CM 1989-07-25 Ninut?s of ~ulY 25, 1989
The City Council of the City of Coppell ~et in a regular called session
on Tuesday, July 25, 1989, aC 7:15 p.m. for an ~xecutive Session and
7:30 pom. in open session in the City Council Ch~bere of Torn Center,
255 Parkway Boulevard, Coppell, Texas. Those me,bars present rare:
Nark Wolfe, Hayer
Dean l~ilk~rson, Hayer Pro Te~
David M. Thomas, Council~an
To~ Herren, Council~an
Bill Smother~on, Council~mn
Ji~ Ccr~an, Council~an (late arrival)
Ron Robertson, Council~n
John A. Nelson, Councils~n
liayor Wolfe called the meetin8 to order.
~X~CUTIV~ SESSION (Closed to the public)
ES1 Article 6252-17, Section 2 (e) discussion vith City Attorney
and reviev of pendin~ litiSation ~atters by City Attorney.
a. Hattie Nas Lesley v. City of Coppell
ES2 Article 6252-17, Section 2 (f) concerning purchase, exchange,
lea~e, or value of real property.
a. A~N Project .
llayor Wolfe then declared the public session closed ~ an ~-xacutive
Session on Tuesday, 5uly 25, 1989, at 7:16 p.m. as allmeed under the
above recited articles. Hayer Wolfe adjourned the ~xecutive Session et
7:34 p.m. on Tuesday, July 25, 1989, and open the public Session.
Counctlsts~ Co~m,~ arrived during the ~xecutive Session.
ltayor Wolfe asked everyone present to stand while Councilman Nelson 8ave
the invocation. Follovin$ the invocation Nayor Wolfe led those present
in the Pledse of Allasiance.
Open Session (Open to the Public)
Item 3: Approval of Hinutes - July 11, 1989
July 17, 1989
July 18, 1989
Councilsmn Co~an ~oved that the minutes of July I1, 1989, 3uly 17, 1989
and July 18, 1989 be approved as submitted. Councilamn Robarteon
seconded the motion; ~otion carried 7-0 rich Nayor Pro Te~ Wilkeroon,
Council~en Tho,~as, Hortou, S~other~on, Co~an, Roberteon and Nelson
votin8 in favor of the ~otion.
Item 4: Nayor~e Report
Hayer Wolfe reported on the relieving items: Ii
Page 1 of 8
A. Itenm 150 16 and IQ on the aeenda ~lll be considered by the
Council follovingi~i~d~;;~as there are citisens present to
discuss those it~ v~th the C~ncil.
B. ~e C~rollton landfill is scheduled robe on the City C~ncil
~enda for the ~,t 15. 1989 City Co,oil aeetin
Carrollton. ~yor ~o1~ u~l~d C~ncil ~rs to contact
their counterparts In ~rrollt~ to express ~h~lr vi~
this
C. golf~ ~th the ~rthlake ~oodlands
~yor
held
h~r f~ies, Of the f~fty-seven (57) f~li~s cont~ct-
ed, ftfty~ (51) attended t~ ~eti~. C~siderable dis-
cussion ~s ~ld c~ce~inE drst~-Ee ~ drain,s probl~-.
Citizens present requested a study be c~ducted to
needs in the City. ~yor ~olfe i~omd ~ncil t~t he
directed the City ~er ~o p~e ~ it~ on the ~st 8,
1989, for Council to decide ~ this s~y and the ~thod of
D. ~yor ~olfe i~ica~ed that, due to conversati~s ~th several
Co~cil ~ers, the start~ t~ of t~ Council vas bein~
consider~ to be c~n~ad. ~e~q~g['ed $~ co, ensue
~il, that be~i~ with the first ~etl~ in
1989, ~he starti~ ti~ for ~ ~ecutive Sessi~ be~in at
6:30 p.~. ~h the re~lar sessions be~i~ a~ 7:00 p.~.
was the consens~ of t~ ~u~ll t~t t~ t~a for the City
Council meeti~ be cha~ed as stated previ~ly.
~yor ~olfe indicated c~t he has received cements
several C~ncil ~ers t~t the entire Council be a pare of
the budget assails t~ ~ve previously been conducted ~th
,t~ Fiance C~tCee. Foll~ dis~aston on th~ it~,
was deze~d t~t th~ draft copy of the budget
required to be filed with the City Secr~ta~ o~ Au~st 5th
e~ch ye~ ~It be tistributet to all City ~ncil
~unei[ ia ~rn ~lt su~it questio~ b~k to ~he City
~er~s ~part~nt by the end of the foll~ reek.
~ld a~l~ staff a w~k to review q~s,t[ons and provide
angers t~t r~lred further study.
Co.ciCa ~n requested that C~ncil co~i/~r contact~
t~ N~isterial ~sociation for a uinister to be preset at
each C~cil uet~ to pr~ cb ~at~. ~s
~ bm used i~ Several other cities ~d ~ci~
ha attended ~in business related ~rk vi~h ~. hyor
indicated thc he vould c~t8ct the ~sterhl ~sociation
for tbir in~t on thio requesZ.
G. ~ci~n ~s requested a status report on the landscapi~
~d re,ease of re~a~e on ~lCli~ ~ad S~th. I~ was
detained thc thio report would be plied as a re~lar
on the City C~nctl age~a until this p~Ject i8 co~leted.
H. Counci~ ~m8 also requesCed a copy of the ~nthly report
fr~ Consult~g E~ineer8 Gl~, Inc. and quesCioned If th~8
report i8 one thc ~s received ~nthly.
I. Counci~n ~rton ~equested ~fom~ion on the Belt~e
South project as to the mdl~ areas be~ pre-treated with
brbictde, ~th wbre the p~ne bark mlch ha been used as
~1~ as in the areas thc were hydr~lcbd.
It~ 5: City C~cil Liaison'8 ~port
P~e 2 of 8
060199
A. A~CItITECTURAt ~VIE[/ CO~/ITTEB/OLD TO~ - Counci~ Nelson
B. D~S ~ ~ID T~SIT - Councilm~u ~r~on s~aCed ~ha~
item viii be presented and discussed la,er ~n ~he assn,.
C. ~ -Counc~lMn Ne[son reported ~here would be a report
forZhc~ins in the ~[ pac~s.
D. FIN~CE COSINE Councilm~ S~the~n stated that the
Finance C~ttee ~d ~t earlier this eveninl and wtll be
sendin8 out requests for p~posal f~ depo~ito~ ~ree~nts
for t~ C~ty. He a~ain reiterated t~t the b~set he~
scheduled for Au~st 18 and 19.
LIBBY ~ - Mayor ~o Tern ~ilkerson hfomed the ~uncil
t~t the ~1 s~er readin~ club award cer~nies ~11 be
held Au8ust 1, 1989, at 7:30 p.m. in the City ~cil
~bers. He also indicated that in June there were a total
of 242 new patrons added to the Libra~ roles, ~et of w~ch
were adult pat~. ~yor Pro T~ Wil~re~ also ind~cated
tha~ at the recent Library meet~S t~t he attended, he
rec~nded to the Libra~ ~rd that ehey brain contact~
various e~ centers to fi~ out ab~t leasi~ space
these a~aa ~d brans fo~a~ a requese to the C~ncil for
their con~tderation. ~e land ~ap for the Libra~ site ~11
be discussed later ~n the asenda.
F. ~ ABSOR~ION COSINE - ~ere was no report at this tt~.
C. NCT~G - There was no report at this
H. P~ ~ - ~unci]~n ~s indicated t~t the Park ~ard
~s be~n worth8 on a policy for the ~i~ of City par~
well as SlS~e for these par~. A status report on
acceptance of the Par~d ~ area wa~ req~e~tede
C~i~n T~s was infold that t~ City Atto~ey
~rkh~ on this ~tter which ~11 be br~sht fo~ard to the
~ncil in the near future. ~mcil~ ~ al~ requested
a status report on the volunt~r p~r~ as t~e Park Board
lndica~ed t~t there are several citizen~ w~ w~ld 1th to
part~cipate ~n t~s prosr~. ~Stant City ~naSer/Perso~el
Director Vi~ B~n was present and stated that a staff
c~tttee is prepares a r~or~ ~ the volunteer p~sr~
expect it to be read~ for ~presentation to t~ ~cil by
Octo~r. CoitiOn ~o~s also infold the C~cil that the
par~ ae Br~ Pield have be~ re~raded and reseeded.
Discussion on the concession stand is elated for later in the
asenda.
S~L ~ - ~ere was no report at th~s
J. O~ICE ON ACING - At thi~ t~ Co~cil~n ~rt~ reported
the office on ali~. ~ere are presently four (~)
del~ve~ ~als in Coppe11, ~th 128 senior h~eholde
It~ 6: Citizens ~poar~ce8. ~ere were no citizens ~o ~shed to appa~ before the C~ncil.
It~ 7~ Presentation by Dart Educati~ ~mittee on D~T study
~ttee'8 fi~s and rec~atio~.
Page 3 of 8
0002
NF. Keith Roberson, Chairman of the DART Education Commerces presented
his report to the City Council. All udmbere of the DART Education
Committee were present and were introduced by Mr. Rohorson. Should the
citizens elect to stay with the DART system, the following four (4)
recom~undation8 are presented and approval requested from Council:
1. That a permanent co,~ tens be formad to lobby DA~f
a$$rensively to improve services and reduce costs.
2. To lower the sales tax rate to Coppell ~ax payers.
3. To expand bus service into adjacent employee areas (i.e., Las
Colinas, D/I~/, Addison, etc.)
4. To increase advertising to promote DART service in
Coppell.
A copy of the entire report, on veil as all information received and
compiled in this report, is on file in the pernanent records of the City
offices. No action vas required by the Council on this item,
Item 8: Discussion and consideration of endorsing the DART Education
Conmittma' · recommendation(s).
Following presentation of Item 7, Council discussion was held
considering the endorsement of the DART Education CouecLttee' e
reco~mndationo. 'YollOF/~g discussion on this item, Councilma~ Norton
moved that the City accept the DART Education Committee's report and
endorse the findings of eke Com~ttee in support of remaining v~th the
DART services. Counci]~en Nelson seconded the motion. Follow,ns
further discussion, Cmmcil~i Norton amended the motion to include that
should the Cv~unity elect to stay in DART, the City Council will begin
immediately to look into a program to implement the recommendations of
the DART Education Committee. Counci/man Nelson seconded the amendment;
motion and amendment Carried 8-1 with Noyor Pro Ten Wilherson voting
asainst the mOtion, and Councilmen Thomas, Norton, Smotheruon, Common,
Roberteon and Nelson voting in favor of the motion.
Item 9: Consideration for a local Chamber of commerce to include:
A. Presentation by the Coppell Business Association
B. Appointment of a ComnLtttee to study the need for a
local Chamber; and
C. Request for budgeting for FY 89/90 in the amount of
$15,000
Mr. Jay Turner, President of the Coppell Business Associations made the
presentation to the Council. Hr. Turner is recoumendin$ that a study
couecLttee comprised of hinaelf, Dr. Bill Stearuan, Mr. Bryan Couch, Mrs.
Gloria Salerno, Mrs. Plo Stably, Mrs. Vick~ Hart and Mrs. Jean Nurph he
appointed to evaluate the need for a local chamber, Additionally, Mr.
Turner requested that the Council 8et aside in the upcouctng budget year
an --~vnt of $30,000.00 rather than the initial indicated $15,000.00 to
be available for expenditures of a local chamber should one be formed.
It 18 anticipated that the businesses who become members of the
association v~ll contribute an amount of approx*Mtely $15,000.00 for a
total expenditure of $45,000.00 for the 89/90 fiscal year.
Solicitations will be made free corporate sponsors which would reduce
the $30,000.00 to be provided by the City° However, in the event that
these funds are not forthceming, Nr. Turner is recommending that the
City be prepared to provide these funds. Yellowing the pronantatiOn and
discussion by Conncil, Councilman Norton moved that a committee to study
the feasibility of a local Chamber of commerce be appointed and be
comprised of those citizens a~n& business people as racom~dnd by
Pnge 4 of 8
Turner. Counciln~n Nelson seconded the motion; motion carried 7-0
with Hayer Pro TUrn Nilksroon, Councilmen Thames, Morton, Suotha~uon,
Contain, Robertson and Nelson voting in favor of the motion. Pollovtn~
further discussion, Councilnan Ne;man moved that Councilmen Cayman be
appointed as Council liaison to this cou~t tree. Councilmen Norton
seconded the motion; motion carried 7-0 pith l~ayor Pro Tern l~ilkereon
Councilmen Thom~, Norton, Smothermon, Co~, Robertson and Nelson
voting in favor of the motion.
Item 10: The Coppell ISD is requesting na~e changes of the following streets:
A. "Cowboy Drive" be given to the access road that
links Parkway Boulevard and the new Coppell High
School facilities;
B. Existing 'Cowboy Drive" renamed 'l~ran~ler Drive"; and
C. Exietin~ 'Wrangler Drive" renamed "Wrinkler Circle~.
Following discussion on this item, Councilman Norton mowed that the
street names aa indicated in the agenda caption be approved with an
effective data for the na~e cbsn_~e to ha September 1,, 1989. Cmmcil~an
Nelson seconded the ~otion; ~otion carried 7-0 with Hayer Pro Tam
Wilkerson and Councilman Thomas, Herren, Smother~on, Co,man, Robertoon
and Nelson votin~ in favor of the motion.
Item 11: Discussion and consideration of approval of a variance request
from Section 10-5-4 B of ~he Sign Ordinance which concerns
time periods for banner signs, This variance is-requested by
Netropolitan National Bank for the properties located at 600
E. Sandy Lake Road and 200 S. Denton Tap Road.
Chief Building Official Dale Jackson s~de the presentation to the
Council stating that it is an F.D.I.C. requirement that the new bank
na~e be displayed and the previous na~e be re~oved. It would take
approxismtely 120 days to construct the new si~n. City Ordinances allo~
a maximum of 14 days for a banner to be displayed. The request frum
Netropolitan National Bank is to include both the main bank location and
the branch bank on Sandy Lake Road. Following discussion a motion, a
subsequent Withdrawal of that motion and a new motion to approve the
banner sign for a period of 90 days was nade by Councilman Robertson.
Councllsmn Nelson seconded the motion; motion carried 6-1 with ltayor Pro
Tern Wilkerson voting against the motion and Councilmen Thomas, Morton,
Smother~on, Cayman, Robertson and Nelson votin~ in favor of the motion.
Item 12: Presentation by Counctl,~u Norton of legislative chan~ea
affecting cities reeultin~ fram the Seventy-First Resulmr
Session of the Texas Legislature,
Councilman Norton requested that this iten be withdram end plmced on
the August 8, 1989 City Council Nesting.
Ite~ 13: Consideration of appointing a City Council Study Co'~-ittee
cousiatin~ of three (3) Council~en to investigate advantages
and disadvantages and/or concetma with econo~ic/develolment
Project Hercury- requested by llayor l~olfe.
FollowlnS discunsiou of this item, l~ wa8 the consensus of the ~aJority~
of the Council that this coa~ittee not be appointed and that the City
Withdran any consideration of conductin~ a study on Project Norcury.
Item 14: Appoin~nt of one (I) citizen to the Natatoritm/S~l~atng Pool Study Co~ittee.
PMa $ of 8
This item will be postponed and considered at the August 8, 1989 City
Council Meeting.
Item 15: Presentation and consideration of directing a course of action
to secure improvements to soccer fields at Andrew Brown Park
in compliance with agreement awarded 12-13-88 to Hain Three
and Associates.
Mr. Richard Diano, Park Foreman, mede the presentation to the Council
stating that the fields had been seeded and graded as of Monday, July
26, 1989. It will take approximately 6 weeks to 8 weeks to evaluate the
playability of these fields. The maintenance bond on the construction
of this field is set to expire on November 30, 1989. Discussion was
held as to the possibility of the contractor extending this maintenance
bond as well as the City restricting the use of this field until spring,
in order to allow adequate growth and preparation of the field. It was
determined that one (1) method of informing citizens of the restriction
for playing would be to install signs indicating the fields are not
available for use. Follo~ing discussion on this item, Councilman Thomas
moved that Staff be directed to contact the developer to extend the
maintenance bond for a one (1) year psriod of time, This is due to the
fact that the seeding and grading of the field have Just been completed.
Councilman Robertson seconded the motion; motion carried 7-0 with Mayor
Pro Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cov~an,
Robertson and Nelson voting in favor of the motion.
Item 16: Consideration of an Agreement between the City of Coppell and
SiS regarding the construction of a concession stand/field
lighting at Andrew Brovm Park and further discussion of such
matter.
City Attorney Larry Jackson reviewed this item with the Council and
stated that the proposal from SBS Venture includes the following:
1. That SBS Venture would immediately conmence construction of
the concession stand to be completed in 60 days or less.
2. The refund of $88,000.00 would be placed in an escrow account
with an independent third party agent.
3. The ball field lighting would be handled either;
a. As set forth in the April 26th proposal, except that the
City would pay the cost in excess of $88,000.00 or,
b. Should the City elect to do so, the City would take over
the responsibility for the ball field lighting and the
escrow fund would be paid to the City in consideration of
the obligation of SBS Venture in connection with the ball
field lighting. The $88,000.00 is nov in possession of
the City in the form of $35,000.00 from Park Revenue
Funds, and $53,000.00 in Water and Sewer Funds for fees
paid to the City.
Following discussion of this item, Councilman Smothermon moved that the
City accept the proposal of SBS Venture as set forth in items 1, 2 & 3b.
Councilman Cowman seconded the motion; motion carried 7-0 with Mayor Pro
Tem Wilkerson and Councilmen Thomas, Morton, Smothermon, Cowman,
Robertson and Nelson voting in favor of the motion. City Attorney Larry
Jackson will prepare a formal agreement and brinE it forward for Council
approval.
Item 17: Status report and schedule o£ library land swap by
Frank Trando.
Page 6 of 8
66a2o3
Deputy City Hanager/Finance Director Frank Trando made the presentation
to the Council. Mr. Trando indicated that he had met with a representa-
tive of Univest to discuss the proposed land swap for library land, and
will be meeting with City Attorney Larry Jackson to review a proposed
contract to accomplish this project. Following the meeting with the
City Attorney, Mr. Trando will again be meeting with the Uuivest
representative to further discuss this project, with an objective of
obtaining a response from Univest by Friday, July 28, 1989. An update
on this project will be scheduled for the August 8, 1989 City Council
~eting.
Item 18: Presentation on the use of a portable concession stand at the Andrew Broom Park by Frank Trando.
Deputy City Manager/Finance Director Frank Trando made the presentation
to the Council stating that the City has three (3) options concerning
the portable concession stand. The first would be to have a portable
building brought in and hooked up to water, sewer and electricity. The
cost to connect the portable building would be between $600.00 to
$800.00 with an additional monthly cost of $140.00 for lasting of the
building. Other items to be considered under this option would be
consideration of who would stock the building, as well as operate the
concession during playing time by the various sports associations. A
second option would be to have a vendor bring in his oma building or
trailer and provide this service. At this time no vendors have
indicated an interest in proceeding with this option. A third option is
to have a mobile food vendor, such as those that are seen at
construction sites, provide this service during the various sports
association playing times. It is the recommendation of Mr. Trando that
the City approve the third option. Following discussion by the Council,
it was the consensus of the Council to go with the mobile vendor, option
No. 3. No formal action was taken on this item.
Item 19: Discussion and consideration of approval to hold the Budget Work Session at an alternate location.
Deputy City Manager/Finance Director Frank Trando presented this item to
the Council. He informed the Council that ell facilities contacted were
above the budgeted amount eat aside for the work sessions. Following
discussion by the Council, it was the consensus that the City would
contact the schools to determine the availability of holding the work
sessions at one of ~he schools, with the City paying air conditioning
and lighting charges for these two (2) days. The Council requested that
this item be considered at the upcoming budget work sessions to
determine the feasibility of holding this work session outside the City
for next fiscal year. Councilman Cowman indicated that he would be
present at the budget work sessions on Friday only.
CONSENT AGENDA
Item 20A: Consideration and approval of an ordinance providing for
pro-rata reimbursement in regard to construction of Heartz
Road in the area north of Sandy Lake Road and authorizing the
Hayor to sign.
Item 20B: Consideration and granting of an easement for the power
service to the Village Parkway Pump Station.
Councilman Smothermon moved that the consent agenda be approved with
Item 20A carryin~ an Ordinance No. of 89-444. Councilman Morton second-
ed the motion; motion passed 7-0 with Mayor Pro Tem Wilkerson and
Councilmen Thomas, ~orton, Smothe~on, Co-man, Robertson and Nelson
voting in favor of the motion.
Page 7 of 8
"
EXECUTIVE SESSION (Closed to the public)
ES21 Article 6252-17, Section 2 (e) discussion with City Attorney
and review of pending litigation matters by City Attorney.
ES22 Article 6252-17, Section 2 (g) discussion concerning personnel
a. Wrecker Service Agreement
ES23 Article 6252-17, Senate Concurrent Resolution Number 83.
a. Discussion with City Attorney concerning matter
involving privileged communication between
Attorney and client.
1. Riverchase - requested by Mayor Wolfe
The Executive Session vas convened immediately following Item 11 at 9:58
P.M. and was adjourned at 11:24 P.M.
(Open .Fo the public}
There being no further business to come before the Council, the meeting
was adjourned.
Mark Wolfe
Mayor
ATTEST:
Dorothy Timmons
City Secretary
MINUTES 072589
MNITS2
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