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CM 1987-09-22 Minutes of September 22, 1987 The City Council of the City of Coppell met in regular called session on Tuesday, September 22, 1987 at 7:30 p.m. in the Council Chambers of the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dan Stanton, Mayor Pro Tsm Dean Wilksrson, Councilman (late arrival) Walter Pettijohn, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman (late arrival) Mark Wolfe, Councilman Also present were City Manager Alan D. Ratliff, Acting City Secretary Kimberly Marcom, Assistant City Secretary Linda Grau, and City Attorney Larry Jackson. Mayor Duggan called the meeting to order and everyone was asked to stand while Councilman PettiJohn gave the invocation. Following the invocation, Mayor Duggan led those present in the pledge of allegiance. APPROVAL OF MINUTES Item 1: Approval of minutes - September 8, 1987 - Special Called Meeting 7:00 pm September 8, 1987 - Regular Called Meeting 7:30 pm Councilman Morton moved that the minutes of September 8th of the special called meeting and September 8, 1987 of the regular called meeting be approved. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen PettiJohn, Morton, Smothsrmon and Wolfe voting in favor of the motion. MAYOR'S REPORT Item 2: Mayor's Report A. Mayor Duggan referred to a memorandum from City Manager, Alan D. Ratliff, on Students in Government. The Mayor recommended to the City Council and asked for a consensus to proceed with a program of designating a school, and class, to participate in a legislative meeting of the City Council. This would take place one time each semester. The Mayor stated that he felt this program would create a sharing and a better understanding of City government and suggested that the Councilmen schedule a time to visit with the selected class before the scheduled Council meeting. This would enable the students to begin orientation in City government and create City pride in their social studies. The City Council was in favor of this program and have scheduled Mrs. Nash's 5th grade class from Pinkerton Elementary School to be in attendance at the October 13th City Council meeting. B. Mayor Duggan referred to a memorandum from City Manager Alan D. Ratliff concerning water rationing. He stated that water rationing will be discontinued October 1st and because of favorable weather conditions the problem is stabilizing. C. Mayor Duggan referred to a memorandum from City Manager Alan D. Ratliff concerning Mission Statement, and Goals and Objectives. Mr. Ratliff was requesting input from the Council to incorporate into the budget for fiscal year 1987-88. Minutes September 22, 1987 Page 2 D. Alan D. Ratliff, City Manager informed the Council of the Mayor's birthday. A birthday card was displayed at City Hall for citizens to sign, and Mr. Ratliff presented this card to the Mayor along with his congratulations on the Mayor's 40th birthday. E. Mayor Duggan informed the Council that Molly Keith, of the Coppell Cuttery has expressed a concern about maintenance around the building located at Moore Road Retail Plaza on Sandy Lake Road. The merchants were concerned over poor property maintenance and trash pickup, etc. The Mayor requested Mr. Ratliff to have staff look into this problem and poll merchants as to these conditions. CITIZEN'S APPEARANCES Item 3: Consider citizens who wish to speak before the City Council. At this time Rick Barrett of 133 North Oak Trail addressed the Council. Mr. Barrett's concern was the construction traffic, from the new High School site, through the residential streets, exceeding the speed limits, debris dropped on the street and working seven days a week. Mayor Duggan addressed this item and assured that staff would check into these matters and for Mr. Barrett to contact City Manager Alan D. Ratliff. PRESENTATION Item 4: Presentation of survey results by Texas Waste Management on free use of landfill for large item disposal for the City of Coppsll. Waynard Hyde, representing Texas Waste Management, made the presentation to the Council. Mr. Hyde informed the Council that 4,400 surveys were sent out to the citizens requesting their preference as to 12 clean-up days per calendar year as provided for in Texas Waste Management's contract with the City. Mr. Hyde stated that 330 surveys were returned. The majority of the surveys indicated that the citizens wanted one Saturday per month, thirteen requested one week in the spring and one week in the fall, and one returned survey requested two weeks in the spring. Mr. Hyde stated that after reviewing with staff, Texas Waste Management was proposing to provide the residents, starting in October, 1987, with one clean up day on the second Saturday of each month between the hours of 6 am and 1 pm. During this designated time the citizens would be allowed to bring any large items to the land fill for disposal. Texas Waste Management will issue a press release stating the spring clean up days, procedures, instructions and qualifications. Mr. Hyde also stated that Texas Waste Management would like to have a hand-out, to be left at the Water Department, explaining the clean-up days and functions of the trash service. Following further discussion Mayor Pro Tem Dan Stanton requested that a once a month "residential home pick-up" be considered upon the renewal of the contract with Texas Waste Management. No action was necessary by the Council on this item. ORDINANCES Item 5: Consider approval of an Ordinance No. 87388 adopting a Budget for Fiscal Year 1987-88 and authorizing the Mayor to sign. Minutes September 22, 1987 Page 3 Councilman Tom Morton moved for approval of Ordinance No. 87388 adopting a Budget for Fiscal Year 1987-88 and authorizing the Mayor to sign. Councilman Wolfe seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen PettiJohn, Morton, Smothermon and Wolfe voting in favor of the motion. Councilmen Wilkerson and Cowman joined the Council at this time. A second vote was called by Mayor Duggan to allow Councilman Wilkerson and Cowman to vote. The motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothsrmon, Cowman and Wolfe voting in favor of the motion. Item 6: Consider approval of an Ordinance No. 87389 setting the tax rate for the year 1987 at $0.56 per $100.00 and authorizing the Mayor to sign. The Mayor informed the Council that the Public Hearing was still open and asked for anyone who wished to speak in opposition to setting the tax rate. Mr. Terry Norris of 128 Highland Meadows asked if this was the same tax rate as last year. The Mayor responded that this was correct. Mayor Duggan then asked for those persons who wished to speak in favor of keeping the tax rate at $0.56. There were none. The public hearing was then closed. Councilman Wolfe moved to approve Ordinance No. 87389 setting the tax rate for the year 1987 at $0.56 per $100.00 and authorizing the Mayor to sign. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. RESOLUTIONS/AGREEMENTS Item 7: Consider a Resolution relating to the giving of notice of intention to issue not to exceed $4,900,000 City of Coppell, Texas Combination Tax and Revenue Certificates of Obligation, Series 1987 and authorizing the Mayor to sign. City Manager Alan D. Ratliff informed the Council that Bond Council, as well as, the Director of Finance Frank Trando and representative Boyd London with First Southwest were present to answer any questions or concerns the Council might have. Mr. Ratltff stated that the bonds are to be used in conjunction with the completion of Denton Tap Road from Beltline north to Denton Creek. The Finance Co~ittee and staff has reviewed this document in detail and monies were added to pay for legal and handling costs. Councilman Wolfe moved to approve the Resolution No. R092287.1 relating to the giving of notice of intention to issue not to exceed $4,900,000 City of Coppell, Texas Combination Tax and Revenue Certificates of Obligation, Series 1987, and authorizing the Mayor to sign. Mayor Pro Tem Stanton seconded the motion. Following further discussion Councilman Smothsrmon stated that he commended the City Manager, Director of Finance and Boyd London for their recommendation, but further stated that his only objection was they were Certificates of Obligation rather than Bonds. He further stated that he is in support of the project but cannot support the method of financing. Councilman Morton stated that he was in complete favor of the project and commended the staff on keeping the City within the $0.56 tax rate, but he also had a philosophical problem with the method of financing, Certificates of Obligation vs Bonds. Councilman Pettijohn seconded Councilman Morton's statement. Motion carried (4-3) with Mayor Pro Tem Stanton, Wilkerson, Cowman, Wolfe voting in favor of the motion and Councilman PettiJohn, Morton, Smothermon voting against the motion. Minutes September 22, 1987 Page 4 Item 8: Consideration of "re-consideration" of the Resolution and Agreement approving the donation of approximately 32.2 acre lake and park site to the City of Coppell to be included in the City Park System. to "re-consider" a Resolution and Agreement Councilman Smothermon moved approving the donation of approximately 32.2 acre lake and park site to the City of Coppell to be included in the City Park System. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilman Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 9: Discussion and consideration of a Resolution and Agreement approving the donation of approximately 32.2 acre lake and park site to the City of Coppell to be included in the City Park System and authorizing the Mayor to sign. City Manager Alan D. Ratliff referred to a letter received from Univest dated September 21, 1987 which was made available to the Mayor and City Council. Councilman Wilkerson referred to the Resolution that Univest presented at the last City Council meeting and stated that City Attorney Larry Jackson had been negotiating with Univest as to the contract. Councilman Wilkerson stated that he felt that the offer was weighted in one direction and Larry Jackson was given direction that the deal was not going to be done otherwise. Councilman Wilkerson further stated that he felt the City Attorney did not get enough input from the Council. Councilman Wilkerson stated that because of drainage problems from past projects he felt that the City should not take on any additional liability, and that the resolution was still inadequate for accept. Upon consulting with the City's Park Consultant, the City to Councilman Wilkerson was informed that in many instances a project will go for a year before the City takes over to make sure there are no problems, defects in workmanship or defects in design. Following further discussion Mayor Duggan requested Councilman Wilkerson to act as Council Liaison along with the City Attorney, Larry Jackson to work with Univest on a draft resolution and agreement that the City is comfortable with. Councilman Wilkerson moved to resend the Resolution passed at the Council Meeting of September 8, 1987, and work with the staff to bring forward a new agreement concerning the donation. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. ZONING PUBLIC HEARING Item 10: Consider approval of a zoning change for PD 103, at the request of Parks of Coppell J/V, from (SF-0) Single Family Zero Lot Line Homes and (SF-7) Single Family-7, to (PD) for Single Family Homes on property located near the northwest corner of DeForest Road and MacArthur Boulevard, north of Parkwood II. Date of Planning and Zoning Meeting - August 20, 1987 Decision of Planning and Zoning Commission - Approved (6-1) Minutes September 22, 1987 Page 5 STIPULATION: That the issue regarding the proposed City Park be resolved with the Park Board and the City Council. Mayor Duggan stated that this item has been tabled at the written request of the developer. The public hearing will be kept open until October 13, 1987. Mayor Duggan then opened the meeting to the public and asked for those persons who wished to speak in favor of this proposal. Paul Sanchez 100 Hawk Court was recognized by the Council. He then asked for those persons wishing to speak against the proposed zoning change. There were none. Mayor Duggan then declared the public hearing be left open until October 13, 1987. PRELIMINARY PLAT Item 11: Consider approval of a Preliminary Plat and variances at the request of Leslie Doggett on property located 704 feet west of the southwest corner of Bethel School Road and Moore Road. Date of Planning and Zoning Meeting - July 23, 1987 Decision of Planning and Zoning Commission - Approval (6-0) Shohree Daneehmand, Civil Engineer with the City of Coppell, stated that this proposal was sent back to staff for review and as presented meets all staff requirements. Ms. Daneshmand referred to a request for two variances. Ms. Doggett was requesting that alleys be omitted in the sub-division and Doggett Cove have a ten foot off-set from the exiting Glsncrest Circle. Leslie Doggett, owner of the property, made the presentation to the Council. Ms. Doggett stated that the alley variance was at the request of neighbors, along with her desire. Ms. Doggett stated that the building setback will be 30 feet from both Bethel School Road and Doggett Cove. Following further discussion Councilman Wolfe moved to approve preliminary plat and variances at the request of Leslie Doggett on property located 704 feet west of the southwest corner of Bethel School Road and Moore Road. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wtlkerson, PettiJohn, Morton, Smothermon, Cow~au and Wolfe voting in favor of the motion. BIDS, CONTRACTS AND AGREEMENTS Item 12: Discussion and consideration of awarding a bid for the City of Coppell Group Health Life, Dental, Short Term Disability Insurance and an optional Health Maintenance Organization (HMO) program. Assistant City Manager/Personnel Director Vivyon Bowman made the presentation to the Council. Mr. Bowman stated that the employee group insurance makes up for approximately 5% of the City's total payroll. Mr. Bowman further stated that a very comprehensive insurance benefit program attracts better personnel, and maintaining a good program keeps employees satisfied. The bid for the entire group insurance program included Group Term Life, Accidental Death and Dismemberment, Major Medical Health, Dental, Short Term and Long Term Disability, and a Health Maintenance Organization. Mr. Bowman further explained the Group Health Program to the Council and stated that staff was recommending Prudential, Inc. for their plan design, although they were not the low bidder. Walter Reed, representing Prudential was present to answer questions or concerns. Vivyon Bowman was commended by Council and the City Manager for the time and study put forth in compiling this information. Councilman Morton moved to adopt staffs recommendation of paragraph I, II, III and IV (See Attached) with an effective date of Minutes September 22, 1987 Page 8 November 1, 1987, in the awarding of a bid for the City of Coppell Group Health, Life, Dental, and an optional Health Maintenance Organization program. HMO will be paid by the employee, if they so desire. Councilman Wilkerson seconded the motion; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, ~-~ Smothermon, Cowman and Wolfe voting in favor of the motion. Item 13: Discussion and consideration of awarding a bid No. 0006 for a sewer cleaning machine for the Public Works Department. Frank Trando, Director of Finance made the presentation to the Council. Mr. Trando stated that nine bids were sent out and 3 were submitted. This is not the iow bid because the low bid did not meet specifications. Mr. Trando further stated that staff was recommending Texas Underground, Inc. Mr. Craig Thomas of Refuse Technologies, Inc. addressed the Council and expressed his concerns over the iow bid meeting the specifications of the bid and discrepancies in the recommended vendors bid concerning liability insurance. Nsither bidder provided liability insuranc~ documentation, as requested in the bid, or a users list of municipalities preferably in the Dallas/Fort Worth area that had been using like equipment bid for the last five years, or submitted verification of a service or parts facility in North Central Texas. Mr. Thomas requested Council to either accept his bid and/or to review all bids. Following further discussion Mayor Duggan stated that the bid would not be awarded at this time, as per Mr. Thomas's request, and further requested that the City Manager Alan D. Ratliff, and staff to review bids and answer all inquiries and questions, in writing, to the Council and that any further questions or concerns that Mr. Thomas should be directed to the City Manager. Tommy Stoneman, representing Texas Underground, Inc., stated that he preferred to have the bid awarded because of manufacturers price increase, but agreed to extend the pricing. Councilman Smothermon moved to table Item 13 for further review by the City Manager and City staff, and that Frank Trando, Director of Finance be authorized to set up whatever reserves or accounting measures necessary to see that the funds come out of this years budget rather than next fiscal budget. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 14: Discussion and consideration of a contract with the City of Dallas Water Utilities and authorizing the Mayor to sign. Wayne Gtnn, City Engineer made the presentation to the Council. Mr. Ginn stated that the City currently purchases water from the Trinity River Authority, who in turn purchase their water from the City of Dallas. Mr. Ginn stated that the contract presented to Council is a wholesale standard customer City contract that Dallas has with their other customers. The contact will allow Coppell to become a customer City and deal directly with the City of Dallas on the City's long range supply of water. The Trinity River Authority has no objections to the City entering into this contract as long as the City honors all other obligations. Mr. Ginn was requesting adoption of this contract. Mr. Joe Holmes, Manager, Wholesale Services Division with the City of Dallas Water Utilities was also present and further explained the contract to Council. Councilman Morton expressed his concerns and questions and stated that he would like to further discuss this contract with the staff. Following further discussion Councilman Morton moved to table this item until the City Council meeting of October 13, 1987, and that Minutes September 22, 1987 Page 9 this item be placed on the consent agenda for approval by the Council. Councilman PettiJohn seconded the motion; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. time Councilman Cowman made a presentation to the Council. At this Councilman Cowman presented a plaque to Jackie Mayfield, Fire Chief and Tom Griffin, Chief of Police in recognition for their hospitality in demonstrating the Egll System to interested parties who have toured the City's facility with representatives from GTE. Councilman Cowman further stated that the City of Wylie has bought an E911 System and it will be installed February 1, 1988. Councilman Cowman stated that he would like the City Manager to write a letter inviting the City Manager and City Council of Wylie to visit the City of Coppell and to observe the E911 system in operation. This could be scheduled for a Friday night at 7:00 pm, prior to Coppell's football game, Coppell vs Wylie, and have our Council here to greet them, tour the facility, demonstrate the E911 system and then attend the football game at the High School. Mayor Duggan suggested that the City challenge the City of Wylie that the loser of the football game would have to display the winners flag on the City's flag pole for one day. It was the consensus of the Council for staff to draft a letter to the City Manager of the City of Wylie, stating above for Mayor Duggan's signature. EXECUTIVE SESSION (Closed to the public) Item 22B: Article 6252-17, Section 2 (e) discussion with City Attorney. 1) Discussion concerning litigation in regard to: b. boundary lines c. General Homes Mayor Duggan read the items to be discussed in Executive Session and closed the meeting for an Executive Session as allowed under the above stated article on September 22, 1987 at 9:30 p.m. Following the executive session, the meeting was declared open to the public on September 22, 1987 at 10:01 p.m. Item 15: Discussion and consideration of a contract with Transworld Systems, Inc. as the City, s collection agency and authorizing the Mayor to sign. Director of Finance Frank Trando made the presentation to the Council. He stated that after reviewing the City's inactive accounts there is an outstanding balance of about $45,000.00 in uncollected funds, and another $18,000.00 that is over ninety (90) days old. Mr. Trando then stated that after contacting various City's, he highly recomended Transworld Systems, Inc. Mr. Bob Hershey of Transworld Systems, Inc., was then recognized and available to answer questions. Mayor Duggan inquired as to the tactics used in collecting. Council Pettijohn expressed his concern for the citizens who may not be able to pay due to severe hardships. Mr. Trando stated that the focus would be on inactive accounts and that each account would be reviewed before being turned over for collection. Following further discussion, Councilman Morton moved to approve a contract with Transworld Systems, Inc. in the amount of $3,375.00 as the City's collection agency and authorizing the Mayor Minutes September 22, 1987 Page 10 to sign. Councilman Wilkerson seconded; motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Petttjohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 16: Discussion and consideration of awarding a Depository Agreement to the 1st Coppell Bank, effective October 15, 1987 to September 30, 1989. Councilman Wolfe abstained due to a possible conflict of interest and excused himself from the session for this item. Director of Finance Frank Trando made ths presentation to the Council. Mr. A1 Shirley and Ms. Esther Wiley representing 1st Coppell Bank were also present. Following further discussion, Councilman Smothermon moved to amend the depository agreement used for consideration to provide that the interest rate on the money market account be equal to Fed Fund rates as reported at close in the Wall Street Journal from the previous day minus three-quarters (3/4) or seventy-five (75) basis points, to amend part seven (7.) of the depository agreement to provide that the interest rate will be prime as defined by First Republic Bank Dallas, and once amended be awarded to 1st Coppell Bank. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. Councilman Wolfe then returned to the session. Item 17: Discussion and consideration of a three (3) year lease agreement for a 3.8 acre site to be used for park and recreational purposes and authorizing the Mayor to sign. Councilman Morton moved to approve a three (3) year lease agreement for a 3.8 acre site to be used for park and recreational purposes and authorized the Mayor to sign. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 18: Discussion and consideration of a $250.00 donation to the Metrocrest Chamber of Commerce in support of the Miss Metrocrest Pageant. The amount to be taken from Mayor and City Council Department budget. Mayor Duggan recommended the City sponsor this pageant stating that Miss Metrocrest had been involved in various City ribbon cutting ceremonies and the amount would be taken from the City Council Budget. Mayor Pro Tem Stanton moved to approve the donation of $250.00 to the Metrocrest Chamber of Commerce in support of the Miss Metrocrest Pageant. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 19: Discussion and consideration of entering into a maintenance contract with Municipal Software and authorizing the Mayor to sign. Director of Finance Frank Trando made the presentation to the Council. Mr. Trando stated that we did not have this agreement the previous year, but if we had, it would have saved the City money. Following further discussion Councilman Smothermon moved to approve a maintenance contract with Municipal Software and authorizing the Mayor to sign. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Minutes September 22, 1987 Page 11 Item 20: Consider approval of the purchase of dictation equipment for the Police Department using funds remaining from Revenue Sharing in the approximate amount of $3,311.50. Alan Ratliff, City Manager, addressed the Council and stated that this would keep the officers out on the streets and eliminate the need of clerical duties. Councilman Cowman expressed concern of future expenditures. Councilman Smothermon stated he thought the price was very high and Chief Griffin explained that the recorders had an all steel chassis, for use in the field, vs plastic. Mayor Pro Tem Stanton moved to approve the purchase of dictation equipment for the Police Department using funds remaining from Revenue Sharing in the amount of $3311.50. Councilman Wolfe seconded; motion carried (6-1) with Mayor Pro Tem Stanton and Councilmen Wilkereon, Pettijohn, Morton, Cowman and Wolfe voting in favor of the motion and Councilman Smothermon voting against the motion. CONSENT AGENDA Item 2lA: Consider approval of a budget transfer from Mayor and Council Account #435 to the Fire Department Account #301 in the amount of $2,700.00. B: Consider payment for services to Billy Ray Newsom Company, Inc. in the amount of $18,000.00 for the relocation of traffic signal equipment located at Beltline/Denton Tap/Southwestern Boulevard and Beltline/Cowboy Drive intersections. C. Consider approval of charges to the City Council budget in the amount of $994.66. D. Consider approval of an Ordinance No. 297-A-31 for a zoning change from (C) Commercial to (C.SUP) Commercial with a Special Use Permit to allow the operation of a restaurant, located at Suite 104 of the Braewood Centre at the intersection of Braewood Drive and Denton Tap Road in Coppell, Texas, and authorizing the Mayor to sign. Date of Planning and Zoning Meeting - February 19, 1987 Date of City Council Meeting - March 10, 1987 E. Consider approval of an Ordinance No. 297-A-32 for a zoning charge from (C) Commercial to (C.SUP) Commercial with a Special Use Permit to allow the operation of a restaurant, located at 150 Denton Tap Road, Suite 106, Coppell, Texas and authorizing the Mayor to sign. Date of Planning and Zoning Meeting - December 18, 1986 Date of City Council Meeting - January 13, 1987 F. Consider approval of an Ordinance No. 297-A-33 for a zoning change from (LI) Light Industrial to (LI.SUP) Light Industrial with a Special Use Permit to allow the operation of an automobile repair garage located at 1203 Crestside Drive, Coppell, Texas and authorizing the Mayor to sign. Date of Planning and Zoning Meeting - February 19, 1987 Date of City Council Meeting - March 24, 1987 Minutes September 22, 1987 Page 12 G. Consider approval of an Ordinance No. 297-A-34 for a zoning change from (LI) Light Industrial to (LI.SUP) Light Industrial with a Special Use Permit, to allow the operation of a car wash, gasoline station, and convenience store, located at the southeast corner of MacArthur Boulevard and Beltline Road and authorizing the Mayor to sign. Date of Planning and Zoning Meeting - May 21, 1987 Date of City Council Meeting - July 14, 1987 H. Consider approval of an Ordinance No. 297-A-35 for a zoning change from (LI) Light Industrial to (LI.SUP) Light Industrial with a Special Use Permit, to allow the operation of a grocery store, located at the intersection of Beltline Road and MacArthur Boulevard and authorizing the Mayor to sign. Date of Planning and Zoning Meeting - May 21, 1987 Date of City Council Meeting - July 14, 1987 I. Consider approval of an Ordinance No. 297-A-36 for a zoning change from (LI) Light Industrial to (LI.SUP) Light Industrial with a Special Use Permit to allow the operation of a car wash, gasoline station and convenience store, located at the southwest corner of MacArthur Boulevard and Beltline Road and authorizing the Mayor to sign. Date of Planning and Zoning Meeting - May 21, 1987 Date of City Council Meeting - July 14, 1987 Councilman Morton clarified that these items were follow up from previous action. Councilman Smothermon moved to approve Items 2lA, B, C, D, E, F, G, H, and I. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. BOARD APPOINTMENTS Item 23: Discussion and consideration of appointing applicants to the Planning and Zoning Commission as stated in the City Charter of the City of Coppell for a term of two (2) years which will expire on October 1, 1989. Item 24: Discussion and consideration of appointing applicants to the Park Board as stated in the City Charter of the City of Coppell for a term of two (2) years which will expire on October 1, 1989. Item 25: Discussion and consideration of appointing applicants to the Library Board as stated in the City Charter of the City of Coppell for a term of two (2) years which will expire on October 1, 1989. Item 26: Discussion and consideration of appointing applicants to the Economic and Development Board as stated in the City Charter of the City of Coppell for a term of two (2) years which will expire on October 1, 1989. /$7 Minutes September 22, 1987 Page 13 Stem 27: Discussion and consideration of appointing applicants to the Board of Adjustments as stated in the City Charter of the City of Coppell for a term of two (2) years which will expire on October I, 1989. Mayor Duggan informed the Council that he has received requests to defer this action until the next scheduled meeting of the City Council pending further information in order to make an informed decision. Councilman Morton expressed his concerns over the legality of postponing these appointments. In response to Councilman Morton's concerns, City Attorney Larry Jackson stated that postponing appointments of board members for a reasonable period of time would not affect the legality of their appointments. Councilman Smothermon moved to table the appointment of boards and commissions, Items 23, 24, 25, 26, and 27 until October i3, 1987. Councilman Morton seconded the motion. Mayor Duggan then asked for further discussion. Following further discussion, Councilman Smothermon withdrew his motion. Mayor Duggan suggested having a reception with the applicants prior to the Council meeting of appointing members to the Boards and Commissions. Councilman Smothermon then moved to table Items 23, 24, 25, 26 and 27 until the Council meeting of October 27th; that all applicants for Boards and Commissions be invited to attend a reception scheduled for 6:30 pm on Oct. 27th for an informal mixture between the applicants and Council members; that all applications for boards and commissions must be submitted to the City Secretary's office prior to twelve noon (12:00) on October 13, 1987; and that City staff be directed to submit an amendment to the Planning and Zoning Ordinance to correct Section 40.1 for a Council vote on October 13, 1987. Couniclman Wolfe seconded; motion carried 6-1 with Mayor Pro Tem Stanton and Councilmen Wilkerson, Morton, Smothermon, Co--an and Wolfe voting in favor of the motion and Councilmen PettiJohn voting against the motion. AMENDMENT TO THE AGENDA Item 1: Discussion and consideration of initiating condemnation proceedings of railroad crossings at MacArthur Boulevard and Royal Lane. Councilman Smothermon moved to withdraw this item due to the fact that construction has begun and is making progress. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. EXECUTIVE SESSION (Closed to the public) Item 2: Article 6252-17, Section 2 (e) discussion with City Attorney. 1) Discussion concerning possible litigation. A. Condemnation B. Bethel Road drainage easement. This item was not considered at this time. The meeting was then adjourned. ATTEST: ~/Linda Grau, Secretaries MINUTES 092287 MNITSI