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CM 1987-10-13 Minutes of October 13, 1987 The City Council of the City of Coppell met in regular called session on Tuesday, October 13, 1987 at 7:30 p.m. in the Council Chamber of the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dan Stanton, Mayor Pro Tem Dean Wilkerson, Councilman Walter Psttijohn, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman (late arrival) Councilman Mark Wolfe was not present. Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons, and City Attorney Larry Jackson. Mayor Duggan called the meeting to order and everyone was asked to stand whils Councilman Smothermon gave the invocation. Following the invocation, Mayor Duggan led those present in the pledge of allegiance. APPROVAL OF MINUTES Item 1: Approval of minutes - September 22, 1987 Councilman Smothermon moved that the minutes be approved as corrected; Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton and Smothermon voting in favor of the motion. MAYOR'S REPORT Item 2: Mayor's Report A. Mayor Duggan provided the city manager and mayor pro tem with copies of a publication that can be used as a guideline for a City to develop a "feel" for the growth and development of the community. Mayor Duggan stated that after reading the book, he felt that the Council is on the right track in its development strategies for the City. B. Students from Mrs. Betty Nash's 5th grade class at Pinkerton Elementary School will take part in the Council meeting of October 27, 1987. These students will be studying the local government process. Council and the City Manager have been invited to have lunch with these students on that day. C. A reception for the Council to meet board and commission applicants will be held at 6:30 p.m. prior to the Council meeting on October 27, 1987. D. The MacArthur Boulevard-Beltline Road intersection was opened last week. Some problems are still being experienced with the signalization, but it is anticipated that these will be worked out. E. Councilmen Smothermon and Morton gave a report on the recent Chamber tour to London and the possible investments in the future in this area. F. Councilman Wilkerson requested that a listing of all the applicants, by board or commission and ths number of positions open, be provided to them prior to the appointments on October 27, 1987. CITIZEN'S APPEARANCES Item 3: Consider citizens who wish to speak before the City Council. Those citizens who requested to speak at this time were as follows: A. Mr. G. H. Welch of 412 W. Kaye Street who requested that the drainage problems on the north side of the street be addressed by the City. Mr. Welch stated that he felt that the development built adjacent to the north of this street was the cause of these problems. ~ B. Mr. Wilfred Brinson requested that the City check into the ~ possibility of installing a left-turn signal at the intersection of Moore and Sandy Lake Roads. C. Mr. Don Jones of 632 Bethel School Road requested that the City check into the accessory buildings that are proposed to be constructed at the Swan and Bethel School Road intersections. He felt that these buildings would be unsightly and, as they would be facing his home, was requesting that they not be allowed. D. Mr. Terry Lewis of 416 W. Kaye Street echoed Mr. Welch's comments concerning the drainage on Kaye Street. BOARD APPOINTMENTS AND RESIGNATIONS Item 4: Consider accepting resignation of Donald E. Brewer of the Park Board. Councilman Wilkerson moved that this resignation be accepted; Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton and Smothermon voting in favor of the motion. GENERAL BUSINESS ~-~ Item 5: Consider approval of a request from the First United Methodist Church for an extension of a temporary permit for a portable building. Following discussion on this item, Councilman Morton moved that the temporary permit for a portable building be approved to expire on November I, 1988; Councilman Wilkerson seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohu, Morton, and Smothermon voting in favor of the motion. Councilman Smothermon abstained from voting, however, his abstention is recorded as a favorable vote as required under Home Rule Charter requirements, Section 3.11, Subsection B. Item 6: Consider approval of awarding Bid 0008, Office Supplies Contract, to Hurricane Office Supply and Printing Company. Following discussion on this item, Councilman Wilkerson moved that this bid be awarded as recommended; Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, PettiJohn, Morton and Smothermon voting in favor of the motion. Councilman Cowman arrived at this time. ~--~ Item 7: Discussion, consideration and approval of a sign permit for Coppell Park Plaza located at 580 S. Denton Tap Road. Mr. Andy Briscoe, representing Coppell Park Plaza, made the presentation to the Council. He stated that the existing sign was constructed in 1984, and at that time, it was felt that the thirty-six (36) square foot sign, which complies with City ordinances, would be adequate for the businesses located within the complex; however, he would now like to upgrade the sign to include the tenant names. Several business owners of the complex were present and also requested that the Council approve the permit for the larger sign. Staff concern was that the Council might be setting a precedent by allowing a sign larger than is provided for in the Sign Ordinance and that a shopping center that is much larger than this complex could expect to have a sign approved that is proportionate to the size of this proposed sign. Several option were discussed by the Council. Following a lengthy discussion, Mayor Pro Tem Stanton moved that the sign permit be approved for a total of fifty-seven (57) square feet; Councilman Psttijohn seconded and motion failed 3-4 with Mayor Pro Tem Stanton and Councilmen Pettijohn and Smothermon voting in favor of the motion and Mayor Duggan and Councilmen Morton, Cowman, and Wilkerson voting against the motion. Item 8: Discussion, consideration and approval of a request from American Golf Corporation for a temporary permit for construction of a pump house at Riverchase Golf Course. Mr. Ken James, representing American Golf Corporation, made the presentation to the Council. He stated that the request is for a temporary permit and is being requested because the property for the golf course has not yet been platted; however, the structure is planned to be a permanent structure. Staff representatives stated that the request does meet the requirements of City ordinances for an accessory building, that it will be constructed of cinderblock with a metal door and will be screened with foliage. Following discussion, Councilman PettiJohn moved that the permit be approved; Mayor Sro Tem Stanton seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, and Cowman voting in favor of the motion. Item 9: Discussion, consideration and approval of a variance from Section 10-4-8 of the Sign Ordinance concerning off premise signs for the St. Ann's Catholic Church Crafts Fair. Mrs. Paula Lavelle, representing St. Ann's Catholic Church, made the presentation to the Council. She stated that the request is for directional signs and two banners to be installed for a twenty-four hour period to advertise the crafts fair planned by the church. Following discussion, Councilman PettiJohn moved that the variance for the temporary signs be approved with the stipulation that the safety concerns (locating the banners at two intersection in town) meet the approval of City staff; Councilman Wilkerson seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, and Cowman voting in favor of the motion. Item 10: Consider approval of site plan revisions and variances for Valley Ranch Center final plat, located on property at the southeast corner of MacArthur Boulevard and Beltline Road. Mr. Pat Donovan, with Dunning Development, made the presentation to the Council. He stated that previously the 7-11 Store and Mobil Corporation were planning to do a joint development; however, the request before the Council at this time is for a Mobil Station and a convenience store. The original request was granted with a variance on the drive approaches. That variance is also requested at this time. Following discussion, Councilman Smothermon moved that the site plan revisions and variance for the drive approaches be approved; Councilman Cowman seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. PUBLIC HEARINGS Item 11: Continuation of the Public Hearing related to the proposed ordinance of the City of Coppell, Texas, providing for Comprehensive Management of the Floodplain in the City of Coppell, and consideration of closing the Public Hearing and directing staff to prepare an Ordinance for consideration by the City Council at a future meeting. Mayor Duggan stated that the public hearing on this item has been opensd and continued from a previous meeting. He then asked if there were persons present who wished to speak in favor of the proposed ordinance. There were none. Mayor Duggan then asked if there were persons present who wished to speak in opposition of the proposed ordinance. There were none. The public hearing was then declared closed. Following discussion by ths Council, Councilman Morton moved that the ordinance providing for comprehensive management of the floodplain in the City of Coppell be considered at the regular Council meeting of October 27, 1987; Councilman Wilkerson seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, PettiJohn, Morton, Smothermon, and Cowman voting in favor of the motion. ZONING Item 12: Consider approval of a zoning change, Case #S-1026, at the request of the Catholic Diocese of Dallas from (SF-9) Single Family-9, to (SF-9, SUP) Single Family-9 with a Special Use Permit to allow the operation of a Church, on property located approximately 600 feet north of the northeast corner of Sandy Lake Road and Samuel Boulevard. Date of Planning and Zoning Commission - September 17,1987 Decision of Planning and Zoning Commission - Approved (6-0) Father Brodertck of the Catholic Diocese made the presentation to the Council. He stated that the church will have a live screening wall around the perimeter of the development and that it would be fully sprinkled. Staff reminded the Council that a variance for the living screen would be required. The use of stucco is allowed in an SUP zoning classification. Concerns regarding the right-of-way along Samuel Boulevard can be addressed at the platting stage. Mayor Duggan then declared the public hearing open and asked for those persons present who wished to speak in favor of the proposed zoning. There were none. He then asked for those persons present who wished to speak in opposition ~-~ to the proposed zoning. There were none. The public hearing was then declared closed. Following discussion by the Council, Councilman Morton moved that the zoning change be approved with the stipulation that stucco construction be permitted; Mayor Pro Tem Stanton seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, PettiJohn, Morton, Smothermon, and Cowman voting in favor of the motion. Item 13: Consider approval of a zoning change, Case #S-1025, at the request of Mr. Gordon Dunaway, from (LI) Light Industrial to (LI.SUP) Light Industrial with a Special Use Permit, for the operation of automobile sales, on property located at 1203 Crestside Drive. Date of Planning and Zoning Commission - September 17,1987 Decision of Planning and Zoning Commission - Approved (6-0) Mr. Howard Herrington, representing Mr. Gordon Dunaway, made the presentation to the Council. Mr. Herrington stated that there would be no mechanical work or outside storage at this site. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak in favor of the proposed zoning change. There were none. He then asked for those persons who wished to speak in opposition to the proposed zoning change. There were none. The public hearing was declared closed. Following discussion by the Council, Mayor Pro Tem Stanton moved that the zoning change be approved with the stipulation that no outside sales or storage be allowed, no mechanical work be performed on site, and that the zoning change be restricted to the sale of collector-type autos; Councilman Cowman seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. Item 14: Consider approval of a zoning change, Case #PD-105, at the request of Meadowglen Properties, from (SF-9) Single Family-9, to a (PD-SF-9) Planned Development for Single Family-9, on property located at the southeast corner of Parkway and Samuel Boulevards. Date of Planning and Zoning Commission - September 17,1987 Decision of Planning and Zoning Commission - Denied (5-1) Mayor Duggan stated that the public hearing on this item, which has been opened at a previous meeting, would be continued until the regular Council meeting of November 10, 1987. Item 15: Consider approval of a zoning change for PD 103, at the request of Parks of Coppell J/V, from (SF-0) Single Family Zero Lot Line Homes and (SF-7) Single Family-7, to a (PD) for Single Family Homes, on property located near the northwest corner of DeForest & MacArthur, north of Parkwood II. Date of Planning and Zoning Commission - August 20, 1987 Decision of Planning and Zoning Commission - Approved (6-I) STIPULATION: That the issue regarding the proposed City Park be resolved with the Park Board and the City Council. Mayor Duggan stated that the public hearing on this item has been opened at a previous meeting. He then asked for those persons present who wished to speak in favor of the proposed zoning change. There were none. Mayor Duggan then asked for those persons present who wished to speak in opposition to the proposed zoning change. There were none. Councilman Morton then moved that the public hearing on this item be left open and continued to the regular Council meeting of November 10, 1987; Mayor Pro Tem Stanton seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, PettiJohn, Morton, Smothermon and Cowman voting in favor of the motion. PLATTING - PRELIMINARY Item 16: Consider approval of a preliminary plat for Lake Park Addition, at the request of Parks of Coppell J/V, on property located near the northwest corner of DeForest Road and MacArthur Boulevard. Date of Planning and Zoning Commission - September 17,1987 Decision of Planning and Zoning Commission - Denial (5-1) Councilman Smothermon moved that this plat be denied without prejudice and that the.payment of any additional fees be waived provided there are no additional expenses incurred by the City; Councilman Cowman seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, PettiJohn, Morton, Smothermon, and Cowman voting in favor of the motion. Item 17: Consider approval of a preliminary plat for the North Texas Mail Processing Center, on property located at the southeast corner of Royal Lane and Bethel Road. Date of Planning and Zoning Commission - September 17,1987 Decision of Planning and Zoning Commission - Approved (6-0) Mr. Russ Cook made the presentation to the Council. He stated that the proposed bulk-mail center will be a full service postal facility as well as a maintenance facility. Landscaping plans have been submitted to the City, the development will be built in two phases, and a temporary construction permit has been applied for in order to allow for the rough grading to begin. Following discussion by the Council, Councilman Smothermon moved that the preliminary plat be approved; Councilman Cowman seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. MISCELLANEOUS BUSINESS Item 18: Consider approval of a donation to the North Texas Chapter Multiple Sclerosis Society in the amount of $100.00 to sponsor a team from the City of Coppell to participate in the Metrocrest Corporate Challenge Games. Following advise of legal Counsel that the City cannot appropriate City funds for donation, Councilman Wilkerson moved that this request be denied; Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. Mayor Duggan requested that staff assess the City's policy as to what programs the City will be contributing to and/or budgeting for in the future. Item 19: Discussion, consideration and approval of an Ordinance amending Ordinance 87375 concerning permit fees for the Coppell Building Code and authorizing the Mayor to sign. Following discussion, Councilman Morton moved that Ordinance Number 87375-A-1 be approved and the Mayor authorized to sign; Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. Item 20: Discussion, consideration and approval of an Ordinance amending Ordinance 87374 concerning permit fees for the Coppell Mechanical Code and authorizing the Mayor to sign. Following discussion, Councilman Morton moved that Ordinance Number 87374-A-1 be approved; Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. Item 21: Discussion, consideration and approval of an Ordinance amending Ordinance 86351 concerning permit fees for the Coppell Electrical Code and authorizing the Mayor to sign. Following discussion, Councilman Wilkerson moved that Ordinance Number 87351-A-1 be approved; Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, PettiJohn, Morton, Smothermon and Cowman voting in favor of the motion. Item 22: Discussion, consideration and approval of an Ordinance amending Ordinance 87373 concerning permit fees for the Coppell Plumbing Code and authorizing the Mayor to sign. Following discussion, Councilman Morton moved that Ordinance Number 87373-A-1 be approved; Councilman Wilkerson seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. Item 23: Discussion, consideration and approval of a Resolution and Agreement approving the donation of approximately 32.2 acre lake and park site to the City of Coppell to be included in the City Park System and authorizing the Mayor to sign. Following discussion, Councilman Wilkerson moved that this item be tabled to the regular Council meeting of November i0, 1987; Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Petttjohn, Morton, Smothermon and Cowman voting in favor of the motion. Item 24: Discussion, consideration and approval of a contract for the purchase of a Ground Storage Facility from Rivsrchase Joint Venture and authorizing the Mayor to sign. Mayor Duggan stated that this item has been withdrawn from the agenda at this time due to the fact that all information has not yet been received by the City. Item 25: Discussion, consideration and expression of intent in the Urban County Community Development Block Grant (CDBG) program. Following discussion, Councilman Smothermon moved that the City commit to an expression of interest only in this program; Councilman Morton seconded and motion carried 5-1 with Mayor Pro Tam Stanton and Councilmen Wilkerson, Morton, Smothermon and Cowman voting in favor of the motion and Councilman Pettijohn voting against the motion. Item 26: Discussion and consideration of amending Page 4, Section 6 of the Depository Bid. Following discussion, Councilman Morton moved that the Depository Bid be amended as stated above; Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Stanton and Councilmen Wilkerson, Pettijohn, Morton, Smothermon and Cowman voting in favor of the motion. EXECUTIVE SESSION (Closed to the public) Item 27: Article 6252-17, Section 2 (e) discussion with City Attorney. 1) Discussion concerning litigation in regard to: a. boundary lines b. lawsuits Mayor Duggan then declared the meeting closed on October 13, 1987 at 10:10 p.m. for an executive session as allowed under the above recited article. Following the executive session, Mayor Duggan adjourned the executive session on October 13, 1987 at 10:40 p.m. and declared the meeting open to the public. There being no further business to come before the City Council, the meeting was adjourned. ATTEST: Dorothy Timm~s, C~y Secretary MINUTES 101387 MNITSI