CM 1988-08-23 H/mutes of August 23, 1988
The City Council of the City of Coppell met in a regular called
session on Tuesday, August 23, 1988 at 7:30 p.m. in the Coppell
To~n Center. The following members were present:
Lou Duggan, Mayor
Dean Wilkerson, Mayor Pro Tem
Walter Pert(John, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman
Jim Co.man, Councilman (late arrival)
John A. Nelson, Councilman
Councilman Hark Wolfe was not present. Also present were City
Manager Alan D. Ratliff, City Attorney Larry Jackson, and Assistant
City Manager/Personnel Vivyon V. Bowman, and Assistant City
Secretary Linda Grau.
The meeting was called to order and everyone asked to stand while
Councilman Smothermon gave the invocation. Mayor Duggan then led
those present in the Pledge of Allegiance.
Item 3: Approval of Minutes - July 26, 1988
August 2, 1988
August 8, 1988
August 9, 1988
August 12, 1988
August 16, 1988
Councilman Morton moved to approve the minutes of July 26, 1988,
August 2, 1988, August 8, 1988, August 9, 1988, August 12, 1988,
and August 16, 1988 as submitted. Councilman Smothermon seconded
the motion; motion carried 5-0 with Mayor Pro Tem Wilkerson,
Councilmen PettiJohn, Morton, Smothermon, and Nelson voting in
favor of the motion.
Councilman Jim Co.man arrived at this time.
Item 4: Hayor's Report
Hayor Duggan reported on the following:
A. Hayor Duggan introduced Evan and Ashley Smith, Brian
Blazoff and Daniel VanOverschelde, members of CISD
Frontenis Team to the Council and citizens present. The
team will be attending the the Junior International
Pelota Basque tournament in Biartitz, France, the first
week in September and are the only Junior Frontenis team
in the United States. Those present extended their
congratulations to the team for a successful trip.
B. Mayor Duggan informed those present that a farewell
reaeption honoring former Fire Chief Jackie Hayfield,
hosted by the City Council, is scheduled for Wednesday,
August 24, 1988, from 4:00 p.m. through 6:00 p.m. All
citizens and friends are invited to attend.
C. Mayor Duggan informed those present that a third budget
workshop is scheduled for Monday, August 29, 1988 at 7:30
D. Conncilman Cowman expressed his concern over the
inconsistency in the striping of Denton Tap Road, now under
construction. He also expressed hie concern over visibility
at intersections, and requested staff to instal! signs to
control the speed on Beltltne Road north/south.
Item 5: City Council Liaison's Report
A. PARE BOARD - Steve Coram, Director of Public Works stated
that within the next five (5) days Park Board Chairman Ed
Reeve will be submitting a letter addressed to the Mayor and
Council concerning alleged violations of the Open Meetings
Act.
B. FINANCE CO~tITTEE - A third budget meeting has been
scheduled for Monday August 29, 1988 at 7:30 p.m.
C. SCHOOL LIAISON - no report
D. LIBRARY LIAISON - no report
E. NCTCOG - no report
F. MANDATED TASK FORCE - Councilman Morton reported that the
Mandated Task Force on recycling of solid waste is
requesting a plan for recycling waste in most major
metropolitan areas and will bring this forward to the
Council for review in the near future.
C. DART - Councilman Bill Smothermon stated that Mr. Charles
Anderson from DART offered to address the Council concerning
DART at a future Council meeting.
Item 6: Citizen's Appearances
Mayor Duggan then asked for those persons wishing to speak before the
Council. There were none.
Item 7: Announcement of vacancies on the City's Boards and Commissions and review of applications for said
City Manager Alan D. Ratliffmade the presentation to the Council. It
was the consensus of the Council that applications be submitted to the
news media for citizens to apply for Boards and Commission
appointments. In addition new applications must be submitted for all
open positions on the Boards and Commissions. All applicants are
required to submit their applications to the City Secretary Department
by 5:00 p.m. September 19, 1988. All applications will be forward to
the Mayor and Council for their review before the regularly scheduled
City Council meeting of Sept. 27, 1988. ~.~
Item 8: Acceptance of resignation of Mayor Pro Tem Dean
Wilkerson as Chairman and member of the Council HUD
Absorption Comnittee and discussion and consideration
of appointing a replacement.
Councilman Morton moved to approve the resignation of Mayor Pro Tem
Dean Wilkerson as Chairman and member of the Council HUD Absorption
Committee. Mayor Pro Tem Wilkerson seconded the motion; motion
carried 6-0 ~r~th ldayor Pro Tem Wilkereon, Councilmen PettiJohn,
Morton, Smothermon, Cowman and Nelson voting in favor of the
motion. Mayor Pro Tem Wilkerson moved to nominate Councilmen Bill
Smothermon as Chairman of the Council HUD Absorption Committee.
Councilmen Nelson seconded the motion; motion carried 6-0 with
Mayor Pro Tem Wilkerson, Councilmen PettiJohn, Morton, Smothermon,
Cowman and Nelson voting in favor of the motion. Councilman
Smothermon moved to appoint Councilmen John A. Nelson as a member
of the Council HUD Absorption Committee. Councilman PettiJohn
seconded the motion; motion carried 6-0 with Mayor Pro Tem
Wilkerson, Councilmen PettiJohn, Morton, Smothermon, Cowman and
Nelson voting in favor of the motion.
Item 9: Presentation of status report on water management
conservation program Public Works and consideration of
modifying Ordinance No. 88-413.
Howard Pafford, Water Utilities Foremen, made the presentation to
the Council. Steve Goram, Director of Public Works also addressed
the Council. Mr. Pafford stated that the mendatory water rationing
program has been very effective in reducing water demends on
weekends but has increased water demends on Mondays and Tuesdays.
Therefore, two proposals were offered for review and consideration
by the Council. Followin8 a lengthy discussion Councilman Nelson
moved to eliminate the rationing under Ordinance 88-413 with the
flow being increased for necessity at the discretion of the City
Manager Alan D. Ratliff. Councilman Smothermon seconded the
motion; motion tied 3-3 with Councilmen Smothermon, Cowman and
Nelson voting in favor of the motion and Mayor Pro Tem Wilkerson,
Councilmen PettiJohn and Morton voting against the motion. Motion
carried with Mayor Duggan breaking the tie and casting hie vote in
favor of the motion.
Item 10: Consideration of a request for a variance to the Water
Rationing Ordinance for Mrs. C.D. Mooney who resides at
203 Woodhurst - requested by Councilman Wolfe.
This item has been withdrawn.
Item 11: Presentation by Jim Fellhauer, V.P. Marketing/General
Manager, Paragon Cable and consideration of setting a
date for a public hearing related to Paragon Cable.
Mr. Jim Fellhauer, V.P. Marketing/General Manager, Paragon Cable
made the presentation to the Council. Mr. Fellhauer referred to a
letter dated August 22, 1988 addressed to City Manager Alan D.
Ratliff from John Nec1, Division President of Paragon Cable. Mr.
Fellhauer addressed the problems experienced with cable service in
the community. Following further discussion it was the consensus
of the Council to post a public hearin8 scheduled for the regular
City Council meeting of September 27, 1988 for approximetely one
(1) hour for citizens to address Paragon Cable concerning
complaints and problems.
Item 12: Discussion, consideration and approval of expenditures
for an Engineering Analysis and remedial work to remove silt
and dirt from the culvert at 632 Bethel School Road for a
Coral cost not to exceed $5,600.
City Engineer Russell Doyle made the presentation to the Council in
addition to a slide presentation of the properties in question. Hr.
Don Jones residing at 632 Bethel School Road also addressed the
Council concerning his property and the culvert under Bethel School
Road. Hr. Jones submitted photographs to the Hayor and Council for
review. Following further discussion Councilman Horton moved to
approve the expenditure for Engineering Analysis and remedial work to
remove silt and dirt from the culvert at 632 Bethel School Road for a
total cost not to exceed $5,600. Councilman PettiJohn seconded the
motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen
Pettijohn, Morton, Smothermon, Cowman and Nelson voting in favor of
the motion.
Item 13: Consideration appropriating funds for Coppell 2000 -
requested by Councilman Nelson.
City Hanager~ Alan D. Ratltff, Mayor Duggan, and Frank Trando,
Director of Finance presented this item to the Council. Following
further discussion Council~an Nelson moved to approve the appropriate
funds up to $10,000 to cover the cost of Coppell 2000 from the 1987/88
surplus revenue funds. Councilman Cowman seconded the motion; motion
carried 5-I with with Mayor Pro Tem Wilkerson, Councilmen ~orton~
Smothermon, Cowman and Nelson voting ia favor of the motion and
Councilman PettiJohn voting against the motion.
Item 14: Consideration and discussion of directing Park Board to
begin study of cooperative use of tennis courts with CISD
and securing funds for this project - requested by
Councihnan Nelson.
Councilman Nelson made the presentation to the Council. He stated
that the CISD is building six new tennis courts and have requested the
City to consider funding of $49,000 for lighting of these courts at
the High School. These courts will be available for use by the
citizens of the City during non school periods. This project will be a
joint venture between the City Council and the Coppell School Board.
Councilman Nelson is requesting the Park Board to study the proposal
and submit their recommendation to the Council. Following further
discussion Councilman Smothermon moved to have Council accept
Councilman Nelson's recommendation for discussion, in cooperation with
the Coppell School Board to light the tennis courts, be directed to
the Park Board and Park Liaisons for additional consideration.
Councilman Cowman seconded the motion; motion carried 6-0 with Mayor
Pro Tem ~ilkerson, Councilmen PettiJohn~ Morton, Smothermon, Co~w_an
and Nelson voting in favor of the motion.
Item 15: Presentation and discussion of landscaping irrigation and guardrail plans for the Beltline Road (south) project.
Kevin Peiffer, representing Ginn, lac., Consulting Engineers, made the
presentation to the Council. Mr. Peiffer introduced Linda Smith, ~-~
Landscape Architect, who also addressed the Council. Ms. Smith
presented a slide presentation to help Council visualize the type of
plants proposed. Council action was not required on this item.
CONSENT
Item 16A: Discussion and consideration of a Resolution authorizing
the reappointment of Mr. Berry R. Grubbs to the DART
Board of Directors and authorizing the Hayor to sign.
Item 16B: Consideration and approval of a Resolution appointing the
City Engineer as the Floodplain Administrator and
authorizing the Mayor to sign.
Item 16C: Discussion and approval of Library Services Contract from
Dallas County and authorizing the Mayor to sign.
Item 16D: Discussion and consideration for reimbursement in the
amount of $1,505 to citizens along Bethel School Road for
repair of sprinkler systems.
Item 16E: Discussion, consideration and approval for award of Bid
0016, vehicle Wrecker Service Contract and authorizing
the Mayor to sign.
Item 16F: Discussion, consideration and approval of City Council
bills in the amount of $21.40.
Councilman Smothermon moved to approve the consent agenda items 16A
- Resolution 082388.1 and authorizing the Mayor to sign, 16B -
Resolution 082388.2 and authorizing the Mayor to sign, 16C - and
authorizing the Mayor to sign, 16D, 16E and authorizing the Mayor
to sign, and 16F as submitted. Councilman Morton seconded the
motion; motion carried 6-0 with Mayor Pro Tem Wllkerson, Councilmen
PettiJohn, Morton, Smothermon, Cowman, Wolfe and Nelson voting in
favor of the motion.
EXECUTIVE SESSION (Closed to the public)
Item 17: Article 6252-17, Section 2 (f) discussion concerning the
purchase, exchange, lease or value of real property.
1. Discussion of Grapevine boundary question.
2. Discussion of Minyards right-of-way acquisition.
Item 18: Article 6252-17, Section 2 (e) discussion with City
Attorney.
1. Review of all litigation matters by City Attorney.
Item 19: Article 6252-17, Senate Concurrent Resolution Number 83.
1. Discussion with City Attorney concerning matter
involving privileged communication between
Attorney and client.
Mayor Duggan declared the public session closed on Tuesday, August
23, 1988 for an Executive Session as allowed under the above
recited articles. The Council convened into Executive Session at
10:04 p.m. Mayor Duggan adjourned the Executive Session at 10:45
p.m. on Tuesday, August 23, 1988.
There being no ffurther business to discuss, the meeting was adjourned.
ATTEST:
MINUTES 082388
MNITSI