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CM 1987-02-10 Minutes of February 10, 1987 The City Council of the City of Coppell met in regular called session on Tuesday, February 10, 1987 at 7:30 p.m. in the Council Chambers of the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dean Wilkerson, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Mark Wolfe, Councilman Dan Stanton, Councilman Mayor Pro Tem Dale Ware and Councilman Jim Cowman were not present. Also present were Acting City Manager Frank Trando, City Secretary Dorothy Timmons and City Attorney Larry Jackson. Mayor Duggan called the meeting to order. EXECUTIVE SESSION (Closed to the public) Item I: Article 6252-17, Section 2 (f) discussion with respect to the purchase, exchange, lease or value of real property. A. Discussion concerning legal matters involving the acquisition of right-of-way for the Royal Lane extension. Item 2: Article 6252-17, Section 2 (g) discussion concerning personnel. A. Performance review of Interim City Manager. Item 3: Article 6252-17, Section 2 (e) discussion with City Attorney. A. Review of litigation concerning Beltline Road north/south assessment. The meeting then went into Executive Session as allowed under the above stated articles. Following the Executive Session the meeting was declared open to the public. PUBLIC SESSION (Open to the public) MAYOR'S REPORT Item 4: Mayor's Report The following items were noted under the Mayor's Report: A. Mayor Duggan asked for a report from Acting City Manager Frank Trando on the street striping request that had been made at the previous meeting. Mr. Trando informed the Council that the machine the City has in its possession is not designed to do streets; therefore, Dallas County will be helping the City to stripe those streets designated as Class B streets. B. Mayor Duggan informed the Council that he has received a letter from Jim King, Board of Adjustments Chairman, informing the Council of the resignation of Mike Clemsnts from that Board. The Council will be receiving a recommendation for replacement at the next meeting. C. The ground breaking for the Beltline Road project is scheduled for Saturday, February 14, 1987 at 1:00 p.m. The site of the ground breaking ceremonies will be the parking lot adjacent to the 1st Coppell Bank. D. The annual banquet for the Metrocrest Chamber will be held on Saturday, February 28, 1987. Two tables have been reserved for the City. E. An ordinance concerning the Police and Fire Relief Fund will be appearing on an upcoming Agenda for Council consideration. F. Mayor Duggan called the Council's attention to a Conflict of Interest Opinion memo from the City Attorney. He requested that each Council member become familiar with the requirements concerning conflict of interest. G. Newly elected Representative Ken Marchant has extended an invitation to Coppell to visit Austin for a Coppell Day. This date would be scheduled for sometime in March, probably a Tuesday or a Wednesday. Council will discuss this item at the next Agenda to decide on a specific date. H. Councilman Morton distributed the TML Legislative Report to the Council and informed them that there are several proposed bills that will affect cities. I. Councilman Wolfe informed the Council of a new's article from the Irving/Dallas News stating "Valley Ranch Maintains Separate Identity". The article has surveyed residents of the Valley Ranch addition with comments from several, stating their preference to be disannexed from Irving and be annexed into the City of Coppell. J. Councilman Wolfe requested that a inquiry be made into the level of noise created by airplanes not following the stated flight path when landing at DFWAirport. K. Councilman Wilkerson inquired as to the progress concerning the Library contract. Acting City Manager Frank Trando stated that the City is working with the surveyor to perform the survey. L. Councilman Wilkerson requested a status report on the parking of trucks along I635 and Denton Tap Road. CITY MANAGER'S REPORT Item 5: Interim City Manager's report. Acting City Manager Frank Trando gave the following report: A. The striping on city streets, with help from the county, will begin on approximately February 16. B. The fire exits for Council were reviewed by the Acting City Manager. C. A report on the extension of the water line on DeForest Road was then given. The survey recently conducted concerning interest and need on this water line indicated that the property owners are interested. Wayne Ginn, Consulting Engineer, was then instructed to prepare a proposal to bring back for Council consideration. D. Mr. Boyd London, financial advisor for the City, was present to discuss with the Council a request for the City to consider refunding of water and sewer bonds. It is anticipated that by refinancing these bonds the City would save approximately $32,000 to $33,000 dollars per year in General Obligation Bonds and approximately $35,000 dollars per year in water revenue bonds. It was the consensus of the Council to proceed with this refunding issue. CITIZENS APPEARANCES Item 6: Consider citizens who wish to speak before the City Council. There were no citizens who wished to speak at this time. PLATTING PRELIMINARY Item 7: Consider approval of an extension of MacArthur Boulevard from the northern Right-of-Way line of DeForest Road to the northern City of Coppell City limits. Date of Planning & Zoning Meeting - January 29, 1987 Decision of Planning & Zoning - Approval with recommendation that consideration be given to a more westerly route on the proposed Right-of- Way at the intersection of DeForest Road and MacArthur Boulevard. Consulting Engineer Wayne Ginn made the presentation to the Council. He stated that he did look at the alternate route as requested by the Planning and Zoning Commission of moving the Right-of-Way further to the west; however, it is his recommendation that the original Right-of-Way be approved. Following discussion on this item Councilman Stanton moved that the Right-of-Way, as recommended by the City Consulting Engineer, be approved. Councilman Wolfe seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. RESOLUTIONS Item 8: Consider approval of resolutions regarding the addition of land to the Denton County Road Utility District, approval of preliminary plans, and agreeing to accept conveyance of facilities and responsibility of maintenance on the following described property and authorizing the Mayor to sign: 1. Three tracts of land totaling approximately 48 acres located east of Denton Tap Road and adjacent to Denton Creek, (R 021087.1) and 2. A tract of land located west of Denton Creek and more commonly referred to as the Lincoln Properties tract (R 021087.2) Mr. Jeff Hurt and Mr. Phil Deaton made the presentation to the Council. Mr. Hurt stated that the City is being requested to accept the facilities and maintenance of the roads. The Road Utility District does agree that they will build Denton Tap from Denton Creek northward as six lanes as has been planned by the City. This would probably be constructed currently as two lanes with the additional road being built at a later date. Mr. James Nibor, President of Magnolia Properties, which is directly adjacent on the West to Denton Tap, was present and stated that his development intends to begin fill for the property within the next ninety days. Mr. Nibor also stated that they are willing to commit to the fill and to improvements to the apportion of Denton Tap Road. Following discussion on this item Councilman Wolfe moved that Resolution 021087.1 and 021087.2 be approved with the following stipulations: 1. Denton Tap Road, which is being constructed by the RUD, shall be six lanes, concrete, with median through the Coppell area served by RUD. Councilman Stanton seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. REQUESTS AND PRESENTATIONS Item 9: Discussion, consideration and approval of selecting a rspresentative for the City of Coppell to attend the Mstrocrest Chamber of Commerce trip to Toronto for "Opportunities Canada" conference/convention. Councilman Smothermon moved that Councilman Morton be the representative selected to attend this conference/convention. Councilman Wolfe seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. Item 10: Discussion, consideration and approval of an Engineering Services Agreement with Anderson Engineers, Inc. for a Master Drainage Plan for the City of Coppell and authorizing the Mayor to sign. Consulting Engineer Wayne Ginn was present to discuss this item with the Council. He stated that the new cost for the work would be $19,000 dollars as opposed to the previously stated $24,000 dollars. There are miscellaneous drainage funds in the 1984 bond issue to pay for this work. Following discussion, Councilman Morton moved that the contract be approved subject to approval of the City Attorney. Councilman Smothermon seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. PLATTING FINAL Item 11: Consider approval of a final plat application for Woodridge VI Addition, located on the east side of MacArthur Boulevard approximately 1,500 feet south of Sandy Lake Road. Date of Planning & Zoning meeting - January 15, 1987 Decision of Planning & Zoning - Approval 6-0 Mr. Rod Zielke made the presentation to the Council. Following discussion on this item, Councilman Wolfe moved that the plat be approved with the stipulation that the live screening wall be composed of at least four-inch caliper trees. Councilman Morton seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermou, Wolfe and Stanton voting in favor of the motion. Item 12: Consider approval of a final plat application for Advantage Self-Storage, located at the southeast intersection of Denton Tap Road and the St. Louis Southwestern Railroad. Date of Planning & Zoning meeting - January 15, 1987 Decision of Planning & Zoning - Approval with the condition that applicant screen the property on the east and south sides of Northlake Drive where RV parking is visible. Mr. Joe Beard made the presentation to the Council. Following discussion, Councilman Morton moved that this plat be approved subject to approval of the Maintenance Agreement per the Streetscape Plan. That a hold harmless agreement be reviewed by the City Staff and that three four-inch caliper trees be placed on the south side of the fire lane and five four-inch trees on the north side of the fire lane. Councilman Stanton seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. BIDS Item 13: Consider awarding of a bid for temporary signalization at the intersections of: 1. Bethel School Road and Denton Tap, and 2. Mockingbird and Beltline Road Kevin Peiffer of Consulting Engineer Wayne Ginn's office made the presentation to the Council. It is his recommendation that the bid be awarded to Sharrock Electric Inc. in the amount of $27,450.00 dollars for a contract time of 21 calendar days. Councilman Morton moved that the bid be awarded as recommended. Councilman Wolfe seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. ORDINANCE Item 14: Consider approval of an Ordinance establishing City Council Procedures and authorizing the Mayor to sign. Discussion was held concerning corrections and amendments to the ordinance. Following these corrections and notations, Councilman Wilkerson moved that Ordinance No. 87377 be approved as changed. Councilman Morton seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. This ordinance will be effective March 1, 1987. CONSENT AGENDA Item 15: A. Approval of bills. Approval of minutes - January 13, 1987 C. Consider approval of a proclamation proclaiming the month of March, 1987 as "National Nutrition Month" and authorizing the Mayor to sign. D. Consider approval of a Resolution (R 021087.4) adopting an order calling an election for Saturday, April 4, 1987 and Resolution (R 021087.5) an order appointing election Judges and absentee ballot board Judges, and authorizing the Mayor to sign. E. Consider appointment of a representative to the Dallas County Public Health Advisory Committee. F. Consider approval of a Resolution (R 021087.3) supporting and endorsing the 1986 Greater Dallas Mobility Plan. Item No. 15 F was removed from the Consent Agenda to be discussed separately. Councilman Smothermon then moved that Items A through E of the Consent Agenda be approved. Councilman Wolfe seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. Discussion was then held on Item No. 15 F. Following discussion, Councilman Morton moved that Resolution 021087.3 supporting and endorsing the 1986 Greater Dallas Mobility Plan be approved. Councilman Wolfe seconded; motion carried unanimously with Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. The meeting was then adjourned. ATTEST: MINUTES 021087 MNITS