CM 1986-01-28 Minutes of Meeting
January 28, 1986
The City Council of the City of Coppell met in regular called session on
Tuesday January 28, 1986 at 7:30 p.m. in the High School Administration
Building. The following members were present:
Lou Duggan, Mayor
Bunny Thompson, Mayor Pro Tem
Dale Ware, Councilman
John Bailey, Councilman
Water PettiJohn, Councilman
Bill Smothermon, Councilman
The meeting was called to order and Mayor Duggan asked everyone to stand
for a moment of silent prayer in memory of City Tax Assessor, Jim Beach
who died the previous Friday, and the space shuttle crew members who
were killed in the tragedy today.
MAYOR'S REPORT
Item 1: Mayor's Report
A. Mayor Duggan informed the Council that Wednesday March 29,
1986 is the last day for a protest to be mailed to the State
concerning the development of the batch concrete plant on
Beltline Road. City Attorney Larry Jackson will handle the
mailing of this protest.
B. Mayor Duggan informed the Council that the paving on MacArthur
Boulevard had started this morning.
C. A special Council meeting will be called for February 3, 1986 --~
to hear presentations and discuss the proposed moving of
Beltline Road from Coppell to Carrollton.
D. Mayor Duggan then informed Council and citizens present that
Jim Beach, City Tax Assessor had died the previous Friday and
that Debbie Layton had taken over the duties of this office.
E. Mayor Duggan informed the Council that the reports of
information on the Beltline Road move had been received by the
City and would be distributed the following day. He
encouraged all members to review this information prior to the
special meeting to be held on February 3, 1986.
F. Mayor Pro Tem Bunny Thompson informed the Council that she had
been contacted by David Dillard Architects concerning the
brass plaque to be prepared for use at the new City Hall. Mr.
Dillard stated that he had been informed to remove the former
Mayor and City Manager's name from the plaque. Following
discussion on this item it was the consensus of the Council
that the former Mayor and Council names would be on the plaque
to be placed at the new Fire Station on Moore Road and that
the present Mayor and Council,s names would be placed on the
plaque at City Hall. There are to be no employee names on
either plaque. Following further discussion Councilman Ware
moved that an ordinance No. 86-347 be approved stating that
all plaques on public facilities bare the name of the
officials in office at the time the contract for that facility
is signed. Councilman Smothermon seconded; motion carried
unanimously with Mayor Pro Tem Thompson, Councilman Bailey,
Councilman Ware, Councilman PettiJohn and Councilman
Smothermon voting in favor of the motion.
G. Mayor Duggan informed the Council that the request for
construction on the Bethel School Road project will be put on
the Council agenda of February 11, 1986 and citizens will be
informed that they can be present at that time to present
information if they so desire.
CITIZEN'S APPEARANCES
Item 2: Consider citizens who wish to speak before the City Council.
There were no citizens who wished to speak before the Council at this
time.
REQUESTS AND PRESENTATIONS
Item 3: Discussion and action on Northlake hydro-plane boat races.
Mayor Duggan informed the Council that this item had been withdrawn at
the request of the applicant.
STAFF REPORTS
Item 4: Approval of amendment to the Municipal Court Budget.
Finance Director, Frank Trando made the presentation to the Council.
This request is to cover items previously discussed and authorized by
the Council. Total budget amendment is $9,831.00. Following discussion
Councilman Bailey moved that this budget amendment be approved. Mayor
Pro Tem Thompson seconded; motion carried unanimously with Mayor Pro Tem
Thompson, Councilman Bailey, Councilman Ware, Councilman Pettijohn and
Councilman Smothermon voting in favor of the motion.
Item 5: Approval of bid specifications for hand held meter reading
devices.
Finance Director, Frank Trando also made this presentation to the
Council. He stated that this piece of equipment is a hand held machine
that is to be taken into the field and anticipated to cut down on the
number of re-reads as well as errors made in reading meters. The
equipment would be financed from the Water and Sewer Reserve Fund and is
anticipated to cost between $17,000.00 and $19,000.00. Following
discussion on this item Councilman PettiJohn moved that the City
authorize for the advertisement of bids for the hand held meter reader
devices. Councilman Smothermon seconded; motion carried unanimously
with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware,
Councilman Pettijohn and Councilman Smothermon voting in favor of the
motion.
Item 6: Transfer of funds from City Administrator budget to
Engineering/Inspectors Department.
Finance Director, Frank Trando made this presentation to the Council.
This transfer would allow for those funds presently budgeted in the City
Administrator's Engineering Line Item Account to be transferred to the
Engineering and Inspections Department from which they would be spent.
Following discussion on this item Councilman Smothermon moved that the
budget transfer from 11420 to 70420 in the amount of $60,000.00 be
approved. Councilman Pettijohn seconded; motion carried unanimously
with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware,
Councilman PettiJohn and Councilman Smothermon voting in favor of the
motion.
Item 7: Presentation and consideration of approval for a Disaster
Response Plan for the City of Coppell (Tabled from January 14,
1986).
Mayor Duggan informed the Council that this item had not yet been
reviewed by the City Attorney and requested that it be tabled for this
review to take place. Councilman Smothermon moved that the item be
tabled to February 11, 1986. Councilman Bailey seconded; motion carried
unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman
Ware, Councilman PettiJohn and Councilman Smothermon voting in favor of
the motion.
Item 8: Discussion and consideration of Enhanced 9-1-1 financing report
(Tabled from January 14, 1986).
City Attorney, Larry Jackson and Fire Chief, Jackie Mayfield made the
presentation to the Council. Mr. Mayfield introduced Mrs. Barbara
Carmen and Mr. Norm Milton of General Telephone Company who have been
working with the City to incorporate the Enhanced 911 funding
procedures. Mrs. Carmen informed the Council of the success of this
system in other areas of the State. Following discussion on this item
Councilman PettiJohn moved that the City Manager be directed to proceed
with the implementation of this program. Councilman Smothermon
seconded; motion carried unanimously with Mayor Pro Tem Thompson,
Councilman Bailey, Councilman Ware, Councilman Pettijohn and Councilman
Smothermon voting in favor of the motion.
ORDINANCES AND RESOLUTIONS
Item 9: Consider approval of an amendment to the City of Coppell Fence
Ordinance No. 220. --~
This amendment is being presented in order to clarify the definition of
the term "fence" as well as clear up any housekeeping items needed for
effective enforcement of the ordinance. City Engineer, Ed Powell
recommended that this ordinance be tabled at this time in order to be
reviewed by his staff. Following discussion Councilman Bailey moved
that the item be tabled. Councilman Pettijohn seconded; motion carried
unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman
Ware, Councilman PettiJohn and Councilman Smothermon voting in favor of
the motion.
PLATTING ACTIONS - FINAL
Item 10: Plat Application #85-10-21 - to consider approval of final
plat of Royal Lane Extension on property south of Thweatt Road
and north of the present terminus of Royal Lane.
Mr. David Pierson made the presentation to the Council. This item has
been recommended for approval by the Planning & Zoning Commission as
well as City staff and Consulting Engineers. Ail items referred to on
the Engineer's list of recommendations have been resolved and this plat
is in compliance with all City ordinances. Following discussion
Councilman Bailey moved that this final plat be approved. Mayor Pro Tem
Thompson seconded; motion carried unanimously with Mayor Pro Tem
Thompson, Councilman Bailey, Councilman Ware, Councilman PettiJohn and
Councilman Smothermon voting in favor of the motion.
OTHER BUSINESS
Item 11: Consider approval of departmental bills.
Councilman Smothermon stated that he took exception to the bill from
Freeman on payment for the parking lot at the new City Hall, and would
like to see an entire guarantee on this lot. Following discussion
Councilman Bailey moved that the bills be approved for payment. Mayor
Pro Tem Thompson seconded; motion carried unanimously with Mayor Pro Tem
Thompson, Councilman Bailey, Councilman Ware, Councilman PettiJohn and
Councilman Smothermon voting in favor of the motion.
EXECUTIVE SESSION (Closed to the public)
Item 12: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 13: Article 6252-17, Section 2 (g) discussion concerning
personnel.
There were no items to discuss in the executive session at this time.
PUBLIC SESSION (Open to the public)
Item 14: Consider action based on items discussed in the Executive
Session.
There was no action to take on this item.
The meeting was then adjourned.
· ou ayo' z"Z ---
ATTEST:
MINITS 012886