CM 1986-10-07 Minutes of October 7, 1986
The City Council of the City of Coppell met in a special called session
on Tuesday, October 7, 1986 at 7:00 p.m. for Executive Session and 7:30
p.m. for Open Session in the Council Chambers of the Coppell Town Center.
The following members were present:
Lou Duggan, Mayor
Dean Wilkerson, Councilman
Tom Morton, Councilman
Bill Smothermon, Councilman
Jim Cowman, Councilman
Mark Wolfe, Councilman
Dan Stanton, Councilman
Mayor Pro Tem Dale Ware was not present. Also present were Acting City
Manager Frank Trando, City Secretary Dorothy Timmons and City Attorney
Larry Jackson. The meeting was called to order and immediately went
into Executive Session as allowed under the following stated article:
EXECUTIVE SESSION (Closed to the public)
Item 1: Article 6252-17, Section 2 (e) discussion with City Attorney.
A. Discussion concerning Royal Lane right-of-way acquisition.
B. Discussion on suit brought by General Homes.
Following the Executive Session the meeting was declared open to the
public.
PUBLIC SESSION (Open to the public)
ORDINANCES AND RESOLUTIONS
Item 2: Consider approval of an ordinance providing for the issuance
of City of Coppell Texas Combination Tax and Revenue
Certificates of Obligation, Series 1986 and authorizing the
Mayor to sign.
Mr. Boyd London of First Southwest and Mr. Bob Dransfield of
Jenkins, Hutchison, and Gilchrist made the presentation to the Council.
Mr. London stated that the City had received eleven bids which he then
proceeded to open and tabulate. Low bid was from Interfirst Bank,
Dallas with a 6.9948 percent interest. Following verification of the
bids by Mr. London and Mr. Dransfield, Councilman Morton moved that the
bid be awarded to Sears Interfirst Bank of Dallas as reconnnended by the
financial consultant and Ordinance 86-363 providing for the issuance of
the City of Coppell, Texas combination Tax and Revenue Certificates of
Obligation, Series 1986 be approved and that the Mayor be authorized to
sign. Councilman Smothermon seconded; motion carried unanimously with
Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton
voting in favor of the motion.
MAYOR'S REPORT
Item 3: Mayor's report.
Mayor Duggan made the following report to the Council:
A. Councilman Wilkerson informed the Council that City Attorney
Larry Jackson is working on the contract for the 2.2 acres and
will be bringing it forward shortly.
B. Councilman Wilkerson also gave a report on the park project
concerning deed restrictions on Phase I.
C. Councilman Cowman gave a report to the Council on the recent
Economic Development Tour.
D. Mayor Duggan informed the Council that the improvements to the
Heartz Road is moving along on schedule.
E. Discussion was held by the Council on the procedures for
Citizens Appearances. It was a consensus of the Council that
the one minute rule would be enforced with tax-payers or
residents of the City of Coppell being allowed to speak.
F. Mayor Duggan reminded the Council of the Open House for the
Tow~ Center which is scheduled for December 6, 1986 and
requested that Council and their spouses be available to host
this reception.
G. City Engineer Ed Powell gave an update on the progress of the
drainage ditch in the Parkwood subdivision. Mr. Powell stated
that the documents are being prepared with additional right-of-
way being required for the downstream drainage.
H. Mayor Duggan informed the Council that the Annual Membership
Meeting of the North Texas Commission would be held at the
beginning of November. Councilmembers will be contacted
shortly to confirm their attendance.
I. City of Coppell has been invited to participate in a round-
robin softball game with the Cities of Grapevine, Flower Mound
and Lewisville. This tournament will be held on Saturday,
October 18th at 1:00 p.m. in Grapevine.
J. The status on the odd-even watering is that this procedure did
expire on October 1, 1986.
CITIZENS APPEARANCES
Item 4: Consider citizens who wish to speak before the City Council.
There were no citizens who wished to speak at this time.
STAFF REPORTS
Item 5: Interim City Manager's Report
Acting City Manager Frank Trando informed the Council that Weekly
Reports have been included in the Council Packets and that an updated
sign ordinance is being prepared and will be coming forward shortly.
CONSENT AGENDA
Item 6: Approval of bills.
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Councilman Stanton moved that the bills be approved for payment.
Councilman Morton seconded; motion carried unanimously with Councilman
Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor
of the motion.
Item 7: Approval of minutes - June 24, 1986
July 8, 1986
July 10, 1986
July 15, 1986
July 22, 1986
August 1, 1986
August 12, 1986
August 13, 1986
Corrections and changes to the minutes were noted as follows:
The Minutes of July 10, 1986 - Item 1, the motion to give permission
for the use of the open drainage channel design should read ..."with the
stipulation" that the land required for the open drainage channel be
provided by the Mitsubishi Corporation ....
The Minutes of August 12, 1986 - Item 5, two corrections on names are
the committee that would be set up to pursue and encourage development
of the hospital would include "Jay Storey and Steve Fandre, an
additional correction on Item 7 is to show that all of the proposed two
million would be refunded from the street assessment program "for
Beltline Road north-south". Councilman Wilkerson then moved that the
minutes be approved as corrected and changed. Councilman Wolfe
seconded; motion carried unanimously with Councilmen, Wilkerson, Morton,
Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion.
PROCLAMATIONS
Item 8: Consider approval of a proclamation declaring October 10, 1986
as "Republic of China Day in Coppell" and authorizing the
Mayor to sign.
Councilman Morton moved that this proclamation be approved. Councilman
Wilkerson seconded; motion carried unanimously with Councilmen
Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor
of the motion.
CONTRACTS
Item 9: Discussion and consideration of the contract for the
construction of the Municipal Service Center and reaffirming
authorization for the Mayor to sign.
Mr. Dick Calvert made the presentation to the Council. He reviewed the
contract with the deductions and additions and stated that the total bid
amount of $498,898.00 is over budget by approximately $27,529.00. A
proposal to eliminate the hose reel system in the amount of $8,000.00
and the fuel management system in the amount of $16,800.00. This would
make the project approximately $2,729.00 over budget. Following
discussion on this item, Councilman Wolfe moved that the contract be
reaffirmed with the deletion of the two above stated items. Councilman
Morton seconded; motion carried 5-i with Councilmen Wilkerson, Morton,
Cowman, Wolfe and Stanton voting in favor of the motion and Councilman
Smothermon voting against the motion
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Item 10: Consider approval of entering into a contract with
Governmental Service Agency, Inc. for drafting of a
Compensation Pay Plan and authorizing the Mayor to sign.
Assistant City Manager Vivyon Bowman made the presentation to the
Council. He stated that Mr. David Lewis was present to answer any
questions the Council might desire. Following discussion on this item,
Councilman Morton moved that it be tabled to the next Council Meeting
for further review. Councilman Smothermon seconded, motion carried
unanimously with Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe
and Stanton voting in favor of the motion.
BIDS
Item I1: Consider awarding of a bid for the construction of Beltline
Road north-south, subject to delivery of bonds, and
authorizing the Mayor to sign.
Mr. Kevin Piffer and Mr. Wayne Ginn made the presentation to the
Council. It is their recommendation that the bid be awarded to Ed Bell
Construction Company in the amount of $5,540,642.41. It is anticipated
that the contract will take 540 calendar days for construction of the
six lane thoroughfare with $1,000.00 per day being stipulated as the
amount for liquidated damages should the contract run over the projected
time frame. The 540 calendar days begins the day notice to proceed is
issued. Following discussion by the Council, Councilman Wolfe moved
that the bid be awarded to Ed Bell Construction Company as recommended
by Ginn, Incorporated, subject to the delivery of bonds. Councilman
Cowman seconded; motion carried unanimously with Councilmen Wilkerson,
Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the
motion.
PUBLIC HEARING
Item 12: Public hearing to consider annexation of land located east of
the eastern most City limits and along the right-of-way of the
St. Louis Southwestern Railroad.
Mayor Duggan declared the Public Hearing open and asked for those
persons who wished to speak for the proposed annexation. There were
none. He then asked for those persons who wished to speak against the
proposed annexation. Again, there were none. The Public Hearing was
declared closed. The second Public Hearing is scheduled for the Council
Meeting of October 14, 1986.
Item 13: Public hearing to consider annexation of 4.983 acres of land
located west of the intersection of Beltline Road and Cowboy
Drive.
Mayor Duggan declared the Public Hearing open and asked for those
persons who wished to speak for the proposed annexation. There were
none. He then asked for those persons who wished to speak against the
proposed annexation. Again, there were none. The Public Hearing was
declared closed. A second Public Hearing will also be held on this
annexation on the meeting of October 14, 1986.
The meeting was then closed as allowed under the Article previously
stated in Item 1.
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Following the Executive Session, the meeting was declared open to the
public. Mayor Duggan then read the following statement:
In regard to recent litigation filed by General Homes, it is this
Council's and former Council's position that the fees charged were
reasonable and Justified, given the services and facilities provided by
the City of Coppell to this highly successful development. The project
in question has been virtually completed. General Homes' development in
Coppell has been acknowledged in recent Dallas media as one of the
fastest - selling subdivisions in Dallas County.
It is also our opinion that those fees were Justified to offset
General's demand for services. The Council is disappointed that General
Homes has chosen, in effect, to sue the citizens of Coppell, when
ultimately it is the citizens who suffer from such litigation. To name
current and former Councilmen is simply a form of harassment and a
tactic designated to pressure individual Councilmen. The Council will
not be intimidated by this approach and will continue to protect the
infrastructure of this community and the investment the citizens have
made in it.
The meeting was then adjourned.
Lou Du~g~aff~, Mayor
ATTEST:
Dorothy Ti~'i~ty Secretary
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