CM 1988-02-16 Mtnutss of February 16, 1988
The City Council of the City of Coppell met in Work Session and Special
Called Session on Tuesday, February 16, 1988 at 6:00 p.m. in Rotary Room
of the Coppell Town Center. The following members were present:
Lou Duggan, Mayor
Dan Stanton, Mayor Pro Tem
Walter PettiJohn, Councilman
Tom Morton, Councilman
Jim Cowman, Councilman
Mark Wolfe, Councilman
Councilmen Dean Wilkerson and Bill Smothermon were no~ present. Also
present were City Manager Alan D. Ratliff, City Secretary Dorothy
Timmons, and City Attorney Larry Jackson.
Item 1: Call to Order.
The Mayor called the meeting to order and everyone was asked to stand
while the City Manager Alan D. Ratliff gave the invocation.
Item 2: Mayor's Report
Mayor Duggan reported on the following items:
A. The semi-annual "Students In Government" program has begun
as of this week with those students scheduled to be
present at the regular City Council meeting of Tuesday,
February 23, 1988.
B. Mayor Duggan and the Mayor's of adjoining City's recently ~_~
met with D/FW Airport to address all City's concerns
regarding noise of over flights. D/FW indicated they
would be taking a look at their policy as well as coming
to Coppell to brief citizens of the City on what is going
on in the airport at this time as well as future expansion
proposals.
C. A Press Conference was held the previous Friday to
announce the Joint program with North Texas State
University. Mr. Paul Dishman, Graduate Student at NTSU
has been assigned to Coppell for two days a week to work
with the Economic Development Board and Lee Richardson as
Chairman of this Board, concerning this project.
D. Mayor Duggan read an article concerning the 1984 Crime
Index which indicates that Coppell has the lowest crime
rate in the D/FW Metroplex.
E. Councilman Cowman spoke concerning the construction sign
located on Beltline Road north/south. His request was for
City staff to check into moving the barriers farther into
the construction area to allow more adequate driving room
for vehicles using this roadway.
Item 3: Discussion and consideration of approval of an Agreement
between the City of Coppell amd Crow-Billingsley (a developer)
and authorizing the Mayor to sign.
City Manager Alan D. Ratliff introduced Mr. Tim House, representing
Crow-Billingsley, who discussed this agreement with the City Council.
Concern was expressed by the City Council with this portion of the
entire roadway being located within the City limits of Coppell. They
need to include a cap on the City's cost for these improvements and the
need for a protection clause for the City, should conetruction not
commence within the two-year time frame due to items beyond the City's
control. At this point the Mayor moved final determination on this item
to later in the agenda in order to allow City Attorney Larry Jackson and
Crow-Billingeley representative Tim House to determine proper wording
for these three concerns. Following the meeting between Tim Houee and
City Attorney Larry Jackson the proposed amendments were brought forward
to the Council and read into the record by City Attorney Larry Jackson.
The wording of this amendment is recorded as a permanent part of the
tape records for the City of Coppell. Following further discussion
Councilman Wolfe moved that the agreement between the City of Coppell
and Crow-Billingsley be approved as amended and the Mayor be authorized
to sign. Councilman Morton seconded; motion carried unanimously with
Mayor Pro Tem Stanton, Councilmen Wolfe, Cowman, Morton, and Pettijohn
voting in favor of the motion.
Item 4: Discussion and consideration of an amendment to the Flood Plain
Ordinance defining and clarifying items which are prohibited
within the Flood Plain.
Mr. Wayne Ginn, City Engineer made the presentation to the Council. He
stated that the present Ordinance does not prohibit the construction of
fences and swimming pools in the flood plain area. Individuals wishing
to construct either a fence or a swimming pool may apply to the City as
the Flood Plain Administrator for a variance to these requirements.
City Engineer Wayne Ginn, at this point acts as the City's Flood Plain
Administrator. The Administrator would then review the variance request
and see how it fits with flood plain requirements in order to not
jeopardize the City's flood insurance program. Council questioned the
City's ability to incorporate into a departmental procedure that upon a
permit being denied by the Inspection Department the applicant is
immediately notified of the variance possibility and referred to the
Flood Plain Administrator. If the Flood Plain Administrator denies the
variance request the applicant may then proceed to Council for a final
ruling. City Manager Alan D. Ratliff indicated that the City could and
would draw up such a policy and provide a copy to the Council in the
weekly "FYI" packets. Council also requested information concerning the
illegal flood activities in 1984 referred to in the FEMA letter to the
City. No action was required on this item.
Item 5: Discussion and consideration of approval of the purchase of a
full-page advertisement in the Coppell Gazette Progress Edition
to be published on February 24, 1988 in tke amount of $705.00.
Following discussion on this item Councilman Morton moved that the
purchase of a full-page advertisement as stated above be approved.
Councilman Cowman seconded; motion carried unanimously with Mayor~ Pro
Tem Stanton, Councilmen PettiJohn, Morton, Cowman, and Wolfe voting in
favor of the motion.
Item 6: Manager's Report to Mayor and Council:
A. Review and discussion of first quarter expenditures
operations, and plans for balance of year - FY '87 - '88.
City Manager Alan D. Ratliff made a presentation on this report and
called upon Finance Director Frank Trando to review this report with the
Council. It is request of staff that the Finance Review Committee work
with City staff for the next ten days to further determine how the
City's finances can be more controlled. It was the consensus of the
Council that this Review Committee continue its work with staff for the
upcoming ten days.
B. Survey of Council - municipal services and programs FY
'88 - '89.
City Manager Alan D. Ratliff reviewed this survey with the Council and
requested their completion and return by the Council meeting of February
23, 1988. The intent of this survey will be to provide guidance towards
the City Manager and staff in preparing the 88-89 Fiscal Budget.
C. Review and discussion of City Manager's 5-Year Capital
Projects Budget.
City Manager Alan D. Ratliff summarized and stated that the document
contained herein is a working document and it is in no way to be
construed as an official document. He then called upon Frank Trando,
Finance Director and Vivyon Bowman, Assistant City Manager to review
the 5-Year Capital Improvement Budget with the City Council.
No action was required on any of the above three (3) items.
Item 7: Discussion and review of Economic Development Program and Plan - Mayor and Council (as required)
A. Targeting Local Strengths
B. Targeting Industrial/Commercial Prospects
C. Economic Development Training
D. State and National Incentives
E. Incubator Program (self-help)
F. Who will be control authority for our efforts and
coordination of those efforts?
G. What are Council's expectations and role of a Staff
Economic Development Director from a realistic view point?
H. Coppell 2000 Task Force From Citizenry - June through
September
Mayor Duggan introduced Lee Richardson, Chairman of the Economic and
Development Board who spoke to the Council concerning the establishment
of an Economic Development Plan for the City of Coppell. Mr. Richardson
indicated that the Board hopes to complete their projected goals within
the next sixty (60) to ninety (90) days and make a presentation to the
Council concerning these goals. Discussion was then held concerning
procedures for handling contacts concerning economic development within
the City. It was the consensus of the Council that all contacts would
be forwarded to Lee Richardson, Chairman of the Economic and Development
Board who would keep the Council advised in a monthly progress report.
Mayor Duggan then addressed the "Coppell 2000 Task Force" and reviewed
his plan for initiating this program. He requested that the Council
review information provided to them at this time with the program being
discussed again following the May elections.
Item 8: Discussion of need for future work sessions.
It was the consensus of the Council that the work session adequately
addressed items presented and no additional work sessions were needed at
this time.
EXECUTIVE SESSION (Closed to the public)
Item 9A. Article 6252-17, Senate Concurrent Resolution Number 83.
1. Discussion with City Attorney concerning matter
involving privileged communications between Attorney
and client.
9B. Article 6252-17, Section 2 (e) discussion with City Attorney.
1. Legal discussions regarding pending lawsuits.
9C. Article 6252-17, Section 2 (g) discussion concerning personnel.
1. Discussion concerning Council liaison appointments.
Mayor Duggan declared the public hearing closed at 10:31 p.m. on
Tuesday, February 16, 1988 for an Executive Session as allowed under the
above recited articles. Mayor Duggan adjourned the Executive Session at
10:57 p.m. on Tuesday, February 16, 1988.
The meeting was then adjourned.
ATTEST:
MINUTES 021688
MNITSI