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CM 1987-11-24 Minutes of November 24, 1987 The City Council of the City of Coppell met in a regular called session on Tuesday, November 24, 1987 at 7:30 p.m. in the Council Chambers of the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dan Stanton, Mayor Pro Tem Dean Wilkerson, Councilman Walter Pettijohn, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Also present were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons, and City Attorney Larry Jackson. Mayor Duggan called the meeting to order and everyone was asked to stand while Councilman Morton gave the invocation. Following the invocation, Mayor Duggan led those present in the Pledge of Allegiance. APPROVAL OF MINUTES Item 1: Approval of minutes - October 13, 1987 October 24, 1987 October 27, 1987 November 3, 1987 November 10, 1987 Councilman Smothermon moved that the minutes be approved as submitted. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Petttjohn, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. MAYOR'S REPORT Item 2: Mayor's Report A. The recent "Students in Government" program was considered to be a success. At the last meeting of January 26, 1988, this tradition will continue with students from Austin Elementary School participating in the Council meeting. Pictures and letters of the students and Council members were distributed. B. Mr. Dan McGregor representing the Times Chronicle made a brief presentation to the Council concerning a community "Garage Sale" with proceeds going to those less fortunate during the Holiday Season. This "Garage Sale" will be held on December 19, 1987 at the Metrocrest Service Center at 1002 South Broadway in Carrollton. There are no operating expenses with all time and work being donated on a volunteer basis. All proceeds would go to the Metrocrest Service Center and to needy families. Anything that is left over would go to the Metrocrest Warehouse. Additionally, a $1.00 dollar plus one canned food item luncheon will be scheduled to assist needy families in the area. The date of this project has not been set as of this time. C. The art work in the foyer has been donated for display through the students at the Coppell Middle School. The art work displayed demonstrates a Thanksgiving theme. Just before Christmas students from the Coppell High School will be displaying art work of various forms and subjects. D. "Open House" for the new Service Center will be held on December 5, 1987 with the "Open Heuse" sponsored by the Coppell Business Association being held at City Hall on December 6, 1987. E. Mayer Duggan requested a consensus of the Ceuncil concerning the regular scheduled meeting of December 22, 1987. It was the consensus of the Council that this meeting would be cancelled and an item be placed on the City Council agenda fer the first meeting in December for official action. F. Councilman Cowman requested the City staff to cheek on a hazardous concern of the trailer park that is located in a possibly unincorporated area at Ace Lane, north of the City's limits. This area is in the Denton County 911 response area. Staff is requested to check if this site is the City of Ceppell's responsibility. G. Councilman Morton indicated he would be unable to attend the December 6, 1987 "Open House" due to his being cut of town. H. Councilman Wilkerson questioned when the purchase of the Phase III of the park land would be closed. City Attorney, Larry Jackson, stated that the paperwork is presently being prepared with the closing occurring before the end of 1987. I. Councilman Pettijohn requested the status of the Phillip's rezoning and Planning and Zoning Coordinator Taryon Bowman stated that the applicant will be getting back with her on this subject. Staff was requested to pursue bringing forward of this item for conclusion. J. Councilman Wolfe requested staff to check on ordinances regulating trucks being parked overnight in residential areas. BOARD APPOINTMENTS Item 3: Swearing In Ceremony of Board Member. A. Library Board 1. John Hill Mayor Duggan requested John Hill of the Library Board to come forward and proceeded to swear him in as a reappointed member to this Board. CITIZENtS APPEARANCES Item 4: Consider citizens who wish to speak before the City Council. Mrs. Bonnie Reeder spoke concerning delinquent taxes on her mother's property on Coppell Road. This property has recently reverted back to Mrs. Reeder due to non-payment of taxes. Staff was requested to check into the matter and present options back to the Council OTHER BUSINESS Item 5: Discussion, consideration and endorsement of a community drive entitled "Co-Operation Reprint". Ms. Jud~ Parsons and Ms. Reveilla Kennedy appeared before the Council requesting endorsement of the Council for a paper collection drive. Pick-up points will be at the High School and at the shopping center at the corner of Sandy Lake and Denton Tap Roads. Proceeds from this paper drive are anticipated to be used to help to fund a City pool and recreational facilities. Approval has been received from the school for the placement of the pick-up point on their property with the collection facility being placed on the shopping center property in March. Following discussion on this item, Councilman Wolfe moved that the City endorse the idea of Co-operation Reprint. Councilman Cowman ssconded the motion; motion carried unanimously with Mayor Pro Tem Stanton, and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Item 6: Consider approval of an Ordinance making Rolling Hills Drive a one-way street, north bound, between the hours of 5:00 p.m. and 11:00 p.m., as of Monday, November 30, 1987, through Saturday, January 2, 1988, and authorizing the Mayor to sign. Following discussion on this item, Councilman Smothermon moved that Ordinance 314-A-2 be approved changing the effective ending date of the Ordinance to December 27, 1987, and to include no standing, stopping or parking on Rolling Hills Drive. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, and Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. At a later point in the meeting this item was re-introduced and Councilman Smothsrmon moved that the City reconsider Item 6. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Councilman Smothermon then moved that the City delete the stipulation to include the no parking, stopping, standing or parking signs and approve the Ordinance as presented with the amendment to change the ending date to December 27,1987. Councilman Wilkerson seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Item 7: Discussion and consideration of authorizing the City Manager to secure bids for construction of sidewalks from sxisting sidewalks south of Parkway Boulevard to Sandy Lake Road. Following discussion on this item Councilman Morton moved that the City Manager proceed with securing the construction of sidewalks as stated in the above item. Councilman Wolfe seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. During this item Mrs. Miller asked to be recognized and spoke concerning the schools concern of construction traffic for the Catholic Church that is located across from Lee Elementary School and possible hazards that this would bring forth. Father Broderick who was present in the audience and representing the Catholic Dioceses stated that he was willing to limit construction traffic during the times that the school light would be blinking. Mrs. Miller also indicated concern with the sidewalk only on one side of Samuel Boulevard and was requssting that City consider requiring a sidewalk on both sides of the strest. Additionally, Mrs. Miller requested the City to review the possibility of a all-way stop sign at the intersection of Parkway and Samuel Boulevard. Item 8: Discussion, consideration and approval of a Resolution requesting the Texas Railroad Commission to consider deregulation of intrastate trucking and authorizing the Mayor to sign. Following discussion on this item Mayor Pro Tem Stanton moved that Resolution #112487.1 be approved. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 9: Discussion, consideration and creation of a Commission for Foreign Trade Zone No. 39. Councilman Morton made the presentation to the Council. He requested the Mayor set up a sub-committee to work with D/FW in efforts to have the area within Coppell declared as a free trade zone. Following discussion on this item Councilman PettiJohn moved that Councilmen Morton, Smothermon, and Cowman be appointed to this sub-committee. Councilman Morton ssconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Mayor Duggan stressed to the Committee the need for ths Committee to keep the Council informed, and to coordinate their activities and decisions through'the Council. Item iD: Discussion, consideration and approval of a Proclamation declaring December 9, 1987 as "Edmund Reeve Day" and authorizing the Mayor to sign. Mayor Duggan stated that he had previously requested this item to be placed on the agenda; however, after having reviewed the matter and expressing a concern with the presidence setting of recognition for activities conducted outside of the City, Mayor Duggan stated that this item was being withdrawn for consideration. Instead, he will personally write a letter recognizing Community efforts for Mr. Edmund Reeve. Item i1: Discussion and consideration of a contract with George R. Schrader as the City's representative in developing an agreement with the City of Dallas, the County of Dallas for the improvement of the east-west segment of Beltline Road and authorizing the Mayor to sign. City Manager Alan D. Ratliff made the presentation to the Council. Additionally, Mr. David Black of SVB Consultants was present and addressed the Council concerning this item. Following discussion on this item Councilman Morton moved that the contract be approved with the addition of the words "acceptable to the City" being added to Itsm #2, Under Roman Numeral II, and authorizing the Mayor to sign. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 12: Discussion of the Final Regional Environmental Impact Statement of the Trinity River and Tributaries released by the Corps of Engineers. Councilman Wolfe, as a member of the Steering Committee, made a report to the Council on this item. No action was required at this time; however, Councilman Wolfe stated that the City could possibly consider passage of a Resolution supporting the study. This item will be considered at a later Council date. Item 13: Discussion, consideration and approval of a Resolution and Agreement approving the donation of approximately 32..2 acre lake and park site to the City of Coppell to be included in the City Park System and authorizing the Mayor to sign. Mr. Mike Allen was present to discuss this item with the Co~ncil. Following discussion on this item Councilman Wilkerson moved that the Agreement be approved and the Mayor authorized to sign. Councilman ~'~ Wolfe seconded; motion carried 6-1 with Mayor Pro Tem Stanton, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion and Councilman Pettijohn voting against the motion. ZONING AND PLATTING Item 14: Consider approval of a preliminary plat for Lake Park Addition, at the request of Parks of Coppell 3/V, located near the northwest corner of DeForest Road and MacArthur Boulevard. Date of Planning and Zoning Commission - November 19, 1987 Decision of Planning and Zoning Commission - Approved (6-0-1) STIPULATIONS: 1) With the extension of the alley connecting it through lots 25 and 26. 2) A~hange in the radius of turn on Lot 1 in Block 4. 3) To include the dedication of the right-of-way prior to being presented to the City Council. 4) That this plat must be reviewed by the City staff, to make sure that all these amendments are included on the plat before going to City Council. Mr. Mike Allen and Mr. Tom Wise made the presentation to the Council. Following discussion on this item Councilman Wolfe moved that the plat be approved with the stipulation that the alley connecting Lots 25 and 26 be extended with a change in the radius of turn on Lot 1 in Block 4, and the dedication of the MacArthur right-of-way. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PsttiJohn, Morton, Smothsrmon, Cowman and Wolfe voting in favor of the motion. Item 15: PUBLIC HEARING - Consider approval of a zoning change, Case #ZC-504, located north of DeForest Road, east of the proposed extension of MacArthur Boulevard. Date of Planning and Zoning Commission - October 15, 1987 Decision of Planning and Zoning Commission - Denial of Commercial zoning however, approval of Retail zoning. Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. She stated that the applicant has originally requested Commercial zoning but during the Planning and Zoning process the Commission recommended Retail zoning. Mr. Mike Allen, representing the applicant, stated that as the applicant they had no problem with the acceptance of the Retail zoning. Mayor Duggan declared the Public Hearing opened and asked for those persons who wished to speak for the proposed zoning change. There were none. He then asked for those persbns who wished to speak against the proposed zoning change. Again, there were none. The Public Hearing was declared closed. Following discussion by the Council, Councilman Wilkerson moved that the zoning change be approved to Retail. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 16: Consider approval of a final plat for Creekview Addition, located east of Denton Tap Road, south of Grapevine Creek, and north of the St. Louis and Southwestern Railway, at the request of Thompson Properties. Date of Planning and Zoning Commission - September 17, 1987 Decision of Planning and Zoning Commission - Approved (6-0) STIPULATION: That the Construction Plan be approved by staff before going to the City Council. Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. This plat consists of one-hundred and nineteen (119) single family lots with e hike and bike trail through the property, a drainage easement along the west side of the property and the Grapevine Creek easement is recommended to be shown on the plat as well as extending the flood plain to its proper boundaries. An ingress will be requested on the east/west segment of the extension of Bethel Road, and this ingress would require a variance, however, it will be presented to Council at a later date. Applicant has stated that they will leave as many trees as possible in this development with a full time inspector on board to make certain that the trees are saved. Following discussion on this item Councilman Smothermon moved that the plat be approved with the stipulation that the Developer provide a flood plain easement along the west side of the tract and along Grapevine Creek and extend the limits of the flood plain as shown on the plat. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. OTHER BUSINESS Item 17: Discussion, consideration and approval of a request from Thompson Property requesting that staff be directed to prepare a service plan for 30.06 acres north of Beltline Road and south of St. Louis Southwestern Railroad and proceed with the annexation in conjunction with the City of Dallas's dis-annexation of the property. Following discussion on this item Councilman Morton moved that the City proceed with the preparation of a service plan on the above described property. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Wilkerson requested that City staff provide an update on this project at the first meeting in January, 1988. Item 18: Discussion, consideration and approval of an agreement with Carl Anderson of Kimley-Horn & Associates, Inc. in providing professional consultant services for the review of the Final Environmental Impact Statement on Trinity River Corridor and authorizing the Mayor to sign. Following discussion on this item Councilman Wolfe moved that this contract be approved with the stipulation that efforts be coordinated through City Engineer Wayne Ginn's office. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tsm Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 19: Consider approval of charges to the City Council budget in the amount of $232.50. Following discussion Councilman Pettijohn moved that charges to the City Council budget be approved. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. ANNEXATION ORDINANCES Item 20: Consider approval of Ordinance Number 87392 annexing the North Annexation described as 190 acres - Tract 1 and authorizing the Mayor to sign. Following discussion Councilman Smothermon moved to approve Ordinance Number 87392 and the Mayor be authorized to sign. Mayor Pro Tem Stanton seconded; motion carried unanimously with Mayor Pro Tem Stauton, Councilmen Wilkerson, PetttJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87392 which was then and there attested to and sealed by the City Secretary. Item 21: Consider approval of Ordinance Number 87393 annexing the North Annexation described as 63.45 acres - Tract 2 and authorizing the Mayor to sign. Following discussion Councilman PettiJohn moved to approve Ordinance Number 87393 and the Mayor be authorized to sign. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87393 which was then and there attested to and sealed by the City Secretary. Item 22: Consider approval of Ordinance Number 87394 annexing the North Annexation described as 39.43 acres - Tract 3 and authorizing the Mayor to sign. Following discussion Councilman Wilkerson moved to approve Ordinance Number 87394 and the Mayor be authorized to sign. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87394 which was then and there attested to and sealed by the City Secretary~ Item 23: Consider approval of Ordinance Number 87395 annexing the North Annexation described as 3.4 acres - Tract 4 and authorizing the Mayor to sign. Following discussion Councilman Morton moved to approve Ordinance Number 87395 and the Mayor be authorized to sign. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, Pettijohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87395 which was then and there attested to and sealed by the City Secretary. Item 24: Consider approval of Ordinance Number 87396 annexing the North Annexation described as 195 acres - Tract 5 and authorizing the Mayor to sign. Following discussion Councilman Cowman moved to approve Ordinance Number 87396 and the Mayor be authorized to sign. Councilman Pettijohn seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87396 which was then and there attested to and sealed by the City Secretary. Item 25: Consider approval of Ordinance Number 87397 annexing the North Annexation described as 4.4 acres - Tract 6 and authorizing the Mayor to sign. Following discussion Councilman Wolfe moved to approve Ordinance Number 87397 and the Mayor be authorized to sign. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PetttJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87397 which was then and there attested to and sealed by the City Secretary. Item 26: Consider approval of Ordinance Number 87398 annexing the North Annexation described as 145 acres - Tract 8 and authorizing the Mayor to sign. Following discussion Mayor Pro Tem Stanton moved to approve Ordinance Number 87398 and the Mayor be authorized to sign. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkerson, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87398 which was then and there attested to and sealed by the City Secretary, Item 27: Consider approval of Ordinance Number 87399 annexing the North Annexation described as 8.4 acres - Tract 7 and authorizing the Mayor to sign. Following discussion Councilman Smothermon moved to approve Ordinance Number 87399 and the Mayor be authorized to sign. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Stanton, Councilmen Wilkersou, PettiJohn, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. The Mayor then and there signed and approved Ordinance Number 87399 which was then and there attested to and sealed by the City Secretary. EXECUTIVE SESSION Item 28: A: Article 6252-17, Section 2 (e) discussion with City Attorney, and Article 6252-17, Section 2 (f) discussion concerning real property. 1) Discussion concerning litigation in regard to lawsuits. 2) Legal contracts. B: Article 6252-17, Section 2 (g) discussion concerning personnel. I) Discussion concerning Council liaison appointments and responsibilities. Mayor Duggan then declared the meeting closed on Tuesday, November 24, 1987 at 10:30 p.m. for an Executive Session as allowed under the above recited articles. Mayor Duggan adjourned the Executive Session on Tuesday, November 24, 1987 at 11:25 p.m. The meeting was then declared open to the public. There ~being no further business to come before the City Council, the meeting was adjourned. Lou Duggan, Mayor ATTEST: Dor6t~y Timm~s, Cxt~y Secretary MINUTES 112487 MNITSI