CM 1986-06-10 Minutes of June 10, 1986
The City Council of the City of Coppell met in regular session at 7:00
p.m. for Executive Session and 7:30 p.m. for Open Session on Tuesday
June 10, 1986 in the Coppell High School Administration Building. The
following members were present:
Lou Duggau, Mayor
Dale Ware, Mayor Pro Tem
Dean Wilkerson, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman (late arrival)
Jim Cowman, Councilman
Mark Wolfe, Councilman
Dan Stanton, Councilman
Also present were City Manager Frank A. Proctor, Jr., City Secretary
Dorothy Timmons and City Attorney Larry Jackson.
Mayor Duggan called the meeting to order.
EXECUTIVE SESSION (Closed to the public)
Item 1: Article 6252-17, Section 2 (e) discussion with City Attorney.
Item 2: Article 6252-17, Section 2 (g) discussion concerning
personnel.
The meeting then went into Executive Session as allowed under the two
above stated articles.
Following the Executive Session the meeting was declared open to the
public.
Mayor Duggan asked all persons present to stand while Councilman Stanton
gave the invocation.
MAYOR'S REPORT
Item 3: Mayor's Report
Mayor Duggan informed the Council of the following items:
A. Special work session has been called for Tuesday, June 17,
1986 to discuss City requirements on a proposed private
club ordinance.
B. The Life-Aid Concert held on Saturday, June 7, 1986, had
very little impact on Coppell, other than the man hours
spent by City employees. Mayor Duggan also informed the
Council that in the future the City of Coppell would be
informed by Dallas of upcoming events to be held at
Northlake. Mayor Duggan then asked that Robby Ellis,
Ron Martin, Steve Fondray, Dr. Jay Story, Anne McDonald,
Rosie Curtz, Pete Rosenberg, Chief Jackie Mayfield and
Captain Richard Terry be recognized and presented this
group with a Mayor's Award for their work on the Paramedic
Program for Coppell.
CITIZEN'S APPEARANCES
Item 4: Consider citizens who wish to speak before the City Council.
There were no citizens present who wished to speak at this time.
Mayor Duggan did inform Mr. Ray Warren who was present in the audience
that the cul-de-sac to his property would be engineered, approved by the
City and constructed by the end of 1986.
CONTRACTS
Item 5: Consider approval of a contract for the construction of the
intersection of MacArthur Boulevard and Beltline Road and
authorizing the Mayor to sign.
This item was originally deferred to a later point on the Council agenda
due to the lateness of Councilman Bill Smothermon. Prior to discussion
on this item, Mayor Duggan requested City Attorney Larry Jackson to make
a determination if a conflict of interest existed concerning Councilman
Morton and his possible litigation with Triland Development Corporation.
City Attorney Larry Jackson stated that Councilman Morton should be
allowed to take part in the discussion concerning this contract and his
participation would mot at this point constitute a conflict of interest.
City Attorney Larry Jackson then informed the Council that half the cost
of the construction of this intersection would be born by Terra
Properties with the remaining one-half to be applied against any
assessment for improvements on Beltline Road east and west. With the
approval of this contract, MacArthur Crossing can be completed. Mr. Jay
Patterson stated that Terra Properties will be pay for the entire cost
of signalization of this intersection. The cost of the intersection is
to include pavers, paver bonds, 8-inch reinforced concrete, 6-inch
integral curb, compacted field, multiple head walls and any additional
items normally used in the construction of a intersection. A decision
on this contract was deferred until after discussion and consideration
on Item No. 18. Following discussion on Item No. 18, it was the
consensus of the Council to hold up on the construction of the permanent
intersection of MacArthur Boulevard and to build the temporary crossing
at Allen Road.
PUBLIC HEARINGS
Item 6: Zoning Application #86-03-17
To consider approval of a zoning change request for Judy
Troth Parsons from "PD-SF-9" Planned Development Single Family
- 9 to "PD-SF-9/S.U.P. Planned Development Single Family - 9
with a Special Use Permit for stucco construction on property
located on Swan Lane, Block G, Lot #5 of Phase 6 of Northlake
Woodlands East.
Date of Planning & Zoning - May 15, 1986
Recomendation of Planning & Zoning - Approval 4-0
Mrs. Judy Troth Parsons and Mr. David Schrum made the presentation to
the Council. Mr. stated that the construction is not really a stucco
type construction but a three part wire mesh with a scratch and finish
coat and is really a plaster type material as opposed to a stucco. The
roof will be a slate roof. Mayor Duggan declared the Public Hearing
open and asked for those persons who wished to speak for the proposed
zoning change. There was none. He then asked for those persons who
wished to speak against the proposed change. Again there was none. The
Public Hearing was then declared closed. Following discussion,
Councilman Ware moved that the zoning change be approved. Councilman
Stanton seconded, motion carried unanimously with Councilman Wilkerson,
Councilman Ware, Councilman Morton, Councilman Cow, an, Councilman Wolfe
and Councilman Stanton voting in favor of the motion.
Item 7: Zoning Application ~86-04-14
To consider approval of a zoning change request for Pizza Hut
of America, Inc. from "PD-~' Planned Development-Retail to
PD-R/S.U.P. Planned Development - Retail with a Special Use
Permit for a restaurant on property located on the Southeast
corner of Sandy Lake Road and MacArthur Boulevard.
Date of Planning & Zoning -May 15, 1986
Recommendation of Planning & Zoning - Approval 4-0
Mr. Steven C. Hunley made the presentation to the Council. He informed
the Council that this restaurant is to be located in the Corners of
Coppell on what is commonly referred to as the "Third Out Parcel" in
this development. The building would be compatible with the overall
design of the shopping center. It is anticipated that seven (7) of the
pecan trees would be removed for construction of this restaurant. Mayor
Duggan declared the public hearing open ask for those persons wishing to
speak for the proposed zoning change. There were none. He then asked
for those persons who wished to speak against the proposed change.
Again, there were none. The public hearing was declared closed. During
consideration by the Council, the saving of additional trees was
discussed as well as the need to shift the building line or make other
considerations in order to save those trees. The drainage and concrete
flume to the existing drainage was also discussed. Following further
consideration, Councilman Ware moved that the plat be approved with the
stipulation that the plat be brought back to the City for review after
the suggested changes were made. After additional discussion,
Councilman Ware withdrew his motion. Following further consideration,
Councilman Wilkerson moved that the public hearing be left open and that
this item be tabled until the June 24th Council meeting. Councilman
Morton seconded, motion carried unanimously with Councilman Wilkerson,
Councilman Ware, Councilman Morton, Councilman Cowman, Councilman Wolfe
and Councilman Stanton voting in favor of the motion.
Item 8: Sign Variance Application #86-04-28
To consider approval of a sign variance request of Coppell
High School from Section 10-5-17 of the City of Coppell Sign
Ordinance on property located on the southwest corner of
Cowboy Drive and Wrangler Drive.
Date of Planning & Zoning - May 15, 1986
Recommendation of Planning & Zoning - Approval with
stipulation (See
staff report)
Mr. Betty Mehling made the presentation to the Council. The Planning
and Zoning Commission has recommended approval of this item with the
stipulation only one pole be used for the erection of the sign and that
the sign not conflict with the power lines of Texas Power & Light
Company. Mayor Duggan declared the public hearing open and asked for
those person who wished to speak to speak for the proposed change.
There were none. He then asked for those persons who wished to speak
against the proposed change. There were none. The public hearing was
then declared closed. Following discussion on this item, Councilman
Ware moved that the sign variance be approved with the stipulations as
stated above. Councilman Morton seconded and motion carried unanimously
with Councilman Wilkerson, Councilman Ware, Councilman Morton,
Councilman Cowman, Councilman Wolfe and Councilman Stanton voting in
favor of the motion.
PLATTING ACTIONS - PRELIMINARY
Item 9: Plat Application #86-04-15.5
To consider approval of a preliminary plat for Gateway Park at
Coppell on property located between Beltline Road and Freeport
Parkway, east and west, and between Gateway Boulevard
(proposed Cotton Road) and Southwestern Boulevard, north and
south.
Date of Planning & Zoning - May 15, 1986
Recommendation of Planning & Zoning - Approval 4-0
Mr. Mike Coozley and Mr. Jerry Baumbach made the presentation to the
Council. Mr. Coozley stated that this plat was previously approved by
the City with the right-of-way for the intersection of Beltline Road,
Denton Tap and Southwestern Boulevard being shown. However, the plat
was never filed of record with the County. Following discussion on this
item, the railroad felt at this time that additional right-of-way for
the construction of the Beltline Road, Denton Tap and Southwestern
Boulevard could not be given. Following further discussion on this item
Councilman Ware moved that the plat be denied. Councilman Morton
seconded, motion carried unanimously with Councilman Wilkerson,
Councilman Ware, Councilman Morton, Councilman Cowman, Councilman Wolfe
and Councilman Stanton voting in favor of the motion.
Item 10: Plat Application ~86-04-15.7
To consider approval of a preliminary plat for Northport
Business Park on property located north of Bethel Road and
east of State Highway 121.
Date of Planning & Zoning - May 15, 1986
Recommendation of Planning & Zoning - Approval 4-0
Mr. Bobby Graham and Mr. Robert Woulk made the presentation to the
Council. The total development consists of approximately 160 acres with
the development being divided almost half-way down the middle by the
City limit lines of Grapevine and Coppell. Mr. Woulk stated that this
plat does comply with Coppell's Master Thoroughfare Plan and that the
entire development will comply or exceed with the Streetscape Ordinance
and Landscape Ordinance of the City of Coppell. The channel through the
property is open drainage with closed drainage being provided over the
street crossing. The concrete pilot channel does have incament slope
protection which is a type of protection similar to netting. Grapevine
provides water and sewer to the part in Grapevine and Coppel will
provide water and sewer to that part in Coppell. This development will
request to be annexed into the MUD District. The channel is one of the
main tributaries that runs through both Coppell and Grapevine and is
wide enough that it would not be practical to have a closed drainage.
The main north-south street in this development lies Just west of the
Coppell City limits and is totally within the City of Grapevine so that
there should be no problems experienced with both police patrol and fire
protection. Following discussion on this item, Councilman Wolfe moved
that the plat be approved with the stipulation that the drainage be
worked out with Coppell Landscape and Streetscape Ordinances being
completely complied with. Councilman Ware seconded, motion carried
unanimously with Councilman Wilkerson, Councilman Ware, Councilman
Morton, Councilman Cowman, Councilman Wolfe and Councilman Stanton
voting in favor of the motion.
Item 11: Plat Application #86-05-01
To consider approval of a preliminary and final plat for U.S.
Postal Service on property located on the southeast corner of
Denton Tap Road and Bethel School Road.
Date of Planning & Zoning - May 15, 1986
Recommendation of Planning & Zoning - Approval 4-0
Mayor Pro Tem Dale Ware excused himself from the Council at this time,
due to the fact that his wife is the Post Mistress of Coppell. Ci~'y
Engineer Ed Powell made the presentation to the Council. He stated that
the Federal government is not required to comply with City Ordinances,
however, at our request they have agreed to do so. Their preliminary
and final plat does meet our requirements of the City and a screening
wall is anticipated to be built along the entire east side of the
project. There are two entrances off of Bethel School Road. Following
discussion on this item, Councilman Wilkerson moved that both the
preliminary and final plat of this development be approved. Councilman
Wolfe seconded, motion carried unanimously with Councilman Wilkerson,
Councilman Morton, Councilman Cowman, Councilman Wolfe and Councilman
Stanton voting in favor of the motion.
REQUESTS AND PRESENTATIONS
Item 12: Consider approval of changing the street name of Gateway
Boulevard to Cotton Road.
Due to the denial of Item No. 9 on the agenda this item will be
considered at a future time.
Item 13: Consider approval of a request from the Coppell Indenpendent
School District for a waiver on the screening wall around the
new elementary school on Moore Road.
City Engineer Ed Powell spoke on this request. He informed the Council
that City Ordinance require a screening wall to be constructed around
the perimeter of the school; however, at the previous Council meeting it
was alluded to the fact that the Council would be willing to waive this
requirement. Following discussion, Councilman Stanton moved that the
City waive the requirement for a perimeter fence around the school site
on Moore Road. Councilman Wolfe seconded; motion carried 4-1, with
Councilman Wilkerson, Councilman Cowman, Councilman Wolfe and Councilman
Stanton voting in favor of the motion and Councilman Morton voting
against the motion.
PERSONNEL
Item 14: Consider acceptance of resignation from the Economic
Development Board and appointment of a member to fill this
vacancy.
Economic Board and Development Chairman John Bailey recommended to the
Council that the resignation of Tim Loudermilk be accepted and that Mr.
David Greet be appointed to fill this vacancy. Following discussion on
this item, Councilman Stanton moved that this recommendation be
approved. Councilman Wolfe seconded; motion carried unanimously with
Councilman Wilkerson, Councilman Morton, Councilman Cowman, Councilman
Wolfe and Councilman Stanton in favor of the motion. Mayor Pro Tem
Ware returned to the Council at this point.
STAFF REPORTS
Item 15: Park Board recommendation to authorize funds for the
construction of castings, concrete pillars and mountings for
dedication and State financial statement plaques at Brown Park
and financing of same.
Item 16: Park Board recommendation to authorize Schrickel, Rollins &
Associates to develop plans for the construction of
Restroom/Concession Stand at Brown Park and financing of same.
Item 17: Park Board recommendation to authorize Schrickel, Rollins &
Associates to prepare plans for development of Park facilities
at Bethel School Pocket Park and financing of same.
Mayor Duggan then read a letter from Mr. Tim Hogsett of the Texas Parks
and Wildlife Department which stated this department's recommendation
on the City's Phase II & III funding requests as well as a concern on
Phase I requirements. The letter, in essence, stated that the Parks and
Wildlife Department has a problem with the stipulation contained in the
deed for Phase I, that funding for Phase II is being withdrawn due to
the lack of an appraisal being made prior to negotiation being
instituted, and that the application for Phase III is being denied for
the same reasons. This letter is a result of the City's concerns with
the application process and a request for a state audit to insure that
the City was in compliance with state requirements. Discussion by the
Council on this item followed with the Mayor appointing a sub-committee
composed of Councilman Wilkerson, Mayor Pro Tem Ware, Park Board
Chairman Larry Hartshorn, and David McCaskell and Hershel Lindley of
Schrickel, Rollins to look into the possibilities of obtaining a
reversal on the Parks and Wildlife decision. Park Board Chairman Larry
Hartshorn then requested that the above stated items be withdrawn for
future consideration by the Council.
Item 18: Discussion and approval of funding for the construction of
Beltline Road east-west, Beltline Road south, and Denton Tap
from Beltline Road to Sandy Lake Road.
Councilman Bill Smothermon made the presentation to the Council. He
reviewed several methods of funding for the above stated roadways and
the necessary dollars needed by the City to finance the construction of
all included construction costs. Following discussion on this item,
Councilman Morton moved that the City institute an assessment program
for the construction of Beltline Road, east and west, and it's current
alignment. On Denton Tap Road, from it's intersection with Beltline,
north to Sandy Lake Road, and on Beltline Road, north and south, from
I635 to it's intersection with Denton Tap. Councilman Morton seconded.
Motion failed 3-4 with Councilman Smothermon, Councilman Morton and
Councilman Ware voting in favor of the motion and Councilman Wilkerson,
Councilman Cowman, Councilman Wolfe and Councilman Stanton voting
against the motion. Councilman Cowman then moved that this matter be
taken under advisement and that a work session be held with July 30th
being a deadline for conclusion of this item. Councilman Wolfe seconded
the motion. Further discussion followed. Councilman Cowman then
amended his motion to change the deadline to July 1st or the closest
Tuesday to that date; Councilman Wolfe amended the second. Motion
failed 3-4 with Councilman Cowman, Councilman Wolfe and Councilman
Stanton voting in favor of the motion and Councilman Wilkerson,
Councilman Ware, Councilman Morton and Councilman Smothermon voting
against the motion. Councilman Wilkerson then moved that a work session
be scheduled for Tuesday, June 17, 1986 to further explore the
assessment program. Councilman Morton seconded; motion carried 6-1 with
Councilman Wilkerson, Councilman Ware, Councilman Morton, Councilman
Smothermon and Councilman Stanton voting in favor of the motion and
Councilman Cowman voting against the motion.
ORDINANCES AND RESOLUTIONS
Item 19: Consider approval of an ordinance amending the City Code to create the Economic and Business Development Board.
This item was tabled for further review by the Economic Development
Board Chairman.
Item 20: Discussion and consideration of proposed paving Assessment
Ordinance and setting out the procedures for assessment of
paving projects.
City Consultant Engineer Wayne Ginnmade the presentation to the
Council. He stated that this Ordinance has been changed per Council
instructions to allow for assessments for 90% of the cost of con-
struction of the street. Any previous monies that have been paid by
developers will be considered separately and credited with that
development's total cost. Following discussion, Councilman Ware moved
that this Ordinance No. 86-353 be approved. Councilman Morton seconded;
motion carried unanimously with Councilman Wilkerson, Councilman Ware,
Councilman Morton, Councilman Smothermon, Councilman Cowman, Councilman
Wolfe and Councilman Stanton voting in favor of the motion.
BIDS
Item 20A: Discussion and consideration of awarding a bid for the
construction for the Service Center.
Mr. Dick Calvert made the presentation to the Council. He stated that
all bids came in higher than anticipated with the low bid being
$730,000. Budgeted bond money was $500,000. In an effort to reduce the
cost of construction, several items were deleted and a total bid of
$499,212.00 was maintained; however, this allows only for the
construction of the warehouse area which would also be used for an
office space. It is Mr. Calvert's recommendation that all bids be
rejected, that the project be redesigned and re-bid. Following
discussion on this item, Councilman Ware moved that all bids he
rejected, that the City authorize Calvert and Associates to re-design
plans for the construction of a Service Center, and that the City
re-advertise. Councilman Morton seconded; motion carried unanimously
with Councilman Wilkerson, Councilman Ware, Councilman Morton,
Councilman Smothermon, Councilman Cowman, Councilman Wolfe and
Councilman Stanton voting in favor of the motion.
Item 21: Consider approval of specifications for furniture at the new
City Hall.
City Finance Director Frank Trando made the presentation to the Council.
It is his recommendation that the City advertise for bids for furniture
and library shelving for the new City Hall. Following discussion,
Councilman Morton moved that the bids be advertised in order to
determine actual cost and that prior to awarding of the bid this item
come back before the Council. Councilman Stanton seconded; motion
carried 5-2 with Councilman Wilkerson, Councilman Morton, Councilman
Smothermon, Councilman Cowman and Councilman Stanton voting in favor of
the motion and Councilman Ware and Councilman Wolfe voting against the
motion.
The meeting was then adjourned.
Lou--Du~an 7 Mayo~r~ ~'
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