CM 1988-11-22 Hinutes of November 22, 1988
The City Council of the City of Coppell met in a regular called session
at 7:30 p.m. in the Council Chambers on Tuesday, November 22, 1988 in
the Coppell To~n Center. The follovtng members were present:
Leu Duggan, Nayor
Dean Wilkerson, Mayor Pro Tam
l~altsr PettiJohn, Councilman
Tom Norton, Councilman
Bill Smothet~on, Council~mn
Jim Cowman, Councilman
Hark Wolfe, Council~
John A. Nelson, Councilman
Also present were City Hanager Alan D. Ratliff, City 8ecretary Dorothy
Timmons, and City Attorney Larry Jackson.
Ths meeting was callsd to order and everyone asked to stand whils
Councilman Norton gave the invocation. Following the invocation Hayer
Duggan led those present in the Pledge of Allsgiance. -
Item 3: Approval of Ninutes- November 1, 1988
November 8, 1988
A correction in the spelli~ of the word evidenttar~ was noted in the
minu~sa of November 8, 1988. Councilman Morton then moved that the
minutes of November 1, 1988 and the minutes of November 8, 1988 with the
correction as indicated be approved. Councilman Smothermon seconded the
motion; motion carried 7-0 with Hayer Pro Tern Wilharson, Councilmen
PettiJohn, Norton, Smothermon, Cowman, Wolfe and Nelson voting in favor
of the motion.
Item &: Hayor's Report
Hayer Duggan reported on the following items:
A. Hayer Dugsan informed the Council that construction is
unde~ay for the ground storage tank which is located at east
Sandy Lab Road.
B. Hayer Duggan recommended that Councilman John A. Nelson be
appotm~ed ss the Council appointmmnt to the Special Study
Co~m~etee for Texas Ai~ Extension Service.
C. The Evidautiary Rearing of the Northwest Dallas County Flood
Control District is set for November 30, 1988 to deter~ina ,the
scope of the hearing which has been set for December 1Ss 1988.
The Hayer will be attending the November 30th hearing and
requested a consensus from the COuncil ~for his attendance and
input into this hearing. Follovin~ discussion by the Council
it was determined that the Council consensus was for the Hayer
to request a~ broad a scope a hearing as possible and not to
include ,a. reques~ 'for a state audit at this time. It was also
the consensus of the Council that the expenses for the Hayer
will be paid by the City.
D. Counci~n Co,man requested information on the~.logo on the
City signs, lie requested the City to pur~ua ~,ietallation of
this logo on si~ne at all major intsrsseti~. It was the
consensus of the Council to proceed ~lth ~i~'"proJect a~nd
possibly work on addin~ signs as other i~e~ae~'tt~n are
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0000'32
E. Councilman Co, man for~ardad an advartisin$ bill to the City
which vhaes indicat!~,~~ received at his ho~e address.
Staff requested '[o ~d'~r~ct this uilini error.
Councilmn C~n r~qusst~d furt~r infomtion cac~hl th~
request fr~ C~nci~n Norton on th~ ~ve~c~sa issues. City
~aser AI~ D. htliff indicated t~t he would be
distributhl a response fr~ the City Atto~ey to the ~yor
and
G. Covnci~n C~n indicated that he is issuinl a c~llenEe to
the d~vel~rs a~ builders in the City to develop and
det~ine uniqu~ntss and so~thinl special for the City to
help attract business~s to th~ City.
Councl~n C~n counted ~ the letter of apolou recently
rtceiv~d fr~ Polic~ ~iei T~ Griffin in th~ ~I~
pertainint to litt deliv~ of Co,oil pacers. Re stated
that ~ felt that this is ! si~ics pr~ii~d by City
~d did not f~el th~ need for th~ apolo~ for dalive~
Saturday. City Nanas~r Alan D. ~liff infomd Council
~rs that they had ia each of their positions I letter and
a ~y to the recently const~cted ~ilbox. ~, Council
pacers, and ~il would be available through this ~ilbox on a
21 hour-a-day basis. ~ere would no longer be a n~ed for
pacers to be delivered by the Polici Depar~ent.
I. Council~a ~olfe indicated ~hat both he and ~yor Pro T~ Dean
~ilkerson had ~et recently with th~ H~ers Association of
the Villales of Cotto~ood Cre~k concernins a probl~ t~t had
been ~nc~nter~d with the h~si~ of ~ntally handi~pped
p~rsons in this neishborho~. H~ver, the peobl~ vas dealt
~th by ~t~se Co~i~y Se~ice~ Inc. C~ci~n
hdicated he v~ld lik~ to co~nd th~ H~ers Ass~iation
for their ~ethod of handlinE this problem.
J. Councilmn ~rton requested the status of thl opsn~s of Royal
Lane due to Fre~ort Par~ay bei~ closed at this t~. CiU
HanaEer ~an D. latliff stated that Royal ~ne v~ld probably
bi open ~thin ~o (2) to ~hree (3) weeks ~d would see if
could speed up this process s~what.
Item 5: City Counci! Liaison~s Report
A. DART - Councilman Horton indicated that there was an agenda
item on this subject later in the meetini and would be
discussed at that time.
B. FINANCE - no report
C. LIBRARY BOARD - Nayor Pro Te~ l~llkerson indicated that he had
received a letter fro~ Nike Allan concerning the exchange of
land at the City Hail site for acreage alsevhera. In this
letter Hr. Allen indicated his request to defer any further
action on this project until the Coppell 2000 report was
presented to the City Council Hoverer. Hayor Pro Tam
l~ilkerson felt that the City should proceed vith this pro, act
and requested Finance Director Frank Trando proceed as
directed. It was the consensus of the Council to proceed vith
this land exch~n~eo
D. HUD ABSORPTION COI~ITTEE - Council~a~n S~othetmon indicated
that the City had again presented a request to HUD for
additional infornation and had subnitted a contract to HUD for
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the maintenance of the lift stations. As soon as information
is received fro~ the l~ the ~C~y will begin the feasibility
of absorption of this distri~t'.
I. COI~CIL OF GOVERI~Lr~TS - no report
F. PAI~ BOARD - no report
SCHOOL BOARD - Councilman I~olfe indicated that both hi,self
and Councilman Nelson had met with Dr. Stanfield, Park Board
Clmir~an ~d Reave, and City Hounder Alan D. htliff to discuss
the Joint construction of tennis courts, and that the Park
Board would be bringing a report end recOaU~ndation forward to
the Council in the near future.
Iteu 6: Citizen's Appearance8
Nayor Du~n than asked for those persons who wished to speak under the
above stated item. Speaking was Mrs. Martha Day, 109 Headowglen. Mrs.
Day indicated to the Council her concern over the flooding that occurs
in the Headers Addition. Althoush this problm had been alleviated in
the past. City staff was requested to check into the possible need for
cleerin$ the drainage culverts in this area to alleviate the flooding
probl~s.
Item 7: 7:30 p.m. First PUBLIC HEARING to consider the annexation of the property located north of the Coppell City limits.
City Nanager Alan D. Ratliff indicated that this is the first of t~o
public hearings on this annexation process. Hayer Daggan declared the
public hearing open and asked for those persona wishing to speak in
favor of the proposed annexation. There were none. He then asked for
chose persons who wished to speak against the proposed annexation.
Again, there were none. The first public hearing was then declared
closed at 8:18 p.m. There have been no objection8 received in the City
Secretary's office concerning this annexation. There were no persons
present at this Council meeting who ca~e forward to speak on this item.
No action was required of Council at thio point.
Item 8: Discussion and consideration of approval of entering into an
agreement with General Telephone Exchanges of the Southwest
for installation of a pay phone and authorizing the Mayor to
si&m and ~pprove dedicating any operating profits in the Park
Special Revenue Fund.
Park For~m~n Richard Diane made the presentation to the Council. He
indicated that the City would receive IO~ of any revenue received in
excess of $90. Following discussion Councilman Smothermon moved that
this contract be approved and the Mayor authorized to sign. Councilman
Norton seconded; motion carried 7-0 with Hayer Pro Tam ~ilkerson,
Councilman PettiJohn, Norton, Smothermon, Corem., Wolfe and Nelson
voting in favor of the motion. The wording on the contract will be
changed to indicate the City of Coppell as the company -A~e as opposed
to Andrew Breve Park.
lteu 9: Discnasiou of the current status of the donation of a concesolou stand and field lishtimg.
Ed Reeve, Park Board Chairman, made the presentation to the Council. He
stated that the soccer fields will be used heavily next spring and
p,~m~r. Mayor Dus~an then declared an Executive Session and convened at
8:23 p.m. as allowed under Article 6252-17, Senate Concurrent Resolution
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000034
Number 83, Discussion with City Attorney concerning matter involving
privileged cou~lnication b!t~,~:~rney and client. The Executive
Session was adjourned at 8~4~ P~. Follo~ing further discussion
Councilmen Smothermon moved that the City Attorney be directed co draft
a demand letter requestin8 that the oblisations of SBS be fulfilled. No
further action was required on this item at this time.
Item 10: Discussion and consideration for filing notification to Texas
Waste Management not to continue the automatic one-year
renewal and extension provision and receive notice of the rate
increase of 3.3~ in accordance with the agreement based on the
consumer price index besinnin8 January 1, 1989.
Public Works Director Steve Corem made the presentation to the Council.
Nr. John Cuetafson representing Texas ~aste Nanagement vas present to
discuss this item with the Council. Following discussion Councilman
Nelson moved that the City give notice to Texas Waste Nanagemant that
the one-year automatic renewal on the contract is being discontinued.
Councilman Morton seconded; motion carried 5-2 vith Mayor Pro Wilkerson,
Morton, Covnmn, Wolfe and Nelson voCin8 in favor of the motion and
Councilmen PetttJohn and Smothermon voting against the motion. Staff
was also directed to meet with Texas Waste Nanagemant to review any
possible changes or alterations to this contract specifically concernin8
the franchise portion and rates for the commercial collections.
Item 11: Discussion and consideration of approval of s variance from
Section 9-7-1 of the Code of Ordinances which concerns metal
roofs located within the City. The variance is requested by
George Chadick for the property located at 509 W. Bethel Road.
Chief Buildin8 Inspector Dale Jackson made the presentation to the
Council. Also present to discuss this item vith the Council va8 Mr.
Larry Harbin representing the applicant George Chadick. Following
discussion on this item Councilman Morton sowed that the variance be
approved. Councilman Wolfe seconded the motionI motion carried 7-0 with
Hayer Pro Tam Wilkerson, Councilmen PettiJohn, Morton, Smothermon,
Cowman, Wolfe and Nelson voting in favor of the motion.
Item 12: Discussion and consideration of approval of an ordinance
adopting the 1988 Uniform Building Code as the City of Coppell
Buildin~ Code and authorizing the Hayer to si~n.
Following discussion on this item Council~n Morton moved that Ordinance
88-~22 be approved and authorized the Nayor to sign. Councilsm~
Smothermon seconded the motion; motion carried 7-0 with Hayer Pro Tam
Wilksrson, Councilmen PettiJohn, Morton, Smotheruon, Co.man, Wolfe and
Nelson voting in favor of the motion. After the vote was taken
Councilman Norton moved that the City reconsider this item for
clarification on the definition of the word repair, councilm~n Wolfe
seconded the motionl motion carried 7-0 with Hayer Pro Tam Wilkerson,
Councilmen PettiJohn, Morton, Smothsrmon, Co~eman, Wolfs and Nelson
votin$ in favor of the motion. Dale Jackson, Chief Buildin~ Official,
then defined the use of the word repair in this ordinance. ~r. Jackson
stated that the vord repair does not pertain to roofing materials in
chis case. If the request va8 co remove the roof to the rafter8 and
plywood, sheathing, etc. were to be replaced, this would require a
permit and inspection to ensure that the proper type of plywood was
used. Mhen de&lin8 with asphalt shingles, no per~lt is required.
Following chis clarification, Councilman HorCon moved a second time that
Ordinance 88-122 be approved and authorized the Mayor to sign.
Councll~aan Smothermon seconded the mo~ionl motion carried 7-0 with Mayor
Pro Tam ~ilksrson, Councilmen PettiJohn, Morton, Smotheruon, Cowman,
Wolfe and Nelson voting in favor of the motion.
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000035
ltem 13: Discussion and consideration of approval of an ordinance
adopting the 198~: ~nif?.r~.liechanical Code as the City of
Coppel1 Nechanicai fi0~'~ :i~- i~thorizing the hyor to si~n.
Pollovin~ discussion on this item Councilman Norton moved that Ordinance
88-423 be approved and the Nayor authorized to ei~n. Councilman
Suothermon seconded the motion; motion carried 7-0 with Nayor Pro Tern
I~ilkerson, Councilmen PettiJohn, Norton, Smothermon, Cov~an, l~olfe and
Nelson retina in favor of the motion.
Item 14: Discussion and consideration of approval of amending the City
of Coppellts Planning aud Zoning process - requested by
Councilman PettiJohn.
~ouncllman Pettilohu mede the presentation to the Council. He 8tared
that he had attended a recent Crapsviue 0ity Council meetin$ where there
was a Joint public hearing between the Planning and Zonin$ Coamtssiou
and the City Council. He requested a consensus of the Council for staff
to research and come back with a recomendatiou for stre~mltninS the
City ts process. Following discussion on this item Nayor Duggan
appointed Council,a~_~ ~/olfe as Chairman, Councilman Nelson and Counctlms~
PettiJohn to a study c~.~tttee to work with staff to streamline the
Planning and Zontn~ process.
Item 15: Discussion and consideration of approval of a proposal to the
DART Board alloying the City of Coppell to use 251 of its DART
sales taxes for local mobility projects for a period of seven
years after which time the city's full 1I sales tax reverts to
DART for its capital program.
Following discussion on this item Councilman Norton moved to approve an
alternative reco~meudation concerning the DART sales tax. This
alternative would include e longer time period to be ten (10) years
rather Chsn the 8even (7) 88 indicated. That the Council has sole
discretiun of the use of type t~o (2) and three (3) funds, that the City
disagreed ~lth the vordin~ used on (5) (b) eho~n on Page 3 of the Dallas
Area Rapid Transit Nunicipsl Discretionary Nobility Accounts and the
wording of this section be deleted in its entirety, and that the Council
not enter into a discretionary mobility account until after the City's
DART election next August to determine the City's participation in the
DART system. Councilman S~thermon seconded the motion; motion carried
7-0 with llayor Pro Te~ l~ilkerson, Councilmen P~tti~ohn, Norton,
S~other~on, Co.nan, l~olfe and Nelson voting in favor of the motion.
Item 16: 8:~0 p.m. Second PUBLIC ~.~RINC to consider the annexation of
the proper~y located north of the Coppell City limits.
Nayor Duggan declared the second public hearin$ open and asked for those
parsees who wished to speak in favor of the proposed nnn~xatiun. There
vets none. Re then asked for those persons who wished to speak s~ainst
the proposed annexation. A~ain, there were none. The public hearin$
was then declared closed. For the record there was no persona present
who me forward to speak on this item and there have been no objections
received in the City Secretaz~y~s office. No action was required on this
item at this time.
Item 17A: Discussion and rec~.,endation-for sward of Bid 0036, Office
Rnclo~rss o
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Item 17B: Discussion and reco~mendation for award of proposal 0037,
Boarding Facility/K~nBel,-~m!~l Control.
Item 17C: Discussion and consideration of approval of contracts bet~eeen
the City of Coppsll and Hetrocrest Hedicel Services for
~dical Control and Paramedic Continuing Education and
authorizing the Nayor to sign.
Item lTD: Discussion and consideration of approval of City Council bills
in the amount of $197.00.
Item 17E: Discussion end consideration of approval of a variance request
from Section 10-4-3 J amd 10-4-3 K of the Sign Ordinance which
concerns placement o£ off-premise signs in the City and
placement of any sign within the public right-of-way. This
variance is being requested by Lee Elementary PTA.
Councilman Norton requested that Item 17B be withdrawn and considered
separately. Councilaan Smothermon then moved tha~ items 17A, 17C and
authorizing the Nayor to sign, lTD, and 17E be approved as submitted.
Councilman Cowman seconded the motion; motion carried 7-0 wi~h Nayor Pro
Tam wilkereon, Councilmen PettiJohn, Norton, Smoths~mon, Cowman, Wolfe
and Nelson voting in favor of the motion.
Councilman Norton requested that staff look closely at Item 17B to
determine a possible long term solution. Following further discussion
Councilman Norton moved that Item 17B be approved. Councilman
Smothermon seconded the motion; motion carried 7-0 with llayor Pro Tem
Wilkerson, Councilmen PettiJohn, Norton, Smother~on, Cow, an, Wolfe and
Nelson voting in favor of the motion.
EXECUTIV?. SESSION (Closed to the public)
Item 18: Article 6252-17. Section 2 (f) discussion concerning the
purchase, exchange, lease or value of real property associated
with a current economic development project.
Item 19: Article 6252-17, Section 2 (e) discussion w/th City Attorney
concerning Lewisville Boundary SettlsmenC Agreement.
Item 20: Article 6252-17, Senate Concurrent Resolution Number 83.
1. Discussion with City Attorney concerning matter involving
privileged communication between Attorney and client.
N~yor Duggan then declared the public session closed and convened in~o
~Xecutive ,Session on Tuesday, November 22, 1988 a~ 9:51 p.m. as allowed
unde~ ~he above recited articles. Nayor Duggan adjourned the Executive
Session at 11:08 p.m. on Tuesday, November 22, 1988.
There being no further business to discuss the meeting was adjourned.
Lou Duggan
Mayor
ATTEST:
Dorothy Timmons
City Secretary
NINT~'IT,~; l 12288
I,~*ITS2
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