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CM 1986-05-20 Minutes of May 20, 1986 The City Council of the City of Coppell met in a special called meeting and work session on Tuesday, May 20, 1986 at 7:00 p.m. for an Executive Session and 7:30 p.m. for Open Session in the Coppell High School Administration Building. The following members were present: Lou Duggan, Mayor Dean Wilkerson, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Dan Stanton, Councilman Mayor Pro Tem Dale Ware was not present. Also present were City Manager Frank A. Proctor, Jr., City Secretary, Dorothy Timmons and City Attorney Larry Jackson. Mayor Duggan called the meeting to order. EXECUTIVE SESSION (Closed to the public) Item I: Article 6252-17, Section 2 (e) discussion with City Attorney. The meeting then went into Executive Session as allowed under the above stated article. Following the Executive Session the meeting was declared open to the public. Mayor Duggan asked everyone to stand while Councilman Wolfe gave the invocation. Mayor Duggan then recognized Mr. Mark Huey representing the Life Aid Concert to be held on Saturday June 7, 1986 from 10:00 a.m. to 6:00 p.m. at Northlake Park. Mayor Duggan requested that any persons having ~-~ questions or problems concerning this concert to contact Mr. Huey at his home Telephone Number 827-2718. WORK SESSION (Open to the public) Item 2: Discussion and orientation about the Coppell Municipal Utility District No. 1 and how it works. Mr. Larry Martin, President of the Municipal Utility District introduced Paul Phy, Attorney for the District and MUD Boardmembers Mr. Bob Rehm, Mr. Charlie Wade, Mr. Terry Long and Mr. Mark Brenner as well as Mr. Jeff Hawkins, Engineer for the MUD District. Mr. Phy then gave a history of the implementation of the Municipal Utility District which originated in 1978 for existing residence to tie on to the MUD lines. Reimbursement plan was constructed to entice developers to build within the boundaries of the Municipal Utility District. However, changes are being considered in the reimbursement contracts in order to make it more beneficial to the District. Developments being considered for annexation to the MUD District at this time are Lincoln Properties, The Royal Lane Development and Northport Business Park. Additional items being discussed are the sewer pipe located in the park land which appears to have been damaged by the excavation of dirt in this area and the collection of delinquent taxes for the District. No action was required on this item. REQUESTS AND PRESENTATIONS Item 3: Presentation by Dallas County Appraisal District about taxing authority. Mayor Duggan recognized Mr. Earl Page and Mrs. Patsie Guest from the Appraisal Review Board. Additionally Mr. Ken Noland staff member of the Dallas Appraisal District was present and gave a review of the Appraisal Districts and the appeals procedure. Mr. Noland stated that name changes on property ownerships are now current which means thirty-seven "-- (37) days after a change has been made the corrections does appear on the Districts roles. No action was required on this item. Item 4: Discussion and consideration of a request by General Homes for reimbursement of Developer Fees. Mr. Sam Wyse and Mr. Skip Hyneck of General Homes and Mr. Mike Bierman, Attorney for General Homes made the presentation to the Council. Their requests are for reimbursement of fees assessed to them in the development of their property. City Attorney Larry Jackson stated that the fee schedule has been applied uniformly and fairly to all developers within the City since 1983 and these fees from the schedule have been used in preparation of the annual budgets. Mr. Jackson also stated that he felt that the City was proper in the assessment of these fees. Public Work Director, Steve Goram stated that all fees have been applied to and collected from every developer in the City consistently. Following discussion and consideration of this item, Councilman Wilkerson moved that the request for reimbursement by General Homes be denied. Councilman Morton seconded; motion carried unanimously with Councilman Wilkerson, Councilman Morton, Councilman Smothermon, Councilman Cowman, Councilman Wolfe and Councilman Stanton voting in favor of the motion. ORDINANCES AND RESOLUTIONS Item 5: Discussion and consideration of amending the Ordinance creating the Economic and Development Board to specify directions and guidelines for this Board. Mr. John Bailey, Chairman of the Economic and Development Board and Boardmembers Peyton Weaver, Jay Turner and Jim Brown were present to discuss this item with the Council. Funding for this Board as well as wording on an amendment to the Ordinance creating this Board were discussed. No action was taken on this item. Item 6: Discussion and consideration of a proposed Paving Assessment Ordinance and setting out the procedures for assessment of paving projects. Consulting Engineer Wayne Ginn made the presentation to the Council. He reviewed the proposed Ordinance with the Council and stated that it does comply with State Statutes which allows the City to assess for 100% of curb, gutter and sidewalks and 90% of other street construction costs. It was the consensus of the Council that they endorce the concept of this Ordinance and instructed the City Attorney, Larry Jackson to prepare an official copy for consideration at a later date. STAFF REPORTS Item 7: Discussion and consideration of drainage ditch located adjacent to Parkwood II. Mr. Skip Hyneck of General Homes was present to discuss this item with the Council. City Engineer, Ed Powell introduced Mr. Bob Whaling of Espey, Houston and Associates who are experienced in hydraulics and environmental aspects of engineering. Mr. Whaling stated that his firm analyzed the design section of this part of the creek and it is their conclusion that the erosion was caused by excessive velocity through the channel in the earthen channel and unprotected part. The erosion then proceed up stream and undermined the concrete pad. City Engineer, Ed Powell stated that he felt there was a problem with the original design of this channel which was designed by Fred Gildoughty at the request of General Homes and Univest. Following discussion and consideration of this item, the City Council instructed the City Engineer to pursue the repair of this drainage ditch with the developer. Item 8: Discussion and evaluation of the City's funding options for construction of Beltline Road east and west in its existing location. Due to further study being required on this item, it was withdrawn from the Council Agenda at this time. Item 9: Quarterly Project Status Report on Capital Improvement Projects (CIP) and miscellaneous projects. Consulting Engineer, Wayne Ginn furnished a status report for the Council. A copy of this report is filed as a permanent part of the City Records. Mr. Skip Hyneck then asked to be recognized and stated that he wished to make a statement to the Council concerning Item No. 4 on tonight's agenda. The statement read, "In regard to matter discussed as Item No. 4 on the workshop agenda for May 20, 1986, any comments, proposals, or other statements made by General Homes Corporation were made for discussion and settlement purposes only and are not intended or to be construed as a waiver of any of its legal rights." The meeting was then adjourned. ATTEST: Dorothy Timm~-, C~ Secretary MINUTES 052086 NOTES