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CM 1986-02-25 Minutes of Meeting February 25, 1986 The City Council of the City of Coppell met in regular called session on Tuesday February 25, 1986 at 7:30 p.m. in the Coppell High School Administration Building. The following members were present: Lou Duggan, Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman John Bailey, Councilman Walter PettiJohn, Councilman Bill Smothermon, Councilman The meeting was called to order and everyone asked to stand while Councilman Bailey gave the invocation. MAYOR'S REPORT Item 1: Mayor's Report A. Mayor Duggan informed the Council that on Saturday, March 15, 1986 Martin Frost will be hosting a "Child Safety Day" at Lee Elementary School. This program is for video taping, and fingerprinting in order to help locate any missing children. A resolution supporting this program will be coming forward at the next Council meeting. B. Mayor Duggan informed the Council that he had written a letter to the City Manager, the Mayor and the Council of Dallas requesting that the City of Coppell be involved in any decisions concerning the construction of an amphitheater at Northlake. C. Concerning the hydro-plane races to be held on Labor Day weekend at Northlake, Mayor Duggan informed the Council that he has not yet received a response on this item. D. Concerning the concrete batching plant and rock crusher Mayor Duggan informed the Council that the City Attorney, Councilman Smothermon and the Leslie Attorney's have met and are working out requirements concerning the annexation of this property and approval of the concrete plant by the City Council. CITIZEN'S APPEARANCES Item 2: Consider citizens who wish to speak before the City Council. Mr. Ray Warren was recognized from the audience and questioned when the cul-de-sac to his property would be constructed as well as access to this property from the north. REQUESTS AND PRESENTATIONS Item 3: Discussion and consideration of a paramedic program for the City of Coppell. Dr. Jay Story and Mrs. Gall Mitchell made the presentation to the Council. Mrs. Mitchell indicated that questions had been raised during the previous presentation to the Council concerning the financing of this program. She stated that in answer to these questions Coppell would be wanting to have an input into their responsibilities that are included in the contract. Mayor Duggan informed the Council that the City needed to review this document carefully with the idea of implementing it as of October 1, 1986 which is the beginning of the City's fiscal year. Following discussion on this item Councilman Smothermon moved that the City Attorney and St. Paul representatives work together and bring back a formal contract for City consideration. Councilman PettiJohn seconded; motion carried unanimously with Mayor Pro Tem Thompson, Councilman Ware, Councilman Bailey, Councilman PettiJohn and Councilman Smothermon voting in favor of the motion. Item 4: Work session, discussion, and consideration of goals and directions for the Economic Development Board and approval of a budget amendment to finance a study to determine hotel facility needs for Coppell (tabled from February 18, 1986). Mr. Jim Gibson of the Economic & Development Board made this presentation to the Council and discussed the goals and directions that the City wishes this Board to achieve. Mr. Gibson stated that this commission has been working toward getting a hotel for the City for some time now. He stated that the market on the north side of the airport is already fairly saturated with the major hotel chains. However, they are proposing that a study be made by the City to encompass not only the proposed hotel sites but to project the highest and best use of all lands available in Coppell. The anticipated cost of this study is approximately $50,000 with as well as a request for an additional $25,000 to be set aside to take care of any special projects that might come about. There was no action required on this item at this time. Item 5: Discussion and consideration of recommendation by the Coppell Senior Adults for naming of the Coppell Public Library. Mr. Whelice Wilson made the presentation to the Council. He stated that it is the Senior Citizen's recommendation that the Library be named in honor of the late W.T. Cozby and presented a total of over three-hundred-thirty signatures to the Council requesting this action. Library Board Chairman Troy Williams also spoke on this subject. He indicated that the Library Board had received this request as well as other requests for the naming of the Library and it was their recommendation to the Council that the library be named the Coppell Public Library. Following further discussion on this item Councilman PettiJohn moved that the library be named the "William T. (Bill) Cozby Memorial Library" Councilman Smothermon seconded and motion carried 3-2 with Councilman PettiJohn, Councilman Smothermon and Councilman Ware voting in favor of the motion and Mayor Pro Tem Thompson and Councilman Bailey voting against the motion. Following further discussion Councilman PettiJohn moved that due to the word "public" being required to be in the name of the library, that the library be named the "W. T. Cozby Public Library". Councilman Smothermon seconded the motion which carried 4-1 with Councilman Bailey, Councilman Ware, Councilman Smothermon and Councilman PettiJohn voting in favor of the motion and Mayor Pro Tem Thompson voting against the motion. Item 6: Consider request for "No Parking" signs on Villawood Lane east of Moore Road. There was no person present to represent this item on the Council agenda. Therefore, Mayor Pro Tem Thompson moved that this request be denied. Councilman Ware seconded; motion carried 4-1 with Councilman Bailey, Councilman Ware, Mayor Pro Tem Thompson, Councilman Smothermon voting for the motion, and Councilman PettiJohn voting against the motion. Item 7: Consider approval of an Emergency Operations Plan for the City of Coppell. Fire Chief, Jackie Mayfield and Captain Richard Terry made the presentation to the Council. Approval of this plan calls for the adoption of two ordinances, one would approve the plan itself, the second would approve the setting up of duties for shelter managers who would operate under the Emergency Operations Plan. Following discussion on this item Councilman Ware moved that the ordinance approving the Emergency Operations Plan be adopted. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware, Councilman Pettijohn and Councilman Smothermon voting in favor of the motion. This ordinance will be numbered 86-348. Councilman Ware then moved that the ordinance setting out the powers and duties of shelter managers be adopted. Councilman Smothermon seconded; motion carried unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware, Councilman Pettijohn and Councilman Smothermon voting in favor of the motion. This ordinance will be No. 86-349. PUBLIC HEARINGS Item 8: Public hearing to consider both major and minor amendments to the Comprehensive Zoning Ordinance. City Attorney, Larry Jackson made this presentation to the Council. He stated that the recommended proposal is an attempt to alleviate those problems currently being experienced on Bullock & Howell Streets and does permit a business use in a residential structure as well as a residential structure being located on a business property. Mr. Jackson also indicated that there were several items of a "housekeeping" nature that needed to be clarified. These items generally concern the specific use requirements in the terminology used. It does require that a zoning change for a S.U.P. be applied for in the case of a residential structure being used as a business use. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak for the proposed change. Those persons speaking were Mr. Rich Pilone and Mr. Tim Mayrath. Mayor Duggan asked for those persons who wished to speak against the proposed change. There were none. The public hearing was then declared closed. Following discussion on this item Councilman Ware moved that the "housekeeping" items concerning the specific use permit be tabled to March 11, 1986. Councilman Bailey seconded; motion carried unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware, Councilman PettiJohn and Councilman Smothermon voting in favor of the motion. Councilman Ware then moved that the zoning changes concerning business and residential property uses and structures be approved and that the City Attorney be authorized to draft an ordinance. Councilman Bailey seconded and motion carried unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware, Councilman PettiJohn and Councilman Smothermon voting in favor of the motion. BIDS Item 9: Consider awarding of a bid for the purchase of hand held meter reading equipment and approval of a budget amendment for the purchase of this equipment. Finance Director, Frank Trando made the presentation to the Council. He informed the Council that ten requests for proposals were sent out. One was received back. Mr. Trando had contacted other cities who had indicated they received the same results on these proposals. Mr. Trando recommended that the bid be awarded to Municipal Software Company for three units in the amount of $17,850.00 and that the Water Department budget be amended to fund this purchase from the water and sewer fund retained earnings. Following discussion Councilman Ware moved that the recon~nendation o£ the Finance Director be approved with the bid being awarded to Municipal Software Corporation in the amount of $17,850.00 and that the Water and Sewer budget be amended as recom~nended. Mayor Pro Tem Thompson seconded; motion carried unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware, Councilman PettiJobn and Councilman Smothermon voting in favor of the motion. CONTRACTS AND AGREEMENTS Item 10: Consider approval of a railroad crossing agreement with the St. Louis Southwestern Railway Company for the 16" water main associated with the water supply to the new overhead storage tank and authorizing the mayor to sign. City Engineer, Ed Powell made the presentation to the Council. He stated that this is a standard agreement that would allow the construction of the water line from the new overhead storage tank up to Bethel Road. Following discussion on this item Councilman PettiJohn moved that this agreement be approved and the Mayor authorized to sign. Councilman Ware seconded; motion carried unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware, Councilman PettiJohn and Councilman Smothermon voting in favor of the motion. Item 11: Consider approval of a contract with Dallas County for rental of County voting equipment and authorizing the mayor to sign. City Secretary, Dorothy Timmons made the presentation to the Council. This contract would allow the City to rent ten voting machines for the upcoming election. Following discussion Councilman Bailey moved that the rental contract be approved and the Mayor authorized to sign. Mayor Pro Tem Thompson seconded; motion carried unanimously with Mayor Pro Tom Thompson, Councilman Bailey, Councilman Ware, Councilman PettiJohn and Councilman Smothermon voting in favor of the motion. ORDIANCES AND RESOLUTIONS Item 12: Consider approval of an amendment to the fence regulation ordinance. City Engineer, Ed Powell and City Inspector Dale Jackson made the presentation to the Council. This proposed ordinance amends the current ordinance by deleting the terms and requirements for reverse frontage corner lots. Following discussion on this item Councilman Bailey moved that this ordinance No. 86-350 be approved. Mayor Pro Tem Thompson seconded; motion carried unanimously with Mayor Pro Tom Thompson, Councilman Bailey, Councilman Ware, Councilman Pettijohn and Councilman Smothermon voting in favor of this motion. Item 13: Consider approval of an ordinance regulating child care centers. Police Chief, Tom Griffin made the presentation to the Council. He stated that this ordinance would not affect the geography or the size of the existing structures but that it would affect them as far as licensing is concerned. Discussion was held on the effective date for this ordinance to be April 1, 1986. Concerns expressed by the Council was the terminology of the definition of "chainlike" fences. The need for a clarity concerning Sunday nurseries and those programs commonly referred to as "Mother's Day Out Programs". Following discussion on this item Councilman Bailey moved that it be tabled to incorporate clarification on the above indicated items as well as a clarification on the definition of suspension and revocation, clarification on the item concerning the adult child ratio on indoor activities and an insertion of a requirement that the holes in the fence be no larger than three inches. Mayor Pro Tem Thompson seconded; motion carried unanimously with Mayor Pro Tem Thompson, Councilman Bailey, Councilman Ware, Councilman Pettijohn and Councilman Smothermon voting in favor of the motion. EXECUTIVE SESSION Closed to the public) Item 14: Article 6252-17, Section 2 (e) discussion with City Attorney. Item 15: Article 6252-17, Section 2 (g) discussion concerning personnel. The meeting was then closed for an executive session allowed under the above described articles. PUBLIC SESSION Item 16: Consider action based on items discussed in the Executive Session. There was no action to consider on this item at this time. The meeting was then adjourned. ATTEST: MINUTES 022586