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CM 1986-09-23 Minutes of September 23, 1986 The City Council of the City of Coppell met in a regular called session on Tuesday, September 23, 1986 at 7:30 p.m. in the Council Chambers of the Town Center, 255 Parkway Boulevard. The following members were present: Lou Duggan, Mayor ~'~ Dale Ware, Mayor Pro Tem (Late Arrival) Dean Wilkerson, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Councilman Dan Stanton was not present. Also present were Interim City Manager Frank Trando, City Secretary Dorothy Timmons and City Attorney Larry Jackson. The meeting was called to order and everyone was asked to stand while Councilman Wilkerson gave the invocation. MAYOR'S REPORT Item 1: Mayor's report. Mayor Duggan informed the Council of the following items. A. Unable to attend the Economic and Development Board tour. B. Informed Councilmen that we are being sued both individually and collectively by General Homes for the situation over their impact fees. An executive session will follow the City Council meeting tonight. C. The Sandy Lake drainage situation should be complete by next week. D. One citizen concern note on the Braewood Center alley wall. He would like to get the developer back involved in this situation. E. Requested a status report on the DeForest water line situation. F. The Mayor commended Chief Tom Griffin on behalf of the City of Coppell for the excellent work the Police Department did in the investigation and the ultimate arrest of the suspects in the cocaine drug situation. G. Agreement from General Homes on the Parkwood drainage ditch has been executed with the required signatures of Univest, General Homes, MUD and the City of Coppell. H. A partial transcript of Councilman Wolfe's report concerning flood plain areas of the City is as follows: Page -1- 092386 Councilman Wolfe and City Engineer Ed Powel attended a meeting regarding the Corp of Engineer study that has been sponsored by the North Central Texas Council of Governments (NCTCOG) regarding the Elm Fork tributary that stretches from Lake Lewisville down into the Trinity River. The Corp of Engineer has conducted a study; the Trinity River Regional Environmental Impact Statement, (REIS). This was started in 1984 to discuss a possible regional study. The preliminary study is quite thick and should be final in March of 1987. It has caused much concern; about 70 people were in attendance at the meeting. The preliminary findings show that the increased development along the Elm Fork with continual development is adding tremendous increased water pressure. Noted developments in the Coppell area that were causing problems are I) Lomas and Nettleton, 2) Riverchase and 3) Valley Ranch. The water level at this preliminary study shows that, at the fully developed stage, the water level at Sandy Lake and Elm Fork just east of us will r~se from 447 feet to 452 feet. In Irving at the Dr. Pepper plant, the level will be increased fifteen and one half foot. The water flow at Sandy Lake in 1978 was 69,000 cubic foot per second. Today it is 87,800 cubic foot per second. At build out in about I0 years, it would be 119,000 cubic foot per second. According to this study, much of east and north Coppell could be placed into a flood plain, requiring flood insurance for hundreds of homes in these areas of Coppell. The possible impact from this study shows that if the floodways are endangered (which the draft says that they are) there could be massive restrictions placed on cities by the Corp of Engineers on upstream development; which to the strictest determination could be that every development along the Elm Fork could be completely shut down. The second alternative could be an improvement along the Dallas floodway levy district which would mean we could be forced to pay levies similar to what Trinity River has along its artery, or there could be somewhat of a combination between those two. The Engineers and De- velopers feel llke the Study is very one sided, very pro environmentalist and very anti-progress. The very cltJes that it seems to affect most are Coppell, Carrollton, Lewisville, Farmers Branch, with the City of Dallas not really being informed of the study. The report seems to be very bureaucratic and governmental with a lot of red tape involved. There is much concern because this report will issue a master plan. Carrollton and Farmers Branch are being forced to turn down developments at this time. Several cities along the river are wanting to organize to get a second opinion with funds required from each entity that would be involved. There is an organization that is being formed, The Elm Fork Association. They are asking each city to participate. They will contact us at a later date. I. Councilman Wolfe also reported that the Coppell Business Association has been going through some reorganization. They have modified and changed a lot of their organisational rules to include anyone in Coppell that wants to participate, business or citizen. Page -2- 092386 The CBA (Coppell Business Association) will appear before the City Council at the next session to bring a proposal which would include a massive Christmas light display that would go into effect this Christmas for all the businesses along Denton Tap Road. They may be requesting the City to supply manpower in placing the lights on the buildings similar to the City of Dallas and surrounding cities have done. J. Additionally, Councilman Wolfe reported on the Committee that was formed with Wayne Ginn, Consulting Engineer, ~'~ regarding the City of Coppell Water Storage Facility. Mr. Ginn obtained independent appraisals on the land. Terra has requested that we look at the site across Sandy Lake Road. Mr. Ginn feels very strongly that we keep it at its present location (4 acres in the Terra property). The main reason for the recommendation are: the cost of connecting to the main water line (it would cost approximately $100,000.00 to move across Sandy Lake Road). If we moved the pump station as well to bring the two together, that would be an additional $250,000.00. The cost could be very prohibitive although the land would be cheaper. Mr. Ginn is seeking direction from the City Council on how to proceed. The Committee's recommenda- tion is to keep it at its present location for cost and expediency factors. Mayor Pro Tem Dale Ware added that he would like to discuss prices doting the Executive Session. CITIZENS APPEARANCES Item 2: Consider citizens who wish to speak before the City Council. Mr. Warren was recognized and requested the status on accepting the park in The Lakes of Coppell. Mayor Duggan advised that this issue would not be addressed tonight but is being studied by the Park Board and has not yet come forward to the Council for official endorsement. Councilman Cowman then questioned the Mayor on the criteria for citizens being allowed to speak at Council meetings. Mayor Duggan stated that the only requirements placed on this body was placed by this Council. There was no definition of "Citizen". Councilman Cowman requested that the forum that is open to the public be open only to the citizens of Coppell. Mayor Duggan asked Councilman Wilkerson to consult with Larry Jackson to see if something could be brought back to Council for the next meeting to discuss this issue. Martha Jo Cozby was recognized and extended her gratitude for being selected as Coppell's woman of the year. Mr. Larry Elliot was recognized and had the following requests: 1) he asked if the Council members could speak louder and, 2) if it would be possible to provide a Patrolman at northbound MacArthur,during evening rush hour traffic. Due to the closing of northbound MacArthur, severe traffic congestionhas resulted. STAFF REPORTS Item 3: Interim City Manager's Report Interim City Manager Trando informed the Council of the following: Page -3- 092386 A. Agriculture Exemption - City Manager Frank Trando has met with Dallas County, Coppell ISD and the MUD and they are in agreement with the City to pursue on the Agriculture Exemption issue. A meeting is set for the 25th. B. City Manager's Position - The City of Coppell is advertising in some of the local trade magazines for the City Manager's position. The deadline is November 1, 1986. We have received about 6 resumes so far. C. Salary Survey - The City of Coppell sent out about nine RFP's on the Salary Survey. They are due back on September 26, 1986. The City will meet on this again on October 7th or the 14th for appro- val to enter into a contract with one of those groups. D. Alcohol Beverage Ordinance - We sent out the notices to all citizens on September 22,1986, stating that Oct. 16, 1986 is the Public Hearing before the Planning and Zoning Commission. The City anticipates having it come to the Council on November 11, 1986. E. Purchasing Manual - Each Councilmember will receive a copy as well as City Attorney Larry Jackson for review and re-submitted for approval on Oct. 7, 1986. F. The Sign Ordinance - Staff is currently working on revising the Sign Ordinance. Will be re-submitted for approval on Oct. 7, 1986. G. Service Center - City Manager Frank Trando is meeting with the architects September 24, 1986 to discuss awarding the bids and will be submitted to Council on October 7th at the City Council meeting. H. Drug Awareness Program - Mayor Duggan announced the upcoming Drug Awareness Program to be presented on Oct. 13, 1986 at 6:30 p.m. at Coppell Town Center. I. 911 - Councilman Cowman stated that the Egll system will probably be up by Friday, the 26th for testing and on Oct. 31, we will have the E911 system in effect. J. Alcohol- Dean Wilkerson commended the Chief on the Drug Awareness and Alcohol program and expressed how disappointed he is that we are considering a Private Club Ordinance to allow the sale of alcohol in Coppell. Item 4: Consider ratification of designated alternate as recommended by the Interim City Manager. Interim City Manager Trando requested the Council to ratify the appointment of Vivyon Bowman to be alternate Interim City Manager in his absence. Following discussion on this item, Councilman Ware moved that the designated alternate be ratified; Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 5: Consider approval of a Personnel Policy for the City of Coppell. The City Attorney and Staff made the following recommendations for changes to the Personnel Policy: Page -4- 092386 /¢2.., A. Change the probationary period from three (3) months to six (6) months. B. Incorporate into the Personnel Policy a pre-termination and post-termination hearing for employees. The pre-termination would be for all employees, including probationary (meaning new employees) and permanent employees. Poet-Termination would be for employees, excluding probationary meaning new employees, employees that feel they have been terminated without just cause. This hearing would be held before the City Council. Following discussion, Councilman Morton moved that the City adopt the Personnel Policy excluding Chapter 10 Section 5 and asked that Staff review the Policy based upon the input from the Council and report back to the City Council at possibly the next council meeting. Councilman Wofle seconded the motion with Mayor Pro Tem Ware, Councilmen Wilkereon, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. CONSENT AGENDA Item 6: Consider approval of payment of bills. Metrocrest Luncheon (6 Councilmembers) - $90.00 TML Conference and Exhibition - (8 people) - $525.00 Councilman Mark Wolfe moved that we approve payment of bills as requested by Mr. Trando regarding the Metrocrest Luncheon for $90.00 and TML for '$525.00; Councilman Morton seconded; motion carried with Mayor Pro Tem Ware and Councilmen Wilkerson, Morton, Smothermon, Wolfe, and Cowman voting in favor of the motion. CONTRACTS Item 7: Consider approval of a contract with Dallas County for library services and authorizing the Mayor to sign. Councilman Wilkerson made the motion that we approve the contract with Dallas County for library services and authorizing the Mayor to sign; Councilman Morton seconded; motion carried with Councilman Wilkerson, Mayor Pro Tem Ware and Councilmen Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. RESOLUTIONS Item 8: Consider a resolution authorizing street and storm drainage improvements on Beltline Road, providing for partial payment of construction costs by assessment of abutting property owners', affirming that an authorization was made for the preparation of the cost of improvements as required by law, and authorizing the Mayor to sign. Mr. David Black (SVB Real Property Services Company) made the presentation. Councilman Smothermon moved that we approve Item 8 as stated, Councilman Wolfe seconded; motion carried with Mayor Pro Tem Ware and Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Page -5- 092386 Item 9: Consider approval of a resolution affirming the necessity for the Beltline Road north-south (from I635 to Beltline Road east-west) improvements, approving the specifications for the improvements on Beltline Road north-south, approving the advertisement for sealed bids, and authorizing the Mayor to sign. Mr. David Black made the presentation. Item 9 has actually been done. Councilman Smothermon moved that we approve Item 9 as stated, Councilman Morton seconded; motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman amd Wolfe voting in favor of the motion. Item 10: Consider a resolution to approve the Engineers report filed by the Consulting Engineer for streets and storm drainage improvements on Beltline Road north-south for I635 to Beltline Road east-west, authorizing a benefit assessment hearing to be held on October 21, 1986 and authorizing the Mayor to sign. Mr. David Black made the presentation. He recommended that the October 21, 1986 meeting be made a special meeting to hear all property owners involved. Councilman Smothermon moved that we approve Item 10 as stated; Councilman Cowman seconded; motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. PUBLIC HEARINGS Item 11: Public hearing to consider annexation of acres of land located east of the eastern most City limits and along the R-O-W of the St. Louis and Southwestern Railroad. Tabled for republication and hearings at a later date. Item 12: Public hearing to consider annexation of 4.983 acres of land located west of the intersection of Beltline Road and Cowboy Drive. Tabled for republication and hearings at a later date. Item 13: Public hearing on the Proposed 1986-87 Fiscal Budget and including re-allocation of Revenue Sharing Funds. Mayor Duggan made the presentation. He requested that copies of the budget be available to the press at their request. Mayor Duggan declared the public hearing open and asked for those persons who wished to speak in favor of the porposed budget. There were none. Mayor Duggan then asked for those persons who wished to speak against the proposed budget. Again, there were none. Mayor Duggan closed the Public Hearing and noted that the Budget does not include a water rate increase and does not include a tax rate increase. Councilman Ware moved that the Budget be approved with the line item budget for the Economic Development Board budget coming back before the Council at a later date. Councilman Wolfe seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Page -6- 092386 ORDINANCES Item 14: Consider approval of an ordinance adopting a Budget for Fiscal 1986-87 and including the re-allocation of Revenue Sharing Funds. Mayor Duggan made the presentation. Councilman Wolfe moved that the Council approve Item 14 as stated; Councilman Smothermon seconded; motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Item 15: Consider approval of an ordinance setting the tax rate for 1986. Mayor Duggan stated that the tax rate will remain at .56¢ per hundred dollars with a 29 cent per I00 Debt service and .27 cent for Operating. Councilman Wolfe moved that the City adopt Item 15 as stated; Councilman Morton second; motion carried with Mayor Pro Tom Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. BOARD APPOINTMENTS Item 16: Consider appointments to the Planning and Zoning Commission. Mayor Duggan stated that there are two vacancies and a review of two current positions, Mr. Frank Pope and Mr. Joe Munsch. Councilman Morton recommended Marsha Tunnell for one of the vacancies; Councilman Smotherman seconded, motion carried with Mayor Pro Tem Ware, and Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Ms. Tunnell asked to be placed on a one year term. Councilman Cowman recommended that Peyton Weaver be considered for the second vacancy; Mayor Pro Tom Ware seconded; motion carried with Mayor Pro Tem Ware, Councilman Wilkerson, Cowman, Wolfe voting in favor and Councilmen Morton and Smotherman voting against. Councilman Wolfe moved that the Council re-appoint Frank Pope and Joe Muusch; Councilman Cowman seconded; motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Cowman and Wolfe voting in favor and Councilmen Morton and Smothermon voting against. Item 17: Consider appointments to the Coppell Park Board. Following discussion, Councilman Morton moved that the Council appoint Fred Pattison to the Park Board for a one year term presently occupied by Mr. Carpenter; Councilman Wolfe seconded the motion which carried with Mayor Pro Tom Ware, Councilmen Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Wolfe moved that the Council re-appoint Larry Hartshorn, Dick Doerr and Ed Reeves to the two year terms on the Park Board; Councilman Morton seconded the motion which motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor. Item 18: Consider appointments to the Library Board. Page -7- 092386 Following discussion, Councilman Wilkerson moved that Council re-appoint Joy Quirk; Councilman Morton seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Wilkerson moved that Council appoint James Hytken to one vacancy now held by Laura Edwards; Councilman Morton seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Wilkerson moved that Council appoint Sharon Hirschy to the last vacant position formerly held by Dana Watson; Councilman Morton seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Item 19: Consider appointments to the Board of Adjustments. Following discussion, Councilman Morton moved that Tom Chapman not be re-appointed to the Board of Adjustments, Councilman Wolfe seconded; motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Councilman Wolfe moved that the Council re-appoint Mike Clements and Marry Walsh to the Board of Adjustments for the regular two year term, Councilman Cowman seconded; motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Morton made a motion that we re-appoint Frank Pope Alternate for 1 year term and Walter Kirkpatrick Alternate for 2 year term; Councilman Wilkerson seconded, motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Item 20: Consider appointments to the Economic and Business Development Board. Following discussion, Councilman Morton nominated Samuel Shuler for the two year term; Councilman Smothermon seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Councilman Wilkerson made a motion to nominate Barb Schmidt for the one year term that has been vacated by Peyton Weaver; Councilman Cowman seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Smothermon made a motion to re-appoint David Greet; Councilman Wolfe seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman and Wolfe voting in favor of the motion. Councilman Wolfe made a motion to re-appoint Jim Brown to a two year term; Councilman Cowman seconded and motion carried with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, and Wolfe voting in favor of the motion. Adjournment Page -8- 092386 - Lou ATTEST: Dorothy Timmlns, c4~f Secretary Page -9- MNITS 092386 MNITS