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OR 95-708 Amend powers & duties of Library Board & Parks & Recreation Board AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. 95708 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING CHAPTER 2, ARTICLE 2-1 AND ARTICLE 2-2 OF THE CODE OF ORDINANCES BY AMENDING THE POWERS AND DUTIES OF THE LIBRARY BOARD AND PARKS AND RECREATION BOARD; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Code of Ordinances of the City of Coppell, Texas, be, and the same is hereby, amended by amending Chapter 2, Article 2-1 and Article 2-2, in part, to read as follows: "CHAPTER 2 - BOARDS AND COMMISSIONS ARTICLE 2-1 LIBRARY BOARD Sec. 2-1-1 CREATION There is hereby created and established for the City a Library Board composed of seven (7) regular members and two (2) alternate members appointed by the City Council. Each member shall be a qualified voter in the City and shall have been a resident of the City for at least twelve (12) months preceding the date of appointment. Sec. 2-1-2 TERM; VACANCIES A. Members of the Library Board shall be appointed for two (2) year terms with three (3) members whose terms expire in even number years and four (4) members whose terms expire in odd number years. Members shall serve at the pleasure of the City Council. B. All vacancies on the Board shall be filled by a majority vote of the City Council for the remainder of the unexpired term within thirty (30) days after the vacancy occurs. C. The members of the Board shall serve without pay, but shall be 1 AGG0700B entitled to reimbursement for necessary expenses incurred in the performance of their duties when approved by the City Council. D. The members of the Board shall have advisory powers only and shall not be deemed to be public officials or agents of the City. Sec. 2-1-3 OFFICERS A. The Board shall each October elect from their membership a chairman, vice-chairman and a secretary for one (1) year terms of office, or until their successors are elected. Board members may hold office for two (2) consecutive terms, after which one (1) term must elapse before they are being eligible for re- electioa B. In the event of a vacancy in the office of chairman, the vice- chairman shall assume the duties of the chairman until the next regular meeting of the Board, at which time the Board shall elect a new chairman. C. In the event of a vacancy in the office of vice-chairman or secretary, the chairman may appoint a Board member to temporarily assume the duties of that office until the next regular meeting, at which time an election will be held to fill any such vacancy. Sec. 2-1-4 MEETINGS A. The Board shall meet in regular sessions at the times established by the rules and regulations adopted by the Board and approved by the City Council. The Board shall hold such special meetings as shall be called by the Chairman, or upon written request of at least two (2) members of the Board or at the request of the City Council. B. Five (5) members of the Board shall constitute a quorum for the purpose of transaction of business, and no action of the Board shall be valid or binding unless adopted by an affirmative vote of four (4) or more members of the Board unless authorized by the laws of the State of Texas. C. All meetings of the Board shall be open to the public unless otherwise permitted by law and shall be subject to the Open Meetings Act. 2 AGG0700B D. The Board shall submit to the City Council a copy of the minutes of each regular and special meeting with a list of any members absent from such meetings. E. If a Board member is absent for three (3) consecutive regular meetings or by his absence causes a regular meeting to be canceled because of a lack of a quorum, such position shall be declared vacant and the vacancy shall be filled for the remainder of the unexpired term by the City Council. Sec. 2-1-5 POWERS AND DUTIES The Board shall have the following powers and perform the following duties: A. Act in an advisory capacity only to the City Council in matters that pertain to the library and shall not have any responsibility or authority over the public officials or employees of the City in the implementation of policies or operations of the library. B. Receive suggestions and recommendations from citizens relating to library service. C. Study and encourage the development of adequate library facilities for the residents of the City. D. Recommend policies on library service to the Library Director. E. Recommend to the City Council suggested programs on the development of library facilities, programs and financial support. F. Recommend the development of long-range capital improvement programs to the City Council. G. Solicit gifts, revenues, requests for endowments of money or property as donations or grants from persons, subject to the approval and acceptance by the City Council. H. Support the intellectual freedom and rights of access in the public library. I. Adopt rules and regulations for the governing of their actions, proceedings, and deliberations, and set the time and place of their meetings, subject to approval by the City Council. 3 AGG0700B J. Cooperate with organizations, clubs and groups concerned with library facilities and programs in the City. K. Follow the rules and regulations prescribed by the City Council for the conduct of its business. Sec. 2-1-6 (RESERVED) ARTICLE 2-2 PARKS AND RECREATION BOARD Sec. 2-2-1 CREATION There is hereby created and established for the City the Parks and Recreation Board composed of seven (7) regular members and two (2) alternate members appointed by the City Council. Each member shall be a qualified voter in the City and shall have been a resident of the City for at least twelve (12) months preceding the date of appointment. Sec. 2-2-2 TERM; VACANCIES A. Members of the Parks and Recreation Board shall be appointed for two (2) year terms with three (3) members whose terms expire in even number years and four (4) members whose terms expire in odd number years. Members shall serve at the pleasure of the City Council. B. All vacancies on the Board shall be filled by a majority vote of the City Council for the remainder of the unexpired term within thirty (30) days after the vacancy occurs. C. The members of the Board shall serve without pay but shall be entitled to reimbursement for necessary expenses incurred in the performance of their duties when approved by the City Council. D. The members of the Board shall have advisory powers only and shall not be deemed to be public officials or agents of the City. Sec. 2-2-3 OFFICERS A. The Board shall each October elect from their membership a chairman, vice-chairman and a secretary for one (1) year terms of office, or until their successors are elected. Board members may hold office for two (2) consecutive terms, after which one (1) term must elapse before they are eligible for re-election. AGG0700B B. In the event of a vacancy in the office of chairman, the vice- chairman shall assume the duties of the chairman until the next regular meeting of the Board, at which time the Board shall elect a new chairman. C. In the event of a vacancy in the office of vice-chairman or secretary, the chairman may appoint a Board member to temporarily assume the duties of that office until the next regular meeting, at which time an election will be held to fill any such vacancy. Sec. 2-2-4 MEETINGS A. The Board shall meet in regular sessions at the times established by the rules and regulations adopted by the Board and approved by the City Council. The Board shall hold such special meetings as shall be called by the Chairman, or upon written request of at least two (2) members of the Board or at the request of the City Council. B. Five (5) members of the Board shall constitute a quorum for the purpose of transaction of business, and no action of the Board shall be valid or binding unless adopted by an affirmative vote of four (4) or more members of the Board unless authorized by the laws of the State of Texas. C. All meetings of the Board shall be open to the public unless otherwise permitted by law and shall be subject to the Open Meetings Act. D. The Board shall submit to the City Council a copy of the minutes of each regular and special meeting with a list of any members absent from such meetings. E. If a Board member is absent for three (3) consecutive regular meetings or by his absence causes a regular meeting to be canceled because of a lack of a quorum, such position shall be declared vacant and the vacanc3~ shall be filled for the remainder of the unexpired term by the City Council. Sec. 2-2-5 POWERS AND DUTIES The Board shall have the following powers and perform the following duties: 5 AGG0700B A. Act in an advisory capacity only to the City Council in matters that pertain to the planning and development of parks and recreational facilities and shall not have any responsibility or authority over the public officials or employees of the City in the implementation of policies or operations of the parks and recreation facilities of the City. B. The Board shall receive suggestions and recommendations from citizens relating to park and recreation facilities. C. Study and encourage the development of adequate parks and recreation facilities and programming for the residents of the City. D. Solicit for City gifts, revenues, requests for endowments of money or property as donations or grants from persons, subject to the approval and acceptance by the City Council. E. Study and make recommendations to the City Council for the improvement and expansion of the parks and recreation facilities and programs of the City. F. Cooperate with organizations, clubs and groups concerned with recreation in the City. G. Study and make recommendations to the City Council on long- range capital improvement programs for the parks and recreation facilities of the City. H. Follow the rules and regulations prescribed by the City Council for the conduct of its business. I. Review and make recommendations to the City Council regarding the masterplan and guide for parks and recreation facilities. J. Adopt rules and regulations for the governing of their actions, proceedings, and deliberations and set the time and place of their meetings, subject to approval by the City Council. K. Recommend policies on park and recreation services to the Director of Leisure Services. Sec. 2-2-6 (RESERVED)" 6 AGG0700B SECTION 2. That all ordinances and provisions of the Code of Ordinances of the City of Coppell, Texas in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, section or portion of this ordinance, or of the Code of Ordinances, as amended hereby, be held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or of the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 4. That this ordinance shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, on this the ay of , 1995. APPROV, ED: "TOM MORTON, MAYOR CIT S ECm!TARY APPROVED AS TO FORM: (PGS/ct 7/27/95) 7 AGG0700B