Loading...
CM 1986-07-08 Minutes of July 8, 1986 The City Council of the City of Coppell met in a regular called session on Tuesday, July 8, 1986 at 7:30 p.m. in the High School Administration Building. The following members were present: Lou Duggan, Mayor Dale Ware, Mayor Pro Tem Dean Wilkerson, Councilman Jim Cowman, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Mark Wolfe, Councilman Dan Stanton, Councilman Also present were City Manager Frank A. Proctor, Jr. City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone was asked to stand while Councilman Wilkerson gave the invocation. PUBLIC SESSION (Open to the public) Item 1: Mayor's Report Mayor Duggan reported on the following items: A. The recently held City Picnic was termed a success and Police Secretary, Sandra Carlson was commended for a job well done. B. The recent wagon train that proceeded through Coppell was termed a success. Council expressed thanks to the Police Department and Fire Department for their assistance. C. Weekly Reports being received by the Council, Mayor Duggan hi-lighted areas such as the increase in volume of phone calls being received by all departments. D. A trip to Austin will be made on July 23, 1986 for the Council to attend a hearing on the State Highway 121 Hearings to meet with the parks and wildlife representatives and to meet with the State Industrial Development Corporation. E. A memo from Councilman Morton was presented to the Council concerning his feelings on the Budget Retreat. It was a con- census of the Council that the Budget Retreat would be held as scheduled with Department Heads in attendance. F. Concerning I.D. cards for Council members, it was a concensus of the Council that these I.D. cards would be made which would be similar to City Employee I.D. cards. CITIZEN'S APPEARANCES Item 2: Consider citizens who wish to speak before the City Council. There were no citizens who wished to speak before the Council at this time. Item 2At Discussion and action on status of the Town Center architectural contract and remedy, if any is needed. Mayor Duggan made this presentation to the Council. He informed the Council that the contract with the Architects expired on June 26, 1986 and questioned if the City still needed the services of the architects and requested that the Council consider what the City's liability would be should the architect be dismissed. A contract for extended services after July 6, 1986 has been presented to the City Attorney with a charge of $100.00 per hour for the principals and 2.7 times direct personal expenses. City Manager Frank Proctor recommended that the City not continue the extended architectural contract and the City act on its own in finishing up the services.Discussion was held as to the status of the ~-~ "Punch List" that has not yet been completed. Following discussion on this item, Councilman Morton moved that the contract for the archi- tectural services of Obrien, Obrien, Nyfeler and Calloway not be extended and that the subject to the Punch List being received by July 9, 1986. Councilman Stanton seconded the motion which carried 6-1 with Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion and Mayor Pro Tem voting against the motion. REQUESTS AND PRESENTATIONS Item 3: Consider approval of a request from SBS Partnership of the Landings at Cottonwood Creek for an extension of the building permit for an additional 180 days. Following discussion on this item, Councilman Smothermon moved that this request be denied due to the fact that it had already expired. Councilman Morton seconded, motion carried 4-3 with Mayor Pro Tem Ware, Councilman Wilkerson, Morton and Smothermon voting in favor of the motion and Councilman Cowman, Wolfe, and Stanton voting against the motion. Item 4: Discussion and approval of joint participation between the City of Grapevine and the City of Coppell for consulting services on Highway 121 Freeway and presentation to the Texas '-~ Department of Highways on July 23, 1986. Mr. Mike Sterrick made the presentation to the Council. He stated that Terra Development has provided a consultant to work with the Cities of Grapevine and Coppell on the State Highway 121 Freeway status. This consultant will go to Austin to lobby for funding for the designation of State Highway 121 as a freeway. The request for funding by the City of Coppell would have a cap of $5,000.00 with Grapevine and Coppell both participating. Should Flower Mound Join in the cost to the City of Coppell would be even less. Following discussion on this item, Councilman Wolfe moved that the City approve the funding of a maximum of $5,000.00 for consulting services to lobby for the designation of State Highway 121 to freeway status or a pro-rata share of the $5,000.00 depending on how many Cities participate. Councilman Morton seconded the motion which carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton , Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. PLATTING - FINAL Item 5: Plat Application ~86-05-02 To consider approval of a final plat for Channel Fotnte (formerly Carmel at the Lakes of Coppell) on property located on the southwest corner of MacArthur Boulevard and Parkway Boulevard. Date of Planning and Zoning Commission - June 19, 1986 Recommendation of Planning and Zoning - 4-0 Approval Mr. George Michulka made the presentation. The minimum size of the homes would be 12,000 square feet with up to over 2,000 square feet. Ail would have front entry garages. Following discussion on this item, Mayor Pro Tem Ware moved that the plat be approved. Councilman Morton seconded and the motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. ,--. BIDS Item 6: Discussion and consideration of awarding a bid for furniture at the new City Hall. Due to the absence of Finance Director Frank Trando, Finance Secretary Lynn Romeo made the presentation to the Council. It is this Department's recommendation that the bid for the Police Department and City Hall furnishings be awarded to Stewart Contract Interiors in the amount of $131,832.75 and that the bid for the Library furnishings be awarded to Continental Office Interiors in the amount of $69,184.38. Only four bids were considered in determination of award of the bids with partial bids being discounted. Several representatives of various companies were present and expressed their discontent with the fact that they felt the calculations were a contrived calculation and did not take into account freight or delivery charges that would be added to the cost. Following further discussion on this item, Councilman Morton moved that the bid recommendation of the Finance Director as stated previously be approved and that the additional $101,017.13 to pay for the additional cost of the furniture be funded from the Reserve Contingency Fund. Councilman Wtlkerson seconded, motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 7: Discussion and review of new Service Center Design/Construction Plans and request authorization to advertise for bids. Mr. Dick Calvert made the presentation to the Council. Mr. Calvert stated that all paving would be concrete; that the size of the fuel system has been increased as well as the storage tank; that the cost of some of the equipment has been billed into the base bid. The office building has been eliminated. The maintenance includes space for an office that can be converted to a maintenance center at a later date. The bid will be structured so that alternate equipment can be accepted without affecting the building. Some landscaping has been added in the base bid that was previously not included. An anticipated bid opening date is July 31, 1986. Following discussion on this item, Councilman Stanton moved that the City approve the advertising for bids for the construction of the Service Center. Councilman Morton seconded, motion carried unanimously with Mayor Pro Tem Ware, Councilman WJlkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. CONTRACTS Item 8: Consider approval of a contract for the construction of the intersection of MacArthur Boulevard and Beltline Road and authorizing the Mayor to sign. Mr. Jay Patterson, Mr. Nathan Myer, and Ms. Janet Vick made the presentation to the Council. Mr. Patterson stated that Beltline Road would not be closed during construction of this intersection. Following discussion on this item, Councilman Smothermon moved that the contract be approved and the Mayor authorized to sign. Councilman Morton seconded, motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. STAFF REQUESTS Item 9: Discussion and consideration of status report on the DeForest Road paving project. Consulting Engineer Wayne Ginn made the presentation to the Council. He stated that residents along DeForrest had not been notified that this item was on the Agenda. However it is anticipated that a 27 foot concrete street would be constructed at an approximate cost of $100,000.00 to the City. If the road is built up out of the flood plain the slopes on the road would have to go on private property. These improvements are anticipated to be constructed from the intersection eastward to the property that is presently owned by a Mr. H. H. McInnish. Mr. Ginn reviewed the history of this project for the Council Members and stated that some drainage problems need to be worked out prior to the construction of this road. These concerns and problems include the drainage, the slope easements, building the road in or out of the flood plain and additional right-of-way that would be needed. Mr. Nathan Myer, representing Triland Corporation was present and stated that Triland would pave the road in its existing location, would grade out the ditches on the north side of the street and put in escrow one half of the cost of the ultimate construction of DeForrest Road. The total anticipated cost would be $655,000.00 with Triland escrowing $327,500.00 Following discussion on this item, Mayor Pro Tem Ware moved that the City accept the offer made by Triland Development for them to pave DeForrest Road in its existing location to grade the ditches on the North side of the street and to escrow $327,500.00 as half of the anticipated cost of the construction of road improvements in the future. Councilman Morton seconded the motion which carried 6-1 with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Cowman, Wolfe and Stanton voting in favor of the motion and Councilman Smothermon voting against the motion. Item 10: Consider approval of a change order to the intersection improvements at Sandy Lake Road and Denton Tap Road. Consulting Engineer Wayne Ginn made the presentation to the Council. He stated that these monies are to be paid out of the bond fund with the change order being in the amount of $12,171.65. Approximately $65,000.00 would be left in the account that was slated for Sandy Lake Road. Following discussion on this item, Councilman Smothermon moved that the change order be approved. Councilman Wolfe seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 11: Consider approval of an appeal of the denial of an "S.U.P." Special Use Permit for Pizza Hut of America, Inc. at the southeastern corner of Sandy Lake Road and MacArthur Boulevard. This item appeared on the Council Agenda at the request of the Pizza Hut officials who stated they felt there was a misunderstanding by the Council by some Council Members who voted against the Special Use Permit. Following discussion by the Council, Mayor Duggan withdrew this item from the Agenda as there was no procedural reason for reconsidering it. OTHER BUSINESS ~'~ Item 12: Consider approval of minutes: May 13, 1986 May 20, 1986 May 27, 1986 June 3, 1986 June I0, 1986 June 17, 1986 131 The following corrections were noted in the Minutes of May 13, 1986. Item 3. Those persons speaking against the proposed change were a Mr. Craig Johnson. Item 8. Those Council Members appointed to work with Mr. Jay Patterson of Terra were Mayor Pro Tem Ware and Councilman Wolfe. The Minutes of June 17, 1986 noted the following corrections. Item 1, sub paragraph 1. This sentence should read, "It was a consensus of the Council that free standing buildings not be required." Item 1, paragraph 5. This sentence should read, "Consensus of the Council was that because free standing buildings were not required, this item was no longer an issue." Councilman Wilkerson then moved that the Minutes be approved as corrected. Mayor Pro Tem Ware seconded, motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. EXECUTIVE SESSION (Closed to the public) Item 13: Article 6252-17, Section 2(g) discussion concerning personnel. I. Resignation of Library Board Member 2. Appointment of member to fill vacancy on the Library Board. The meeting was then closed for an Executive Session as allowed under the above stated article. Following the Executive Session the meeting was declared open to the public. PUBLIC SESSION (Open to the public) Item 14: Consider action based on items discussed in the Executive Session. Mayor Pro Tem Ware moved that the resignation of Leslie Seymour from the Library Board be accepted. Councilman Morton seconded, motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Councilman Morton then moved that Joyce Norton be appointed to fill the vacancy on the Library Board with the term to expire in October, 1987. Councilman Wolfe seconded, motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. The meeting was then adjourned. ,-.% ATTEST: Dorothy Timm~s, Cf~ Secretary MNITS 070886 MNITS