CM 1989-06-06 Minutes of June 60 1989
The City Council of the City of Coppell net tn a special called Joint
work session with the Library Board on Tuesday, June 6, 1989 at 7:30
p.m. in the Rotary Room of Town Center, 255 Parkway Boulevard, C°Ppell,
Texas. The follovin~ members were present:
Hark Wolfe, Hayer
Dean Wilkereon, N&yor Pro Tern
David N. Thomas, Councilman
Tom Norton, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman
Ran Itobertson, Councilman
John A. Nelson, Councilman
The following Library Board uembers were present:
John Rill, Chairman
Donna Narchant
Jim Shannon
Laurie Bailey
Joy Quirk
Erin French
Also present were City ~anager Alan D. Ratliff, City Attorney Larry
Jackson, City Secretary Dorothy T~muflne, Library Director Judi
Biggeretaff and Deputy City hnager/Finance Director Frank Trandoo
Hayer Wolfe called the meeting to order and asked everyone to stand
while Library Chairman John Hill Rave the invocations Following the
invocation Chairman John Hill led those present in the Pledge of
Allegiance.
Item 3: Citizens Appearances '
There were no citizens present to speak at this time.
[ten 4: Discussion and update on library land site.
Deputy City Hansser/Finance Director Frank Trends made the presentation
co the Council and provided a history, to new Council members and
Library Board members, of the purchase of property for City Hall as well
as the pending, appro~4u~tely 2.0 acre, swap of land with Univest. Hr.
Trends eCaCed that negotiations are in progress for this exchange of
land With anticipation of the exchange being completed by the end of
seminar. The exact location for the exchange is not deteru/ned at this
t/m and i8 inCertv/nnd with other projects involving Un/vest.
D/scuaniou among the City Council and Library Board vas held concern/ng
a future site for the Library facility, the type of building and size
required, the need for a free standing va a combined facility, possible
stance available to assist in constrnctiou and/or equipping the Library,
and a possible interim facility to be used until the future Library site
is constructed.
Item 5: Dlscmsiou of ep~cinl donation Co library fund via water hill
- Frank Trm~lo.
Deput~y Cit~y hussar/Finance Director Freak Trends
to cha Council. Hr. Trmudo revimmd the him~ory of the i
donations that began in 1987 which are added to the citicen~ water
bills. The balance aa of ~~an $6,657.91 with donations
for f/~eal 1988 totaling $11,396.82 and expenditures *nounCing Co
$5,433.12 leaving an snd/ng balance for September 30, 1988 of
$12,621.$5. Donations received thus far for fiscal year 1989 through
April totaled $6,301.67 rich expenditures totaling $1,460.$0 l~avin8 a
balance aa of April 30, 1989 of $170462.72. Of these funds some have
been designated for specific purchases, With the implementation of th~s
proscan tn 1987 tc us determined that items purchased frei donat~olm
for 811 progrm were to be for tangible item a8 opposed to trn~ning
and/or personnel, hyor Wolfe inforued the Library Board that Mayor Pro
Tern Dean Wilhernon and ¢oanciluan Jiu Cemmm are the current Library
Board Liaisons, During discussion on this icom iC vas stated by
Councilman John A. Nelson, who, along Flth Councilman Ron Robertson are
the appointed School Liaison members, that they ~11 be naet~nS with the
CISD Liaison momhers in the near future mhd v~ll discoa8 v~th Chess
membcrn the City/School Joint agreomunts to see if there are any Joint
ways to ~uprove resource nateriala available to Library patrons.
Item 6** Discussion of need for a separate library facility.
Library Director Jndt S~SSsrcCaff nada the presentation to the Council
and presented staf~laCice C~noaruin8 the Library's need for a
free-standlns facility. Ma. Bis~eretaff stated thc the LibraU is
addins an average of 160 patrons per month. Based on standards and
criteria for Librariec end using a total build-out populations for the
City of Coppell, a facility of 25,000 square feet would be the ultinats
facility.
Item 7: Discussion of approval of a freedom of infoZ~ation policy at
thc l~illi~m T. Cozby Public Library.
Library Director Sudi BiSSsrstaff also made ch~s presentation to the
Council. She stated that at the time she began employuent ~th the
City of CoPPsll 8he hag bean informed that a proviou~ Council had
adopted the requested freedau of inforumtion policy and she vas at this
point ask/nS that th~c policy be re-endorsed by the cuL~ent Council.
Follo~ng discussion on this item it was the consensus that th~s item
vould be presented to the Library Board at a future meeting for their
recommendation prior to official actions by the City Council.
Item 8** Discussion of American Library Association Con, stance ~o be
held in Dallas June 24-27, 1989.
Library Director Judi Bissarataff informed those present of the Anmrican
Library Atsociation Conference which viii be held in Dallas June 24-27,
1989. ~. Bisserstaff encouraged all Board and Council ue~bers to
attend and stated that free exhibit passes have been provided for those
Board or Council ~mbcrs who would be atteud/n~. The Conference All be
held at the Convention Center in Dallas.
Item 9: Discussion and consideration of approval of · temporary
variance from Section 30.6 28 of the Ci~y*s Zoning Ordinance
which concerns off-street pack, ns. Thls var~enee to ba~S
requested by Norris Salerno for fha pro.rOy lo~t~ at 125
~1 ~rt.
to the C~e~. ~. Cb
28 of
waived for · period to end July 7, 1989 with this variance alloeins the
entire 3,000 square feet of restaurant space to be open. The motion
also included waiving the landscapin~ requirements until completion of
the perking facility. Councilman Herren seconded the motionl motion
carried 7-0 with Hayer Pro Tern l~ilkereon, Councilmen Thouae, Norton,
Smothe~mon, Co.an, Robertoon and Nelson voting in favor of the motion.
~ECUT.I~ SESSION (Closed to the public) ~
Iron 10: A~ticle 6252-17, Section 2 (f) discussion concerning tho
purchase,exchange, lease or value of real property.
a. Geo~etovn Shopping Center
Item 11: Article 6252-17, Senate Concurrent Reselutton Nuuber 83.
a. Discussion with City Attorney concerning uatter involving
privileged comaunication between Attorney and client.
Nayor ~olfe then declared the public session closed as allowed under the
above recited articles and convened into ~xacutive Session at 9:07 p.m.
on Tuesday, June 6, 1989. ~ayor Wolba~lJ~urnedIhe Executive Session
at 9:30 p.m. and opened the public session.
(O~en to the public)
There being no further business to come before the Council the meting
was adjourned.
Mark Wolfe
Mayor
ATTEST:
Dorothy Timmons
City Secretary
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