CM 1987-07-14 Minutes July 14, 1987
The City Council of the City of Coppell met in regular called session on
Tuesday, July 14, 1987 at 7:30 p.m. in the Council Chambers of the
Coppell Town Center. The following members were present:
Lou Duggan, Mayor
Dan Stanton, Mayor Pro Tem
Dean Wilkerson, Councilman
Walter PettiJohn, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman
Mark Wolfe, Councilman
Also present were City Manager Alan D. Ratliff, Assistant City Secretary
Linda Grau and City Attorney Larry Jackson.
The meeting was called to order and everyone asked to stand while
Councilman PettiJohn gave the invocation. Mayor Duggan then led the
Council and audience in the pledge of allegiance.
APPROVAL OF MINUTES
Item I: Approval of minutes - June 16, 1987
June 23, 1987
Councilman Morton moved that the minutes be approved as submitted.
Councilman Wolfe seconded; motion carried with Mayor Pro Tem Stanton,
Councilmen Morton, Cowman and Wolfe voting in favor of the motion.
Councilman PettiJohn abstained and Councilmen Wilkerson and Smothermon
were not present in the Council Chambers at the time the vote was taken.
MAYOR'S REPORT
Item 2: Mayor's Report
A. Mayor Duggan read into the record a letter addressed to Mayor Pro
Tem Dale Ware and Mrs. Ware from President and Mrs. Ronald Reagan
commending the hard work and achievements of Mr. Ware during his
tenure on the Coppell City Council.
B. Councilman Smothermon reported to the Council on the recent
Metrocrest Chamber of Commerce meeting he attended regarding the
upcoming United Kingdom trip. He informed the Council that:
1) if there are any changes in the reservations, they need to be
made due to available spaces filling up rapidly;
2) an extensive display catalog is being prepared providing
information on the Metrocrest cities and the City of Coppell
needs to take along 10 copies of any additional catalogs or
brochures on the City to exhibit on this trip. This should
include any information on manufacturers in this area or
products which would easily market in the United States, and
3) a list of possible investment opportunities should be
developed and proposals submitted to the Metrocrest Chamber by
the 1st of September.
~ C. Councilman PettiJohn, Council liaison to the Park Board, requested
the Council's consensus to approve hauling in more dirt to raise
the concession stand 2' at Brown Park in order to get it even with
the 100 Year Flood Plain. It was the consensus of the Council to
place this item on the next City Council agenda.
D. City Manager Alan Ratliff advised the Council that the Budget
Retreat had tentatively been set for Thursday, August 13th and
Friday, August 14th. It was also the Staff's desire to hold this
meeting in the immediate area in order to dedicate the entire day
to the meeting. Council asked if these dates could be changed to
August 14th and 15th and it was the consensus of Staff and Council
to hold the Budget Retreat on Friday, August 14th and Saturday,
August 15th with a meeting place to be announced at a later date.
E. Mayor Duggan informed the Council that the ribbon cutting ceremony
officially opening the new U. S. Post Office on Denton Tap was held
today, July 14th.
F. Councilman Smothermon asked if a date for the Big Ball Tournament
had been decided. City Manager Alan Ratliff informed the Council
that the new date had been set for Saturday, August 1st. Mayor
Duggan reminded Council that this tournament was for Councilmembers
and department heads of the City.
G. Councilman Wolfe asked the City Manager to check into the status of
the opening date for the Beltline and MacArthur intersection.
CITIZENS APPEARANCES
Item 3: Consider citizens who wish to speak before the City Council.
There were no citizens who wished to speak at this time.
ORDINANCES AND RESOLUTIONS
Item 4: Discussion, consideration and adoption of an Ordinance
amending Section 9-8-2 of the Code of Ordinances concerning
high grass, weed, trash and rubbish and authorizing the Mayor
to sign.
Councilman Smothermon moved that Ordinance 87384 be approved and the
Mayor be authorized to sign. Councilman Wolfe seconded; motion carried
unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn,
Morton, Smothermon, Cowman and Wolfe voting in favor of the motion.
VARIANCES
Item 5: Consider approval of a variance from Section 10-7-5 C of the
Sign Ordinance concerning real estate signs.
Mayor Duggan informed the Council that this item has been withdrawn at
this time.
PUBLIC HEARINGS AND PLATTING
Item 6: PUBLIC HEARING - Consider approval of a zoning change at the
request of Joseph Hogan, Case #S-1019, from (C) Commercial to
(C.S.U.P.) Commercial with a Special Use Permit to allow the
operation of an automobile repair garage at 928 South Beltline
Road.
Date of Planning & Zoning Meeting - June 18, 1987
Decision of Planning & Zoning Commission - Denial (6-0)
Representatives were not present at the Council meeting. Councilman
Morton moved that the request for a zoning change at the request of
Joseph Hogan, Case #S-1019, from (C) Commercial to (C.S.U.P) Co~ercial
with a Special Use Permit to allow the operation of an automobile repair
garage at 928 South Beltline Road be denied. Councilman Smothermon
seconded; motion carried unanimously with Mayor Pro Tem Stanton,
Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe
voting in favor of the motion.
Item 7: FINAL PLAT - Consider approval of a final plat resubmfttal for
Channel Pointe Addition at the request of Cunyus Properties on
property located at the southwest corner of MacArthur and
Parkway Boulevards, for a total of 71 lots.
Date of Planning & Zoning Meeting - June 18, 1987
Decision of Planning & Zoning Commission - Approval (5-1)
Due to the fees not being paid prior to the City Council meeting, the
petitioner has requested the City to place his plat on hold. Councilman
Smothermon moved that the plat be denied with the right to be refiled
for consideration by the City Council once the fees have been paid. No
new filing fee will be required and the plat does not have to go back to
the Planning and Zoning Commission. Mayor Pro Tem Stanton seconded;
motion carried unanimously with Mayor Pro Tem Stanton, Councilmen
Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in
favor of the motion.
Item 8: PUBLIC HEARING - Consider approval of a zoning change from (R)
Retail to (R.S.U.P.) Retail with a Special Use Permit to allow
the operation of a gas station, at the request of Exxon
U.S.A., Case #S-1014, located at the southwest corner of Sandy
Lake Road and Denton Tap Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
William Riggs of Exxon U.S.A. made the presentation to the Council. He
was assisted in his presentation by Steve Hundley, architect for SCH
Architects and Howard Herrington of Howard Properties. Mayor Duggan
declared the public hearing open and asked for those persons who wished
to speak against the proposed zoning change. There were none. Mayor
Duggan then asked for those persons who wished to speak for the proposed
zoning change. Again, there were none. The public hearing was declared
closed. Following discussion by the Council, Councilman Cowman moved
that the Council approve a zoning change from (R) Retail to (R.S.U.P.)
Retail with a Special Use Permit to allow the operation of a gas station
at the request of Exxon U.S.A., Case #S-1014, located at the southwest
corner of Sandy Lake Road and Denton Tap Road with the addition of the
berm and/or landscaping, the elevation be built as submitted at
tonight's meeting and the final plat be architecturally reviewed before
it is filed. Councilman PettiJohn seconded; motion carried 6-1 with
Mayor Pro Tem Stanton, Councilmen PettiJohn, Morton, Smothermon, Cowman
and Wolfe voting in favor of the motion and Councilman Wilkerson voting
against the motion.
Item 9: PUBLIC HEARING - Consider approval of a zoning change from (R)
Retail to (R.S.U.P.) Retail with a Special Use Permit, Case
#S-1015, to allow the operation of a convenience store, at the
request of Exxon U.S.A., located at the southwest corner of
Sandy Lake Road and Denton Tap Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Mayor Duggan declared the public hearing open and asked for those
persons who wished to speak against tbs proposed zoning change. There
were none. Mayor Duggan then asked for those persons who wished to
speak for tbs proposed zoning change. Again, there were none. Mayor
Duggan declared the public hearing closed. Following discussion by the
Council, Councilman Wolfe moved that the Council approve the zoning
change from (R) Retail to (R.S.U.P.) Retail with a Special Use Permit,
Case #S-1015, to allow the operation of a convenience store at the
request of Exxon U.S.A. located at the southwest corner of Sandy Lake
Road and Denton Tap Road with the stipulation that there be no outside
storage and the structure be architecturally reviewed. Councilman
Cowman seconded, motion carried 6-1 with Mayor Pro Tem Stanton,
Councilmen PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in
favor of the motion and Councilman Wilkerson voting against the motion.
Item 10: PUBLIC HEARING - Consider approval of a zoning change from (R)
Retail to (R.S.U.P.) Retail with a Special Use Permit, Case
#S-1016, to allow the operation of a Car Wash, at the request
of Exxon U.S.A., located at the southwest corner of Sandy Lake
Road and Denton Tap Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Mayor Duggan declared the public hearing open and asked for those
persons who wished to speak for the proposed zoning change. There were
none. He then asked for those persons who wished to speak against the
proposed zoning change. Again, there were none. Mr. Jerry Jordan did
address the Council and expressed concern about cars stacking-up waiting
to be washed and cars parking outside the car wash in order to finish
the detail work. The public hearing was then declared closed. Mr.
Riggs informed the Council and audience that this was purely a
drive-thru car wash and not a full detail-type car wash. The
stacking-up of cars is not a common problem because of the short time
frame involved in washing the car. Following discussion Councilman
Smothermon moved that the Council approve Special Use Permit, Case
#S-1016, providing architectural review of the final plat and that the
car wash have internal drainage to prevent the overflow of water onto
the street. Councilman Wolfe seconded; motion carried 6-1 with Mayor
Pro Tem Stanton, Councilmen PettiJohn, Morton, Smothermon, Cowman and
Wolfe voting in favor of the motion and Councilman Wilkerson voting
against the motion.
Item 11: PRELIMINARY PLAT AND SITE PLAN - Consider approval of a
Preliminary Plat and Site Plan for Sandy Lake Crossing,
located at the southwest corner of Denton Tap Road and Sandy
Lake Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Howard Herrington of Howard Properties made the presentation to the
Council. Following discussion Councilman Cowman made the motion to
approve the preliminary plat and site plan for Sandy Lake Crossing,
located at the southwest corner of Denton Tap Road and Sandy Lake Road.
Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor
Pro Tam Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon,
Cowman and Wolfe voting in favor of the motion.
Item 12: PUBLIC REARING - Consider approval of a zoning change from
(LI) Light Industrial to (LI.S.U.P.) Light Industrial with a
Special Use Permit, Case #S-1007, at the request of Dunning
Development, to allow the operation of a Car Wash at the
southeast corner of MacArthur and Beltline Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Pat Donovan of Dunning Development made the presentation to the Council.
Mayor Duggan declared the meeting open and asked for those persons who
wished to speak against the proposed zoning change. There were none.
Mayor Duggan then asked for those persons who wished to speak for the
proposed zoning change. Again, there were none. The public hearing was
declared closed. Following discussion, Councilman Smothermon moved that
the Council approve Special Use Permit, Case #S-1007, providing that the
car wash have internal drainage to prevent water from running onto the
street; the architectural renderings become part of the approval, the
building to be built in accordance with said renderings; and
photographic reproductions be provided by the developer to the City and
filed with the Case. Councilman Wilkerson seconded; motion carried
unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn,
Morton, Smothermon, Cowman and Wolfe voting in favor of the motion.
Item 13: PUBLIC HEARING - Consider approval of a zoning change from
(LI) Light Industrial to (LI.S.U.P.) Light Industrial with a
Special Use Permit, Case #S-1008, at the request of Dunning
Development, to allow the operation of a gasoline service
station, located at the southeast corner of MacArthur
Boulevard and Beltline Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Mayor Duggan declared the public hearing open and asked for those
persons who wished to speak against the proposed zoning change. There
were none. He then asked for those persons who wished to speak for the
proposed zoning change. Again, there were none. The public hearing was
declared closed. Following discussion, Councilman Smothermon moved that
the Council approve Special Use Permit, Case #S-1008, providing
architectural renderings be incorporated and the building be built in
accordance with said renderings and photographic reproductions be
provided by the developer to the City and filed as part of the S.U.P.
Councilman Morton seconded; motion carried unanimously with Mayor Pro
Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman
and Wolfe voting in favor of the motion.
Item 14: PUBLIC HEARING - Consider approval of a zoning change from
(LI) Light Industrial to (LI.S.U.P.) Light Industrial with a
Special Use Permit, Case #S-1009, to allow the operation of a
grocery store, at the request of Dunning Development, located
at the southeast corner of Beltline Road and MacArthur
Boulevard.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (5-0)
Mayor Duggan declared the public hearing open and asked for those
persons who wished to speak against the proposed zoning change. There
were none. He then asked for those persons who wished to speak for the
proposed zoning change. Again, there were none. The public hearing was
declared closed. Following discussion, Councilman Smothermon moved that
the Council approve Special Use Permit, Case #S-1009, providing that the
architectural renderings become part of the S.U.P. and structure be
built in accordance with said renderings; the developer will furnish
photographic reproductions to be filed with the Case and that no outside
storage be allowed. Councilman Morton seconded; motion carried
unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohu,
Morton, Smothermon, Cowman and Wolfe voting in favor of the motion.
Item 15: PUBLIC HEARING - Consider approval of a zoning change from
(LI) Light Industrial to (LI.S.U.P.) Light Industrial with a
Special Use Permit, at the request of Dunning Development,
Case #S-1017, to allow the operation of a convenience store,
located at the southeast corner of MecArthur Boulevard and
Beltline Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Mayor Duggan declared the public hearing open and asked for those
persons who wished to speak in opposition of the proposed zoning change.
There were none. He then asked for those persons who wished to speak in
favor of the proposed zoning change. Again, there were none. The
public hearing was declared closed. Following discussion, Councilman
Smothermon moved that the Council approve Special Use Permit, Case
#S-1017, building to be built in accordance with architectural
renderings; photographic reproductions to be ~rovid%d by the developer
and filed as part of the S.U.P. Councilman PettiJohn seconded; motion
carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson,
PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the
motion.
Item 16: PRELIMINARY PLAT - Consider approval of a preliminary plat for
Valley Ranch Center, located at the southeast corner of
MacArthur Boulevard and Beltline Road.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (5-0)
Following discussion, Councilman Smothermon moved that Council approve
the preliminary plat for Valley Ranch Center located at the southeast
corner of MacArthur Boulevard and Beltline Road. Councilman Wilkerson
seconded; motion carried unanimously with Mayor Pro Tem Stanton,
Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe
voting in favor of the motion.
Item 17: PUBLIC HEARING - Consider approval of a zoning change from
(LI) Light Industrial to (LI.S.U.P.) Light Industrial with a
Special Use Permit, Case #S-1010, to allow the operation of a
Gas Station at the request of Dunning Development, located at
the southwest corner of MacArthnr Boulevard and Beltliue Road.
Date of Planning & Zoning Meeting -.May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Mayor Duggan declared the public hearing open and asked for those
persons who wished to speak against the proposed zoning change. There
were none. He then asked for those persons who wished to speak for the
proposed zoning change. Again, there were none. The public hearing was
declared closed. Following discussion, Councilman Smothermon moved that
Council approve Special Use Permit, Case #S-1010 building to be built in
accordance with architectural renderings; photographic reproductions to
be provided by the developer and filed as part of the S.U,P. Councilman
Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton,
Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman
and Wolfe voting in favor of the motion.
Item 18: PUBLIC HEARING - Consider approval of a zoning change from
(LI) Light Industrial to (LI.S.U.P.) Light Industrial with a
Special Use Permit, Case ~S-1011, to allow the operation of a
car wash, at the request of Dunning Development, located at
the southwest corner of Beltltne Road and MacArthur Boulevard.
Date of Planning & Zoning Meeting - May 21, 1987
Decision of Planning & Zoning Commission - Approval (6-0)
Mayor Duggan declared the public hearing open and asked for those
persons who wished to speak against the proposed zoning change. There
were none. He then asked for those persons who wished to speak for the
proposed zoning change. Again, there were none. The public hearing was
declared closed. Councilman Smothermon moved that the Council approve
Special Use Permit, Case #S-1011 providing that said car wash provide
internal drainage to prevent water from running onto the adjacent
streets; the building be built in accordance with architectural
renderings and the developer provide photographic reproductions which
will become part of the S.U.P. Councilman Wolfe seconded; motion
carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson,
Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the
motion.
Item lg: PUBLIC HEARINC - Consider approval of a zoning change from
(LI) Light Industrial to (LI.S.U.P.) Light Industrial with a
Special Use Permit, at the request of Dunning Development,
Case'#S-1018, to allow the operation of a convenience store,
located at tbs southwest corner of MacArthur Boulevard and
Beltline Road.
Date of Planning & Zoning Meeting - May 21, IgS?
Decision of Planning & Zoning Commission - Approval (6-0)
STIPULATION - Architectural renderings be approved prior to
£inal plat.
Mayor Duggan declared the public hearing open and asked £or those
persons who wished to speak in opposition of tbs proposed zoning change.
T~ere were none. He then asked for those persons who wished to speak
for the proposed zoning change. Again, there were none. Tbs public
hearing was declared closed. Following discussion, Councilman
Smotbermon moved that Council approve Special Use Permit Case #S-1018
providing the building be built in accordance with architectural
renderings and photographic reproductions be provided by tbs developer
and become part of the S.U.P. as filed. Councilman Cowman seconded;
motion carried unanimously with Mayor Pro Tem Stanton, Councilmen
Wilkereon, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in
favor of the motion. Mayor Duggan reminded the Council that this motion
removed the stipulation by the P&Z Commission that renderings be
approved prior to final plat.
Item 20: PRELIMINARY PLAT - Consider approval of a preliminary plat for
Valley Ranch Plaza, located at the southwest corner of
MacArthur Boulevard and Beltline Road.
Date of Planning & Zoning Meeting - May 21, lg87
Decision of Planning & Zoning Commission - Approval (6-0)
Following discussion, Councilman Cowman moved that Council approve the
preliminary plat for Valley Ranch Plaza located at the southwest corner
of MacArthur Boulevard and Beltline Road. Mayor Pro Tem Stanton
secondsd; motion carried unanimously with Mayor Pro Tem Stanton,
Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe
voting in favor of the motion.
PAYMENTS AND CLAIMS
Item 21: Discussion and consideration of payment to Schrickel, Rollins and Associates on outstanding invoice from Park Grants.
Following discussion by Council, Councilman Wilkerson moved that upon
receipt of the remaining money from the Texas Parks and Wildlife
Department for the Phase II grant, we tender payment to Schrtckel,
Rollins and Associates in the amount of $18,900.00. Councilman Morton
seconded; motion carried 6-1 with Mayor Pro Tem Stanton, Councilmen
Wilkerson, PettiJohn, Morton, Cowman and Wolfe voting in favor of the
motion and Councilman Smothermon voting against the motion.
Item 22: Discussion, consideration and approval of:
A. Insurance payment to United States Fidelity and Guaranty
Insurance Company for accident claim of August 7, 1985.
B. Budget Amendment to the Police Budget for the purpose of
payment of accident claim of August 7, 1985.
Following discussion Councilman Smothermon moved that Council approve
the payments in the Budget Amendment. Councilman Morton seconded;
motion carried unanimously with Mayor Pro Tem Stanton, Councilmen
Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in
favor of the motion.
Item 23: Consideration and approval for payment of invoice submitted by
Robert Martin for property appraisal services rendered on Pump
Station Condemnation Case.
Following discussion Councilman Morton moved that Council approve
payment of invoice submitted by Robert Martin for property appraisal
services rendered on Pump Station Condemnation Case in the amount of
$4,307.50. Mayor Pro Tem Stanton seconded; motion carried unanimously
with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton,
Smothermon, Cowman and Wolfe voting in favor of the motion.
CONSENT AGENDA
Item 24A: Consider approval of charges to the City Council Budget.
B: Consider approval of Ordinance Number 297-A-21.1 approving a
Special Use Permit at the request of Terra Companies (Council
hearing, and approval - February 11, 1986).
Following discussion Councilman Morton moved that the consent agenda be
approved with the deletion of the J.T. Dunkin & Associates bill in the
amount of $1,400.00 and approval of Ordinance Number 297-A-21.1
approving a Special Use Permit at the request of Terra Companies.
Councilman Wilkerson seconded; motion carried unanimously with Mayor Pro
Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman
and Wolfe voting in favor of the motion.
WORK SESSION
Item 25: Discussion and consideration of approving Capital Improvements
Projects and determining a method of funding.
Following discussion, Councilman Cowman moved that the Council approve
the Capital expenditure of improving Denton Tap Road utilizing
Certificates of Obligation to be issued in the amount of $4.5 million
for said road. Road being Beltline to Sandy Lake with construction to
begin in October, 1987 and to be completed in September, 1988. The
second phase of the road, Sandy Lake to Denton Creek, to begin
construction in November, 1987 and to be completed in October, 1988.
Mayor Pro Tem Stanton seconded; motion carried with Mayor Pro Tem
Stanton, Councilmen Wilkerson, Cowman and Wolfe voting in favor of the
motion and Councilmen Petttjohn, Morton and Smothermon voting against
the motion. Mayor Duggan stated for the record that he was in favor of
the motion. Councilman Morton asked that he be allowed to extend his
comments into the minutes concerning this item as a matter of public
record. (See Exhibit A which is a transcript of Item 25 and a permanent
part of the minutes.) Mayor Duggan indicated this would be fine and
anyone else who wanted to do this for a matter of public record.
Item 26: Discussion and recommendation regarding the arrangements and
agenda items for the Joint City Council/School Board Meeting
scheduled for July 22, 1987.
Following discussion, the City Council suggested the following items be
placed on the agenda for the Joint City Council/School Board Meeting
scheduled for July 22, 1987 at the Harvey House at 7:30 p.m.:
1.Discussion and consideration of Joint long-term planning for:
a. School sites/selection and acquisition;
b. Facility planning/Joint use of facilities, i.e. swimming
pools, recreation centers; and
c. Development and use of comprehensive plans.
2. Discussion of tax rates.
3. Discussion and consideration of Economic Development activities and
strategy.
4. Discussion of roll of City Council Liaison appointees to Coppell
Independent School District.
5. Discussion and consideration of participation in funding of school
crossings and crossing guard program.
6. Discussion and consideration of community goals and objectives.
Item 27: Discussion and development of procedural and policy matters
related to Board and Commission responsibilities.
City Manager Alan Ratliff asked for guidance from the City Council as to
how to handle Board and Commission items. Below are items which were
addressed:
1. Board vacancies - It was suggested that each Board provide for
alternate(s), if they did not already do so. Make applications
readily available to citizens who are interested in serving on
these Boards. Advertise vacancies in the local newspapers.
2. Board guidelines - Ordinance 87377 - Establishing Rules, Times and
Procedures for conducting City Council meetings is to be used by
the different Boards and Commissions for guidance in writing their
own Board's By-Laws and Rules.
Boards want to be notified when City Council is
3.
Notification
going to be discussing items which involve their Board in
particular. Council liaisons need to be made aware when the Boards
are meeting either by agenda mailout, packet or by telephone.
4. Requests of Boards and Commissions should be funneled through the
City Manager's department and an open line of communication
maintained.
5. Staff Support - Boards and Commission need to provide their own
Secretary for recording purposes until there is money in the
budget to provide staff support.
6. Mayor Duggan is going to bring these items up at the next Mayor's
Quarterly Breakfast.
7. Mayor Duggan also requested some sort of inner-Council "mailbox" be
given some thought.
Item 28: Discussion of direction and charge of Mayoral appointed Council liaison committees.
Mayor Duggan stated that he has been monitoring and will continue to
monitor the Council liaisons and the various Boards. The Mayor feels
there are no current problems, but if at any time he feels there is a
conflict with the Charter he plans to bring this to the Council's
attention. He has visited with all the Councilmembers except for
Councilman Pettijohn for their input and feels that this program is
progressing in a positive manner.
EXECUTIVE SESSION (Closed to the public)
Item 29: Article 6252-17, Section 2 (e) discussion with City Attorney.
A. Discussion regarding the ground storage tank.
B. Discussion concerning matters of litigation.
The meeting was then closed for an Executive Session as allowed under
the above stated articles.
DIRECTIVE (Open to the public)
Item 30: Discussion and consideration of directing City Staff and Legal
Council to secure obligations of Triland as related to the
development of the Lakes of Coppell.
Mayor Duggan declared the meeting open to the public. Following
discussion, Councilman Morton moved to direct the City Attorney to take
legal action to secure obligations of Triland as related to the
development of the Lakes of Coppell. Councilman Smothermon seconded;
motion carried unanimously with Mayor Pro Tem Stanton, Councilmen
Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in
favor of the motion.
The meeting was then adjourned.
ATTEST:
Dorothy Timm~s~-7~C~y~ Secretary
MNITS 071487
MNITS