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CM 1986-11-25 Minutes of November 25, 1986' The City Council of the City of Coppell met 'in a regular called session on Tuesday, November 25, 1986 at 7:30 p.m. for an executive session and 7:30 p.m. for a regular open session in the Coppell Town Center. The following members were present: Lou Duggan, Mayor ~-~ Dale Ware, Mayor Pro Tem Dean Wilkerson, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Mark Wolfe, Councilman Dan Stanton, Councilman Also present were Acting City Manager Frank Trando, City Secretary Dorothy Timmons, and City Attorney Larry Jackson. ~ ~ The meeting was called to order by Mayor Duggan. EXECUTIVE SESSION (Closed to the public) Item 1: Article 6252-17, Section 2 (g) discussion concerning personnel. A. Discussion with consultant on recruitment of City Manager. The meeting then went into Executive Session as allowed under the abov~ stated Article. Following the executive session the meeting was declared open to the public. Mayor Duggan asked everyone to stand while Councilman Smothermon gave the invocation. MAYOR'S REPORT Item 2: Mayor's report. Mayor Duggan reported on the following items. A. A legislative dinner at the Council of Governments will be held on Thursday, December llth. Representative Bill Blanton will be the City's guest at this dinner. Mayor Duggan encouraged all Council- members to attend. B. A consensus was requested of the Council to provide a plaque for Mr. Blanton at the upcoming House Warming to be held on December 6, 1986. It was the consensus of the Council to provide this plaque. C. Ail Councilmembers were reminded of the Annual Thanksgiving luncheon to be held on Wednesday, November 26, 1986 at 11:30 p.m. at Fire Station No. 2. D. Councilman Smothermon on behalf of the Lions Club requested permis- sion to place a collection box for the '"Share the Spirit of Christmas" project at the City Hall during the December 6th Open House and House Warming. It was the consensus of the Council to allow the placement of this collection box. E. The private club ordinance as amended by the Planning & Zoning Commission has been completed and will be available to the Public in a condensed mailing form. This item will be placed on the Council Agenda of December 9, 1986. Page -1- CITY MANAGER'S REPORT Item 3: Acting City Manager's Report. Acting City Manager Frank Trando gave the following report. A. Ail citizens and Councilmembers present were reminded of the upcoming Open House and the House Warming to be held on Saturday, December 6, 1986 from 2:00 - 6:00 p.m. B. A recent newspaper clipping concerning problems being experienced by the Ft. Worth Sewer Treatment Plant was distributed to the Council. C. Council was informed of a pending closing of MacArthur Blvd. in anticipation of the completion of the MacArthur-Beltline Road intersection. It is anticipated that this road would be closed on December 12th, 13th, and 14th, 1986. D. The CitM~will be addressing the problem concerning the Bethel School Road Cemetery. Mayor Duggan has recently had a meeting with the City Attorney and the Developer. It is anticipated that this item will be resolved in the near future. CITIZENS APPEARANCES Item 4: Consider citizens who wish to speak before the City Council. There were no citizens who wished to speak at this time. CONSENT AGENDA Item 5: Approval of bills. Councilman Smothermon moved that the bills be approved for payment as recommended. Councilman Cowman seconded; motion carried unanimously with Mayor Pro Tem Ware and Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. REQUESTS AND PRESENTATIONS Item 6: Discussion and consideration of temporary signalization for the intersections at Bethel School/Denton Tap Road and Mockingbird/East Beltline Road. Following discussion by the Council, Councilman Cowman moved that the City advertise for bids for the constructions of this temporary signalization which will be paid for from Bond Fund monies. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Ware and Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. BIDS Item 7: Discussion and consideration of awarding a bid on Police Vehicles and authorizing the Mayor to sign. It is the recommendation from Tom Griffin, Police Chief that all bids be denied at this time. Councilman Morton moved that the recommendation of the Police Chief be approved. Councilman Wolfe seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. Page -2- Item 8: Discussion and consideration of awarding a bid for a Copier/Duplicator and authorizing the Mayor to sign. It is the recommendation of the City Secretary that the bid be awarded to Oce' Business System with a seven month evaluation period at $559.00 per month and a three year Lease Purchase program at $698.95 per month for 25,000 copies plus $237.50 maintenance. Councilman Morton moved that the recommendation of the City Secretary be approved. Councilman Stanton seconded; motion carried unanimously with Mayor Pro Tem Ware and Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton ~-~ voting in favor of the motion. ORDINANCES Item 9: Discussion and consideration of amending the Comprehensive Zoning Ordinance of the City of Coppell and authorizing the Mayor to sign. City Attorney Larry Jackson made this presentation. He stated that this ordinance allowed the grandfathering of those parcels of land that were already in use prior to the adoption of the ordinance that required a Specific Use Permit for a non-conforming structure in a business zoned tract of land. Following discussion on this item Councilman Smothermon moved that this ordinance number 297A-26 be approved. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. PUBLIC HEARING Item 10: Joint Public Hearing between the Planning and Zoning Commission and the City Council on a Comprehensive Master Plan for the City of Coppell, consideration of approval of said Plan and authorizing the Mayor to sign. A joint Public Hearing was then held by the City Council and the Planning and Zoning Commission on the proposed Comprehensive Master Plan. Mr. J. T. Dunkin of J. T. Dunkin & Associates made the presentation to the Council and the Commission. Mr. Dunkin stated that this plan is to be used as a guide for the future development of the City of Coppell and is not intended to be an inflexible document. City Council recessed during Planning and Zoning deliberations. Following the Commission's deliberations the Council was called back to order and received a recommendation from the Planning and Zoning Commission for approval of this document. Following a lengthy discussion on this item, Mayor Duggan appointed a sub-committee of Mayor Pro Tem Ware, Councilman Jim Cowman, Planning and Zoning Commission members Steve Eberhart and Peyton Weaver. This committee will meet with Mr. Dunkin and his representatives to iron out various areas of concern expressed by the Council in this document. Councilman Wolfe then moved that this item be tabled. Councilman Wilkerson seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. PLATTING Item 11: Discussion and review of architechtural concept of proposed Seven-Eleven Store at the northwest corner of Sandy Lake Road and Denton Tap Road (Connell/Skaggs tract). "S.U.P." Special Use Permit was approved on November 11, 1986 by City Council. Page -3- Mr. Darryl Lake and Mr. Tim Doolittle made the presentation to the Council and presented an architechtural concept of the proposed 7-11 store. Following this presentation and consideration by the Council, Councilman Cowman moved that the architechtural concept be approved. Mayor Pro Tem Ware seconded; motion carried 6-1 with Mayor Pro Tem Ware, Councilmen Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion and Councilman Wilkerson voting against the motion. Following the vote, Councilman Wilkerson questiond the future development of the retail site adjacent to the 7-11. Applicants response was that the site was additional property purchased by them, but was not a separate pad site and was doubtful that it would ever be developed, but would be contiguous to and a part of the 7-11 Store. FINAL PLAT Item 12: Final Plat Application for Essex Wire Addition To consider approval of a final plat for 3.50 acres of Light Industrial zoned property located on the east side of Crestside Drive, 465 feet south of Cowboy Drive. Date of Planning and Zoning Meeting - November 20, 1986 Recommendation of Planning and Zoning - Approval 7-0 Mr. Bill Foose made the presentation to the Council. Acting City Manager Frank Trando called to the Council's attention that filing fees had not been paid as of this time nor had the landscape maintenance agreement been filed with the City. Mr. Foose stated to the Council that he felt that his client had complied with all requirements of the City's ordinance. It is the recommendation of the Acting City Manager that this item be tabled at this time, however Mr. Foose requested that the Council consider this item and felt that the applicant had furnished everything to the City that had been asked, and was due, up to this point in time. Discussion was then held as to possible gray areas of the enacting ordinance and the need for clarification. Council then considered the application as requested. Following discussion, Councilman Smothermon moved that it be approved subject to the payment of any fees that are due to work out with the City Staff the agreement on the maintenance agreement. Councilman Morton seconded; motion carried unanimously with Mayor Pro Tem Ware, Councilmen Wilkerson, Morton, Smothermon, Cowman, Wolfe and Stanton voting in favor of the motion. EXECUTIVE SESSION Item 13: Article 6252-17, Section 2 (e) discussion with City Attorney. A. Discussion concerning City Hall security. The meeting was then closed for an Executive Session as allowed under the above stated Article. Following the Executive Session the meeting was adjourned. Lou Duggan, Ma~ Page -4- ATTEST: Dorothy Timm~n~_C~ty Secretary Page -5- M~ITS 112586 MNITS