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CM 1987-08-11 Minutes August 11, 1987 The City Council of the City of Coppell met in regular called session on Tuesday, August 11, 1987 at 7:30 p.m. in the Council Chambers of the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dan Stanton, Mayor Pro Tem Dean Wilkerson, Councilman Walter Pettijohn, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone asked to stand while Councilman Morton gave the invocation. Following the invocation, Mayor Duggan lead those present in the pledge of allegiance. MAYOR'S REPORT Item 1: Mayor's Report A. A briefing on the Economic Development Trade Mission is planned for Thursday, August 13th at 3:30 p.m. in the Metrocrest Chamber of Comerce office. B. The Budget Retreat is scheduled to begin at 8:30 a.m. on Friday, August 14th in the Rotary Room at the Coppell Town Center. C. The Mayor's Quarterly Forum is scheduled for 7:30 p.m. on Tuesday, September 1st in the Council Chambers at the Coppell Town Center. Congressman Martin Frost will be present at this meeting. D. Mayor Duggan requested favorable consideration by the Council concerning the meeting place of the Coppell Senior Citizens. Various clubs in the city, such as the Lions Club, have offered to help both financially and in the preparation of the building. E. Councilman Cowman requested that the City proclaim September 17th as "E911 Day." This item will appear on the City Council agenda at a later date. F. Councilman Wolfe informed those present that the opening of the MacArthur and Beltline intersection has been moved back approximately three weeks and is anticipated to open towards the end of August. G. Councilman PettiJohn questioned the possibility of a Homestead Exemption for citizens. Mayor Duggan informed him that this item is included as an option in the budget and would cost the City approximately $250,000.00 to institute. It will be discussed in further detail at the Budget Retreat on August 14th. City Council Minutes August 11, 1987 Page 2 CITIZEN'S APPEARANCES Item 2: Consider citizens who wish to speak before the City Council. Mr. Michael Watson of 621 Shadowcrest asked to be recognized and stated his objections to the recently inacted burglar alarm ordinance. PUBLIC HEARINGS Item 3: Consider approval of zoning change #PD-103 on request of The Parks of Coppell J/V from (SF-7 and SF-0), Single Family-7 and Single Family Zero Lot Lines Homes to (PD/SF-0), Planned Development Single Family Zero Lot Line Homes on property located at the northwest corner of DeForest Road and MacArthur Boulevard and north of Parkwood, Section 2. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Denial Planning and Zoning Coordinator Taryon Bowman made the presentation on this item. She stated that the Planning and Zoning Commission has recommended denial of this application and the applicant will be requesting the item be tabled. Mr. Mike Allen, representing the applicant, made the presentation to the Council and stated that a revised plan will be submitted to the City. A mseting with the homeowners in the area had been held to discuss the revision of these plans. It is anticipated that the proposed lake that is to be a part of this development will be donated to the City, along with the donation of some additional land around the lake. The original plan proposed one ~_~ hundred seventy (170) small lots and the revised plan allows for ninety-six (96) lots. Current zoning allows one hundred twenty (120) lots. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak for the proposed change. There were none. He then asked for those persons who wished to speak against the proposed change. Following discussion on this item, Councilman Wolfe moved that this item be sent back to the Planning and Zoning Commission for their consideration on the revised plan which contains 96 lots, and that the item be tabled and brought forward at the August 25th Council meeting. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The public hearing on this item was left open. Item 4: Consider approval of zoning change #PD-104 on request of Thompson Management Company from (R, LI, and A), Retail, Light Industrial and Agricultural to (PD/SF-9 and SF-12), Planned Development for Single Family-9 and Single Family-12 Homes on property located on the east side of Denton Tap Road and north of the St. Louis & Southwestern Railroad. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Approval Stipulation: 1. The two (2) draw areas should be shc~rn on the drawings with drainage easements. 2. The deed restrictions should state that no one can build on the drainage easements. Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council on this item. The Planning and Zoning Commission has recommended approval of the zoning change with the stipulation that the City Council Minutes August 11, 1987 Page 3 two (2) draw areas be shown on the renderings with drainage easements, and that the deed restrictions state that no one can build on the drainage easements. Mr. Nathan Maier, representing Thompson Management Company, made the presentation to the Council. He stated that this development, as presented in tonight's revised plan, maintains a maximum tree coverage and reduces the lots from a total of one hundred seventy-three (173) to one hundred nineteen (119). The average SF-12 lot is point fifty-five (.55) acres and the average SF-9 lot is eleven thousand five hundred (11,500) square feet. He also stated that as much as allowed of the flood plain has been reclaimed in this project with the channelization being eliminated to save trees in the area. The traffic volume has been reduced by approximately thirty-three percent (33%) and the development provides a four-lane roadway for ingress-egress. The lots will be both front and rear entry. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak against the proposed change. There were none. He then asked for those persons who wished to speak for the proposed change. Mr. Bill Johnson of 409 Meadowcreek spoke in favor of the development. The public hearing was then declared closed. Discussion by the Council included the possibility of donating land along the creek and on the east side for park areas and/or use as a Boy Scout meeting area. A six foot (6') wooden fence would be constructed along the railroad property as a buffer to that area. Discussion was held on conversion of the front entry lots to either side or rear entry. The applicant stated that he was willing to change as many as possible, however, due to the configuration of some of the lots, front entry would be necessary. Following further discussion, Councilman Wilkerson moved that this zoning change be approved with the stipulation that the greater of fifty percent (50%) or as many SF-12 lots as possible on the north side of Bethel Road be side entry or rear entry garages, that the two (2) draw areas be shown on the drawings with drainage easements, and that the deed restrictions state that no one can build in the drainage easements. Councilman Morton seconded, and motion carried (6-1) with Mayor Pro Tem Stanton, Councilmen Wilkersou, Pettijohn, Morton, Cowman and Wolfe voting in favor of the motion and Councilman Smothermon voting against the motion. Item 5: Consider approval of zoning change request #S-1020 on request of SCH Architects from (R), Retail to (C/SUP), Commercial with a Special Use Permit for the operation of an automobile service center on property located two hundred fifty (250) feet west of the southwest corner of Sandy Lake Road. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Approval Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. The Planning and Zoning Commission has recommended approval of this item. Mr. Howard Herrington representing the developer also made a presentation to the Council. This development is at the intersection of Sandy Lake and Denton Tap Roads and faces Sandy Lake Road. Mr. Herrington indicated that selection of the materials for this pad site has been coordinated with the other three (3) sites. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak against the proposed change. There were none. He then asked for those persons who wished to speak for the proposed change. Again, there were none. The public hearing was declared closed. Following discussion by the Council, Councilman Smothermon moved that the zoning change be approved and the architectural rendering be attached. Councilman PettiJohn seconded, motion carried (6-1) with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Smothermon, Cowman and Wolfe voting in favor of the motion and Councilman Morton voting against the motion. City Council Minutes August 11, 1987 Page 4 Item 6: Consider approval of zoning changes on requests of Chevron USA from: A. #S-1021 - (R), Retail to (R/SUP), Retail with a Special Use Permit for the operation of a gasoline service ~ station on property located at the southeast corner of Denton Tap Road and Beltline Road. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Approval B. #S-I023 - (R), Retail to (R/SUP), Retail with a Special Use Permit for the operation of a car wash on property located at the southeast corner of Denton Tap and Beltline Roads. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Approval C. #S-1024 - (R), Retail to (R/SUP), Retail with a Special Use Permit for the operation of a convenience store located at the southeast corner of Denton Tap Road and Beltline Road. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Approval Stipulation: Petitioner be instructed to submit plans for final elevation at the time of the City Council hearing. ~.~ Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. She stated that this three-part request is for a gasoline service station, a car wash and a convenience store. This development is located at the southeast corner of Denton Tap Road and Beltline Road. The Planning and Zoning Commission has recommended approval of all three (3) requests with a variance to allow two (2) thirty-five (35) feet wide approaches less than one hundred fifty (150) feet from the intersection and the ability to start the first approach one hundred forty-six (146) feet from the intersection rather than the required one hundred fifty (150) feet. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak against the proposed zoning change. There were none. He then asked for those persons who wished to speak in favor of the proposed change. Again, there were none. The public hearing was then closed. Following discussion by the Council, Councilman Morton moved that the zoning change request for Item 6A be approved with the rendering attached and with the deletion of the sign on the canopy as shown in the rendering. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Wolfe moved that Item 6B be approved for a zoning change to allow for a car wash with the stipulation that the rendering be attached and the car wash provide for internal drainage. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. City Council Minutes August 11, 1987 Page 5 Councilman Morton moved that Item 6C be approved for a zoning change with the architectural rendering to be attached as a part of the zoning request. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 7: Consider approval of zoning change #S-1022 on request of McDonald's Corporation from (R), Retail to (C/SUP), Commercial with a Special Use Permit for the operation of a drive-thru type restaurant on property located two hundred one (201) feet south of Sandy Lake and Denton Tap Roads. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Approval Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. The Planning and Zoning Commission has recommended approval of this zoning change. Mrs. Mel Petty made the presentation on behalf of McDonald's. Ms. Petty stated that this restaurant will be using the same brick as the shopping center located at Sandy Lake and Denton Tap Roads and the same slate roof as is currently in existence on the Coppell Town Center. The signage will be flush with the building, and it is anticipated that the restaurant will be open by Christmas. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak in favor of the proposed change. There were none. He then asked for those persons who wished to speak against the proposed change, again, there were none. The public hearing was declared closed. Ms. Petty stated during discussion with the Council that a monument sign will be located on this property. Following discussion by the Council, Councilman Cowman moved that the zoning change be approved as submitted. Councilman Smothermon seconded. Following further discussion, the motion was withdrawn. Motion was then made by Councilman Wilkerson to approve the zoning change as submitted with the stipulations that the architectural renderings be attached and the signage as shown on the architectural renderings being deleted. Also, in the event this particular property ceases to be used as a drive-thru type restaurant, the City may, on its own motion, initiate a zoning change to revert the property back to its original retail zoning. Councilman Morton seconded the motion which carried (6-1) with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon and Wolfe voting in favor of the motion and Councilman Cowman voting against the motion. PRELIMINARY PLATS Item 8: Consider approval of a preliminary plat on request of Leslie Doggett on property located seven hundred four (704) feet east of the northeast corner of Bethel School and Moore Roads. Date of Planning & Zoning Meeting - July 23, 1987 Recommendation of Planning & Zoning Commission - Approval Mayor Duggan informed Council and those present that the correct location for this item is to show the property being located seven hundred four (704) feet west of the southwest corner of Bethel School and Moore Roads. Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. She stated that the Planning and Zoning Commission has recommended approval of this plat. The applicant is requesting the following three (3) variances: City Council Minutes August 11, 1987 Page 6 1. Waiver of the alley requirement; 2. The cul-de-sac to be named Doggett Cove be allowed to be one hundred ten (110) feet from the intersection of Glencrest Circle rather than the required one hundred twenty-five (125) feet; and 3. Lot Nos. 2 and 5, which have an average depth of ninety-two (92) ~'~ feet, be permitted rather than the required one hundred ten (110) feet. This request is due to the large width of these two (2) lots. Mr. Pete Hennessey and Ms. Leslie Doggett also made a presentation to the Council. Mr. Hennessey stated the lots range from a little over twelve thousand (12,000) square feet in size to approximately fifteen thousand (15,000) square feet. A thirty (30) foot building line has been used on Bethel School Road and Doggett Cove so the houses built at these two (2) corners may face either direction. It is the intent of the owner to develop this subdivision in the same manner as the surrounding North Lake Woodlands Addition. A petition signed by fourteen (14) property owners was presented to the Planning and Zoning Coordinator stating their opposition to any changes from the current zoning. The residents were informed that the current zoning is SF-12 with the applicant requesting a preliminary plat and not a zoning change. Mayor Duggan requested the applicant to take another look at the property and to meet and work with the surrounding residents to see if a compromise could be reached. Following further discussion by the Council, Councilman Morton moved that this item be denied without prejudice, that no additional fees be required, and that the preliminary plat consideration be rescheduled for the August 25, 1987 City Council meeting. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, ~ Smothermon, Cowman and Wolfe voting in favor of the motion. ORDINANCES, RESOLUTIONS, CONTRACTS AND AGREEMENTS Item 9: Consider approval of a Resolution authorizing the acceptance of non-exclusive easement for road, drainage, and utility improvements in an area owned by the St. Louis & Southwestern Railway located within the proposed Royal Lane Extension and authorizing the Mayor to sign. Consulting Engineer Wayne Ginn made the presentation to the Council. Mr. Barry Knight, representing Thompson Management Company was also present for this item. Following discussion, Councilman Wolfe moved that Resolution No. 081187.1 be approved and the Mayor authorized to sign. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 10: Consider approval of a Water Line Construction Agreement between the City of Coppell and Thompson Management Company and authorizing the Mayor to sign. City Engineer Wayne Ginn was present to discuss this item, as well as -.~ Mr. Barry Knight representing Thompson Management Company. Following discussion by the Council, Councilman Wolfe moved that the above stated agreement be approved and the Mayor authorized to sign. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. City Council Minutes August 11, 1987 Page 7 Item 11: Consider approval of the acceptance of a drainage easement (or right-of-way dedication) with Minyard Properties, conditions relating thereto and authorizing the Mayor to sign. Consulting Engineer Wayne Ginn made the presentation to the Council. It was stated that this was a Letter of Intent and included the standard letter of intent language. It was noted that the Letter of Intent had not been prepared in the proper format to be considered a dedication of right-of-way. City Attorney Larry Jackson will prepare this item in the proper format and bring it forward for Council's consideration. Following discussion, Councilman Wilkerson moved that the Letter of Intent with Minyard Properties be approved and the City Attorney draft an Agreement for Council's consideration to include the general terms as outlined in the Letter of Intent attached to Agenda Item No. 11 of this date. Councilman Morton seconded, motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion'. Item 12: Consider approval of a Drainage Construction Agreement between the City of Coppell and Thompson Management Company and authorizing the Mayor to sign. Consulting Engineer Wayne Ginn made the presentation to ths Council. Mr. Barry Knight was present representing Thompson Management Company. Discussion was held by the Council concerning the indemnification clause and proper wording as to insure that the City is properly indemnified. Following discussion on this item, Councilman Wilkerson moved the Drainage Construction Agreement be approved and the Mayor authorized to sign with the amendment to Section 5, second line to include the words "Section 7.09." This is in reference to the Home Rule Charter. The motion also included an amendment to Item 6, fourth line after the word "work" to insert the words "reasonably satisfactor~ to the City, and." Councilman Smothermon seconded the motion; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 13: Consider approval of a Letter of Agreement between the City of Coppell and the Coppell Senior Citizens for the use of the old municipal building located on Coppell Road and authorizing the Mayor to sign. Mayor Duggan made the presentation on this item. He stated that both he and the City Attorney have worked for some time to assist the Senior Citizens group in acquiring a meeting space. Ms. Martha Cozby, President of the Senior Citizens group, as well as several of the senior citizens, were present for this item. Discussion was held concerning the limited parking space available in this area. City Manager Alan Ratliff indicated that the City would be working with the Senior Citizens group to resolve this item. Other discussion centered on determining if adequate liability insurance was present to protect both the Senior Citizens group and the City. Following discussion on this item, Councilman Pettijohn moved that the agreement be approved amd the Mayor authorized to sign with the rental price being $1.00 per year, the effective date of the contract being August 15, 1987, and a 90-day written termination notice being required and contingent upon adequate City Council Minutes August 11, 1987 Page 8 liability insurance being provided. Councilman Wilkerson seconded the motion; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 14: Consider approval of a Contract for a Park Consultant and authorizing the Mayor to sign. Following discussion on this item, Councilman Smothermon moved that a contract be entered into with Creative Concepts of Dallas for park consulting services and the Mayor authorized to sign. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 15: Consider approval of a Resolution supporting the Local Emergency Planning Committee, appointing Dr. Thomas J. Morton to this Committee, and authorizing the Mayor to sign. Following discussion on this item, Councilman Wolfe moved that Resolution No. 081187.2 be approved. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Although he abstained from voting, Councilman Morton's vote is recorded as an affirmative vote as required under Section 3.11(B), City of Coppell Home Rule Charter. Item 16: Consider approval of an Ordinance regulating sexually oriented businesses and authorizing the Mayor to sign. Following discussion on this item, Councilman Smothermon moved that the above stated Ordinance No. 87385 be approved and the Mayor authorized to sign with the stipulation that Section 6-7-12 be changed to reflect the term "eighteen (18) years old." Councilman Wolfe seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 17: Discussion, consideration and adoption of an Ordinance regulating handicapped parking in the City of Coppell and authorizing the Mayor to sign. Following discussion on this item, Councilman Morton moved that Ordinance No. 87386 be approved and the Mayor authorized to sign. Councilman Pettijohn seconded; motion carried unanimously with Mayor Pro Tem Stauton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 18: Consider approval of a Contract with Triland to acquire property in lieu of commaittment and authorizing the Mayor to sign. ~--~ Mayor Duggan gave the presentation on this item and recommended City approval in lieu of the fact that Triland will be filing for foreclosure the following morning. Following discussion on this item, Mayor Pro Tem Stanton moved that this agreement be approved and the Mayor authorized to sign. Councilman Wolfe seconded; motion carried unanimously with City Council Minutes August 11, 1987 Page 9 Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. REQUESTS AND PRESENTATIONS Item 19: Consideration and approval of a request from the CFBISD to extend the permit for a temporary trailer located at 1600 E. Sandy Lake Road until October 14, 1988. Mr. Paul Barger, Director of Facilities and Transportation Services for Carrollton/Farmers Branch Independent School District, made the presentation to the Council. He stated that it is the school's hope to be able to accomplish a move within the next two (2) years as far as removing the mobile home from its present location. He was informed that the upcoming Flood Plain Ordinance may prohibit Council from approving any extensions should a request come about next year. The original request on this item was approved by Council in October of 1984. Although the request was for a five-year temporary mobile home permit, Council approved the item for a one-year time period subject to re-approval each year by the Council. Following discussion on this item, Councilman Wolfe moved that this temporary permit be approved for a one-year time period to expire on October 14, 1988. Councilman Morton seconded the motion; motion carried (6-1) with Mayor Pro Tem Stanton, Councilmen PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion and Councilman Wilkerson voting against the motion. Item 20: Consideration and approval of a request from the Carrollton Farmers Branch Independent School District to locate a temporary classroom at 1600 E. Sandy Lake Road. Mr. Paul Barger, Director of Facilities and Transportation Services for Carrollton/Farmers Branch Independent School District, and Mr. Charles Thacker, Assistant Superintendent of Construction, was present to discuss this item with the Council. Mr. Barger indicated that the temporary classroom would be used mainly for supplies and storage of equipment, as well as a first aid station. It would not be used for classroom space. The applicant stated he is aware of the Flood Plain and would process through the proper channels for platting and planning process. Council informed Mr. Barger and Mr. Thacker that the consensus of the Council was that the platting and planning process should be brought back to the Council prior to Council allowing any additional buildings to be located in this area. The applicant was asked to implement a plan and bring forward as soon as possible. Following further discussion on this item, Councilman Morton moved that this request be denied without prejudice. Councilman Wilkerson seconded; motion carried (5-2) with Mayor Pro Tem Stanton, Councilmen Wilkerson, Morton, Smothermon and Cowman voting in favor of the motion and Councilmen PettiJohn and Wolfe voting against the motion. Item 21: Discussion and consideration of the waiving of water tap fees for residents who will be served by the DeForest Road Water Line. Following discussion on this item, Councilman Wolfe moved that the tap fees for reaidents who would be served by the DeForest Road Water Line be waived and that a letter be issued to the residents stating this fact. Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. City Council Minutes August I1, 1987 Page I0 STAFF REPORTS Item 22: Briefing by City Attorney on the recently approved Open Meetings Law. City Attorney Larry Jackson reviewed the recently approved Open Meetings Law with the Council. It is Mr. Jackson's recommendation that in order for the Council to be in compliance with the Open Meetings Law concerning recording of Executive Sessions, a tape recording of these sessions be made as opposed to the certification of minutes by the Mayor. Following discussion on this item, it was the consensus of the Council that this item be discussed further at the August 25th Council meeting and a decision be made as to which method to follow on recording of Executive Council meetings. Item 23: Discussion on proposed procedures for Boards and Commissions. City Manager Alan Ratliff made the presentation to the Council. Mr. Ratliff stated that these proposed procedures have been provided to Board members and are being requested to be reviewed by both staff and board members with a final decision as to implementation being made in approximately thirty (30) days. The City Manager was commended on the preparation of this item. CONSENT AGENDA Item 24: A. Approval of minutes - July 7, 1987 B. Consider approval of Ordinance Number 297-A-30 approving zoning Case #S-1012 on request of Daroush Khalatbari and authorizing the Mayor to Sign. C. Consider approval of charges to the City Council budget in the amount of $189.08. Councilman Smothermon moved that the consent agenda be approved as submitted. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. EXECUTIVE SESSION (Closed to the Public) Item 25: Article 6252-17, Section 2 (e) discussion with City Attorney. A. Discussion regarding possible litigation. The meeting was then closed for an Executive Session as allowed under the above stated article. Following the Executive Session the meeting was declared open to the public. There being no further business to come before the Council, the meeting was adjourned. 'gan, Dorothy Ti~ns, fz~y Secretary }{NITS 081187 MNITSI