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CM 1987-06-09 Minutes of June 9, 1987 The City Council of the City of Coppell met in regular called session on Tuesday, June 9, 1987 at 7:30 p.m. in the Council Chambers of the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dan Stanton, Mayor Pro Tem Dean Wilkerson, Councilman ~-~ Walter PettiJohn, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone asked to stand while Councilman Smothermon gave the invocation. Mayor Duggan then asked Councilman Cowman to lead the Council and audience in the pledge of allegiance. APPROVAL OF MINUTES Item 1: Approval of minutes - May 26, 1987 Councilman Morton moved that the minutes be approved as submitted. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. MAYOR'S REPORT Item 2: Mayor's Report A. Councilman Smothermon gave a presentation regarding the "Shop in Coppell" campaign and presented the Mayor and each Councilmember a T-shirt with "Ask me" printed on the back. He presented City Manager Alan Ratliff a T-shirt which had "Ask your Councilman" printed on the back. B. Councilman Smothermon gave a report on the meeting held June 1st at the D/FW airport sponsored by Congressman Frost concerning noise problems created by air traffic into and out of the D/FW airport. C. Mayor Duggan reminded the Council of the dinner to be held in honor of Dale Ware on June 20th. D. Mayor Duggan reminded the Council of the work session to be held on June 16th. E. Mayor Duggan requested the Council's consensus to approve the new application form to be used by future Board or Commission candidates. Council indicated approval for the use of this form. F. Mayor Duggan informed the Council that July 21st is the date set for a Joint meeting between the City Council and the Coppell Independent School Board. G. Mayor Duggan informed the Council that the USPS facility project is proceeding rapidly. H. Councilman Wilkerson requested that City Attorney Larry Jackson check into the U.S. Supreme Court opinion that would require cities to repay property owners for the value of land affected by Council decisions in certain instances. I. Councilman Wilkerson informed the Council that Dallas County ~'~ Judge Lee Jackson would be speaking to the Coppell Republican Club Thursday, June llth, at 7:30 p.m. in the Coppell Middle School. J. Councilman Cowman requested that the Council review two (2) taxes, one being the 1% utility tax. K. Councilman Cowman requested that the City Manager check into bringing the E911 service rates in the City down from 85¢ to 50¢ since the passing of House Bill 911. CITIZENS APPEARANCES Item 3: Consider citizens who wish to speak before the City Council. Bob LeRoy of 321 Quiet Valley in the Park Meadow Addition voiced his concern about the come,on area not being maintained by the developer, Univest. He informed the Council that this particular subdivision does not have a homeowner's association. Mr. LeRoy requested the City to check into this or require Univest to maintain this common area. Mr. LeRoy will be providing the City Manager with a letter from Univest stating they would no longer be taking care of this common area in the Park Meadow addition. PERSONNEL APPOINTMENTS Item 4: Consider appointments of the City Council to liaison positions. Mayor Duggan requested the Council's consensus to liaison appointments and guidelines as outlined in his memo of June 5th. These appointments are as follows: Park Board - Dean Wilkerson, Walter PettiJohn School Board - Dan Stanton, Mark Wolfe Finance Committee - Tom Morton, Mark Wolfe, Bill Smothermon, (includes Alan Ratliff and Frank Trando) Economic Development Board - Jim Cowman, Tom Morton Library Board - Dean Wilkerson, Walter PettiJohn MUD Absorption Plannin~ Committee - Bill Smothermon, Dean Wilkerson, Dan Stanton The basic guidelines are as follows: 1. All appointments should be reviewed annually by the City Council after each City election. 2. All appointments serve by majority vote of the Council and can be recalled by majority vote of the Council. 3. These appointments should not interfere with nor be directive to any staff member as mandated by the City Charter. 4. Since these liaisons are attempting to be representative of the Council as a body, they should coordinate and keep the Mayor informed about their respective Boards. Councilman Morton moved that the committees be approved as recommended by the Mayor. Councilman Wilkerson seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Mayor Duggan distributed the Charters for each Board and discussed each Charter individually. Park Board The liaison group should strive to coordinate and provide the leadership for expeditious development of new facilities in the park as soon as possible. Insure that the Park Board has the leadership and support of the Council in order to move forward rapidly with the development of the park with the new funding that seems to be coming through from the grants. Insure through the liaison that there is sufficient funding for those park grant monies. Emphasize continuation of the park grants and continue to obtain federal and state funding. Library Board Follow-up on completion and access of the deed for the 2.2 acres for the library site in this community near City Hall. Begin planning the effort for a free standing library for this community. Provide the leadership to explore opportunities to make up for the budget deficits the City is experiencing in that area this year, such as the purchase of books for our students which was originally funded around $50,000. Economic & Development Visibly get involved on behalf of the Council and the Business and Economic Board to get behind the "Shop Coppell First" effort. Totally review the City's economic development efforts in structure and begin to plan where the City is going. Draft an economic development plan based on what type of incentives the City is going to be able to offer businesses when they come to this community based on Coppell's profile and personality. Present a preliminary ~--~ plan to Council and School Board on July 21st Joint meeting, Target the August llth City Council meeting for the endorsement of the plan and direction for this commaunity for economic and development, its incentives and direction for the future. This will coincide with the time frame for consideration of the 1988 budget for this community. Finance & Budget Enter into the 1988 Budget planning process under the direction of the City Manager on behalf of the City Council. Explore means to fund an Economic and Development staff person and be able to report on this at the August llth meeting to coincide with the Economic and Development report. School Board Develop a plan for joint opportunities and Joint involvement of the City and School in projects that the City needs. MUD Determine where the City is going and move forward in a methodical planned effort sometime this year. There has been considerable discussion about using our water reserves. If this is true, the City needs to protect that policy, and this policy needs to come from this Board. Item 5: Consider a joint recommendation from the Coppell Women's Club and the Professional Women's Club of Coppell for Coppell's Woman of the Year to be honored by the Women's Charity Organization of the Metrocrest. Councilman Cowman moved that Lynn Brock be nominated as Coppell's Woman of the Year to be honored by the Women's Charity Organization of the Metrocrest. Councilman Wilkerson seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 6: Consider accepting resignation of Jim King, Chairman of the Board of Adjustments. Councilman Wolfe moved that the resignation of Jim King be accepted. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 7: Consider accepting resignation of the Red Cross Community Chairperson for Coppell and an appointment to fill this vacancy. Mayor Pro Tem Stanton moved that the Council accept the resignation of Patches DiFrank and approve the appointment of Lynn Dart as American Chairperson for Coppell. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. REQUESTS AND PRESENTATIONS Item 8: Presentation by Mr. Fred Ferguson, representing the Metrocrest Chamber of Comzaerce, concerning the upcoming Economic Development Trade Mission to Great Britain. Metrocrest President Lee Tench and Economic Development Director Richard Erickson were present from the Metrocrest Chamber of Commerce. Mr. Erickson made the presentation to the Council. He advised the Council that this was the llth year the trade mission, representing the Metrocrest Economic and Development area, had traveled throughout different countries trying to bring business, industry and finance to this area. The next two (2) years are being devoted to the United Kingdom to develop business growth and opportunities from this country. The cost of the fall trade mission trip is presently $1,650 per person. This is down from the $2,100 quoted earlier. ORDINANCES AND RESOLUTIONS Item 9: Consider approval of an ordinance amending Section 9 of the Ordinance No. 206, the Coppell Cable Television Franchise Ordinance and authorizing the Mayor to sign. Councilman Morton moved that Ordinance 206-A-3 be approved and the Mayor be authorized to sign. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 10: Consider approval of a resolution granting consent for the annexation of land into the Coppell Municipal Utility District No. 1 and authorizing the Mayor to sign. Mr. Paul Phy, attorney for the Coppell Municipal Utility District; Mr. Bob Rehm and Terry Long, members of the MUD Board and President James ~'~ Niver and Engineer Tom Cravens of Magnolia Properties were present for this item. Mr. Paul Phy made the presentation to the Council. He stated that the District was requesting Council's approval to annex 129 acres, more or less~ of the City into the Coppell Municipal Utility District. The land is north of Denton Creek, west of Denton Tap Road and is part of the Magnolia Development tract. The Municipal Utility District would receive approximately $242,000 in fees when the annexation is finally approved by the MUD Board of Trustees. The MUD Board have stated they would split these fees with the City. Additionally, MUD will serve the 26-acre tract Just east of Denton Tap and north of Denton Creek with water and sewer at a nominal cost to that property owner and will size the line in order to do this. Following discussion, Councilman Wolfe made the motion to approve Resolution 060987.1 granting consent for the annexation of land known commonly as the Magnolia tract, situated immediately north of Denton Creek, into the Coppell Municipal Utility District No. 1 with the stipulation that the annexation fee be shared equally with the MUD District and the City and authorizing the Mayor to sign. Councilman Morton seconded. At this time Mayor Duggan addressed President James Niver and Engineer Tom Cravens of Magnolia Properties, for the record, and asked if they agreed to 1) up to $300,000 park improvements; 2) approximately $242,000 upfront annexation fee in cash at MUD Board approval and 3) the covenants, as specified by the Lincoln Properties agreement. Both President James Niver and Engineer Tom Cravens of Magnolia Properties ~-~ indicated that they were in agreement with these conditions. Motion then carried unanimously with Mayor Pro Tem -Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. PLATTING PRELIMINARY Item 11: Consider approval of a preliminary plat for Parkview Addition, located at the southwest corner of Parkway Boulevard and Lodge Road. Date of Planning & Zoning Commission Meeting: May 21, 1987 Decision of Planning & Zoning Commission : Approval 6-0 Dale Clark, President of Warren Clark and Associates made the presentation to the Council. Following discussion by the Council, Councilman Smothermon moved that the preliminary plat for the Parkview Addition, located at the southwest corner of Parkway Boulevard and Lodge Road be approved. Councilman Wolfe seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. FINAL Item 12: Consider approval of a final plat for Frank Addition located 630 feet from the northeast corner of Bethel School Road and Heartz Road. Date of Planning & Zoning Commission Meeting: May 21, 1987 Decision of Planning & Zoning Commission: Approval 6-0 Greg Edwards of Metroplex Engineering and Gerald W. Frank, owner were present for this item. Mr. Edwards made the presentation to the Council. Discussion was held concerning applicant's request for a side yard variance. Following discussion by the Council, Councilman Smothermon moved that this item be tabled until the next regularly scheduled Council meeting on June 23rd. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. CONSENT AGENDA Item 13A: Consider approval of charges to the City Council budget. 13B: Confirm appointment of Ron Robertson to the Park Board. Councilman Morton moved that the items on the Consent Agenda be approved. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PetttJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. EXECUTIVE SESSION (Closed to the public) Item 14: Article 6252-17, Section 2 (e) discussion with City Attorney. A. Discussion regarding litigation. The meeting was then closed for an Executive Session as allowed under the above stated article. Following the Executive Session, the meeting was declared open to the public. The meeting was then adjourned. ATTEST: Dorothy Tim~s~, ~ Secretary MINUTES 060987 MNITS