CM 1988-05-24 Minutes of May 24, 1988
The City Council of the City of Coppell met in a regular called session
on Tuesday, May 24, 1988 at 7:30 p.m. in the Coppell Town Center. The
following members were present:
Lou Duggan, Mayor
Dean Wilkerson, Mayor Pro Tem
Walter Pettijohn, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman
Mark Wolfe, Councilman
John A. Nelson, Councilman
Councilman Tom Morton was absent from the meeting. Also present were
City Manager Alan D. Ratliff, City Secretary Dorothy Timmons, and City
Attorney Larry Jackson.
The meeting was called to order and everyone asked to stand while Mayor
Pro Tem Wilkerson gave the invocation. Mayor Duggan then led those
present in the Pledge of Allegiance.
Item 1: Approval of minutes - May 3, 1988
May 10, 1988
Councilman Smothermon moved to approved the minutes of May 3, 1988 and
May 10, 1988 as submitted. Councilman Pettijohn seconded the motion;
motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen PetttJohn,
Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion.
Item 2: Mayor's Report
Mayor Duggan reported on the following items:
A. Mayor Duggan introduced Chris Harrison, a student from
Austin Elementary School and a participant in the Students
in Government Program. Chris was selected as one of the
Students At Large to represent the Elementary Schools
during the recent trip to Austin to tour the Capitol and
visit with State Representative Ken Marchant. Chris
informed the Council members of the days events touring
the Capitol, the Governor's mansion, and LBJ Library. He
also stated that Mr. Merchant presented the school
representative from Austin Elementary, Lee Elementary, and
Pinkerton Elementary with a State flag. Chris thanked the
Mayor and the City of Coppell for the opportunity to tour
the Capitol and participate in the Students in Government
Program.
B. Preparations are now in progress for a Fourth of July
Parade in the City of Coppell on July 4, 1988 at 10:00
a.m. This fund raiser is being hosted by the Coppell
Exchange Club. Braewood Center is hosting an arts and
crafts show from 10:00 a.m. through 7:00 p.m. to promote
the Fourth of July parade and local arts and crafts. In
addition, from 7:00 p.m. through 10:00 p.m. the same
evening, there will be a country western band, hot dogs,
chili cook off, and a barbecue. Donna Welborn, owner of
FasTan in Braewood Center, is coordinating the event on
behalf of the Exchange Club, which will become a yearly
event in the City, and would welcome local participation.
Ms. Welborn can be reached at 393-1705.
C. Mayor Duggan referred to the Joint City Council and
School Board meeting held on May 18, 1988 and requested
a consensus and indorsement of the Council members
present to appoint Councilman John A. Nelson as School
Board Liaison, replacing Mayor Pro Tem Dan Stanton.
D. Mayor Duggan requested staff to place a discussion item on
the agenda for the first meeting in June to discuss
creation and administration of Coppell 2000. He also
stated that he would like to officially charter and
solicit participants from the community to form the group
and move forward on planning capital improvements for the
City.
E. Mayor Duggan referred to a letter received from the
Metroplex Mayors Association requesting Alan D. Ratliff,
City Manager to poll the community and ask their support
of the DART Bond. In addition, a request was made for the
Mayor and City Council to pass a resolution in support of
a referendum and conduct a press conference announcing
their support of the Bond referendum. Mayor Duggan
written response was "No!, I will not publicly support the
resolution urging citizens to vote in favor of the DART
Bond, and as a result, I will not participate in a press
conference in this effort. The upcoming DART election is
to demonstrate the will of the people, and as Mayor, I
will not put the Council in the middle of that decision
process. Let the people decide." Mayor Duggan further
stated that it is the citizens tax dollars, their vote,
and their decision.
F. Mayor Duggan referred to a memorandum from Alan D.
Ratliff, City Manager concerning the request for a "STOP"
sign at Plantation and Southern Belle intersection. Mr.
Ratliff requested Council's guidance to consider
additional recommendations from staff in lieu of placing
this item on a future agenda. Mayor Duggan requested the
Council to allow staff to continue to explore alternative
methods concerning this request, and resolve the problem.
G. Mayor Pro Tem Dean Wilkerson reported to those Council
members present that he has contacted MUD Board
representative Bob Rehm requesting a meeting be scheduled
for the MUD Absortion Committee to meet and discuss the
Committee. In addition, Mayor Pro Tem Wilkerson requested
staff to present a future agenda item to discuss the funds
available from the Denton Tap Road Improvement Project.
H. Councilman Jim Cowman stated that commencing July 1, 1988
there will be another tax imposed on telephone bills which
will be 2 tenths (.002) of one-percent (1%) of all intra
state long distance calls. This tax will be imposed on
all long distance carriers. The funds from this tax will
go to a State Equalization Fund for Enhanced 911. This
tax is an imposed State tax, approved by House Bill 911,
on Counties with a population of 120,000 or more. He
further stated that once the North Texas Council of
Governments, the new governing body for Enhanced 911,
formulate their plans, and the City of Coppell opts into
their plan, the City can go before the State and request a
refund from the Equalization Funds, and if approved, would
help defray the City's cost of the existing Enchanged 911
service in the City.
I. Councilman PettiJohn requested an update on the flooding
problem on Kay Street. Kevin Peiffer, representing City
Engineer Wayne Ginn's office, stated that drainage problem
has been resolved.
J. Mayor Duggan requested Alan D. Ratliff, City Manager to
place on item on all future agendas entitled "Council
Liaison Reports" which will allow Council members to
report on liaison activities.
Item 3: Recognition of OEA student and part-time clerk/typist Stephanie Truex
Alan D. Ratliff, City Manager presented this item to the Council. Mr.
Ratliff stated that Stephanie Truex is presently employeed by the City
of Coppell, in the City Secretary Department, through the Office
Education Association Program (OEA) and was selected as the Outstanding
Office Education Association student for the current school year. In
addition, Ms. Truex placed third in the OEA Area Contest for her
presentation of a Chapter Yearbook which was presented to Council for
their viewing. The criteria used in the selection of the Outstanding
OEA Student was based on grades received for all academic courses,
classroom work in the OEA course, the the employer evaluation that is
given every six weeks. Also recognized were Assistant City Secretary
Linda Grau, for her contribution in the training and counseling of
Stephanie, Mrs. Cheryl Key, teacher and sponsor of the OEA Program at
Coppell High School, and Mrs. Mary Owens, Assistant Principal of Coppell
High School. Mrs. Key made a presentation to the Council explaining the
OEA Program and the criteria used in selecting an Outstanding Student.
Certificates of Appreciation were presented to Stephanie Truex,
Clerk/Typist and OEA student, Linda Grau, Assistant City Secretary and
Cheryl Key, teacher and sponsor of the OEA Program.
Mayor Duggan stated that through an oversight a required item entitled
"Citizens Appearances" was not placed on the agenda which is required by
Home Rule Charter and; therefore, requested Council to insert this item.
CITIZEN'S APPEARANCES - Consider citizens who wish to speak before the
City Council.
Mayor Duggan then asked for those persons wishing to speak before the
Council. There were none.
Item 4: Discussion, consideration and designation of Official NCTCOG Voting Representative for 1988-89.
Following discussion of this item, Councilman Pettijohn moved to approve
the designation of Councilman Jim Cowman to serve as the Official NCTCOG
Voting Representative for 1988-89. Councilman Smothermon seconded the
motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen
PettiJohn, Smothermon, Cowman, Wolfe and Nelson voting in favor of the
motion.
Item 5: Discussion, consideration, and approval of decrease in hours
the library is open to the public as approved by the Library
Board of Trustees.
Tabled from City Council Meeting: May I0, 1988
Alan D. Ratliff, City Manager introduced this item to the Council. Judi
Biggerstaff, Library Director and John Hill, Chairman of the Library
Board were also present to discuss this item. Mayor Pro Tem Wilkerson
stated he was against cutting library hours and felt it should only be a
temporary measure until the first of the fiscal year, but preferred
adding additional personnel to continue with the present library hours
in lieu of cutting hours. He requested funds be transferred from the
Mayor and Council budget to fund additional employees. Councilman Wolfe
also stated that he was not in favor of cutting library hours. Mayor
Duggan informed the Council that funds could be taken from the Mayor and
Council budget, but staff should realize the impact it will have on next
year's budget. Following further discussion Councilman Wolfe moved to
maintain fifty-one (51) hours per week for the Public Library, an
additional full-time person be hired and two pages/assistants at a
maximum cost of $11,125.00 for the balance of the year and for the
Finance Committee to meet to determine funding for this year from the
existing Mayor and Council budget. Councilman Smothermon seconded the
motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen
Pettijohn, Smothermon, Cowman, Wolfe and Nelson voting in favor of the
motion.
Item 6: Discussion, consideration and approval of a variance from
Section 10-5-3 B 3 and Section 10-5-3 C of the Sign Ordinance
which concerns the maximum allowable size of attached signs and
signs located on canopies for the Chevron station at Beltline
and Beltline.
Chief Building Official Dale Jackson made the presentation to the
Council. A representative of Chevron was not present to discuss this
item. Following discussion Councilman Smothermon moved to deny the
variance from Section 10-5-3 B 3 and Section 10-5-3 C of the Sign
Ordinance which concerns the maximum allowable size of attached signs
and signs located on canopies for the Chevron station at Beltlina and
Beltline. Council Cowman seconded the motion; motion carried 6-0 with
Mayor Pro Tem Wilkerson, Councilmen Pettijohn, Smothermon, Cowman, Wolfe
and Nelson voting in favor of the motion.
Item 7: Discussion, consideration and approval of a variance request to
locate two temporary metal classrooms at the Christ Our Savior
Christian School at the intersection of Sandy Lake and Heartz.
Chief Building Official Dale Jackson made the presentation to the
Council. Ketth McKee, head of the Board of Education for the church,
was present and also made a presentation to the Council. Councilman
Smothermon stated that a precedence had been set to allow metal
classroom space for existing churches on a temporary basis. Following
further discussion Councilman Pettijohn moved to approve a request to
locate two temporary metal classrooms at the Christ Our Savior Christian
School at the intersection of Sandy Lake and Heartz Roads for a period
of fifteen (15) months, not to exceed August 30, 1989. Councilman
Smothermon seconded the motion; motion carried 6-0 with Mayor Pro Tem
Wilkerson, Councilmen Pettijohn, Smothermon, Cowman, Wolfe and Nelson
voting in favor of the motion.
Item 8: Consideration of approval of authorization to have the updated
version of the Comprehensive Zoning Ordinance published.
City Manager Alan D. Ratliff introduced this item to the Council.
Planning and Zoning Coordinator Taryon Bowman was also present to
discuss this item. Following discussion, Councilman Smothermon moved to
authorize staff to have the updated version, as a temporary measure, of
the Comprehensive Zoning Ordinance published. Councilman Wolfe seconded
the motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen
PettiJohn, Smothermon, Cowman, Wolfe and Nelson voting in favor of the
motion.
Item 9: To consider approval of a resubmittal for final plat, pro-rata
agreement and variance for the St. Ann's Catholic Church
Addition located approximately 600 feet from the northeast
corner of Sandy Lake Road and Samuel Boulevard.
Date of Planning and Zoning Meeting: April 21, 1988
Decision of Planning and Zoning Commission: Approved (6-0)
Tabled from City Council Meeting: May 10, 1988
Planning and Zoning Coordinator Taryon Bowman made the presentation to
the Council. She stated staff recommends denial due to City's
requirements not being resolved. Father Broderick, representing St.
Ann's Catholic Church, was present and discussed this item with the
Council. Jay Turner, Attorney made a presentation on behalf of the
applicant. Applicant Paul Unzicker was also present to discuss this
item. Steve Morton, Chief Developmental Inspector addressed the Council
concerning requirements of the applicant from the City's perspective.
Following discussion of this item Councilman Wolfe moved to approve the
final plat for St. Ann's Catholic Church with the acknowledgement that
they will pay their one-half cost of Woodmore Drive at the time it is
built, pay for the four-hundred (400) linear feet of the water line from
Samuel to Woodmore to the water connections and that a future developer
building Woodmore Drive will pay for the remainder of the cost from the
connection to the east extension of the property line, and in addition,
the church is not entitled to pro-rata on the part that is built.
Councilman Smothermon seconded the motion. Following further discussion
Councilman Wolfe restated his motion. Councilman Wolfe moved to approve
the re-submittal of a final plat for St. Ann's Catholic Church with the
acknowledgement, in writing from the diocese, that they will pay for
one-half (1/2) of the Woodmore Drive cost that abuts their property
line, they will pay in whole, the cost of the water line from Samuel
Boulevard, four-hundred (400) linear feet east to the water connect,
however, the remainder water line to the water connect, four-hundred
(400) feet east to the end of the property line, will be the
responsibility of future developers and no pro-rata will be charged.
Councilman Smothermon again seconded the re-stated motion; motion
carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen PettiJohn,
Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion.
Item 10: Discussion and consideration for approval of expending $500.00 for the City Employee Annual Picnic.
Councilman PettiJohn moved to approve expenditure of $500.00 for the
City Employee Annual Picnic. Councilman Smothermon seconded the motion;
motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen Pettijohn,
Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion.
Item 11: Discussion to consider approval of contract between the City of
Coppell and the North Texas Commission for the purpose of
developing regional programs both on a national and
international level to market the North Texas Region, which
includes Dallas County and the City of Coppell and pay to the
Commission the sum of $1,105,00 per annum for such services and
authorizing the Mayor to sign.
Counilman Wilkerson moved to approve the contract between the City of
Coppell and the North Texas Commission for the purpose of developing
regional programs both on a national and international level to market
the North Texas Region, which includes Dallas County and the City of
Coppell and pay to the Commission the sum of $1,105.00 per annum for
such services and authorize the Mayor to sign. Councilman Smothermon
seconded the motion; motion carried 6-0 with Mayor Pro Tem Wilkerson,
Councilmen Pettijohn, Smothermon, Cowman, Wolfe and Nelson voting in
favor of the motion.
EXEC.U~VE SESSION (Closed to the public)
Item 12A.Article 6252-17, Senate Concurrent Resolution Number 83.
1. Discussion with City Attorney concerning matter
involving privileged communications between Attorney
and client.
12B.Article 6252-17, Section 2 (e) discussion with City Attorney.
1. Discussion concerning possible litigation and/or
pending litigation:
12C.Article 6252-17, Section 2 (f) discussion concerning the
purchase, exchange, lease or value of real property.
I. Discussion of acquisition of right-of-way with Minyarde
Mayor Duggan declared the public session closed on Tuesday, May 24, 1988
for an Executive Session as allowed under the above recited articles.
The Council convened into Executive Session at 9:33 p.m.. Mayor Duggan
adjourned the Executive Session at 10:00 p.m. on Tuesday, May 24, 1988.
OPEN SESSION (Open to the public)
Item 13: Discussion to consider authorizing the City to advertise bids
using plans and specifications prepared by DeShaza Starek and
Tang, consulting engineers, for drainage improvements along
Bethel Road west of Freeport intersection, west to United
States Postal authority property.
Councilman Cowman moved to approve and authorize the City to advertise
bids using plans and specifications prepared by DeShaza Starek and
Tang, consulting engineers, for drainage improvements along Bethel Road
west of Freeport intersection, west to United States Postal authority
property. Councilman Wolfe seconded the motion; motion carried 6-0 with
Mayor Pro Tem Wilkerson, Councilmen PettiJohn, Smothermon, Cowman, Wolfe
and Nelson voting in favor of the motion.
There being no further business to discuss, the meeting was adjourned.
ATTEST:
'D6~othy Ti~ns,~-~ity Secretary
MINUTES 052488
MNITSI