CM 1988-07-26 Minutes of July 26, 1988
The City Council of the City of Coppell met in a regular called session
on Tuesday, July 26, 1988 at 7:30 p.m. in the Coppell Town Center. The
following members were present:
Lou Duggan, Mayor
Dean Wilkerson, Mayor Pro Tem (late arrival)
Walter PettiJohn, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman
Mark Wolfe, Councilman
John A. Nelson, Councilman
Also present were City Manager Alan D. Ratliff, City Secretary Dorothy
Timmons, and City Attorney Larry Jackson.
Item 1: Invocation (Open to the public)
The meeting was called to order and everyone asked to stand while
Councilman Smothermon gave the invocation.
Item 2: Pledge of Allegiance
Mayor Duggan led those present in the Pledge of Allegiance.
Item 3: Approval of Minutes - July 12, 1988
Councilman Wolfe moved to approve the minutes of July 12, 1988 as
submitted. Councilman PettiJohn seconded the motion; motion carried 6-0
with Councilmen PettiJohn, Morton, Smothermon, Cowman, Wolfe and Nelson
voting in favor of the motion.
Item 4: Mayor's Report
Mayor Duggan reported on the following items:
A. Mayor Duggan stated that the priority lists submitted to Alan
D. Ratliff, City Manager by Council have been assigned.
B. Councilman Cowman requested Alan D. Ratliff, City Manager and
Larry Jackson, City Attorney to research to see what the
alternatives are on referendums for liquor both by precinct
and by City. It was the consensus of Council to proceed with
minimal expense and time (preliminary opinion).
C. Mayor Duggan requested Park Board liaisons to visit with the
Park Board and report back in writing to the Council the
actual facts that occurred concerning a media report of a
violation of the Open Meetings Act.
D. Councilman Wolfe stated that the theatre production recently
staged by the Coppell Community Theatre was an excellent
performance.
E. Councilman Wolfe referred to a memorandum on Flood Plain
Management and would like clarification on fences constructed
without obtaining a permit, and fences that would be
grandfathered due to being constructed prior to passage of
Flood Plain Ordinance. Dale Jackson, Building Official
reported on sequence of events re: fence permits, Councilman
Wolfe requested review of fences in the Flood Plain,
constructed prior to the Flood Plain Ordinance~ be placed on
the next City Council agenda.
F. Councilman PettiJohn requested staff to repair the STOP sign
located at Anderson and Brook Lane in the Runterwood
Sub-division which has been painted or has faded, and the STOP
sign at Bethel School Road and Rolling Circle which has also
~-' been painted and is facing east, and should be facing north.
Councilman Cowman requested a status report and timing on a
traffic light at MacArthur and Sandy Lake Road.
Item 5: City Council Liaison~s Report
A. HUD - no report
B. PARK BOARD - no report
C. SCHOOL BOARD - no report
D. LIBRARY BOARD - Councilman PettfJohn reported on the visit
to Grapevine and North Richland Hills Libraries as reported
in the Council minutes of July 12~ 1988.
E. North Texas Council - Councilman Cowman reported that a
meeting is scheduled for July 27th concerning E911.
F. Councilman Nelson questioned the Council and the Finance
Committee concerning increase of projected revenues and
decrease in projected expenses. Nayor Duggan stated that the
entire Council needs to be appraised of projected forecast for
the end of the year. A Budget Retreat is tentatively
scheduled for August 12, 1988.
COPPELL 2000 - Councilman Norton reported that the Committee
is working on funding of this project.
Item 6: Citizen's Appearances
Mayor Duggan then asked for those persons wishing to speak before the
Council, Speaking were:
A, Rick Harm, 921Sugarberry, stated that there is a problem
with a vacant house at 926 Sugarberry which he feels is a
weed problem and health hazard to the residence and
requested City staff to take care of the problem. ~r. Mann
also complimented Environmental Health Inspector Linda
Varonich on handling her Job.
B. Wilfred Benson, 111 Landsdowne, stated that he feels the City
is not doing its part in keeping weeds cut along the
right-of-way along Sandy Lake Road, Bethel Road and other
major streets in the City.
Mayor Pro Tem Wilkereon arrived during this presentation.
Item 7: Discussion, consideration and approval of a variance from
Section 10-5-3 B 3 and Section 10-5-3 C of the Sign Ordinance
which concerns the maximum allowable size of attached signs
and signs located on canopies for the Chevron station at
2.72_
Beltlins and Beltlins. (Postponed by City Council - July 12, 1988)
Building Official Dale Jackson made the presentation to the Council.
Mr. Hank Trevellini also made a presentation. (Mr. Trevellini was not
present at previous consideration due to mix-up in information
received concerning date of meeting.) Following discussion Councilman
Smothermon moved to deny the sign variance request of Gulf and Chevron
with prejudice. Motion died for lack of second. Councilman Morton
moved to table Item 7 as submitted for further explanation. He
further requested a rendering and transcript of the hearing be
submitted to Council for further study. Councilman Smothermon
seconded the motion; motion carried 7-0 with Hayor Pro Tam Wilkerson,
Councilmen PettiJohn, Morton, Smothermon, Cowman, Wolfe and Nelson
voting in favor of the motion.
Item 8: Determination of whether variances to the address ordinance
will be considered by the City Council or the Board of
Adjustments. (Postponed by City Council - July 12, 1988)
Building Official Dale Jackson made the presentation to the Council.
Following discussion Mayor Pro Tam Wilkerson moved that variances to
the address ordinance be considered by the Board of Adjustments with
the exception of Item 9 as stipulated on the present agenda.
Councilman Morton seconded the motion; motion carried 7-0 with Mayor
Pro Tam Wilkerson, Councilmen Pettijohn, Morton, Smothermon, Co.man,
Wolfe and Nelson voting in favor of the motion.
Item 9: Discussion, consideration and approval of a request from
Grace Lin to allow the address of her home to be changed
from 629 Harrison to 627 Harrison. (Post-poned by City
Council - July 12, 1988)
Building Official Dale Jackson made the presentation to the Council.
Also addressing the Council was applicant Grace Liu. iollo~ing
discussion Councilman Smothermon moved to approve the request from
Grace Lin to allow the address of her home to be changed from 629
Harrison to 627 Harrison. Councilman Nelson seconded the motion;
motion carried 6-1 with Hayor Pro Tem Wilkerson, Councilmen Morton,
Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion and
Councilman PettiJohn voting against the motion.
Item 10: Discussion and consideration of appointing a representative
to the Dallas Central Appraisal District's 1988 Advisory
Board. Deputy City Manager/Finance Director Frank Trandomads
the presentation to the Council. Following discussionMayor
Duggan requested John A. Nelson be appointed to this
position. Mayor Pro Tam Wilkerson moved to appoint
Councilman John A. Nelson as representative to the Dallas
Central Appraisal District's 1988 Advisory Board.
Councilman Wolfe seconded the motion; motion carried 7-0
with Mayor Pro Tem Wilkerson, Councilmen PettiJohn, Morton,
$mothermon, Co.man, Wolfe and Nelson voting in favor of the
motion.
Item 11: Discussion and consideration of waiver of tap fees for water
line to be installed by Johnny Thompson and waiver of
construction standard for water line from schedule 200 pipe
to schedule 150 - requested by Councilman PettiJohn.
Councilman Walter PettiJohn addressed the Council on behalf of the
applicant. Mr. Johnny Thompson was also present and stated that they
are putting in a line across his property and the adjoining property
owner will not give right-of-way unless tap fee is waived. Following
discussion Councilman Wolfe moved to approve waiver of one water tap fee
for water line to be installed by Johnny Thompson and waiver of
construction standard for water line from schedule 200 pipe to schedule
150 pipe. Councilman Morton seconded the motion; motion carried 6-1
with Mayor Pro Tem Wilkerson, Councilmen PettiJohn, Morton, Smothermon,
Cowman, Wolfe voting in favor of the motion and Councilman Nelson voting
against the motion.
Item 12: Discussion and consideration of approval of a resolution
creating a Coppell Sports Council and its rules and
regulations for operation and authorizing the Mayor to
sign. Director of Public Works Steve Goram, Park Foreman
Richard Diano, and Park Board Chairman Ed Reeve made the
presentation to the Council. Following discussion Councilman
Smothermon moved to approve Resolution 072688.1 creating a
Coppell Sports Council and its rules and regulations for
operation and authorizing the Hayor to sign with the intent
for the Board to answer directly to the Park Department.
Councilman Morton seconded the motion; motion carried 7-0 with
Mayor Pro Tem Wilkerson, Councilmen PettiJohn, Morton,
Smothermon, Cowman, Wolfe and Nelson voting in favor of the
motion.
Item 13: Consider approval of a resolution granting consent for the
annexation of balance of the Magnolia tract in the amount of
69.796 acres into the Coppell Municipal Utility District No. 1
and authorizing the Mayor to sign.
Alan D. Ratliff, City Manager made the presentation to the Council.
Following discussion Councilman Morton moved to approve Resolution
072688.2 granting consent for the annexation of balance of the Magnolia
tract in the amount of 69.796 acres into the Coppell Municipal Utility
District No. 1 and authorizing the Mayor to sign. Mayor Pro Tem
Wilkerson seconded the motion; motion carried 7-0 with Mayor Pro Tem
Wilkerson, Councilmen PettiJohn, Morton, Smotbermon, Cowman, Wolfe and
Nelson voting in favor of the motion.
Item 14: Discussion and consideration of approving a Resolution
adopting a "Manufacturing Tax Abatement Policy" for the City
of Coppell and authorizing the Mayor to sign.
Alan D. Ratliff, City Manager, Frank Trando, Deputy City
Mamager/Finance Director, Tom Morton, Councilman, and Lee
Richardson, Economic and Development Board Chairman, made
the presentation to the Council. Following discussion
Councilman Morton moved to remand this item back to the
Economic and Business Development Board with guidance that
they come forward as quickly as possible with a policy and
coordinate that policy with all taxing authorities.
Councilman Smothermon seconded the motion; motion carried
7-0 with Mayor Pro Tem Wilkerson, Councilmen PettiJohn,
Morton, Smothermon, Cowman, Wolfe and Nelson voting in favor
of the motion.
Item 15: Consider sending to the Planning and Zoning Commission an
application to amend the Comprehensive Zoning Ordinance of the
City which would provide a one year waiting period for the
refiling of the same zoning change request if denied with
prejudice and would provide a procedure for waiving such
waiting period under certain circumstances. City Attorney
Larry Jackson made the presentation to the Council. Following
discussion Mayor Duggan requested Mayor Pro Tem Wilkerson and
Councilman John A. Nelson to discuss and review this amendment
with City Attorney Larry Jackson and bring it back before the
Council for consideration. Councilman PettiJohn moved to
table this item, Councilman Wolfe seconded the motion;
motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen
PettiJohn, Morton, Smothermon, Cowman, Wolfe and Nelson
voting in favor of the motion.
Item 16: Consideration of sending to Planning and Zoning an
application to amend the Comprehensive Zoning Ordinance
Section 29.15 (3) (A) to provide that a private club shall
not be located closer than 300 feet of any residential
structure and defining residential structure. Also to
consider adding language to such section which would clarify
that permits issued within the Town Center must pass Town
Center Boulevard as that roadway is shown and located on the
map attached to the Ordinance.
City Attorney Larry Jackson and Councilman Tom Morton made the
presentation to the Council. Following discussion Councilman Morton
moved to split Item Number 16 into:
(a) Consideration of sending to Planning and Zoning an
application to amend the Comprehensive Zoning Ordinance
Section 29.15 (3) (A) to provide that a private club shall
not be located closer than 300 feet of any residential
structure and defining residential structure; and
(b) Consider adding language to such section which would clarify
that permits issued within the Town Center must pass Town
Center Boulevard as that roadway is shown and located on the
map attached to the Ordinance.
Councilman Pettijohn seconded the motion; motion carried 7-0 with
Mayor Pro Tem Wilkerson, Councilmen PettiJohn, Morton, Smothermon,
Cowman, Wolfe and Nelson voting in favor of the motion. Following
further discussion Councilman Morton moved to send Item 16 (a) to the
Planning and Zoning Commission an application to amend the
Comprehensive Zoning Ordinance Section 29.15 (3) (A) to provide that a
private club shall not be located closer than 300 feet of any
residential structure and defining residential structure. Councilman
Smothermon seconded the motion; motion carried 5-2 with Councilmen
PettiJohn, Morton, Smothermon, Wolfe and Nelson voting in favor of the
motion and Mayor Pro Tem Wilkerson and Councilman Cowman voting
against the motion. Item 16 (b) City Attorney Larry Jackson stated
that he felt the Ordinance was sufficiently clear enough to restrict
establishments that serve liquor to front on a street designated in
the area bounded on the north by Parkway Boulevard, west by Denton
Tap, south by Sandy Lake Road and east by the proposed north extension
of Heartz Road and known as Town Center, Town Center Boulevard. Mayor
Pro Tem Wilkerson withdrew Item 16 (b).
Item 17: Discussion and consideration of approval of Change Order No.
Five (5) for the Beltline Improvement Project and
authorization to the City Manager to enter into an escrow
agreement with South-western Town Lot Corporation for these
improvements and authorizing the Mayor to sign.
Kevin Peiffer, representing Ginn, Inc., Consulting Engineers made the
presentation to the Council. Pat Acker of Albert Halff Engineers
representing the applicant also made a presentation. Following
discussion Kevin Peiffer stated that the contract indicated it would
take approximately thirty (30) days to construct the road. Councilman
Morton moved to approved Change Order No. Five (5) for the Beltline
Improvement Project and authorization to the City Manager to enter
into an escrow agreement with South-western Town Lot Corporation for
these improvements and authorizing the Mayor to sign subject to
receipt of funds for escrow. Councilman Smothermon seconded the motion;
motion carried ?-0 with Mayor Pro Tem Wtlkerson, Conncilmen PettiJohn,
Morton, Smothermon, Cowman, Wolfe and Nelson voting in favor of the
motion.
Item 18: Discussion and consideration of award of a contract to
ArJang Electric Systems, Inc. in the amount of $90,247.2!
for the Beltlfne traffic siguals project and authorizing the
Mayor to sign.
Kevin Peiffer, representing Ginn, Inc., Consulting Engineers, made the
presentation to the Council. Arjang Electric Systems, Inc. also made a
presemtation to the Council. Following further discussion Councilman
Wolfe moved to award a contract to ArJang Electric Systems, Inc. in the
amount of $90,2a7.21 for the Beltline traffic signals project and
authorizing the Mayor to sign. Councilman Smothermon seconded the
motion; motiom carried 7-0 with Mayor Pro Tem Wflkerson, Councilmen
PetttJohn, Morton, Smothsrmon, Cowman, Wolfe and Nelson voting in favor
of the motion.
Item 19: Discussion and consideration of approval Change Order No. One
(1) for the Beltline traffic signal project and suthorizing
the Mayor to sign.
Kevin Peiffer, representing Ginu, Inc., Consulting Engineers, made the
presentstion to the Council. Following further discussion Councilman
Uolfe moved to approve Change Order No. 1 reducing the contract by
$4,993.10 for the Beltline traffic signal project and authorizing the
Mayor to sign. Councilman Smothermon seconded the motion; motion
carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen PettiJo~t, Morton,
Smothermou, Cowman, Wolfe and Nelson voting in favor of the motion.
Item 20: Discussion and consideration of request for clarification of
guidelines established for Mayor and Council budgeted
expenditures and possible exception to these guidelines.
Alan D. 8atliff, City Manager and Dorothy Timmons, City Secretary made
the presentation to the Council. Following discussion Councilman Wolfe
mnved to restrict all items, other than those exceptions requested,
through this budget year only. Councilman Nelson seconded the motion;
motion carried 7-0 with Mayor Pro Tem Wllkerson, Councilmen PettiJohn,
Morton, Smotbermon, Cowman, Wolfe and Nelson voting in favor of the
motion.
Item 21: Consider approval of expenditures to the Mayor and Council
budget in the amount of $56.88 for office supplies.
Councilman Nelson moved to approve expenditures to the Mayor and Council
budget in the amount of $56.88 for office supplies. Mayor Pro Tem
Wllkerson seconded the motion; motion carried 7-0 with Mayor Pro Tem
Wilkerson, Councilmen PettiJohn, Morton, imothermon, Cowman, Wolfe and
Nelson voting iu favor of the motion.
CONSENT AGENDA
Item 22A: Discussion, consideration and approval of transfer of line
items within the Mayor and Council Budget and authorizing the
Hayor to sign.
B: Discussion, consideration and approval of City Council bill8
in the amount of $503.79.
Councilman Wolfe moved to approve Item 22A - transfer of line items
from Account #624 {Codification Reduction) within the Mayor and
Council Budget and authorizing the Mayor to sign. Councilman Nelson
seconded the motioni motion carried 7-0 with Mayor Pro Tom Wilkerson,
Councilmen PettiJohn, Morton, Smotharmon, Cowman, Wolfe and Nelson
voting in favor of the motion. Councilman Smotharmon moved to approve
Item 22B. Councilman Nelson seconded the motioni motion carried 7-0
with Mayor Pro Tom Wilkersou, Councilmen PettiJohn, Morton,
Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion.
EXECUTIVE SESSION (Closed to the public)
Item 23: Article 6252-17, Section 2 (f) discussion concerning
the purchase, exchange, lease or value of real property.
1. Discussion of Grapevine boundary question.
2. Discussion of Univest land swap - library site.
3. Discussion of real estate - Mayor Duggan
4. Discussion of Minyard's right-of-way acquisition.
Item 24: Article 6252-17, Section 2 (g) discussion concerning
Item 25: Article 6252-17, Senate Concurrent Resolution Number 83.
1. Discussion with City Attorney concerning matter
involving privileged communication between
Attorney and client.
a. Consultation with attorney concerning legal effect
of certain bond covenants.
Mayor Duggan declared the public session closed on Tuesday, July 26,
1988 for an Executive Session as allowed under the above recited
articles. The Council convened into Executive Session at 11:15 p.m.
Mayor Duggan adjourned the Executive Session at 12:25 a.m. on
Wednesday, July 27, 1988.
There being no further business to discuss, the meeting was adjourned.
ATTEST:
Dorothy Ti?o~-~ity Secretary
MINUTES 072688
MNiTSI