CM 1986-05-13 Minutes of May 13, 1986
The City Council of the City of Coppell met in Executive Session on
Tuesday, May 13, 1986 at 7:00 p.m. in the High School Administration
Building. Following the Executive Session the City Council of the City
of Coppell met in Regular Session at 7:30 p.m. at the Coppsll High
School - South Cafeteria. The following members were present:
Lou Duggan, Mayor
Dale Ware, Mayor Pro Tem
Dean Wilkerson, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman
Mark Wolfe, Councilman
Dan Stanton, Councilman
Also present were City Manager Frank A. Proctor, Jr., City Secretary
Dorothy Timmons and City Attorney Larry Jackson.
Mayor Duggan called the meeting to order.
EXECUTIVE SESSION (Closed to the public)
Article 6252-17, Section 2 (e) discussion with City Attorney.
Article 6252-17, Section 2 (g) discussion concerning personnel.
Following the Executive Session, the meeting adjourned to the Coppell
High School South-Cafeteria where it was re-convened and everyone asked
to stand while Councilman Wilkerson gave the invocation.
MAYOR'S REPORT
Item 1: Mayor's Report
Mayor Duggan issued a report on the following items:
A. The Metrocrest Mayor's Softball Game is to be held on
Saturday, July 19th, and will consist of Mayors, City
Managers and Department Heads from the four Metrocrest
cities.
B. Ranger Community night is to be held on Friday, June 6, at
Ranger Stadium in Arlington.
C. The employee picnic for the City of Coppell is scheduled
to be held on Sunday, June 29, 1986 from 3:00 p.m. to 8:00
p.m. at South Fork Ranch.
D. A special Council meeting has been called and work session
has been called for Tuesday, May 20, 1986.
E. Reports on the following projects:
1. The Denton Tap/Sandy Lake Intersection is scheduled to
be completed within forthy-five (45) days.
2. Moore Road should be completed within another eight (8)
months.
3. Beltline Road south will be out for bids the end of
this month.
4. Beltline Road east and west is scheduled for the work ~-~
session of May 20, 1986.
5. Bethel School Road is in the middle of engineering
design which will take another three (3) months.
6. The foundation of the new water tower at Southwestern
Boulevard has been poured and is scheduled for a
January completion date. The ground storage tank
plans will take approximately six (6) to eight (8)
months for construction. Bids will be taken on a pump
station this summer which would relieve the summer
water crunch.
7. The parking lot at the community park has been
upgraded. Work was done internally with the City
saving approximately $34,000.00.
8. City Hall is scheduled for completion on June 16,
1986.
9. The Enhanced 911 Phone System - The City has signed a
letter of intent and the equipment has been ordered.
10. The Paramedic program has received Council endorsement
and the City will initiate funding on what is
financially affordable.
11. The new fire station on Moore Road is operational as of
the previous week which improves response time, both
medical and fire calls.
12. The emergency warning system has been partially
installed with three of the five sirens operational and
the remaining two due up by the weekend.
13. The Service Center is scheduled for bids this week and
is expected to be completed by December of this year.
14. A Master Plan for the City has been scheduled and is
due to be completed by August, 1986.
CITIZEN'S APPEARANCES
Item 2: Consider citizens who wish to speak before the City Council.
Mr. Ray Warren was recognized from the audience and spoke on the
construction of the cul-de-sac located adjacent to his property. City
Manager Frank A. Proctor,Jr. was requested to direct the City Engineer
to ascertain as to when this cul-de-sac is expected to be constructed.
Item 3: Zoning Application #86-03-25 - PUBLIC HEARING
To consider approval of a zoning change request by Fiori's
Restaurant from "C-S.U.P." Commercial with a Special Use Permit
for a restaurant to "C-S.U.P." Commercial with a Special Use
Permit for the inclusion of a private club on property located
on the south east corner of Sandy Lake Road and Denton Tap Road
in Towne Oaks Retail Center.
Date of Planning & Zoning Meeting - April 17, 1986
Recommendation of Planning & Zoning - Approval with
stipulation that
certain conditions are
met. 4-1 (See staff
report).
Mrs. Donna Sloan made the presentation to the Council. She stated she
is requesting a special use permit for the sale of beer and wine for on-
premise consumption only. She presented a petition with four hundred
and fifteen (415) names who were in favor of the permit being granted.
Planning and Zoning Commission has recommended that this request be
approved with the stipulation that beer and wine only be served, that
the permit be for a 6-month time frame from the time the state approves
the liquor license with the option of renewal by the Planning and Zoning
Commission, that no open bar be allowed, and that the beer and wine be
served only between the hours of i1:00 a.m. and 12:00 p.m. Mayor Duggan
declared the Public Hearing open and ask for those persons who wished to
speak against the proposed change. Those persons speaking were Mr. John
Clark, Reverend Lou Brown, Mr. Grog Johnson, Mr. Clay Phillips, Mr.
Forrest Broome, Mr. Rodney Allen, Mr. Mike Cogburn, ~r. Bill Enlow, and
Reverend C. A. McBride. Mayor Duggan then asked those who wished to
speak for the proposed zoning change. Those persons speaking were Mrs.
Sharon Kirby, Mrs. Ellen Fugett, Mr. David Emanuel, Mr. David
Steinfield, Mr. Ed Searcy, Mrs. Gall Stanton, Mr. Larry Elliott, and Mr.
John Stanton. The Public Hearing was then declared closed.
The Council Study Committee is composed of:
Councilman Mark Wolfe
Councilman Dean Wilkerson
Councilman Dan Stanton
A report was given to the Council concerning their review of this item.
Councilman Wolfe stated that the items to be considered are what is the
economically best use for the land and what do the citizens of the City
want. Of the 50 cities surveyed, 46 do have a liquor ordinance in
place. Studies conducted have shown that of those places that allowed
liquor to be sold 70 percent consume one glass, 5% consume a second
glass, all cities with a referendum have indicated an increase in DWI
census. Those cities that regulate private clubs by ordinances have not
indicated any increase in the DWI's offenses. Of 281 people who were
present at the recent Coppell Founder's Day, a strong support was
indicated for controlled alcohol sales in Coppell. Other items
discussed were distance from the church or public park sites, the
percentage of food to alcohol sales, the public safety aspect, the
benefits of the dollars realized versus the cost. Following a lengthy
discussion by the Council, Councilman Wilkerson moved that the zoning
change request be denied with prejudice. Motion died for lack of
second. Councilman Cowman then moved that the zoning request be tabled
for further study and that an ordinance be prepared that would allow for
the sale of alcoholic beverages with very strict regulations. Again
motion died for lack of second. Following further discussion,
Councilman Ware moved that the zoning change request be denied.
Councilman Wilkerson seconded. Motion carried 6-I with Councilman
Wflkerson, Mayor Pro Tom Ware, Councilman Morton, Councilman Smothermon,
Councilman Wolfe, Councilman Stanton voting in favor of the motion and
Councilman Cowman voting against the motion. It was the consensus of
the Council that an ordinance would be drafted for the regulation of
private clubs. This session will be scheduled for some time in the
middle of June.
Item 4: Zoning Application 986-02-17 - PUBLIC HEARING
To consider approval of a sign variance request for Northlake
635 Business Park from Section 10-6-6 (C.2) and Section 10-6-1
(C.3) of the City of Coppell Sign Ordinance on property located
at the intersection of south Beltline Road and Lakeshore Drive.
Date of Planning & Zoning Meeting - April 17, 1986
Recommendation of Planning & Zoning - Approval with
stipulation that
applicant works out
distance of sign set-
back with staff. 5-0
City Engineer Ed Powell, stated that Connell people have moved this
site back to a distance of some 36 (thirty-six) feet. Mayor Duggan
declared the Public Hearing open and asked for those persons who wished
to speak for the proposed change. There were none. He then asked for
those persons who wish to speak against the proposed change. There were
none. The Public Hearing was then declared closed. Following
discussion on this item, Councilman Smothermon moved that the request be
denied without prejudice. Councilman Morton seconded, motion carried
unanimously with Councilman Wtlkerson, Councilman Ware, Councilman
Morton, Councilman Smothermon, Councilman Cowman, Councilman Wolfe and
Councilman Stanton voting in favor of the motion.
Item 5: Zoning Application #86-02-2! - PUBLIC HEARING
To consider a sign variance request for Safeway/Corners of
Coppell from Section 10-6-2 (E.3) of the City of Coppell Sign
Ordinance on property located on the south east corner of Sandy
Lake Road and MacArthur Boulevard.
Date of Planning & Zoning Meeting - April 17, 1986
Recommendation of Planning & Zoning - Approval 5-0
Mrs. Andrea Foreman made the presentation to the Council. Their request
is for a variance on the size of the sign allowed under present City
ordinances. Mayor Duggan declared the Public Hearing open and asked for
those persons who wished to speak for the proposed change. There were
none. He then asked for those persons who wish to speak against the
proposed change. Again there were none. The Public Hearing was then
declared closed. Following discussion, Councilman Ware moved that the
sign variance be approved. Councilman Smothermon seconded; motion
carried unanimously with Councilman Wtlkerson, Councilman Ware,
Councilman Morton, Councilman Smothermon, Councilman Cowman, Councilman
Wolfe and Councilman Stanton voted in favor of the motion.
ORDINANCES AND RESOLUTIONS
Item 6: Consider approval of an ordinance amending the basic zoning
ordinances of the City regulating business property with
residential structures.
This ordinance deals with the zoning problems that have been encountered
on the Bullock and Howell Streets in the City of Coppell. Following
discussion, Councilman Ware moved that this Ordinance No. 297-A-25 be
approved. Councilman Smothermon seconded; motion carried unanimously
with Councilman Wilkerson, Mayor Pro Tem Ware, Councilman Morton,
Councilman Smothermon, Councilman Cowman, Councilman Wolfe and
Councilman Stanton voting in favor of the motion.
PLATTING ACTIONS - PRELIMINARY
Item 7: Plat Application ~86-04-01
To consider approval of a preliminary plat and site plan of
Corners of Coppell on property located in the south east corner
of Sandy Lake Road and MacArthur Boulevard.
Date of Planning & Zoning Meeting - April 17, 1986
Recommendation of Planning & Zoning - Approval 5-0
Mr. Billy Thompson made the presentation to the Council. Modifications
on the width of the bridges have been made as requested by both the
Planning and Zoning Commission and the City Council. The bridges
originally were planned for forty-five feet (45) and have been reduced
back to the thirty (30) feet as requested by Planning and Zoning and
subsequently widened thirty-seven (37) feet as requested by the Council.
$40,000.00 as been deposited with the City as good faith money towards
landscaping and the clean up of the drainage ditch located on the north
end of this property.
Following discussion on this item, Councilman Smothermon moved that this
plat be approved with all public access bridges being thirty-seven (37)
feet. Councilman Wolfe seconded; motion carried 4-3, with Councilman
Smothermon, Councilman Cowman, Councilman Wolfe and Councilman Stanton
voting in favor of the motion and Councilman Wilkerson, Councilman Ware
and Councilman Morton voting against the motion.
Item 8: Plat Application #86-03-04
To consider approval of a preliminary plat of Fairway Drive on
property located north of existing Beltline Road, east of
MacArthur Boulevard, south of Riverchase Drive and west of the
Riverchase Golf Course.
Date of Planning & Zoning Meeting - April 17, 1986
Recommendation of Planning & Zoning - Approval 5-0
Mr. Jay Patterson made the presentation to the Council. He stated that
Fairway Drive is the road that was required by the City during
preliminary plat approval of Riverchase properties. They are requesting
approval of this right-of-way plan so that it can be submitted to the
railroad company for approval of a crossing at this point. This process
will take approximately seven (7) months. Following discussion,
Councilman Stanton moved that this item be tabled until the Council
meeting of May 27, 1986 with Councilman Wilkerson and Councilman Stanton
working with Jay Patterson for the alternatives on the location of this
road. Mayor Pro Tem Ware seconded; motion failed 3-4 with Councilman
Wolfe, Councilman Ware and Councilman Stanton voting for the motion and
Councilman Wilkerson, Councilman Morton, Councilman Smothermon and
Councilman Cowman voting against the motion. Councilman Smothermon then
moved that this plat be approved. Councilman Morton seconded; motion
carried 6-1 with Councilman Wilkerson, Councilman Morton, Councilman
Smothermon, Councilman Cowman, Councilman Wolfe and Councilman Stanton
voting in favor of the motion and Councilman Ware voting against the
motion.
OTHER BUSINESS
Item 9: Discussion and clarification of the sign variance request granted to Univest Development Company on April 22, 1986.
Mr. Chris Chisholm made the presentation to the Council. He stated that
these signs as approved by Council are installed in concrete but that
they are on temporary posts. He did not request a variance for setback
requirements, and it was his intention to request a total of fifteen
(15) flags. Following discussion on this item, Council Morton moved
that this request be granted with the clarification that a maximum of
fifteen (15) flags as approved by the Council, with the banners being in
red and white rather than green and white. Councilman Wilkerson
seconded; motion carried unanimously with Councilman Wilkerson,
Councilman Ware, Councilman Morton, Councilman Smothermon, Councilman
Cowman, Councilman Wolfe and Councilman Stanton voting in favor of the
motion.
Item 10: Discussion and consideration of staff recommendation on the 2.2
acres located at the Coppell Tow~ Center.
Council Study Committee members Councilman Wilkerson and Councilman
Cowman made the presentation to the Council. Councilman Cowman stated
that they had met with Mike Allen and John Kidd of Univest and are
recommending that the City Hall be centered on it's present site and
that the City take out an option on land for a library site that will
front on Heartz Road when this roadway is built. Additionally, the
recommendation is contingent on the fact that the City design the road
that will circle the Towne Center, that the maximum amount of land for
the future library site be obtained and that the lender for Univest give
his approval for this change, the City Attorney and Univest Attorney
write the contract, that the City Engineer watch over the preliminary
plat of the roadway and that a survey be conducted on the land that is
around the lake to make sure that this land will fit the City's needs
for a future library site. If possible, it is the reco~endation that
this be accomplished within the next sixty (60) days. Following
discussion on this item Councilman Cowman moved that the City instruct
the City Attorney and the City Engineer to draw up a contract with all
necessary documents that would include platting and surveying the City
Hall site and the contract be brought back before the Council within
the next 60 days with the option of swapping existing land for the
library site. Councilman Wolfe seconded, motion carried unanimously
with Councilman Wilkerson, Councilman Ware, Councilman Morton,
Councilman Smothermon, Councilman Cowman, Councilman Wolfe and
Councilman Stanton voted in favor of the motion.
Item I1: Consider approval of minutes: April 8, 1986
April 15, 1986
April 22, 1986
April 30, 1986
May I, 1986
Councilman Smothermon moved that the minutes of the above stated
meetings be approved. Councilman Morton seconded; motion carried
unanimously with Councilman Wilkerson, Councilman Ware, Councilman
Morton, Councilman Smothermon, Councilman Cowman, Councilman Wolfe and
Councilman Stanton voted in favor of the motion.
BIDS AND CONTRACTS
Item 12: Consider awarding of a contract for landscaping at Fire Station
No. 2 and authorizing the Mayor to sign.
Fire Chief Jackie Mayfield made the presentation to the Council. It is
his recommendation that the contract for landscaping of No. 2 Fire
Station be awarded to Bristay's Landscaping and Development Company in
the amount of $20,250.00. Following discussion on this item, Councilman
Morton moved that the recommendation of the Fire Chief be approved.
Councilman Ware seconded; motion carried unanimously with Councilman
Wilkerson, Councilman Ware, Councilman Morton, Councilman Smothermon,
Councilman Cowman, Councilman Wolfe and Councilman Stanton voted in
favor of the motion.
REQUESTS AND PRESENTATIONS
Item 13: Consider request from the Economic Development Board for
additional funding for the 1985-86 fiscal year.
Economic Development Board Chairman John Bailey made the presentation to
the Council. It is his request that the City pay $1,375.11 advertising
bill to Rowbotham Advertising Agency from the Mayor and Council.
Account number 425, and that the City appropriate the maximum amount of
$3,571.00 to the Economic Development Board from which the balance of
$1,841.60 will be paid to Rowbotham Advertising for printing of the City
brochure. These monies will be allocated from City reserves. Following
discussion on this item, Councilman Smothermon moved that this item be
tabled until the May 20th meeting. Councilman Morton seconded; motion
failed, 2-5 with Councilman Smothermon and Councilman Morton voting in
favor of the motion and Councilman Wilkerson, Councilman Ware,
Councilman Cowman, Councilman Wolfe and Councilman Stanton voted against
the motion. Councilman Cowman then moved that the City pay the bill of
$1,375.11 from Mayor and Council Account No. 425, and that the $3,571.00
be allocated for additional funding by the Economic Development Board.
Councilman Stanton seconded; motion carried 4-3 with Councilman
Wilkerson, Councilman Cowman, Councilman Wolfe and Councilman Stanton
voting in favor of the motion and Councilman Ware, Councilman Morton,
Councilman Smothermon voting against the motion.
EXECUTIVE SESSION
Item 14: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 15: Article 6252-17, Section 2 (g) discussion concerning personnel.
The executive session was conducted at 7:00 p in the Coppell High School
Administration Building.
PUBLIC SESSION (Open to the public)
Item 16: Consider action based on items discussed in the Executive
Session.
There were no items to consider under this session.
PERSONNEL
Item 17: Consider acceptance of resignation of Library Board Member.
Councilman Stanton moved that the resignation of Phyllis Murphy as
library board member be accepted. Councilman Morton seconded; motion
carried unanimously with Councilman Wilkerson, Councilman Ware,
Councilman Morton, Councilman Smothermon, Councilman Cowman, Councilman
Wolfe and Councilman Stanton voting in favor of the motion.
Item 18: Consider appointment of member to the Industrial Development
Corporation.
Those names presented for Council consideration for this Board
appointment were Mr. Steve Truex, Mr John McCall and Mr. Paul West.
Councilman Wolfe then moved that Mr. John McCall be appointed as a
member to the Industrial Development Corporation. Councilman Ware
seconded; motion carried unanimously with Councilman Wilkersou,
Councilman Ware, Councilman Morton, Councilman Smothermon, Councilman
Cowman, Councilman Wolfe and Councilman Stanton voting in favor of the
motion.
Item 19: Consideration and approval of an official T-shirt for the City of Coppell.
Mayor Duggan made the presentation to the Council and asked that the
design, originated by Mrs. Mary Owens and Mr. Allen be approved as the
official design of the City. Councilman Morton so moved. Councilman
Smothermon seconded; motion carried unanimously with Councilman
Wilkerson, Councilman Ware, Councilman Morton, Councilman Smothermou,
Councilman Cowman, Councilman Wolfe and Councilman Stanton voting in
favor of the motion.
The meeting was then adjourned.
ATTEST:
Dorothy Timmo~, ~i~fy Secretary
MINUTES 051386
MINITS