liquidated damages shall incur penalties as provided for delinquent taxes and shall commence to accrue after expiration of the sixty (60) day payment period. Article VI Annual Application for Tax Exemption It shall be the responsibility of the Owner pursuant to the Tax Code, to file an annual exemption application form with the Chief Appraiser for each Appraisal District in which the eligible taxable property has situs. A copy of the exemption application shall be submitted to the City upon request. Article VII Annual Rendition The Owner shall annually render the value of the Improvements to the Appraisal District and provide a copy of the same to the City upon written request. Article VIII Miscellaneous 8.1 Notice. All notices required by this Agreement shall be addressed to the following, or other such other party or address as either party designates in writing, by certified mail, postage prepaid, or by hand or overnight delivery: If intended for Owner, to: Attn: Jeff Turner Texas Dugan Limited Partnership 5495 Beltline Road Coppell, Texas 75254 Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 7 64573 With copy to: Attn: Corporate Counsel (Texas Market) Duke Realty Corporation 6133 North River Road Suite 200 Rosemont, IL 60018 If intended for City, to: Attn: City Manager City of Coppell, Texas P. O. Box 478 Coppell, Texas 75019 Peter G. Smith Nichols, Jackson, Dillard, Hager & Smith, L.L.P. 1800 Lincoln Plaza 500 N. Akard Dallas, Texas 75201 8.2 Authorization. This Agreement was authorized by resolution of the City Council approved by its Council meeting authorizing the Mayor to execute this Agreement on behalf of the City. 8.3 Severability. In the event any section, subsection, paragraph, sentence, phrase or word herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall stand, shall be enforceable and shall be read as if the parties intended at all times to delete said invalid section, subsection, paragraph, sentence, phrase or word. 8.4 Governing Law. This Agreement shall be construed under the laws of the State of Texas. Venue for any action under this Agreement shall be the State District Court of Dallas County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said Court. 8.5 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 8.6 Entire Agreement. This Agreement embodies the complete agreement of the parties hereto, superseding all oral or written previous and contemporary agreements between the parties and relating to the matters in this Agreement, and except as otherwise provided herein cannot be modified without written agreement of the parties to be attached to and made a part of this Agreement. 8.7 Recordation. A certified copy of this Agreement shall be recorded by the City, at no cost to Owner, in the Deed Records of Dallas County, Texas. Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 8 64573 8.8 Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement. 8.9 Exhibits. All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. 8.10 Chamber of Commerce. During the term of this Agreement, Owner agrees to maintain continuous corporate membership in the Coppell Chamber of Commerce. 8.11 Assignment. This Agreement shall be binding on and inure to the benefit of the parties to it and their respective heirs, executors, administrators, legal representatives, successors, and permitted assigns. This Agreement may not be assigned without the prior written consent of the City Manager. In the event Owner sells, one of the buildings comprising the Improvements but not both the Owner shall continue to receive the tax abatement provided herein for the building that the Owner has retained ownership thereof. The Owner may, with the prior written consent of the City Manager, assign this Agreement in connection with the sale of one or both buildings to a successor owner thereof. Such permitted assignee as the successor owner of such building will thereafter be entitled to receive the benefit of the remaining tax abatement, if any, under this Agreement with respect to such building. (Signature page to follow) Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 9 64573 EXECUTED in duplicate originals the ____ day of ___________________, 2006. City of Coppell, Texas By: ______________________________________ Douglas N. Stover, Mayor Attest: By: _______________________________________ Libby Ball, City Secretary Agreed as to Form: By: ________________________ City Attorney EXECUTED in duplicate originals the ____ day of ____________________, 2006. TEXAS DUGAN LIMITED PARTNERSHIP, a Delaware limited partnership By: DUGAN GENERAL PARTNER LLC, a Delaware limited liability company, its general partner By: DUGAN TEXAS LLC, a Delaware limited liability company, its sole member By: DUKE REALTY LIMITED PARTNERSHIP, an Indiana limited partnership, its manager By: DUKE REALTY CORPORATION, an Indiana corporation, its general partner By:___________________________ Jeffrey D. Turner Senior Vice President Texas Dugan 700/800 Bethel Road Tax Abatement Agreement –Page 10 64573 City’s Acknowledgment State of Texas § § County of Dallas § This instrument was acknowledged Before Me on the ____ day of _______________, 2006, By Douglas N. Stover, Mayor of the City of Coppell, Texas, a Texas municipality, on behalf of said municipality. ___________________________________ Notary Public, State of Texas My Commission Expires: _________________________ Owner’s Acknowledgment State of Texas § § County of Dallas § Before me, the undersigned, a notary public in and for said county and state, on this day personally appeared Jeffrey d. Turner, senior vice president of duke realty corporation, an Indiana corporation, known to me as the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the said Texas Dugan limited partnership, and that he executed the same as the act of such corporation in its capacity as general partner of duke realty limited partnership, acting in its capacity as manager of Dugan Texas LLC, as sole member of Dugan Texas general partner LLC, in its capacity as general partner of Texas Dugan limited partnership, for the purposes and consideration therein expressed, and in the capacity therein stated. Notary Public, State of Texas My Commission Expires: Exhibit “A” Legal Description of Land (To Be Attached) WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager November 28, 2006 12 ✔ PRESENTATION Presentation by Lorell Stewart regarding police patrols on Denton Tap Road. !TrafficPD Citizen s Request for a City Council Aeenda Presentation Please be advised that this form must be completed and received in the City Manager s Office in order to be scheduled on an upcoming Regular City Council Agenda Citizen Name Address TelephoneNo ore I SteWG rry b r Ala I br I Co P p j I I T I q L J L If LJ I Date of Council Meeting Desired p ILg r tV A Il ljt S Topic of Presentation YO h w j c O fpe llHljr I i ru A P rsCopies of all documents relative tothe topic to be presented must be attached Please indicate the number of pages attached herein tPP jes loS jjtt u c s Objective what are you requesting of the Councilat this timeThis should include an answer tothe question Why doyou want to address Council atthis time lhttve ll O SijYlCA lJres tO fp f fS AJh C rreqve f Jthe tityfn S ijt tr le S n rol otcer hptA n Denfot lap l oClab t VJe e fL rlLw td s afld Ll l e vth tJrI t mo V Y in a f d S I e hour I the krn tNote There is no guar htee that a request for a specific Council Meeting Agenda can be met as theCity of Coppell Home Rule Charter allowsthe discretion of the City Manager to postpone up to one meeting depending on the amount of necessary business already onCouncil s agenda The City Council determines the length of time allotted for each citizen agenda presentation This form completed in full acopy of the presentation or apresentation outline and all backup documentation must be in the City Manager s Office no later than a m on the Monday of the preceding week before the scheduled Council meeting days Documents will be included in Council s packets which are distributed prior to the meeting If you have any questions regarding this form please contact the City Manager s Office at f JL tl We the undersigned are concerned about the safety of our high school students We are requesting that the City of Coppel assign at least one police officer to patrol Denton Tap along the stretch of road extending from Parkway to Sandy Lake for a short period of time each school day We are requesting the patrol for between one and two hours in the morning when students are arriving at school and between one and two hours in the afternoon when the students are leaving school inclusive ofearly release We do not believe that this request would be an additional expense to the City and would ask for a re prioritizatlon of weekday assignments during these hours V ft M t SiG N c l J j il I n nc a j J r Si atu Printed Name Cop pel Address AN lYC JfIV r l J ic lAN m oorR cN A L A L l JLl t l r L f I fei la L fJ dth J in Sl t J I l ihr k f c 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tin L JA J A Illl J nfYLLi Jt PIrm t lt C Ifb c iw t S D rf IA IJ IL w r WrPf p r A f LIY I r r PJjr t AL IIIC J t I Lrr p t Cjl Gr HClI U oc y F lV J C HAJJni A tJB t r rtux il C k u ift IZ OV II T Telephone uq u f qj Z Y b f J q It er u A b cy ih j r Signata e Printed Name Cappel Address r Telephone l n II i J fJ Jlttl fJt f I LjJl Ii rV J RJ Kin M r c IR u J J l n d c Pr J r cU L t Ilra c e r fL t z p r J J f lIXrJl Y r V ITQ fOIIJ r f I j lJC r A A J A tJ lJ eMs J OOf A thptl J ffi fc DS nY CYlZ A IC l AoC DY c n S u J Slf f z I J J L r g LH y L fc l fZ ILl r sa hc c V I f lI go Cl r t clrC e ppcII T J aq I s OJr ir J I tI F l IhW c fLJ ic fb JIJJkjroliI flAO vA LlZ v I tt I cJ a JtP f S t I IT r k r g lOr c z TYO g t III rrJ I f iPI J Lhtt tJ lIfi OA lv nJr LJ ef l rAreenw ivJrlVR q q ffi JI Jjfl A RH r f j ix A iJi i j JuAI vt j k Q lfJjOB i DATE: November 28, 2006 ITEM #: 13  AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM WORK SESSION Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork DATE: November 28, 2006 ITEM #: 14   AGENDA REQUEST FORM MAYOR AND COUNCIL REPORTS A. Report by Councilmember Tunnell regarding Lewisville ISD Veteran’s Day Recognition. Agenda Request Form - Revised 09/02 Document Name: %mayorreport DATE: November 28, 2006 ITEM #: 15 AGENDA REQUEST FORM COUNCIL COMMITTEE REPORTS A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell. B. Coppell ISD – Mayor Pro Tem Faught and Councilmembeer York. C. Coppell Seniors – Mayor Pro Tem Faught and Councilmember Brancheau. D. Dallas Regional Mobility Coalition - Councilmember Peters. E. Economic Development Committee – Councilmembers Peters and Franklin. F. Metrocrest Hospital Authority - Councilmember Tunnell. G. Metrocrest Medical Foundation - Councilmember Hinojosa-Flores. H. Metrocrest Medical Services – Councilmember Hinojosa-Flores. I. Metrocrest Social Service Center – Councilmember York. J. North Texas Council of Governments - Councilmember Peters. K. NTCOG/Regional Emergency Management – Councilmember Franklin. L. North Texas Commission - Councilmember Brancheau. M. Senior Adult Services – Mayor Pro Tem Faught. Agenda Request Form - Revised 06/03 Document Name: %ccommreport DATE: November 28, 2006 ITEM #: 16   AGENDA REQUEST FORM NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: November 28, 2006 Department Submissions: Item Nos. 8/B, 8/C, 8/D, 8/E and 8/F were placed on the Agenda for the above-referenced City Council meeting by the Engineering Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Engineering Department Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager (or Deputy City Manager)