Loading...
CM 1989-08-22 Minutes of August 22, 1989 The City Council of the City of Coppell met in a regular called session on Tuesday, August 22, 1989, at 6:30 p.m. for an Executive Session and 7:00 p.m. in open session in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Those members present were: Mark Wolfe, Mayor David M. Thomas, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Ron Robertson, Councilman John A. Nelson, Councilman Mayor Pro Tom Dean Wilkerson and Councilman Jim Cowman were absent from the meeting. Also present were Alan D. Ratliff, City Manager, Larry Jackson, City Attorney, and Linde Grau, Assistant City Secretary. Mayor Wolfe called the meeting to order. .EXECUTIVE SESSION (Closed to the public) ES1 Article 6252-17, Section 2 (g) concerning personnel to discuss City Council procedures. Mayor Wolfe then declared the public session closed for an Executive Session on Tuesday, August 22, 1989, at 6:31 p.m. as allowed under the above recited articles. Mayor Wolfe adjourned the Executive Session at 6:42 p.m. on Tuesday, August 22, 1989, and opened the public session. Open Session (Open to the Public) Mayor Wolfe asked everyone present to stand while Councilman Morton gave the invocation. Following the invocation Mayor Wolfe led those present in the Pledge of Allegiance. Item 3: Approval of Minutes - August 8, 1989 Councilman Robertson moved to approve the minutes of August 8, 1989, as submitted. Councilman Smothermon seconded the motion; motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 4: Mayor's Report A. Mayor Wolfe reminded the Council that Mayor Pro Tom Wilkerson and Councilman Cowman were not present; therefore, with five (5) voting Council members present the Council must have four (4) affirmative votes to approve an agenda item. B. Mayor Wolfe informed those present that there will be 4 (four) Students in Government Programs planned for the 1989/90 school year. The program for the upcoming year ham been expanded to include the 8th and 12 grade classes. The fifth grade classes will have two (2) programs and the 8th and 12th grades having one (1) program. The first scheduled program of Sth grade students will be held September 26. PAGE 1 OF 7 0002!.7 C. Mayor Wolfe informed those present that there have been numerous requests from the community to have the City Council agenda publicized. It was the consensus of the Council to have City Manager Alan D. Ratliff review the impact of overtime compensation for an employee to input the City Council agenda into the Paragon Cabls TV System, Channel 25, for viewing by the citizens of the City. D. Mayor Wolfe stated that he had previously promised to discuss the concerns of citizens related to the intersection of the Bethel School Road and Moore Road at tonights meeting. However, the Mayor did not see citizens present to discuss this item and postponed discussion until the next Council meeting to be held on September 12. E. Mayor Wolfe stated that a recount of the DART Election was held at 1:00 p.m. this afternoon. Four citizens were present to conduct the recount which was overseen by Assistant City Secretary Linda Grau. Also present were Mr. Don Lutgens and Hr. James Zukauckas representing the the petitioners for a DART recount and Dr. Me1 Gross representing the opposition. The DART recount remained the same as the original canvass by the City Council; however, Mayor Wolfe informed the Council that the petitioners have stated they will be presenting a petition to the City for another election. Item 5: City Council Liaison's Report A. ARCHITECTURAL REVIEW COHMITTEE FOR TOWN CENTER - There was no report at this time. B. COPPELL HISTORIC DISTRICT - Councilman Nelson stated that the Committee had met with Dr. Rice, Historian for the State Historical Society, and discussed methods of proceeding and annexation into the Coppell Historic District. A Co,-,ittee report will be presented to the City Council on September 12. C. DART - Councilman Morton requested that this item be removed from the City Council Liaison's Report due to the results of the DART election for the City to withdraw from DART. D. DCAD - Councilman Nelson referred to a letter from DCAD requesting nominations to the Board. Councilman Nelson requested Council to consider a nomination which will be requested within the very near future. E. FINANCE COHHITTEE Councilman Smothermon complimented the City staff on the excellent preparation and presentation they did on the budget retreat. Councilman S~othermon referred to a memorandum distributed to the Council re: Use of Sales Tax. Councilman Smothermon stated that he had spoken with Hr. Matt Mathews of Representative Merchant's office and Mr Jeff Archer of the Texas House legal staff and there is a possibility the City of Coppell could continue to collect some portion of the DART sales tax which could be used for various improvements' within the City. It was a consensus of the City Council to request Larry Jackson to look into this matter and report back to the City Council. F. LIBRARY BOARD - There was no report at this time. PAGE 2 OF 7 G. HUD ABSORPTION - There was no report at this time. H. NCTCOG - There was no report at this time. I. PARK BOARD - Councilman Thomas stated there is no report at this time, but questioned the status of the concession stand. Deputy City Manager/Finance Director Frank Trando stated that staff has made arrangements with Jolly Chef for a temporary ~-- concession stand in Andrew Bro~ra Park. City Attorney Larry Jackson stated that a permanent agreement with SBS for construction of a permanent concession stand should be available next week to present to the Council for approval. J. SCHOOL BOARD - Councilman Robertson stated that there is a scheduled meeting for Wednesday, Au&mst 23 concerning the natatorium. Councilman Morton stated that he had attended a meeting of the Dallas County Local Emergency Planning Committee at which the County is reviewing its disaster response to chemical and hazardous waste spills. They will be requesting City's to update to their disaster response plans and information dealing with chemical hazards and evacuation procedures. Councilman Norton stated that he had also attended the Hetrocrest Youth and Family Service meeting at which they reviewed their budget for last year. The Metrocrest Youth and Family Service will be an intragal part of the City's First Time Youth Offender Program. Item 6: Citizen's Appearances Mayor Wolfe then asked for those citizens requesting to address the City Council at this time. Speaking were 3oy Mathews, 577 Rocky Branch, concerning drainage and James Zukauckas, 724 Parkway. Mr. Zukauckas thanked the City for the visible maintenance improvement in the Lakes of Coppell vicinity and Sandy Lake Road. Mr. Zukauckas also referred to the results of the DART election and concerns of citizens depending on DART for their only means of transportation. Mayor Wolfe requested that Items 8 and 9 be brought forvard and considered at this time. Item 8: Discussion and consideration of appointing one applicant as the City's representative to the American Red Cross. This position is for a term of one (1) year to expire June 30, 1990 - requested by Mayor Wolfe. Councilman Morton moved to approve the appointment of LeeAnn McLaughlin's as the City's representative to the American Red Cross for a one (1) year term of office which will expire June 30, 1990. Councilman Nelson seconded the motion; motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Ms. McLaughlfn addressed the City Council concerning additional volunteers to assist in implementing the American Red Cross progrsmR in the City. It was the consensus of the Council for each Councilman to recommend one (1) volunteer citizen to assist Ms. McLaughlin. The names of the assistant volunteers should be submitted at the September 12 City Council meeting in addition to an Ordinance regulating the American Red Cross Standing Co--,ittee. PAGE 3 OF 7 Item 9: Discussion regarding the drainage issue affecting homeowners on the southern side of Meadowcreek Road in the 300 and 400 blocks - Requested by Mayor Wolfe. Mayor Wolfe informed those present that the City, during the budget workshop, did approve the funding of a City wide drainage study. This study would evaluate the drainage problems the City is having throughout the community and address those issues. Shohre Daneshmand, Civil Engineer, made the presentation to the City Council. Ms. Daneehmand presented an overview defining the four (4) major creeks in the City which are the Elm Fork of the Trinity River, Denton Creek, Cottonwood Branch, and Grapevine Creek and the location of nine (9) minor streams. These major creeks have been studied by the City in addition to a study by FEMA. A study of the impact of the these creeks and minor streams needs to be addressed at this time to determine the drainage problems the City is currently experiencing and how the City will proceed in correcting those problems. Mr. Ralph Klans, 313 Meadowcreek Road, and Rick Church, 417 Meadowcreek, addressed the Council concerning drainage problems which are affecting their property. Mr. Church also presented slides showing the damage to his property. Ms. Phyllis Murphy, 321 Meadowcreek, presented pictures taken from behind her home illustrating the erosion of the creek area. Mayor Wolfe stated the the comprehensive study should be completed within approximately four (4) to six (6) mouths. No action was taken on this item by the Council. Item 7: Consider approval of a reception, hosted by the City Council, for applicants applying for a position on the City's Boards and Commissions. This reception will be held Monday, September 11, 1989, at 6:30 p.m. in the Town Center, 255 Parkway Boulevard, Coppell, TX. - requested by Mayor Wolfe. Councilman Morton moved to the approve a reception, hosted by the City Council, for applicants applying for a position on the City's Boards and Commissions which will be held Monday, September 11, 1989, at 6:30 p.m. Councilman Robertson seconded the motion; motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 10: Discussion and consideration of approval of a variance to the Coppell Subdivision Ordinance, Appendix A, Item D.I.J; that five (5) inches of concrete be used for the pavement improvement, outside the fire lanes. This variance is requested for the Park West Commerce Center, Tract No. 1. Shohre Daneehmand, Civil Engineer, made the presentation to the Council. Ms. Daneshmand stated that this is a request for the use of five (5) inches of concrete for pavement improvement, outside the fire lanes, rather than 6 (six) inches as required by the Coppell Subdivision Ordinance. Following further discussion, Councilman Morton moved to approve a variance to the Coppell Subdivision Ordinance, Appendix A, Item D.1.J; that five (5) inches of concrete be used for the pavement improvement, outside the fire lanes. This variance is requested for the Park West Commerce Center, Tract No. 1. Councilman Nelson seconded the motion; motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 11: Discussion and consideration of approval of a variance from Section 10-5-2C of the Sign Ordinance which concerns the maximum size and maximum height of monument signs. The variance ia requested by Kentucky Fried Chicken for the property located at 135 S. Denton Tap. FACE 4 OF 7 Dale Jackson, Chief Building Inspector, made the presentation to the Council. Mr. Jackson stated that a previous variance request for a seventy-six (76) square foot monument si~n was heard, and denied, by the City Council on June 13, 1989. The request nov being presented to the Council is to erect a seventy-five (75) square foot monument sign. Mr. Dan Johnson, Construction Engineer, Kentucky Fried Chicken, also addressed the Council. Following a lengthly discussion Councilman Robertson made a motion and amended his motion which moved to approve a variance from Section 10-5-2C of the Sign Ordinance allowing the construction of a seventy-five (75) square foot sign with the total not to exceed the existing City Ordinances for wall signage, with landscaping as shown, and that no other sign variances vi11 be brought forward for consideration by the Council. Councilman Morton seconded the motion; motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Councilman Robertson requested staff to review and amend the present Sign Ordinance. Item 12: Discussion and consideration of approval of a variance from Section 10-8-5 of the Sign Ordinance which concerns subdivision signs. The variance is requested by T. H. Prttchett for the property located at the corner of Airline Drive~ and Beltline Road and the property northeast of the intersection of Freeport Parkway and Airline Drive located within the Park West Commerce Center. Dale Jackson, Chief Building Official, made the presentation to the Council. Mr. Jackson stated that the applicant is requesting to locate a 150 square foot subdivision sign on the northwest and southwest corners of Airline Drive and Beltline Road. They are also requesting approval to erect an additional entry sign into the development that would be located along the north side of Airline Drive, northeast of the Freeport Parkway and Airline Drive intersection. Mr. Thomas Pritchett, Landscape Architect representing Prentiss Properties, also addressed the City Council. Following discussion Councilman Smothermon moved to approve the variance to Section 10-8-5 of the Sign Ordinance as requested by T.H. Pritchett, for the intersection of Freeport Parkway and Airline Drive and Beltline Road located within the Park West Commerce Center. Councilman Robertson seconded the motion; motion carried 5-0 with Councilman Thomas, Morton, Smothermon, Robertson and Nelson votin8 in favor of the motion. Item 13: Discussion, consideration of sending a letter of endorsement for the Region XlII THL Resolution endorsing and supporting the proposed amendments to the state's alcoholic beverage code and Section 211,003 of the local government code dealing with zoning powers - Requested by Councilman Norton. Councilman Smothe~mon moved to approve the above stipulated item. Councilman Morton seconded the motion. Follo~rlng discussion on this item, Councilman Smothermon withdrew his original motion and Councilman Morton withdrew hie second of the motion. Councilman Smothermon then moved to table this item until the September 12 City Council meeting, Councilman Morton seconded the motion; motion carried 5-0 with Councilmen Thomas, Norton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 14: Discussion and consideration of approval of a letter of agreement (contract) with Kimley-Horn & Associates, Inc. for professional services of Mr. Ronald W. Morrison, Senior PAGE 5 OF 7 ,) Hydrologist, to finalize a study for e Master Drainage Plan for the City of Coppe11, in the amount of $I0,000.00, and authorizing the Hayor to ei~n. Shohre Daneahmand, Civil Engineer, made the presentation to the Council. ~s. Daneshmand stated that this study is to continue and finalize the study for a Nester Drainage Plan for the City of Coppe11. Ron Morrison, Senior Hydologist, representing Kimley-Horn & Associates, Inc., also addressed the Council to discuss this item. Counci~n Morton moved to approve the letter of agreement with Kfmley-Horn & Associates, Inc. for professional services of Mr. Ronald ~. Morrison, Senior Hydrologist, to finalize a study for a Haeter Drainage Plan for the City of Coppell in the amount not to exceed $10,000.00, subject to approval of changes, subject to City Attorney's approval of the agreement and authorize the Hayor to eden. Motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 15: Discussion, consideration of purchasing a Dictaphone V-5000 Voice Recording System for Police Department. Councilman Morton moved to approve the purchase of a Dictaphone V-5000 Voice Recording System for the Police Department. Councilman Robertson seconded the motion; motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 16: Discussion concerning the purchase of Texas Law Enforcement Telecommunication (TLET) from H.G.A.Co, Computer Service, Inc. Councilman Morton moved to approve the purchase of Texas Law Enforcement Telecommunication (TLET) from H.G.A.C., Computer Service, Inc. Councilman Thomas seconded the motion; motion carried 5-0 with Councilmen Thomas, Horton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 17: Discussion, consideration of purchasing a dump truck for the Street Department. Councilman Smothermon moved to approve the purchase of a dump truck for the Street Department. There vas no second to the motion. Deputy City Manager/Finance Director Frank Trando presented this item to the Council. Following discussion, Councilman Smothermon re-stated his original motion. Councilm~u Norton seconded the motionl motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. CONSENT AGENPA Item leA: Discussion and consideration of approval of an ordinance amending Chapter 8 of the Code of Ordinances of the City of Coppell by amending Section 8-4-6 which established a truck route for through traffic by defining a "through truck" and authorizing the Hayor to sign. Item 18B: Discussion, consideration of authorizing the Economic Development Board approval to use 1989 General Funds in the amount of $1500 for the promotion of the Texas A&H Regional Training Center in the form of luncheons and/or receptions for prospective donors to this project. PAGE 6 OF 7 Item 18C: Consideration and approval to extend the Bank Depository Agreement with First Coppell Bank from September 30, 1989, through November 30, 1989, to allow the City sufficient time to prepare and print checks after a new Two-Year Depository Agreement is submitted to Council for approval. Item 18D: Discussion, consideration of ratification of an agreement with Kimley-Horn and Associates, Inc. for engineering and surveying services for the intersection of MacArthur Boulevard and Sandy Lake Road. Item 1SE: Discussion, consideration of amending the Water and Sewer Rate Ordinance to allow the surcharge on fire protection meters to be effective December 1, 1988 Requested by Councilman Smothermon. Item 18F: Addendum to Request For Bid No. 0041 - Sale of Water Tower. Item 18G: Discussion, consideration of approving additional payment for services rendered on behalf of the City of Coppell to Friedman & Associates for legal assistance. Councilman Morton moved to approve Consent Agenda Items 18A through and authorizing the Hayor to sign the appropriate documents. Councilman Robertson seconded the motion. Motion carried 5-0 with Councilmen Thomas, Morton, Smothermon, Robertson and Nelson voting in favor of the motion. Item 18A carries Ordinance No. 89-447, Item 18E carries Ordinance No. 89-448. EXECUTIVE SESSION (Closed to the public) ES19 Article 6252-17, Senate Concurrent Resolution Number 83. a. Discussion with City Attorney concerning matter involving privileged communication between Attorney and client. The City Council did not convene in Executive Session at this time. There being no further business to come before the City Council the meeting was adjourned. Mark Wolfe Mayor ATTEST: Linda Grau Assistant City Secretary MINUTES 082289 M~ITS2 PAGE 7 OF 7 0u 223