CM 1986-02-11 Minutes of February 11, 1986
The City Council of the City of Coppell met in regular called session on
Tuesday, February 11, 1986 at 7:30 p.m. in the Coppell Middle School
Cafeteria. The following members were present:
Lou Duggan, Mayor
Bunny Thompson, Mayor Pro Tem
Dale Ware, Councilman
John Bailey, Councilman
Walter PettiJohn, Councilman
Bill Smothermon, Councilman
Also present were City Manager Frank A. Proctor, Jr. City Secretary
Dorothy Timmons and City Attorney Larry Jackson.
The meeting was called to order and sveryone asked to stand while
Councilman Smothermon gave the invocation.
MAYOR'S REPORT
Item 1: Mayor's Report
Mayor Duggan informed the Council that he had not yet heard back from
the parties wanting to hold the hydro-plane races at Northlake and that
he would be contacting them shortly. Mayor Duggan next informed the
Council that he is calling a special meeting for Tuesday, February 18,
1986. Next the Mayor recognized Mr. John Kidd with Univest Corporation
who updated the Council on the possible exchange of 2.2 acres for a
library site. Mr. Kidd stated that his firm would be willing to work
with the Council in whatever manner they preferred as far as leaving
eight acres as is or moving the 2.2 acres to another site. No action
was taken at this time.
CITIZEN'S APPEARANCES
Item 2: Consider citizens who wish to speak before the City Council.
Mayor Duggan recognized Dean Wilkerson of 541 Oakcrest who requested
that the Council consider removing the $100.00 bond required of all
candidates before placing signs in citizens yards. Mayor Duggan then
recognized Mrs. Nettie Long of DeForest Road who requested that they be
given written notice telling them when the DeForest Road project will be
discussed as well as the installation of a street sign at the end of
Phillips Drive.
OTHER BUSINESS
Item 3: Consider ratification of the City Manager's designated
alternate (City Charter, Article 4, Section 4.01E).
City Manager Frank A. Proctor, Jr. has designated Finance Director Frank
Trando as the alternate City Manager and is requesting ratification by
the Council. Councilman PettiJohn moved that City ratify the alternate
City Manager designation. Councilman Smothermon seconded and motion
carried unanimously with Mayor Pro Tem Thompson, Councilman Ware,
Councilman Bailey, Councilman Pettijohn and Councilman Smothermon voting
in favor.
Item 4: Discussion and consideration of signage for the new City Hall
building (Coppell City Hall, Coppell Municipal Complex, or
Coppell Town Center).
During discussion on this item, Council indicated that Town Center
should be the name of the new City Hall building with the functions
being designated elsewhere. Following discussion, Councilman Bailey
moved that the signage for the new City Hall be Coppell Town Center with
the various functions listed on a directory inside the building.
Councilman PettiJohn seconded and motion carried unanimously with Mayor
Pro Tem Thompson, Councilman Ware, Councilman Bailey, Councilman
PettiJohn and Councilman Smothermon voting in favor.
ELECTIONS
Item 5: Consider approval of an order calling for the Municipal Officers Election.
Following discussion on this item, Councilman Bailey moved that
Resolution 021186.1 calling for the City Election to be held on Saturday
April 5, 1986 be approved with ten clerks being allowed to be appointed
by the election judge. Councilman Smothermon seconded, motion carried
unanimously with Mayor Pro Tem Thompson, Councilman Ware, Councilman
Bailey, Councilman PettiJohn and Councilman Smothermon voting in favor
of the motion.
Item 6: Consider approval of a resolution adopting an order appointing
election officials.
Councilman Smothermon moved that Resolution 021186.2 be approved with
John Hill being appointed as Election Judge and Marcie Hempel being
appointed as the alternate judge. Mayor Pro Tem Thompson seconded and
motion carried unanimously with Mayor Pro Tem Thompson, Councilman Ware,
Councilman Bailey, Councilman Pettijohn and Councilman Smothermon voting
in favor.
ORDINANCES AND RESOLUTIONS
Item 7: Consider approval of an ordinance authorizing the City Manager
to authorize and sign change orders on City Contracts not to
exceed $10,000.
Following discussion on this item, Councilman Bailey moved that
Ordinance No. 86-346 be approved with the word "written" concurence of
the City Engineer being added. Councilman Smothermon seconded; motion
carried unanimously with Mayor Pro Tem Thompson, Councilman Ware,
Councilman Bailey, Councilman PettiJohn and Councilman Smothermon voting
in favor.
REQUESTS AND PRESENTATIONS
Item 8: Discussion and consideration of annexation proceedings for
extraterritorial jurisdiction areas south of the present city
limits along the west side of Beltline Road and directly north
of I635.
City Engineer Ed Powell made the presentation to the Council. He
informed the Council that he has met with the State Highway Department
and that they are recommending that Beltline Road south be constructed
as eight lanes rather than six lanes. In order for the City to
adequately accomplish this construction, it is to the City's advantage
to annex that territory as well as any ETJ in that area. Mr. Powell is
requesting permission from the Council to proceed with these annexation
proceedings. It was the consensus of the Council that this be done as
soon as possible.
Item 9: Discussion and action concerning Bethel School Road.
Mr. Gabe Farve of Ginn, Inc. made this presentation to the Council. He
read a memo to the Council dated December 3, 1985 from Wayne Ginn of
Ginn, Inc. outlining the general conditions and alternate considerations
for the construction of Bethel School Road. It is their recommendation
that this road be constructed as a thirty-seven foot, two-lane collector
street. Mr. Farve informed the Council that if the alternate
twenty-seven foot street is constructed, it is their recommendation that
the storm sewer and inlets be recessed five feet to accomodate future
widening and that sidewalks be placed along the right-of-way to prevent
the need for future relocation of the sidewalks. Mayor Duggan then
recognized citizens from the audience who wished to speak on this item.
Mr. Steve Truex of 516 Bethel School Road, representing the residents
along this roadway, read a letter from the residence stating that they
do not want parking on either side of the street, and that their request
is for the Council to construct a twenty-seven foot street with no
parking. Following discussion on this item, Councilman Smothermon moved
that the street be approved for construction as a twenty-seven foot,
two-lane collector street with the alternate considerations of storm and
sewer inlets to be recessed five feet to accomodate future widening of
the street and the placements of sidewalks along the right-of-way line
to prevent the necessity of future relocation of the sidewalks.
Councilman PettiJohn seconded and motion carried 3-2 with Councilman
Ware, Councilman PettiJohn and Councilman Smothermon voting in favor of
the motion and Mayor Pro Tem Thompson and Councilman Bailey voting
against the motion.
Item 10: Discussion and action concerning DeForest Road.
Gabe Farve of Ginn, Inc. stated that his firm has not yet received
construction plans from the developer's engineers and requested that
this item be tabled at this time. The Mayor stated that this item would
be tabled.
PUBLIC HEARINGS
Item 11: Zoning Application #85-12-23 - to consider approval on a zoning
change for Riverchase Joint Venture from "SF-12 S.U.P." Single
Family 12 with specific use permit for a golf course and
clubhouse to "SF-12 S.U.P." Single Family - 12 with specific
use permit for the inclusion of a temporary landfill on
property located on the south side of Sandy Lake Road, west of
the Elm Fork of the Trinity River and north of Beltline Road.
Date of Planning & Zoning January 16, 1986
Recommendation of Planning & Zoning - Approval
Mr. Jay Patterson of Terra Corporation made the presentation to the
Council. Re informed the Council that his firm has been working with
the Health Department to provide a pit to move the trash from its
present location. They will compact the trash and cover it with a three
(3) foot clay liner and build a golf course on top of this pit. Mr.
Patterson also stated that he would like it to be show~ for the record
that this zoning change is to be cumulative of the existing S.~.P.
zoning for the golf course and is not a change from that request. Mayor
Duggan declared the public hearing open and asked for those persons who
wished to speak for the proposed change. There were none. He then
asked for those persons who w~shed to speak against the proposed change.
Again, there were none. The public hearing was then declared closed.
Following discussion, Councilman Ware moved that this zoning change be
approved. Councilman Bailey seconded and motion was unanimous with
Mayor Pro Tem Thompson, Councilman Ware, Councilman Bailey, Councilman
PettiJohn and Councilman Smothermon voting in favor.
Item 12: Zoning Application ~85-10-25 - to consider approval of a zoning
change for Vistaplex Development, Inc., from "SF-12" - Single
Family - 12 to "R" Retail and "0" Office on property generally
located on the north side of Sandy Lake Road, the south side of
Denton Creek, west of City of Coppell city limit sign, and east
of the Dallas Power & Light Transmission line easement.
Date of Planning & Zoning - December 19, 1985
Recommendation of Planning & Zoning - Approval
Mayor Du§gan informed the Council that he would like to withdraw from
the Council at this time due to the fact that his company could possibly
be financing part of this project should it be approved. Mayor Pro Tem
Thompson presided over the meeting at this point. Mr. Dan Sefko made
the presentation to the Council. He stated that approximately
twenty-five percent of this area is in the flood plain area and because
it will be an entry way to the City of Coppell, they have included
extensive landscaping along Sandy Lake Road with a monument sign and~the
dedication of additional right-of-way needed to construct the monument.
Mayor Pro Tem Thompson declared the public hearing open and asked for
those persons who wished to speak for the proposed change. There were
none. She then asked for those persons who wished to speak against the
proposed change. Again, there were none. The public hearing was
declared closed. During discussion by the Council, it was noted that
the architectural design would fit with what is currently being planned
in Coppell and that the green belt area that is in the back of this
development is anticipated to be a park area, either private or
dedicated to the public if that is the council's desire. Mr. Sefko
indicated that the Corp of Engineers and FEMA have given tentitive
approval on this project subject to them getting the City Engineer and
City of Coppell's approval. Following further discussion, Councilman
Smothermon moved that this zoning change be approved. Councilman
Pettijohn seconded and motion carried unanimously with Mayor Pro Tem
Thompson, Councilman Ware, Councilman Bailey, Councilman Pettijohn and
Councilman Smothermon voting in favor. Mayor Dnggan rejoined the
Council.
BIDS
Item 13: Consider awarding of a bid for the construction of
miscellaneous water line projects in the City of Coppell.
Gabe Farve of Ginn, Inc. is recommending that this bid be awarded to
Haukes Construction Company in the amount of $393,796.30. This is for
the construction of a sixteen (16) inch water main on Coppell Road from
Southwestern Boulevard to Bethel Road and an eight (8) inch water main
on Kay Street from Coppell Road to Harris Road and and eight (3) inch
main in Shadydale Acres. Following discussion on this item, Councilman
PettiJohn moved that the bid be awarded as recommended by the Consulting
Engineer. Councilman Smothermon seconded, motion carried unanimously
with Mayor Pro Tem Thompson, Councilman Ware, Councilman Bailey,
Councilman PettiJohn and Councilman Smothermon voting in favor.
EXECUTIVE SESSION (Closed to the public)
Item 14: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 15: Article 6252-17, Section 2 (g) discussion concerning personnel.
PUBLIC SESSION
Item 16: Consider action based on items discussed in the Executive ~-~
Session.
~' D-u~ gan, M~
ATTEST:
Dorothy Timm~s~"City Secretary