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CM 1986-10-14 M~utes of October 14, 1986 The City Council of the City of Coppell met in a regular called session on Tuesday, October 14, 1986 at 7:30 p.m. in the Coppell Town Center. The following members were present: Lou Duggan, Mayor Dale Ware, Mayor Pro Tem Dean Wilkerson, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Dan Stanton, Councilman Also present were Acting City Manager Frank Trando, City Secretary Dorothy Timmons and City Attorney Larry Jackson. Mayor Duggan called the meeting to order which then went into Executive Session as allowed under the following stated Article. EXECUTIVE SESSION (Closed to the public) Item 1: Article 6252-17, Section 2 (e) discussion with City Attorney. A. Review settlement negotiations concerning a legal matter involving the park property. B. Discussion with City Attorney concerning City Hall Security. Mayor Duggan asked everyone to stand while Acting City Manager Frank Trando gave the invocation. ~'~ MAYOR'S REPORT Item 2: Mayor's report Mayor Duggan informed the Council of the following items: A. A letter has been written to the Public Utilities Commission concerning the Council's objections to the tariff imposed on the City concerning the E-911 services. B. Mayor Duggan stated that a meeting would be held between representatives of the City Council and Univest concerning the park contract. C. Mayor Duggan commended the Police Department on their efforts for the recently held Drug Awareness Program. D. The plans for the Parkwood drainage ditch have been completed and reviewed by Staff. Construction on these ~mprovements should begin in the near future. E. Council was reminded of the special called Council Meeting which will be held on October 21, 1986 to consider the Street Assessment Program as well as discussions concerning the approval of annexation of Lincoln properties ~nto the MUD district. F. Councilman Cowman gave a report on the recently attended Texas Municipal League Conference. CITIZENS APPEARANCES Item 3: Consider citizens who wish to speak before the City Council. There were no citizens who wished to be recognized at this time. STAFF REPORTS Item 4: Interim City Manager's Report Acting City Manager Frank Trando gave the following report: A. The City Sign Ordinance is currently being revised and will be presented to the Council in the near future. B. Librarian Judi Biggerstaff is requesting permission to close the Library October 27th through November 8th to facilitate the move to the new City Hall. Consensus of the Council was to proceed with this action. C. The Open House for the new City Hall is scheduled for December the 6th. There are several items of furniture that will be on display. However, the company that will be displaying this furniture has requested a deposit to secure any damage that might occur during the Open House. Any damage that is done would be deducted from the deposit before it was refunded to the City. The consensus of the Council was to proceed with this deposit. D. Three representatives have been contacted concerning consulting work on the City Manager applications plus a proposal has been received from the Council of Governments who would perform this service at no extra charge. It was a consensus of the Council to go with Dr. Paul Geisel of UTA who would charge five hundred dollars ($500.00) for hie services. CONSENT AGENDA Item 5: Consider approval of payment of bills. Following discussion on this item Councilman Morton moved that the bills be approved for payment as presented. Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. REQUESTS AND PRESENTATIONS Item 6: Discussion and consideration of hosting of the XI World Games of Pelota in the City of Coppell in 1987. Mayor Duggan stated that this item had been withdrawn at this time and would be presented at a later date. Item 7: Consider approval of a request from the Carrollton-Farmer's Branch Independent School District for an extension on the temporary mobile home permit originally granted October 9, 1984. Mr. Paul Beeler and Mr. Dale Gardner made the presentation to the Council. Mr. Beeler outlined future plans for the outdoor education facility which is anticipated to house a greenhouse and horticulture center for the Carrollton School District. Discussion was held by the Council concerning the paving of the driveway area. Mr. Beeler indi- cated that he would get with Carrollton/Farmers Branch school officials and get back to the Coppell City Council on this item. Following ~-~ discussion on this item Councilman Stanton moved that the request be approved for a one (1) year time period to end October 14, 1987. Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Ware and Councilmen Wilkerson, Morton, Smothermon, Wolfe and Stanton voting in favor of the motion. Councilman Cowman was not present during the vote on this item. Item 8: Consider authorization for the Staff to determine the need for overwidth residential driveway approaches at the time of permit application. City Engineer Ed Powell made the presentation on this item. Mr. Powell stated that at the present time the City Staff is reviewing these variances as to conformance with City requirements. His request is for Building Inspections to be able to grant these variances without bringing each item before the City Council. Following further dis- cussion it was the consensus of the Council that the City Attorney would review the need for an amendment to the required ordinances in order to accomplish this request and if so this amendment would be brought back before the Council for consideration. Item 9: Consider approval of an additional 120 day time extension to the existing 120 day requirement as outlined in Ordinance #297-A-25, that requires each property owner to apply for an "SUP" Special Use Permit, if using a residential structure for --~ business purposes. Mayor Duggan reviewed the history of this item with the Council and City Engineer Ed Powell answered questions concerning his recommendation on this item. Following further discussion Councilman Wolfe moved that a thirty (30) day extension be given for notification to property owners in this area and that notification be made both by telephone and by hand delivery and that notification be documented. Councilman Cowman seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 10: Discussion and consideration of interpretation and definition of "Public use" as listed in the Coppell Subdivision Ordinance Number 341, Appendix A, Subsection J; Page 21. City Engineer Ed Powell also made this presentation. It.is his request that the Council define the words "Public Use" as listed in the above stated ordinance. City Attorney Larry Jackson informed the Council that it is their prerogative to define this use, however it is his recommendation that an ordinance amending this subdivision code be prepared in order to provide complete clarification and an avenue for variance requests. Following discussion on this item Councilman Morton moved that the City Attorney draft an ordinance deleting the words "for ~ Public Use" from the Coppell Subdivision Ordinance #341, Appendix A, sub-section J, page 21 and that requests for variances be brought before the City Council for approval. Councilman Wilkerson seconded and motion carried 6-1 with Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe, and Stanton voting in favor of the motion and Mayor Pro Tem votfng against the motion. Item 11: Consider request for appeal of Planning and Zoning Department's interpretation of side yard as it applies to Commercial use. Mr. Mike Allen and Mr. Charles Hodges representing Univest Properties made this presentation and request before the Council. Mr. Allen is requesting approval of an appeal from the Planning and Zoning departments' definition of the property line being defined as the point of demarcation between ownerships. Following discussion on this item it was the consensus of the Council that the City would follow the literal interpretation of side yard as it applies to commercial use, that interpretation being that the property line is the dividing line as designated by the lot line shown on an approved plat and not by an ownership line. Variances to this definition would come before Council for approval. BOARD APPOINTMENTS Item 12: Discussion and consideration of filling vacancy on the Economic and Development Board as stated in the City Charter of the City of Coppell and consider applicants submitted by the City Council for a term of one (I) year which will expire on October 1, 1987. Business and Economic Development Board Chairman John Bailey is requesting that Lynn Brock be appointed as a voting member to complete the un-expired term which ends October 1, 1987 and that Regina Johnson be appointed to fill the Team Member position which would be vacated by Lynn Brock. Following discussion on this item Councilman Wolfe moved that the recommendation of the Economic and Development Board Chairman be approved. Councilman Stanton seconded and motion carried 5-2 with Mayor Pro Tem Ware, Councilmen Wilkerson, Cowman, Wolfe and Stanton voting in favor of the motion and Councilmen Morton and Smothermon voting against the motion. ORDINANCES Item 13: Consider approval of an ordinance creating a seven-member Planning and Zoning Commission. Following discussion on this item City Attorney Larry Jackson was instructed to add section 2-4-2 (E) stating "the Commission members shall not be agents of the City". Mayor Pro Tem Ware then moved that this Ordinance #86-364 be approved as amended. Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 14: Consider approval of an ordinance creating the Library Board. Following discussion on this item Councilman Smothermon moved that this Ordinance # 86-365 be approved. Councilman Wolfe seconded and motion carried unanimously with Mayor Pro Tem Ware and Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 15: Consider approval of an ordinance creating the Parks and Recreation Board. Following discussion on this item Councilman Wolfe moved that this Ordinance #86-366 be approved. Councilman Cowman seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. PROCLAMATIONS Item 16: Consider approval of a Proclamation declaring October, 1986 as "National Quality Month". Councilman Wilkerson moved that this Proclamation be approved. Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. _.~ CONTRACTS Item 17: Consider approval of entering into a contract with Governmental Service Agency, Inc. for drafting of a Compensation Pay Plan and authorizing the Mayor to sign. The Assistant City Manager Vivyon Bowman made the presentation to the Council. He stated the cost of this service would be ten thousand five hundred ($10,500.00) dollars with and effective date for the contract of October 16, 1986. Following discussion on this item Councilman Morton moved that Resolution 101486.1 be approved authorizing the City to enter into a contract with Governmental Service Agency, Incorporated for the drafting of a Compensation Pay Plan and that the Mayor be authorized to sign. Councilman Wolfe seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe, and Stanton voting in favor of the motion. PUBLIC HEARING - SIGN VARIANCES Item 18: Sign Variance Application ~86-07-17 - PUBLIC HEARING To consider approval of a sign variance for Whiteco-Metrocom from Sections 10-5-18 of the City of Coppell Sign Ordinance on ~-~ property located on the northeast corner of Thweatt Road and State Highway 121. Date of Planning and Zoning Meeting - August 28, 1986 Recommendation of Planning and Zoning - Approval 3-0 Ms. Jeff Abrams of Whiteco made the presentation to the Council. Ms. Abrams stated that the City would not be liable for any compensation should the request be denied. Mayor Duggan declared the Public Hearing open and asked for those persons who wished to speak for the proposed sign variance. There were none. He then asked for those persons who wished to speak against the proposed sign variance. Again, there were none. The Public Hearing was declared closed. Following discussion Councilman Cowman moved that the request be denied. Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe, and Stanton voting ~n favor of the motion. Item 19: Sign Variance Application #86-07-08 - PUBLIC HEARING To consider approval of a sign variance for Connell Development Company from Sections 10-6-1(C.2) and (C.3) of the City of Coppell Sign Ordinance on property located at the intersection of Beltline Road (north and south) and Lake Shore Drive. ~.~ Date of Planning and Zoning Meeting - August 28, 1986 Recommendation of Planning and Zoning - Approval 3-0 ;-o7 Mr. Jim Connell made the presentation to the Council. Following the presentation Mayor Duggan declared the Public Hearing open and asked for those persons who wished to speak for the proposed sign variance. There were none. He then asked for those persons who wished to speak against the proposed variance. There were none. The Public Hearing was declared closed. Following discussion by the Council, Councilman Stanton moved that this sign variance be approved. Councilman Morton seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Item 20: Sign Variance Application ~86-06-17.5 - PUBLIC HEARING To consider approval of a sign variance for the Southland Corporation from Sections 10-5-16 and 10-6-1(C.2) of the City of Coppell Sign Ordinance; on property located on the southeast corner of Sandy Lake Road and MacArthur Boulevard in the Corners of Coppell Shopping Center. Date of Planning and Zoning Meeting - August 28, 1986 Recommendation of Planning and Zoning - Approval 3-0 Ms. Andrea Foreman made the presentation to the Council. Following the presentation Mayor Duggan declared the Public Hearing open and asked for those persons who wished to speak for the proposed sign variance. There were none. He then asked for those persons who wished to speak against the proposed sign variance. Again, there were none. The Public Hearing was then declared closed. Following discussion on this item Councilman Wolfe moved that this sign variance be approved with the stipulation that no more variances be requested at this location. Councilman Cowman seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilman Wilkerson, Morton, Smothermon, Cowman, Wolfe, and Stanton voting in favor of the motion. PUBLIC HEARING - ANNEXATIONS Item 21: To consider annexation - SECOND PUBLIC REARING Of land located east of the eastern most City limits and along the Right-Of-Way of the St. Louis and Southwestern Railroad. Mayor Duggan declared the Public Rearing open and asked for those persons who wished to speak for the proposed annexation. There were none. He then asked for those persons who wished to speak against the proposed annexation. Again, there were none. The Public Rearing was then declared closed. No action was required by the Council on this item. Item 22: To consider annexation - SECOND PUBLIC REARING Of 4.983 acres of land located west of the intersection of Beltline Road and Cowboy Drive. Mayor Duggan declared the Public Rearing open and asked for those persons who wished to speak for the proposed annexation. There were none. Re then asked for those persons who wished to speak against the proposed annexation. Again, there were none. The Public Hearing was then declared closed. No action is required on this item at this time. PLATTING - PRELIMINARY Item 23: Consider approval of a preliminary plat application ~86-09-02 for Woodridge Addition - Section VI, Lichliter/Jameson and Associates, Inc. on property located on the east side of MacArthur Boulevard, approximately 1500 feet south of Sandy Lake Road. Date of Planning and Zoning Meeting - September 25, 1986 Recommendation of Planning and Zoning - Approval 5-0 Mr. Billy Thompson made the presentation to the Council. Mr. Thompson stated this is approximately a twenty six (26) acre tract with a current zoning of Townhouse I. Plans are to develop a Single Family SF 0 lots. Questions were raised by Council as to the filing of the Homeowners Agreement as required by the City of Coppell Streetscape Plan. Mr. Thompson indicated that this agreement had not yet been filed but that he would be willing to comply with any requirements of the City prior to the filing of the final plat. Following discussion on this item Councilman Morton moved that the preliminary plat as stated above be approved subject to the filing of the Homeowners Agreement as required in the Streetecape Ordinance. Councilman Smothermon seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. PLATTING - SITE PLANS Item 24: Consider approval of a conceptual site plan #86-07-21.5 For Vantage Companies/Thomas Cook, AIA on property located on Crestside Drive in the southern section of the Northlake 635 Business Park. Date of Planning and Zoning Meeting - September 25, 1986 Recommendation of Planning and Zoning - Approval 5-0 Mr. Tom Cook made the presentation to the Council. Applicant was questioned as to the filing of a Homeowners Agreement as required under the Streetscape Plan. This Agreement has not been filed but the Applicant indicated he would comply with City regulations. Following discussion on this item Councilman Smothermon moved that this Site Plan be approved subject to the filing of the Homeowners Agreement as required under the Streetscape Plan. Councilman Wolfe seconded and motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe, and Stanton voting in favor of the motion. The meeting was then adjourned. ATTEST: Dorothy Ti~ons,~'dity Secretary MINUTES 101486 MNITS