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CM 1989-06-27 Hinutes of June 27, 1989 The City Council of the City of Coppell met in a special called Executive Session on Tuesday, June 2?, 1989, at 7:18 p.m. in the Council Executive Chambers of Town Center. Those members present Hark Wolfe, Mayor Dean Wilkerson, Mayor Pro Ten (late arrival) David N. Thomas, Councilman Tom Morton, Counctlmu Bill Smothermon, Councilman Jim Comiau, Councilman (late arrival Ron Robertson, Councilman John A. Nelson, Counc~man Also present were City ~naSer Alan D. Ratliff, City Attorney Larry Jackson and City Secretary Dorothy T~mmona. EXEcutIVE SESSION (Closed to the public) ESI Article 625'2-17, Section 2 (f) concerning purchean, exchange, lease, or value of real property and (g) concerning peraoonel. a. Af~fProJect ES2 Article 6252-17, Section 2 (e) discussion vith City Attorney and review of pending litigation matters by City Attorney. a. Hattie Has Lesley v. City of Coppell Item ESI vas moved to the end of the agenda and held in conjunction vith Item ESI5 and ES16. Hayer Wolfe declared the public session closed for an Executive Session on Tuesday, June 27, 1989, at 7:16 p.mo as allove~l under the above recited articles. Hayer Wolfe adjourned the ~xecu~va Session aC ?:~3 p.m. on Tuesday, June 27, 1989, and opened ~the public session, Hayer Pro Tam Wilkerson and Councilman Covman arrived durin$ the Executive Session. Open to the public The City Council of the City of Coppell met in a regular called session on Tuesday, June 27, 1989, at 7:43 p.m. in the Council Chambers of Town Center. Hayer Wolfe called the meeting to order and asked everyone to stand while Councilman Thomas save the invocation. Follow~n~ the invocation Mayor Wolfe led ~hose present in the Pledge of Allegiance. Item 3: Approval of Hinutes - June 6, 1989 June 13, 1989 Councilman Morton moved Co approve the minute8 of June 6, 1989 and June 13, 1989 as submitted. Councilman Cowman seconded the motion; motion carried 5-0 ~ith Councilmen Thomas, Morton, Smothermon, Page 1 of 8 0001.74 Robartson and l~lsou voting in favor of the lotion. Nayor Pro ~il~raon and C~ci~u ~ Were ~t of t~ ~il ~bero durt~ the vote. ~ch ~yor ~o T~ ~i1~8~ and ~ci~n C~n reCu~ed Co the C~c~l C~bers foll~i~ the vote ~ this Item 4: Mayor's Report As . A D/F~ Airport hearin8 is scheduled for June 29, 1989 at the  Coppell ltiddla School on ltockingbird Lane. The hearing viii be held fro~ 4:00 p.i. to 8:00 p.m. B. The City of Coppell received, on June 28, 1989, frem Sunhalc Savinsa the documents for dedication of the park in Parkeood Sub-Division, C. The newly formed DART Education Committee will have a meetins on Thursday, June 29, 1989 at 7:30 p.u. in the Executive Conference Room. It ia anticipated that this Comtitcee will bring forward co the Council chair report on July 25, 1989 in preparation for the DART Withdraval Election which ha~ been called for August 12, 1989. ~ayor Wolfe noted that the City will be using paper ballots unless Council members have any objections. No objections were voiced. D. The landfill zoning approval requested by the City of Carrollton wu approved at the Carrollton City Council wearing on June 20, 1989. Nayor Wolfe, City llaua~ar Alan D. Eatliff, and Council member David M. Thosma were present as well aa several houeo~mers fro~ the City of Coppell to testify aga*-mt approval of the landfill, liayor Wolfe indicated that the City and citizens need to be present, protest, and voice chair feeli-$e on every aspect of the process for approval from the S~ate which is anticipated to Cake t~o (2) to three (3) years. E. Mayor Wolfe indicated that on July llth City Council meeting a Committee will be appointed to discuss a f~su~er of Cowmrce for Coppell as well as the Hetrocreet chamber of Commerce. Councilman Jla Cowman will be appointed as Council Liaison to chis Comaittee. Any Council uiember8 deairins to see individuals appointed to this Coumittee should contact Mayor Wolfe prior to the July 11 City Council nceting. F. hyor Wolfe distributed a form and requested Council members Co cottplete thin forw lietl~ priority item~ for the 89/90 budge~. These iteus are requests ~hat have been presented from citizens. The City Manaser will tabulate the list a , ,[ pram~ a aUrVe~ back to the ~ouncil at the July llth City Council meeting. G. Mayor Wolfe, Councilmn Morton and Thomas attended the , recent ~or and Council seminar held in Corpus Cristi. Cmmc.ilmn Ho~tou FAll~ be brin$1n~ a le$iala~ive repor~ to the Council it the July l 1 th City Council meeting.  H. Co~cilman ~ r,equjsted staff to check the statue of the wele~ee va~: ,fr~, ~Gre~evine and Lewisville lakes aa i~ is causing floodins on the Riverchaaa Calf Course. Public Works Director S~ove Caren stated that the City had been notified on June 26, 1989 ~hat water from both lakes would Page 2 of 8 000175 be released, Staff vas requested to check into the possiblilty of lessmiiu~ tl~lov of the release, Nayor ~olfe again co~n~uded staff for their efforts during the recent rains o I. Nayor Pro Ten ~ilkerson q~stioned the status of ~squito sp~ay~ in the Ci~. ~ity Ha~Ser Alan D. htlifi and Director of Public ~o~ Steve ~rau infomd the Council that 8prayins i8 be~K done ~ a daily basis. It= 5~ City ~cil LiaisonV8 Report stated thc the Old Ton Co~ttee C~red the old t~ the Grapevine park area at the last ueetinS. Officers electd are ~i~n ~h ~alsh) Vice-Chi~ Pete ~ilsono ~ hcordl~ Stcreta~ J~uue S~ch. ~e n~t ~et~ for the Old T~ C~ttee ~11 be on ~urs~y, June 29, 1989. ~ci~n Nelson indicated that this C~ttee ~11 be hvi~ a re~rt a~ a request for f~ci~ at th July llth City C~ncil ueti~. B. D~S ~ ~ID ~NSIT ~eEe vas no report ac this C. ~ - Counci~n ~elson stated thc the City is contini~ to receive updates on appraisals. I~ is anticipated that the,f~al up~te rill be sent to the City on July 25, 1989. At this point, the forecast for Co,pall is to expect a hcr~e in appraised value irs the pre~s year. Co,oil of tb Ylet ~ork Shop neetinS ~ch viii be held on AnCot 18 and 19~ 1989. LIBBY BO~D - ~re vas no =sport at t~s tine. F.~ ~I0~ C~I~ - ~ere vas no report at this t~. G.N~G - ~e~e vas no report at th~ P~ ~ - Co~ci~u ~s stated thc the Park B~rd hi ut. the praise nek and discussed si~se for Par~ a~ a standardization of these si~s. VIrin8 ~ers of the Pa~k Board viii be visiti~ su~o~d~ Citlt~ to deteae tbir ~licy for 81pqt. ~e fields at Park have be~ scheduled for r~see~ ~thin th next (2) verb. ~ c~c~si~ 8t~d aC BF~ Perk hd been diec~sed ~t a eeetinS held J~e 20, 1989. A EeporC this uttinS ho been pr~ided Co the C~cl~ ~' I. S~L ~ - Counci~n Nelson inlicated that ~ity od Sch~I representative ~t to discuss varies lCm of loht interest to both the City ~ t~ S~ol. ~b ,~lmnta ~d Foy ~yCon a~ the StOol repreS~t~ives for the year. ~8e item discussed du~i~ this ueti~ vert the ~tatoris, ii--tinS od Sr rtcnati~ pro~m, i possible ~oht Met~ ~cl' the;-' Sc~i District rill be discussed later tn the asenda. Page 3 of 8 000176 Iteu 6: Citizen' s Appearances Payor Wolfe then asked for cases perSonS wsn~n~ to speak before tb City Council at this time. Thom persons spnskin~ yarc Hr. Joe Brahe, S32 Woodinke. Hr. Brains, representin~ the Vilhges of Coppell, spoke concerninS the safety requirements on the fencing of lakes in Cha Coppell area. Mr. Brahu stated that althov~h he was concerned vizh safety) ha did ncc like the idea of a fence in these areas. Hr. Joe Nave, 550 Shedovcrast Lane, President of tb Coppol! Exchanse Club, was present to invite the City Council to participate in the upeo~tns July 4th parade end indicated to the Council thc they have already beaus york on the parade planned for next year. There will be fun and Banes follovin~ the parade which v'/.11 be held in the Corners of Coppell Shoppins Center. Hr. Don hrkey, 529 Heedovvinv Lane, spoke to the Council resardina his feelin$ of confusion concerning the City's Butldins Code. Hr. Karkey stated that it was his opinion thc the Codes need to be clarified es that the averase layuan can understand what in required. Additionally, Hr. Harkey stinted he felt that mashers of the Board of Adjustments are not reflecting the feelinSs of the City Council. Hr. Harkey'e item that was presented before the Board of AdJnstmante will be coning back in July for reconsideration. Hr. Peter Safronoff, 534 Nandoevinw Lane. also epob and stated he echoed the c~uts, concerning the City's BuildinS Codes preoentmd by Hr. hrkey. Hr. Safronoff indicated tket it was hie feeli~ that the information received concerning the recent beeries of Hr. Harkey was not clear and that the actions of the Board of Adjustments had been arbitrary and capricious. Item 7: Swearins tn Ceremony of newly appointed Library Board meuber and Pl~ntns and Zonin8 Coumisetoner. F~yor Wolfe requested Valerie Jarvie, recent appointee to the Library Boerd~ and Robert Scott, appointee to the PlanninE ~nd Zonin$ C,,--isaiah, to come forward. Hayer Wolfe than swore the Cvs (2) members in and welcomed them to their terms of office which is to fill unexpired Ceres ending Septonber 30, 1989. Item SA: Discussion and consideration of a motion declaring an e~ergency, arint8 because of floodin_~, sufficient to warrant expenditures of funds without the usual bidding procedure in order to glve relief to citizens and preservin8 public improv~uent8 of the City of Coppell. iollovinE discussion on this itan Councilean Herren moved that an ouerAency be declared to varrant expenditures of funds without the usual biddin~ procedures. Councilmen Smothereon seconded the motionI notion carried 7-0 vith Hayer Pro Tea Wilkerann, Councilsmn Tho~nS, Norton, Smothernon, Cov~an, Roberteon and Nelson retina in favor of the notion. ICom lB: Authorizing for the expenditure of funds not to exceed $65,000 for the Bethel School Road/Pelican Lane drainage improvemnto from surplus CIP Funds. Cooeulttns Enaineer Wayne Cinn made the presentation to chi Council. Hr. G!~n~ indicated Ch~t in,.his report he ho recomaanded that sene fences be renewed, Co help alleviate the floodiu8 problene in the Bethel School ~ Rnsd/Pelican l.~n~; area. 'Concern vas expressed concerninS which fences would r~quire removal and if the citizens were willies Co cooperate with the removal or repincoment of these fences. Pass 4 of 8 000177 Citizens in the area speak.ins were lit. David Banks, 721 Bethel School Road, Hr. Dick Vcaburg, 729 Bethel School Road, and Hr. Tom Cuid~y, 771 Pelican. Follov~n~ discussion on chis iCen Council~an l~rCon moved that the Cit"y approve the expeMditura of funds not to exceed $65,000 for the drainage improvements end amended the motion to include that the expenditure of funds be contingent upon the citizens cooperation between the addresses of 771 and 767 Pelican Lane and the area between lots 15 and 16 at the intersection of Pelican end Bluejay. Councilman Robsrtson seconded both the motion and the amondment to the motion; motion carried 7-0 with Heyor Pro Ten Wilksrson, CouncilMn Thomas, Korton, Suothermon, Cowman, Robsrtson and Nelson votinS in favor of the motion. Hr. Cinn indicated that this project is scheduled for completion by September 1, 1989. Item 8C: Discussion and consideration of a rec~ndation for award of · contract to SYB Construction Company of Arlinston in the amount of $76,789 for the construction of drainage improvements on Pelican Lane and Bethel School Road and authorizing the liayor to olsn. Follovins discussion, Councilman Smothermon moved that the City award a contract to SYB Construction Cempuny of Arlinston in the amount of $76,789 for the drainaSe improvements on Pelican Lane/Bethel School Road and authorizing the llayor to e~n the contract document. Councilman Robertson seconded the motion; motion carried 7-0 with liayor Pro Tern Wilkerson, Councilmen Thomas, l~orton, Smothermon, Cowmen, Robertson and liaison voting in favor of the motion. ICom 9: Consider approval of a Resolution supporting efforts to bring to Coppell, the Texas A~v8 Texas Engineering ~-xtension Se~vica; encouraging all citizens within the region to endorse the project and assist in the raisinS of funds to construct the facility; and providing an effective date and euthorisins the Nayor to siam, Following discussion, Councilman Smothermon moved Chat Resolution 062789.1 supportins the efforts of Texas A&N'o Texas Kngineerins Extension Service project be approved and the hayor authorized to si~n. Councilman Cowman seconded the motion; marion carried 7-0 with Nayor Pro Tern l/ilkerson, Councilmen Thomas, Norton, SmocheEmon, Cowman, Robertson and Nelson voting in favor of the motion. ICon I0: Consider approval of an Ordinance formally adoptin~ the mid-year budget and authorizin~ the Mayor to siSn. City Manager Alan D. Ratliff, and Deputy City lian~ar/Financs Director Frank Trondo made the presentation to the Council. Questions ware raised concernins budget amendments and dealt with the possibility of a $0.50 tax per tonege of solid waste collected. Staff was requested to check into chis ney legislation which is to be effective September 1, 1989. A questions was also raised concernin~ the Job description of the Urban Planner and a request thac it be brought before the Council prior to the position bein~ filled. Follo~ins further discussion, Council~an S~otha~on moved ~hat Ordinance 89-112 adoptin~ the a~td-year budget be approved and authorize the Mayor Co si~n. ConncilBan Couuan Seconded the motion; motion Carried 7'0 vith Hayor [] Pro Tern ~ilkerson, Councilmen Thomm, No.un, S~otbr~on, CoWman, Robertson and Nelson voting in favor of the lotion. ' Page 5 of 8 Iten 11: Consider approval of a. Res~lut!0n forually adopting establish~nt of a p~'lt~ ~l~;~al for e~loyue e~ensl~i~ ~d authoriz~ the Mayor co si~, ~i~y h~ier Alan D. hcliff presented this it~ Co tb ~cil. A quesCinn us raised fr~ C~ncil concer~ns ~he tha pressed 1~ o~ merit pa~n~, City A~o~ey La~ ~ac~on 8~a~ed Ch~ he hs appr~ed ~his plan for i~lmn~a~i~, roll--s discussion on this it~, ~cil~n Co~ ~ved tht Re~luCion 062789.2 be appr~ed and the hyor authorized to si~. C~nci~n S~the~n seconded the ~tion; ~tion carried 5-2 with hyor Pro T~ ~ilker~, GouncilHn ~, ~he~n, C~n and Nels~ vo~ favor of ~b ~lon and ~ihen ~r~ and Robercson ~he MCion. Counci~n ~rt~ s~a~ed ~ha~ his vote Isli~t ~he plan vas nsc a vote opposed to the c~ense~ion plan but ra~br hb preference floe a hisher ~trf~e sale~ h order ~o, ~ his op~n, obtain ~ retain q~lified City e~loyets. Item 12: ProoenCa~ion end consideration of awarding of bid for Park IuproveBents to be constructed at Anderson Avenue and Bethel School Read park sites in the amount of $33s345.49 and sutbOr~zin~ execution of contract. Hr. Ed R~UVe, Chairua~ of tho Park Board, uada the presentation to the Council. Hr. Reeve orated that funds for this bid would cent fron the park special revenue fund. The equipuanC in the Bethel School Road Park is of 'wood construction which Will be placed on a cushion base and located in a shady ar~s of the Park. The equipment at the Anderson Park will he located at the end of the cul-de-sac. Plans for incorporating parking are included in future developmaut of Anderson Park. Hr. Reeve stated that 8ix (6) firms were solicited for bide With the City receivins only t~o (2) quotes. Mr. SCevan Project ltanaser/HESA DueiSn Croup, Inc., wee introduced to the Council. FollowinS discussiun on this item, Councilman Morton moved to award the bid for park iuprovements et Anderson and Rachel School Road Park eicas in the ~ount of $33,345.49 to Pittman Construction Company and suthorizinS the execution of the contract. Councilman SmoChermon seconded the motion; motion carried 7-0 with Hayer Pro Tee Wilkerson, Counci~uan Thomas, Morton, Suothermon, Co. un, BoherCson and Nelson voting in favor of the motion. Item 13.' Consideration of echedultn~ a Joint york session bet~veun the City Council and the Coppell Independent School District School Board - requested by Mayor Wolfe. Mayor Wolfe indicated that Monday, July 17, 1989, has been indicated by the School Board aea possible date for the next Joint City Council/School Board meeting. Counciluan Smotheruun indicated he would be out of town on this date; however, all other Council tahara indicated they would be present. City Manaser Alan D. Ratliff requested that agenda items to be placed on this agenda be eubnitted the week prior to the scheduled mac,ins. The City will be the host for this Joint ncettnS, Mayor l~olfe requested that Park Board Chairuan Ed Reeve and sous of the Park Board maubers be invited since some of the items will pertain to their area of responsibility. Pass 6 of 8 000179 CONSENT AGENDA Irma I&A: Consideration of approval of rejecting Bid t~O021 for sale of water tower and authorizing the readvertisement of bids for sale of water Ite~ I~,B: C~sidera~ion for award~ of b~d for le~e/purc~e of (2) 1989 Four Door Seda~ ~n ~he ~n~ of $35,729.76. C~nc~ req~s~ed ~ ~hese ~e~ be discussed separately. Ires I~A - C~nc~n ~rton q~stio~d the cost of r~vin8 repeaters fr~ t~ top of the t~er a~ ~t~ of ~ equine the t~er as veil as the 8enerator. and requested the staff and co~ider these costs when neso~iatinS the ~le of the Fo[l~ further discussion. Counct~ Horton ~ved that the C~ty appr~e the rejection of the bids and re-bid for t~ ssie of the water t~er. Counct~n ~the~n seconded the ~t~on; ~t~on carried 7-0 ~[th hyor Pro T~ ~il~rson. Councilmen ~oM8, ~rton, S~the~n. C~n. ~berteon and Nelson vot~ ~ favor of the It~ lab - ~cil raised conce~ as to the ~e~e of c~y cars ~d the t~e of cars purchsed. Hayor ~olfe req~8tod that the ~ctl F~ce Co. tree ~et vith the City h~er and F~nce D~rectot to develop a plan for purchas~ of: C~ty vehicles ~ fo~ard to the ~uncil a policy on this itel Foll~ furtbr d~ecuseion. Councf!~w ~the~ moved the the bid for the purchase of a vehicle for the City H~naser be appr~ed a~ the bid for ~rchse of a second vehicle be rejected ~d re-bid. C~nc~n Horton 8eco~ed the ~tion; notion carried 5-2 ~th Co~ct~n ~the~, ~n, ~berte~ and Nelson vot~ tn favor of tb and hyot Pro T~ ~lke~on ~d Counc~n ~s votes ~a~st the ~EC~ SESSION (C~osed to the ES1 Article 6252-17, Sect~ 2 (f) conce~8 purchases ~c~ge, lease, or value of real property and conce~ personnel. a. ~ Project ES15 ~t~cle 6252-17. Section 2 (e) discuoot~ ~th City Atto~ey ~d Secti~ 2 (f) conce~ ~rchee, ~ch~, le~e, or value of real pro. try resard~8 the htrocreet ~8p~tal project - requested by C~nct~n Hor~on. ES16 ~ticle 6252-17. Se~te Concurrent hsolut[on ~er 83. a. Discussion ~th C~ty Atto~ey concer~n8 Mt~er involv~ng priv~lesed c~nicat~on bet~en Atto~y cl~ene. hyor ~olfe declared the public session closed for an ~ecuttve Session on ~ee~y, J~e 27. 1989, at 9:26 p.m. as al~Md ~et the able recited articles, hyor ~olfe ~Journed the ~ecut~ve at 10:30 p.m. on Tuea~y, June 27. 1989, and opened the public 8e8s~o~. PaS· 7 of 8 There being no further bus,.ness Jo ¢ome~b~fore the Council the Meting vas ad~J OUrlMd. Mark Wolfe Mayor ATTEST: Dorothy Timmons City Secretary MINUTES 062789 l, flilTS2 Page 8 of 8