CM 1989-10-24 Minutes of October 24, 1989
The City Council of the City of Coppell met in regular called session on
Tuesday, October 24, 1989, at 6:30 p.m. for Executive Session and 7:00
p.m. for open session in the Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Mark Wolfe, Mayor
Dean Wilkerson, Mayor Pro Tam (late arrival)
Tom Morton, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman
Ron Robertson, Councilman
John A. Nelson, Councilman
Councilman David Thomas was absent from the meeting. Also present were
City Manager Alan D. Ratliff, City Attorney Larry 3ackson and City
Secretary Dorothy Timmons.
Mayor Wolfe called the meeting to order.
~XECUTIVE SESSION (Closed to the public)
ES 1 Article 6252-17, Section 2(g) concerning personnel appointments to the City's Boards.
ES20 Article 6252-17, Senate Concurrent Resolution Number 83.
a. Discussion with City Attorney concerning matters involving
privileged communication between Attorney and client.
The City Council convened into Executive Session at 6:32 p.m. on
Tuesday, October 24, 1989, as permitted under the above stated articles.
The City Council adjourned the Executive Session at 7:09 p.m. and opened
the public session on Tuesday, October 24, 1989.
Mayor Pro Tam Wilkerson arrived during the Executive Session.
Mayor Wolfe asked everyone to stand while Mayor Pro Tam Wilkerson gave
the invocation. Following the invocation, Mayor Wolfe led those present
in the Pledge of Allegiance.
Item 3: Consideration of approval of minutes - October 10, 1989
Councilman Robertson moved that the minutes of October 10, 1989, be
approved as submitted. Councilman Smothermon seconded the motion;
motion carried 6~0 with Mayor Pro Tam Wilkerson, Councilmen Morton,
Smothermon, Cowman, Robertson and Nelson voting in favor of the motion.
Item 4: Mayor's Report
Mayor Wolfe reported on the following items:
A. Saturday, November i8, ]989, is the annual Big Ball Tournament
with the City's of Carrollton, Farmers Branch and Addison.
This year's tournament will be held in Carrollton with a
scheduled time of 2:00 p.m. A determination of those
Council members who will participate is needed by the November
14, 1989, City Council meeting.
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B. Councilman Nelson's name was previously nominated as a
representative to the Dallas County Appraisal District. A
formal vote on the City's representative will be placed on the
November 14, 1989, City Council agenda.
C. Mayor Wolfe offered congratulations to Mayor Pro Tem Dean
Wilkerson for his appointment to the State Wide Crime Panel.
D. Mayor Pro Tem Dean Wilkerson was also recognized for his
participation in the Carrollton parade held the previous week
which he attended as the City's representative in recognition
of the Women of the Year.
E. Mayor Wolfe called attention to information received from
Library Director Judi Btggerstaff concerning grant monies for
funding of libraries being deleted and requested that Council
members write appropriate representatives in Washington to
request that these cuts not be made.
F. Mayor Wolfe informed Council that comments from the recent
Mayor's Forum were at their respective stations. He asked
Council to review these comments and be prepared to discuss,
at the November 14, 1989 City Council meeting, the advantages
and disadvantages of the City sending out brochures to inform
citizens of how the airport expansion would affect the City of
Coppell.
G. Councilman Cowman asked that the City respond to a letter
received from Paris Homes. City Manager Alan D. Ratliff
indicated that Fire Chief Wes Kilcrease is in the process of
preparing a response, from the City, to this letter.
H. A reception will be held on Tuesday, November 14, 1989, from
4:00 p.m. to 6:30 p.m. for Council and citizens to meet and
swear-in Ralph Nell McKinney, the new Police Chief.
Item 5: City Council Liaison Reports
A. ARCHITECTURAL REVIEW COMMITTEE - There was no report at this
time.
B. CHAMBER OF COMMERCE - Councilman Cowman indicated that this
Committee will meet on October 26, 1989, with the Metrocrest
Chamber of Commerce. The result of the recent survey will be
brought to the Coppell Business Association at the November 8,
1989, meeting.
C. COPPELL HISTORIC DISTRICT - Councilman Nelson stated that this
Committee ia becoming very active and is moving forward
rapidly. He asked that Mike Cooper, Park Board Chairman, and
Gary Selvey, Historic District Committee member, be
recognized. Mr. Selvey and Mr. Cooper indicated that the
Committee is ready to proceed with the incorporation of the
Committee in order to accept donations of money and property;
however, additional funds may be needed in order to proceed.
It was the consensus of the Council to approve additional
funds of $1000.00 for these expenditures with an item being
added to the November 14, 1989 City Council meeting for
re-affirmation of this expenditure.
D. DCAD - There was no report at this time.
E. FINANCE COMMITTEE - Councilman Smotbermon indicated that the
Finance Committee will be meeting with financial consultants
in the near future to begin preparation for the Bond Program.
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F. LIBRARY BOARD - Mayor Pro Tam Wilkerson and Councilman Cowman
indicated that this Board will be meeting the first Tuesday in
November and will request that Chairman John Hill and Library
Director Judi Biggerstaff be present to meet with the Council
in Executive Session.
G. MUD ABSORPTION - There was no report at this time.
H. NCTCOG - There was no report at this time.
I. PARK BOARD - There was no report at this time.
J. SCHOOL BOARD - There was no report at this time.
K. TRANSPORTATION STUDY COMMITTEE - There was no report at this
time.
Item 6: Citizens' Appearances
There were no citizens who wished to address the City Council at this
time.
Item 7: Discussion, consideration of rescheduling and/or cancelling
the City Council meetings on November 28, 1989, and December
26, 1989.
Following discussion, Councilman Morton moved that the second meeting in
November and December, 1989, be cancelled. Councilman Robertson
seconded the motion; motion carried 6-0 with Mayor Pro Tam Wilkerson,
Councilmen Morton, Smothermon, Cowman, Robertson and Nelson voting in
favor of the motion.
Item 8: Discussion, consideration of supporting and approving a "Shop
Coppell" parade to be held on December 3rd, at 2:00 p.m. from
MacArthur to Town Center on Parkway Boulevard - requested by
Councilman Ron Robertson.
Following discussion, Councilman Morton moved that the City approve the
"Shop Coppell" parade to be held on December 3, 1989, at 2:00 p.m.
Councilman Robertson seconded the motion; motion carried 6-0 with Mayor
Pro Tsm Wilkerson, Councilmen Morton, Smothermon, Cowman, Robertson and
Nelson voting in favor of the motion.
Item 9: Discussion, consideration of appointing two (2) applicants to
the Code Advisory and Appeal Board for a term of one (1) year
which will expire September 30, lgg0.
Following discussion, Councilman Morton moved that Gregory Clark Smith
be appointed as the Mechanical Contractor and Bryce Lynn Penland be
appointed as a General Contractor to the Code Advisory and Appeal Board.
Both terms will be for a one (I) year period which will expire September
30, 1990. Councilman Robertson seconded tbs motion; motion carried 6-0
with Mayor Pro Tem Wilkerson, Councilmen Morton, Smothermon, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 10: Swearing in of two (2) members to the Code Advisory and Appeal Board.
Bryce Penland - 1 year term
Gregory Smith - I year term
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Mayor Wolfe then asked Bryce Penland and Gregory Smith to come forward
and administered the Oath of Office to these two (2) new members.
Item 11: Discussion, consideration of appointing a general chairperson
and Steering Committee members who will study the General
Government Capital needs and present their recommendations to
the City Council - requested by Mayor Wolfe.
Mayor Wolfe presented the following list of names for membership on the
Bond Committee/Capital Improvements Program for 1990. Lynn Brock as
Chairman, Lee Gary, John Hill, Marca Hiller, Dennis Kellam, Ed Reeve,
Keith Roberson, Gary Selvey and Flo McFadden Stahly. Following
discussion on this item, Councilman Smothermon moved that the members,
as indicated above, be appointed to the 1990 Bond Committee for a
Capital Improvements Program. Councilman Morton seconded the motion;
motion carried 6-0 with Mayor Pro Tam Wilkerson, Councilmen Morton,
Smothermon, Cowman, Rohertson and Nelson voting in favor of the motion.
The first meeting of this Committee will be held on November 2, 1989.
Item 12: Discussion, consideration of an Ordinance of the City of
Coppell, Texas, amending Article 9-11 (Parka and Recreation
Code) of the Code of Ordinances of the City of Coppell, Texas,
by adding a Section 9-11-9 thereto establishing a procedure
for naming of park lands and facilities; containing a saving
clause; repealing all Ordinances in conflict with this
Ordinance, and providing that this Ordinance becomes effective
upon its passage.
Following discussion on this item, Councilman Nelson moved that
Ordinance 89-455 be approved and authorizing the Mayor to sign. Mayor
Pro Tam Wilkerson seconded the motion; motion carried 6-0 with Mayor Pro
Tam Wilkerson, Councilmen Morton, Smothermon, Cowman, Robertson and
Nelson voting in favor of the motion.
Item 13: Discussion, consideration of a request from the Park Board to
expend $11,000.00 from the Park's Special Revenue Fund for the
design of trails as outlined in the July 3, 1989, proposal
from Mesa Design Group.
Mike Cooper, Chairman of the Park Board, was present to discuss this
item with the Council. Following discussion on this item, Councilman
Morton moved that the design of trails as outlined in the July 3, 1989,
proposal from Mesa Design Group be approved in an amount not to exceed
$11,000.00. Councilman Cowman seconded the motion; motion carried 6-0
with Mayor Pro Tam Wilkerson, Councilmen Morton, Smothermon, Cowman,
Robertson and Nelson voting in favor of the motion.
Item 14: Discussion, consideration by the City Council of a Park Board
recommendation to expend $1,500.00 of Park Special Revenue
Funds for preliminary design of park signage by Mesa Design.
Mike Cooper, Chairman of the Park Board, was present to discuss this
item with the Council. Discussion was held concerning obtaining citizen
and high school student input as opposed to expenditure of funds for
professional services. Mr. Cooper indicated that he thought the Park
Board would be open to soliciting designs from the public. Following
discussion on the item, Councilman Morton moved that the preliminary
design of park signage by Mesa Design be approved in an amount not to
exceed $1,500.00 with consideration being given for citizen input.
Mayor Pro Tem Wilkerson seconded the motion; motion failed 2-4 with
Councilman Morton and Cowman voting in favor of the motion and Mayor Pro
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Tem Wilkerson, Councilmen Smothermon, Robertson and Nelson voting
against the motion. Mayor Wolfe instructed Mr. Cooper to take this item
back to the Park Board and bring forward another recommendation.
Item 15: Consideration to accept improvements at Anderson Avenue and
Bethel School pocket parks and payment to the contractor of
$33,345.49.
Following discussion on this item, Councilman Morton moved that the
expenditure of funds in the amount of $33,345.49 be approved.
Councilman Smothermon seconded the motion; motion carried 6-0 with Mayor
Pro Tem Wilkerson, Councilmen Morton, Smothermon, Cowman, Robertson and
Nelson voting in favor of the motion.
Item 16: Discussion, consideration of acceptance of the Consultant's
report on the study to determine the need of a four (4)-way
stop sign installation at the intersection of Parkway
Boulevard and Moore Road and approve the installation.
City Engineer Russell Doyle and Consultant John Hibbard of Kimley-Horn
were present to discuss this item with the Council. It is the
recommendation of staff that due to the intersection being non-standard
and requiring Judgements by drivers that are not normally required, and
that the traffic volumes are very close to being warranted volumes, and
that the wall at the northwest corner restricts the view for driving
south on Moore Road, and that the "No Parking" restrictions at the
southwest corner of the intersection prohibits drivers ability to see,
and that bushes at the southeast corner of the intersection causes site
distance problems, that the four (4)-way stop sign be approved and
installed at this intersection. Following discussion by the Council, it
was the consensus of the Council that the studies for four (4)-way stop
signs at Plantation, as well as at Moore and Bethel School Road be
brought forward on the November 14, 1989, City Council meeting for
reconsideration by the Council as well as the possible over expenditures
of funds for the study at Parkway Boulevard and Moore Road. Following
further discussion, Council Cowman moved that the installation of a four
(4)-way stop sign at Parkway Boulevard and Moore Road be approved.
Councilman Nelson seconded the motion; motion carried 5-1 with Mayor Pro
Tem Wilkerson, Councilmen Smothermon, Cowman, Robertson and Nelson
voting in favor of the motion and Councilman Morton voting against the
motion.
Item 17: Discussion, consideration of approval of a City/County
agreement to asphalt overlay Southwestern Boulevard, Coppell
Road, West Sandy Lake Road, Lodge, Oak Trail, Shadydale and
authorizing the Mayor to sign.
Street Foreman Per Birdsall was present to discuss this item with the
Council. He stated that the County Commissioners Court will meet on
November 7, 1989, for approval of this item with construction starting
shortly thereafter. Following discussion, Councilman Morton moved that
the City/County Agreement for asphalt overlay be approved and
authorizing the ~yor to sign. Councilman Cowman seconded the motion;
motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen Morton,
Smothermon, Cowman, Robertson and Nelson voting in favor of the motion.
Item 18: Discussion, consideration of approval of a Resolution
suspending the operation of proposed rate schedules filed by
Texas-New Mexico Power Company for an additional thirty (30)
day period, for a total of 120 days or the maximum as
permitted by law, and authorizing the Mayor to sign.
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Following discussion on this item, Councilman Morton moved that
Resolution 102489.1 be approved with a franchise agreement with
Texas-New Mexico Power Company being obtained at such time as there are
customers in this area, and authorizing the Mayor to sign. Councilman
Cowman seconded the motion; motion carried 6-0 with Mayor Pro Tem
Wilkerson, Councilmen Morton, Smothermon, Cowman, Robertson and Nelson
voting in favor of the motion.
CONSENT AGENDA
Item 19: Discussion, consideration of awarding a bid for purchase of
printed utility bills and delinquent utility bills in the
amount of $5,101.60.
Councilman Morton moved that the consent agenda be approved. Councilman
Nelson seconded the motion; motion carried 6-0 with Mayor Pro Tem
Wilkerson, Councilmen Morton, Smothermon, Cowman, Robertson and Nelson
voting in favor of the motion.
~XECUTIVE SESSION (Closed to the public)
ES20 Article 6252-17, Senate Concurrent Resolution Number 83.
a. Discussion with City Attorney concerning matters involving
privileged communication between Attorney and client.
Item ES20 was covered at the beginning of the agenda.
REGUL~R SESSION (Open to the public)
Item 21: Council action, as may be required, in connection with
Executive Session Item ES20 as set forth above.
There was no action to take on this item.
There being no further business to come before the Council the meeting
was adjourned.
Mark Wolfe
Mayor
ATTEST:
Dorothy Timmons
City Secretary
MINUTES 102489
MI~TS3
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