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CM 1987-01-27 Minutes of January 27, 1987 The City Council of the City of Coppell met in regular called session on Tuesday, January 27, 1987 in the Council Chambers of the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dale Ware, Mayor Pro Tem Dean Wilkerson, Councilman ~-~ Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Dan Stanton, Councilman Also present were Interim City Manager Frank Trando, City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone asked to stand while Councilman Smothermon gave the invocation. EXECUTIVE SESSION (Closed to the public) Item 1: Article 6252-17, Section 2 (e) discussion with City Attorney. A. Review of settlement negotiations concerning the City's park property. Item IA: Article 6252-17, Section 2 (f) discussion with respect to the purchase, exchange, lease or value of real property. A. Discussion concerning legal matters involving the acquisition of right-of-way for the Royal Lane extension. Item 2: Article 6252-17, Section 2 (g) discussion concerning personnel. A. Compensation/Classification study by Governmental Service Agency, Inc. The meeting then went into Executive Session as allowed under the above stated articles. Following the Executive Session the meeting was declared open to the public. PUBLIC SESSION (Open to the public) Item 3: Consider approval of an agreement concerning park property and authorizing the Mayor to sign. Councilman Wilkerson moved that the amendment to contractive sale and agreement concerning the drainage around the Coppell Town Center with the Parks of Coppell Joint Venture II be approved. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. -'~ Councilman Wilkerson then moved that Resolution No. 01287.1 be approved and the Mayor be authorized to sign. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 3A: Consider approval of a resolution determining the public necessity of acquiring a non-exclusive easement for an at-grade public street right-of-way crossing, related slope and drainage easements, and underground utility easements to a tract of land approximately 13,460 square feet in area, owned by the St. Louis Southwestern Railway Company and located in the area of the Royal Lane extension, within the City of Coppell, Texas and authorizing the Mayor to sign. Councilman Morton moved that Resolution No. 01287.2 be approved. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 4: Discussion, consideration and approval of a Compensation/Classification study by Governmental Service Agency, Inc. Councilman Smothermon moved that the Council approve the salary study and implementation for which the pay plan will become effective on April 6, 1987; that the Interim City Manager review the possible salary adjustments for the management group to be presented on February 10, 1987 to the Council; that the Interim City Manager be given a performance review by the Council on February 10, 1987; that any new hires from this point forward until April 10, 1987 be brought on at the lower of either the existing pay plan or the new pay plan, and that at the mid-year budget review Council may, at its discretion, make any increases retroactive for up to four pay periods provided such monies are available. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. MAYOR'S REPORT Item 5: Mayor's report. A. Mayor Duggan asked City Attorney Larry Jackson to report to update the Council concerning the DeForest Road and Warren Court developments. City Attorney Larry Jackson stated that he had met with Mr. Tom Calvin to discuss the temporary asphalt on DeForest and reviewed their obligations as viewed by the City. Mr. Calvin indicated it is their intention to meet these obligations; however, they would request a hold harmless agreement from the City holding them harmless from any claims brought forward by the adjoining property owners on DeForest Road. The permanent construction of DeForest Road as well as the escrow fee was also discussed. Mr. Calvin indicated that contractural obligations had been assigned to those developers who had purchased interest in this property. Mr. Jackson informed Mr. Calvin that the City was looking to Triland for the fulfillment of these obligations. Concerning the cul-de-sac on Warren Court, Mr. Calvin indicated they had no problem in completing this project; however, they did request that the "wings" revert back to them when such cul-de-sac ceases to be a temporary street and that the "wings" not take away the ability to use this property when figuring density of adjoining property. Mr. Calvin indicated his clients would initiate work on the cul-de-sac immediately. B. Mayor Duggan then recognized Mr. Lee Herring of the Metrocrest Service Center. His agency is designed to address and identify those people who need help with all different kinds of problems. It has been a volunteer force in-the past; however, funding through the United Way has been applied for. C. Councilman Smothzrmen requested that "Just Say No" posters be put up in City Hall. It was the consensus of the Council to allow these posters to be installed. D. Councilman Smothermon also stated that the Lions Club is starting a McGruff Program and will be holding an introductory program on February 2, 1987 at Lee Elementary to discuss what this program is and how it can be used. E. Councilman Morton requested that the Coppell Police Department investigate the possibility of getting involved in a Youth First Offender Program. F. Councilman Morton questioned the update of the Code of Ordinances and was informed that this program will begin update in approximately ninety days. G. Councilman Cowman requested the status of the North-South Belt~ine Road project. Consulting Engineer Wayne Ginn stated that the right-of-way entry had been received from TP&L and that construction would begin within a few days. The ground breaking and ribbon cutting ceremonies for this project is scheduled for the following Saturday. H. The indemnification clause on the E911 program has been ruled on and will become effective March 2, 1987. It is anticipated that all systems would be cut over into use on March 7, 1987. The Mayor's quarterly forum will be held on February 2, 1987 at 7:30 p.m. in Council Chambers of the Coppell Town Center. CITY MANAGER'S REPORT Item 6: Interim City Manager's report. Acting City Manager Frank Trando reviewed the Metal Building Ordinance with the Council. He stated that he felt that there had been a misunderstanding on the interpretation of the ordinance and that a new ordinance would be drafted for Council consideration to clarify this item. Mayor Pro Tem Ware stated that the Zoning Ordinance presently in existence banned all metal buildings and that it superceded all ordinances in conflict with this ordinance. CITIZENS APPEARANCES Item 7: Consider citizens who wish to speak before the City Council. There were no citizens who wished to speak at this time. CONSENT AGENDA Item 8: Approval of bills. Item 9: Approval of minutes - December 16, ~987 Item 10: Consideration of a "Hold Harmles~' statement requested by Sandy Lake Animal Hospital for services provided in euthanization of animals. Councilman Smothermon moved that the Consent Agenda be approved. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. REQUESTS AND PRESENTATIONS Item 11: Consider approval of colors and decorum for the new Municipal Service Center. Councilman Smothermon moved that the City Manager and/or his designee be appointed to choose the colors and decorum for the new Municipal Service Center. Councilman Morton seconded; motion carried unanimously with 'Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 12: Discussion with Councilmembers on status of Bethel School Road cemetery investigation as submitted by Mayor Lou Duggan. Mayor Duggan gave a report on the status of the Bethel Cemetery Project. He stated that a recent study had determined that the size of the cemetery, as best as could be scientifically determined, was larger than originally anticipated and that Mr. Mike Dom and Mr. Steve Parsons representing Troth Enterprises have provided an agreement in writing that they will provide a fence around the cemetery area. The filing of this area for designation as a historical marker is also being considered. Item 13: Discussion and consideration of allowing the Police Department to purchase firearms. Acting City Manager Frank Trando made the presentation. He stated that funds that had been saved from the purchase of vehicles are being requested for use to purchase firearms for the Police Department. Councilman Morton moved that the Police Department be authorized to secure bids for the purchase of these firearms. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. This bid is to also include training. Item 14: Discussion and consideration to provide appropriations for the installation of a water main on DeForest Road and authorize the City to advertise for bids. Councilman Smothermon moved that this item be tabled to the February I0, 1987 Council meeting. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 15: Presentation and consideration of a Fuel Management System for the Municipal Service Center. Presentation by RUSCO Electronic Systems. Mr. Dick Calvert, Architect for the Municipal Service Center, made the presentation to the Council. It is his recommendation that this Fuel Management System be purchased for use at the new Service Center. It is also the recommendation of the Acting City Manager that the system be purchased. Following discussion on this item, Councilman Smothermon moved that the Fuel Management System be purchaeed as adequate funds are available. Councilman Wolfe seconded; motion carried 5-2 with Councilmen Wilkerson, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion and Mayor Pro Tem Ware and Councilman Morton voting against the motion. ORDINANCES Item 16: Consider approval of an ordinance authorizing City Employees to effectively deal with emergency situations and authorizing the Mayor to sign. Councilman Morton moved that Ordinance No. 87376 be approved. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. PLATTING SPECIAL USE PERMIT Item 17: Consideration and recommendation for the clarification of the Special Use Permit section of the Comprehensive Zoning Ordinance. Taryon Bowman, Sr. Planning Technician, made the presentation to the Council. It is the question of the Planning and Zoning Department as to the definition of whether or not Special Use Permit Section in the Comprehensive Zoning Ordinance is cumulative in nature. It was the consensus of the Council that this section of the Zoning Ordinance is cumulative as are other sections of the ordinance. PRELIMINARY PLAT Item 18: Consider Preliminary Plat application and Site Plan for Coppell High School located south of Cottonwood Creek, west of Denton Tap Road and north of Sandy Lake Road for approximately 49.9 acres with the following variances as stipulated below. Date of Planning & Zoning Commission - December 18, 1986 Decision of Planning & Zoning - Approval (4-0) (I abstained) with the condition that an alternate route should be shown on plans. 1. Building Height - Zoning Ordinance limits height to 35 feet or 2-1/2 stores - proposed height is 52 feet. 2. Lighting - Zoning Ordinance limits amount of detectable light at residential property line to .25 foot candles - west property line will receive approximately 5 foot candles. 3. Parking - Zoning Ordinance requires one parking space for each three seating spaces in stadiums - 2,000 parking spaces required for seating of 6,000 in football stadium - proposed parking spaces is approximately 1,250. 4. Parking Surface - Subdivision Ordinance requires six inch concrete on a prepared (lime stabilized) subgrade - proposed parking lot is crushed gravel. 5. Screening Wall - Zoning Ordinance requires a six foot masonary screening wall on west and south property line - request for screening to be deleted. Mr. Jerry King and Mr. Jim Foutch representatives of the Coppell Independent School District and Dr. David Stanfield made the presentation to the Council. Following discussion by the Council, Councilman Wolfe moved that the Preliminary Plat and Site Plan for this item be approved with the following stipulations: 1. That the building height be granted a variance to allow for a proposed height of the structure to 52 feet. 2. That the variance on the lighting be approved with the use of a blinder to cut the sideways spillage of the light onto adjoining property owners. 3. That the variance from the required 2,000 parking spaces be decreased to 1,250. 4. That five inches of concrete on a prepared subgrade be allowed for the entire parking area with no gravel parking areas. 5. That as many trees as possible will be left on the west with a six foot chain length fence being constructed on the outside of the trees along the west property line. Dr. Melvin Gross, who was in the audience, stated that he would be willing to donate any property to the school that would be required to put this fence on the outside area of the trees and this fence would also be constructed along the southern property line up to Oak Trail. The gate to this property would be for emergency use only. The gate to this property on the south side of the property would be considered to be for emergency traffic only and extra emphasis on shrubbery would be followed along the south property line from the chain length fence east to the school's eastern most property line. Councilman Cowman seconded the motion which carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. The meeting was then adjourned. ATTEST: MINUTES 012787 MNITS