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CM 1989-08-08 Minutes of August 8, 1989 The City Council of the City of Coppell met in a special called Executive Session on Tuesday, August 8, 1989~ at 6:30 p.m. in the Council Executive Chambers of Town Center. Those members present were: Mark Wolfe, Mayor Dean Wilkerson, Mayor Pro Tem David M. Thomas, Councilman Tom Morton, Councilman Bill Smothermon, Councilman (late arrival) Jim Cowman, Councilman Ron Robertson, Councilman John A. Nelson, Councilman Also present were City Hanager Alan D. Ratliff, City Attorney Larry Jackson and City Secretary Dorothy Timmons. ~XECUTIVE SESSION (Closed to the public) ES1 Article 6252-17, Section 2 (g) concerning personnel to discuss City Council procedures and liaison appointments. ES2 Article 6252-17, Section 2 (f) discussion concerninE the purchase, exchange, lease or value of real property. a. Univest land swap Nayor Wolfe declared the public session closed for an Executive Session on Tuesday, August 8, 1989, at 6:32 p.m. as allowed under the above recited articles. Hayor Wolfe adjourned the Executive Session at 7:06 p.m. on Tuesday, August 8, 1989 and opened the public session. Councilman Smotherman arrived during the Executive Session. Open to the public The City Council of the City of Coppell met in a regular called session on Tuesday, August 8, 1989, at 7:06 p.m. in the Council Chambers of Town Mayor Wolfe called the meeting to order and asked everyone to stand while Mayor Pro Tem Wilkerson gave the invocation. Following the invocation Hayor,Wolfe led those present in the Fledge of Allegiance. Item 3: Approval of Minutes - July 25, 1989 Mayor Pro Tem Wilk~rson moved to approve the minutes of July 25, 1989 as submitted. Councilm~u Morton seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton~ Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 4: Mayor's Report Mayor Wolfe reported on the following: A. Councilmen and citizens present were reminded of the DART election which is to be held on Saturday, August 12, 1989. PACE 1 OF 10 B. The Carrollton City Council willmeet on August 18, 1989, for ratification of an ordinance approving the land fill which is located in Carrollton but has access from Coppell streets. Hayer Gravely of Carrollton has indicated that he will remove this item from the consent agenda and allow persons present to speak. C. Hayer Wolfe and Councilmen Herren met with FAA and D/F~ ~--' Airport officials recently and feel there have been some improvements in the FAAts position concerning aircraft leaving ~ D/F~ to the north and being required to fly further north before making the right turn over Coppe11. Another ~eeting is scheduled for the following .week to discuss noise abatement and flights over Coppell. D. The deadline for Board and Comtssion applications ia Tuesday~ August 15. Mayor Wolfe encouraged all citizens interested to apply for an opening on one of the Boards and Co~miesions and urged Council to contact any citizens who ~.tght be interested and request they apply by the August 15 deadline. With Council consensus a reception is planned for Honday, September 11, 1989, for Councll to meet applicants. Following the reception an Executive Session would be scheduled for Council to discuss and receive input from the Chairmen of the various Boards and Commissions. It was the consensus of the Council to hold the reception and special Council meeting. E. Mayor Wolfe requested a consensus of the Council whether to pursue a more indepth study of the Moore and Bethel School intersections. The information presented from staff at the previous Council meeting indicated that speeding is not prevalent in this ares and a four way stop sign is not warranted. It was the consensus of the Coancil to not conduct ~" a more indepth study and the majority of the Council was not in favor of installing stop signs at this point. F. Council Cowman requested information as to consideration being given to install a four-way stop sign at Hoers and Parkway Boulevard due to what could be perceived as site and distance problems. City Hanager Alan D. latliff stated that the City should conduct a traffic study to determine if a stop sigu is warranted prior to installing such signs. It was the consensus of the Council for this study to take place and for the $500 previously approved for the Moore/Bethel Road intersection to be used for a study, to be conducted through a consultant, to determine the need for a four-way stop sign at this intersection. B. Councilman Nelson reminded Council and citizens present of the Joint presentation by the Coppell and Le~rlsvllle Co~munity Theater of the play The Little Shop of Ro~rors. This play was presented in Coppell the previous weekend and will be in Lewisville this coming Saturday and Sunday, Item 5: City Council Liaison's Report A, ARCHITECIuKAL REVIEW/ COI~ITTEE - Councilmu Nelson indicated that this Co~mittee will be meeting the co~tng week. Additionally, a mamber o£ the Cou~ttee has attended a seuin~r concernins obtainins srante end has co~e up vith severn1 avenue8 to pursue concerning these srants. PAGE 2 OF 10 B. DALLAS AREA RAPID TRANSIT - Councilman Morton indicated that this item would be discussed later in the agenda. C. DCAD - Councilman Nelson informed Council that Coppell is one of the few cities that saw an increase in their total property valuations for this year, and that this year% Board of Equalization for the Appraisal District received the lowest number of complaints since the inception of appraisal districts. D, FINANCE COHHITTEE Councilman SMothermon reminded Council I that questions on the proposed upcoming budget are to be submitted by this coming Friday. The Finance Co~ittee will be meeting the following Tuesday at 5:00 p.m. to discuss the budget and that the budget sessions are scheduled for August 18th and 19th at Lee Elementary beginning at 8:00 a.m. E. LIBRARY BOARD - Hayor Pro Tam ~ilkerson reported that 600 children had participated in the recently completed Sumer Reading Program for the Library. F. HUD ABSORPTION COHHITTEE - Councilman Morton stated that at a recent board meeting, the Hud Board issued new indeptedness and that the during the rating process questions were raised by the rating agencies concerning the overlapping taxes in the City of Coppell. G. NCTCOG - Councilman Co,man indicated that there was no report at this time. PARK BOARD Councilman Thomas indicated that there was no report at this time. SCHOOL BOARD - Councilman Robertson indicated that this item would be discussed later in the agenda. J. OFFICE ON AGING - Councilman Morton indicated that tvs (2) more senior citizens were being served by this agency, bringing the total to 131 homes receiving benefits from the Office on Aging, K. REGION 13 OF T~L - Councilm~n Horton stated that at a recent meeting of Region 13 discussion was held concernin~ new legislation regulating private clubs. Cities of Irving and Farmers Branch have prepared a resolution urging Congress to allow amendments to existing Private Club Ordi-~-ces. Recent legislation took this right away from cities and put regulation into the hands of the States. Those cities with existing Private Club Ordinances are grandfathered, however, any amendments or changes to existing ordinances would make that ordinance null and void. Item 6: Citizen's Appearances Mayor ~olfe recognized the following persons present to speak: A. Hr. Richard Barrett, 133 North Oak Trail, concerming drainage t from Su~,.er Place onto the Shady Dale Addition. ~--~ B. Carol Knewitz, 141 Oak Trail, concerning drainage in the Shady ; Dale Addition. C. Wendy Stuart, 626 Rood Drive, concerning problems with the intersection at Parkway Blvd. and Moore Road. PA~E 3 OF 10 D. Lal BriJ, 149 Headowcreek, concerning drainage. E. Dodd Roberts, 572 Parkway Blvd., concerning problems with the intersection at Parkway Blvd. and Hoots Road. F. Dennis Coburn, 600 Bethel School Road, concerning the intersection of Bethel School Road and Hoore Road. All items addressed were taken under advisement by Council and will be addressed by staff. Item ?~ Presentation and discussion by David E. Oldfield, Chairman, Advisory Board, Leadership Netrocrest Program. Hr. David E. Oldfield, Chairman of the Advisory Board of the Leadership Hetrocrest Program, was present to discuss this item with the Council. Hr. Oldfield stated that the present program covers functious of the city government with approximately 30 students participating in the upcoming sessions. The deadline for submitting applications for the scholarships is August 18, 1989. City Hanager Alan Ratliff asked that 5ay Turner, President of the Coppell Business Association be recognized. Hr. Turner presented a check in the amount of $500.00 to fund a Coppell Scholarship for this leadership program. During discussion it was determined that the Coppell Business Association will recommend an individual to be considered for the scholarship. Item 8A: Presentation and discussion of North Lake Woodlands East drainage area concerns. A slide presentation concerning drainage problems ia Coppell citizen David Greer's yard, as well as a slide presentation concerning the easement ia the North Lake ~oodlande area, were shown to Council and citizens present. No action was required on Item 8A. Item 8B: Consideration of authorizing the City Engineer to select and negotiate an agreement for an engineering study of North Lake Woodlands East drainage area. City Attorney Larry Jackson presented information to the Council concerning drainage districts and legal requirements. Following discussion of this item, it was the consensus of the Council that the City was willing to participate with citizens in solving these drainage problems, however, before any decisions are made concerning funding, Council would like to receive additional infor~ation at the upcoming budget sessions. It was also the consensus of the Council that a comprehensive study would be made of all areas of the City with funding to be determined at that time. No further action was taken on this item. Item 9: Discussion and consideration of approval of a variance from Appendix A, page 21J of the Subdivision Ordinance and Appendix A, page 44B of the Subdivision Ordinance which concerns parking lot paving requirements and sidewalk / requirements. The variance is requested by Don Beverlin, President of Christ Our Savior Lutheran Church for the property located at 150 Heartz Road. Chief Building Official Dale Jackson made a presentation to the Council. Hr. Jackson stated that the applicant is requesting three (3) variances consisting of: 1.) The parking area being five (Se) inches thick PA~E 4 OF 10 of concrete rather than six (6") inches. 2.) A portion of the parking lot would be composed of ctaished rock rather than concrete. During phase two of the consttmction, the crushed rock will be replaced by a concrete surface. 3.) Delay the installation of a sidewalk along Heartz Road until phase two construction is begun. Following discussion on this item, Councilman Morton moved that the three (3) variances be approved per the site plan provided by the applicant. Council~aan Smothermon seconded the motion and then Mayor Pro Tem Wilkerson called for a division of the motion. Councilman Morton then moved that the first variance allowing five (5") inches of concrete as opposed to six (6") inches be approved. Councilman Smothermon seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. The variance request for crushed rock rather than concrete was approved 4-3 with Councilmen Morton, Smothermon, Robertson and Nelson voting in favor of the motion and Mayor Pro Tem Wilkerson, Councilmen Thomas and Cowman voting against the motion. On variance No. 3, the variance was denied 2-5 with Councilmen Morton and Smothermon voting in favor of the motion and Mayor Pro Tem Wilkereon, Councilmen Thomas, Cowman, Robertson and Nelson voting against the motion. Following further discussion, Counctlm~n Nelson moved that approval be given to delay the installation of the sidewalk until phase two construction begins or notification by the City to Christ Our Savior Lutheran Church that it has been determined by the City that the sidewalk needs to be constructed, in which case the Church would be required to install the sidewalk in the Church's next fiscal year. Councilman Robertson seconded the motion; motion carried 5-2 with Mayor Pro Tam Wilkerson, Councilmen Smothermon, Cowman, Robertson and Nelson voting in favor of the motion and Councilmen Thomas and Morton voting against the motion. Item 10: PUBLIC HEARING to consider a zoning change, Case tZC-$22 from (C) Cora~ercial to (SF-12) Single Family 12 on a parcel of land located at the Southeast corner of Bethel School Road and Harris Street and North and adjacent of Grapevine Creek on a total of 13.95 acres at the request of William Thompson. Date of P&Z Meeting: 7-20-89 P&Z Decision: Approved (7-0) Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council stating that improvements to Bethel School Road will be addressed during prelim.tnary platting. Nathan MaSer representing the applicant was also present to discuss this item with the Council. Mr. MaSer indicated that no Flood Plain reclamation is being anticipated on this project. He further indicated that any building in this area would be out of the 100 year flood plain. The creekbank would be left in its natural state. The Planning and Zoning Commission has recommended approval of this zoning change. Mayor Wolfe declared the public hearing open and asked for those persons wishing to speak for the proposed zoning change. Those persons speaking were Mr. Payton Weaver. Mayor Wolfe then asked for those persons wishing to speak against the proposed zoning change. There were none. The public hearing was declared closed. Following discussion by the Council, Councilman Robertaon moved that this Zoning Change be approved subject to a compatible plat being approved prior to ratification of the final ordinance. Councilman Morton seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Item 11: Consideration of a preliminary plat for the Country Estates Addition located at the Southeast corner of Bethel School Road PAGE 5 OF 10 · .' 000210 and Harris Street and North and adjacent to Grapevine Creek at the request of ~illiam Thompson. Date of P&Z Heeting: 7-20-89 P&Z Decision: Approved (6-1) Plannin~ and Zoning Coordinator Taryon Bowman made the presentation to the Council and stated that the applicant is requesting a variance to allow a waiver of the alley requirements along the creekside lots. The Planning and Zoning Coemission has reco~nended approval of this plat with the stipulation that a resolution be found on the Bethel School Road construction problems, that the floodway easement for lots 9 through 13 of block A be shown and that a variance be granted for no alley behind block A. Following discussion by the Council, Counctlm~n Horton moved that the preliminary plat be approved with the stipulations as indicated by the Planning and Zoning Cowtesion. Council~an Smothermon seconded the motion; motion carried 7-0 with Hayor Pro Tem Wilkerson, Councilmen Thomas, Horton, Smothermon, Cov~an, Robertson and Nelson voting in favor of the motion. Item 12: Consideration of a final plat & an escrow agreement for Shadow Ridge Estates Addition, 4th Increment, located at the Northwest corner of Plantation and Bethel School Road at the request of Centex Reel Estate Corporation and authorizing the Hayor to sign. Date of P&Z Heeting: 7-20-89 P&Z Decision: Approved (7-0) Planning and Zoning Coordinator Taryon Bogen made the presentation to the Council. Following the presentation and discussion by the Council, Councilman Horton moved that the final plat and escrow agreement be approved with the Hayor authorized to execute the escrow agreement. Councilman SHothermon seconded the motion; motion carried 7-0 with Hayor Pro Tem Wilkereon, Councilmen Thomas, Horton, Smothermon, Cov~an, Robertson and Nelson voting in favor of the motion. Item 13: Briefing and discussion on C.I.P. Project Beltline Road (South) by Wayne G/mn, Consulting Engineer. City Engineer Russell Doyle and Consulting Engineer John Karlsruher, on behalf of G/mn, Inc., made the presentation to the Council. Additionally, Linda Smith, Landscape Architect with Ginn, Inc. discussed this item with the Council. No action vas required. Item 14: Discussion and consideration of entering into an interlocal agreement to establish the Dallas Regional Hobtlity Coalition (DR1/C) and appropriating funds in the a~ount of $1,535.00 for the City of Coppell~e participation beginning January 1, 1990 and authorizing execution of agreement. Civil Engineer Shohre Daneshmand made the presentation to Council. Dallas County Judge Lee Jackson was also present to discuss this item. Following discussion, Hayor Pro Tem Wilkereon moved that the City enter' into an Interlocal A~reement and appropriate funds in the amount of $1,535.00 for the City of Coppell's participation beginning January 1, 1990 authorizing execution of the agreement. Councilman Thomas seconded the motion; motion carried 7-0 with Nayor Pro Tem Wilkerson, Councll~n Thomas, Morton, Smothermon, Cow,an, Robertenn and Nelson voting in favor of the ~otton. PAGE 6 OF 10 0O0 tl Item 1SA: Discussion and consideration of approving and adopting an interlocal agreement between DART and the City of Coppell that implements and provides for financial assistance on selected and approved projects and authorizing execution of said agreement. Item 15B: Discussion and consideration of approving and submitting a Local Assistance Project to DART for their review and consideration of returning a portion of the 1~ Sales Tax Revenues for funding of the proJectl schematic design plans for improvements to the intersection of Sandy Lake Road and HacArthur Boulevard. Following presentation and discussion of this item, Councilman Norton moved that the Interlocal Agreement between DART and the City of Coppell be approved and that the schematic design for the improvements to the intersection of Sandy Lake Road and HacArthur Boulevard be approved. Councilman Smothermon seconded the motion: Hayor Pro Te~ Hilkerson then called /or division of the 'question. The question of the Interlocal Agreement carried 7-0. The improvements to Sandy Lake Road and Hac Arthur Boulevard intersection also carried 7-0 ~rlth Nayor Pro Tem Hilkerson, Councilmen Thomas, Horton, Smother~on, Cowman, Robertson and Nelson voting in favor of the motion. Item 16: Presentation by Councilman Horton of the legislative changes affecting cities resulting from the Seventy-First Regular Session of the Texas Legislature. Councilmen Horton presented the Council with the information concerning recent legislation effect/nE city governments. Item 17: Presentation of proposed Class I Race Track for Hest Coppell and consideration of appointing a committee to study the feasibility of said race track. Hr. Tony Brackston and Hr. Ross Ovens, representation Ross Downs, mede the presentation to the Council. Discussion was held concerning the size, type, tax abatements and funding of such a track. Following discussion, Hayor Pro Tam ~ilkerson moved that the City not appoint a committee to study the feasibility of a race track. Hotion died for lack of second. Following further discussion, Councilman Smothermon moved that a committee, consisting of Councilman Smothermon, Norton and Thomas be appointed to study the feasibility of a race track within the City of Coppell. Councilman Thomas seconded the motion; motion carried 6-1 with Councilmen Thomas, Horton, Smothermon, Cowman, Robsrtson and Nelson voting in favor of the motion and Hayor Pro Ten Wilkerson voting against the motion. Item 18: Appointment of one (1) citizen to the natatorium/swimming pool study committee. Following discussion on this item Councilman Nelson moved that Nelinda Surbaush be appointed ae primary citizen with Nillie Lareon hein~ appointed as secondary citizen to the Natatoriu~/S~rlmmimE Pool Committee. Hotion carried 7-0 with Hayor Pro Tem Wilkeraon, Councilmen Thongs, Horton, Snothernon, Cowman, Robertson and Nelson voting in favor of the notion, Item 19: Diecuselon and consideration of avardin~ a contract to ArJang Electrical Systems, Inc. in the a~ount of $146,387.00 for the Denton Tap Road traffic signals at Bethel School Road and PAGE 7 OF 10 Parkway Boulevard; and Sandy Lake Road traffic signal modifications at Moore Road and authorizing execution of contract. Following discussion of this item, Councilman Smothermon moved that a contract be awarded to ArJang Electrical Systems, Inc. in the amount of $146,387.00 for traffic signal improvements as indicated in the caption of this item and authorizing execution of the contract. Councilman Morton seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, CouncilmAn Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. Council urged that the installation of the Parkway and Denton Road traffic signal be constructed as soon as possible due to the upcoming opening of the High School. CONSENt, AGENDA Ite~ 20A: Consideration of an escrow agreement for Centex Real Estate Corporation for their obligation to construct their half portion of paving and drainage improvements on Coppell Road along the frontage of Shadow Woods Estates and authorizing the Mayor to sign. Item 2OB: Discussion and approval of Library Services Contract from Dallas County and authorizing execution of contract. Item 20C: Consider approval of a Resolution suspending the operation of proposed rate schedules filed by Texas-New Mexico Power Company for a period of ninety (90) days and authorizing the Mayor to sign. Item 20D: Consider approval of an Ordinance amending Section 1-10-4.1 of the Code of Ordinances regulating regular meetings of the City Council and authorizing the Mayor to sign. Item 20E: Discussion and consideration of approval of Change Order No. 3 for the Village Parkway Pump Station for $8,434 and authorizing the City Manager to sign. Item 20F: Consideration of approval of an ordinance renaming the current "Cowboy Drive" to "Wrangler Drive," and changing the existing "Wrangler Drive" to "Wrangler Circle" aa requested by Coppell Independent School District and authorizing the Mayor to sign. Item 20G: To consider an ordinance for Case #ZC-509 to change the zoning designation from (R) Retail to (SF-12) Single Family 12 on a parcel of land located east of Denton Tap Road, north of Bethel Road on a total of 4.158 acres and authorizing the Mayor to sign. Item 20H: To consider an ordinance for Case ~ZC-516 to change the zoning designation from (R) Retail to (PD-SF-9) Planned Development, Single Family, on a parcel of land located 190 feet south of the southeast corner of Coppell Road & Sandy Lake Road and authorizing the Mayor to sign. ICem 20I: To consider an ordinance for Case ~ZC-518 to change the zoning designation from (R) Retail to (SF-12) Single Family 7 on a parcel of land located at the Southwest corner of Coppell & Sandy Lake Road and authorizing the ~ayor to si~n. PAGE 8 OF 10 000213 Item 20J: To consider an ordinance for Case #ZC-519 to change the zoning desi~mation from (PD-R) Retail, Planned Development to (SF-9) Stnsle Family 9, on a parcel of land located at the Northwest corner of Bethel School Road & Plantation Drive and authorizing the ~ayor to sign. Item 2OK: To consider an ordinance for Case IZC-521 to change the zoning desiEnation from PD-Retail to (SF-9) Single Family 9 on a parcel of land located at the Northeast corner of Bethel School Road & Plantation Drive and authorizing the Hayor to ~ si~no ~ Item 20L: To consider an ordinance for Case tS-1031 to chan~e the zoning designation from (C) Commercial to (CSUP) Commercial Special Use Permit on a parcel of land located at 110 W. Sandy Lake Road, Ste. 100 and authorizing the Mayor to si~n. Item 20M: To consider an ordinance for Case #PD-104 to change the zoning designation from (A) A~ricultural, (R) Retail, & (C) Co,,mercial to (PD-SF-12) Planned Development, Single Family 12 and (SF-9) Single Family 9 on a parcel of land located on the east side of Denton Tap Road and North of the St. Louis and Southwestern Railroad and authorizing the Hayor to etEn. Item 20N: To consider an ordinance for Case #PD-105 to change the zoning designation from ($F-9) Single Family 9 to (PD-SF-9), Planned Development, Single Family 9 on e parcel of land located at the Southeast corner of Parkway Boulevard & Samuel Boulevard and authorizing the tiayor to mien. It~ 20-0: To consider an ordinance for Case #PD-I06 to change the zoning designation (2F-9) T~o Family Residential to (PD-SF-12) Planned Development Single Family 12 to allow development for single family homes, located east of Denton Tap Road and south of Hidden Valley Drive and author/zing the ~ayor to sign. I Councilman Smothermon moved to approve consent agenda items 20A through 20-0 and authorizing the Mayor to sign, Councilman Morton seconded the motion; motion carried 7-0 with Mayor Pro Tam Wilkerson, Councilmen Thomas, Morton, imothermon, Cowman, Roberteon and Nelson voting in favor of the motion. Consent Agenda Item 20C carries Resolution No. 080889.1 and the following Ordinance Numbers: CONSBNTAG~NDA ITEH~/BER ORDINANCE NU~ER 20-D 89445 20-F 89446 20-G 297-A-57 20-H 297-A-58 20-1 297-A-59 20-J 297-A-60 20-K 297-A-61 20-L 297-A-62 20-M 297-A-63 20-N 297-A-64 20-0 297-A-65 EXECUTIVE SESSION (Closed to the public) ~ ES21 Article 6252-17, Senate Concurrent Resolution Number 83. a. Discussion with City Attorney concerntn~matter involving privileged cou~untcatton between Attorney and client. PAGE 9 OF 10 00021.4 This item was considered at the beginning of the agenda with Executive Session ES1 and ES2. (Open to the public) There being no further business to come before the City Council the meeting was adjourned. Mark Wolfe Mayor ATTEST: Dorothy Timmons City Secretary ~'MINUTES 080889 ' MNITS2 PAGE 10 OF 10