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CM 1983-04-12 Minutes of April.12, 1983 The City Council of the City of Coppell met in regular session on Tuesday, April 12, 1983 at 7:30 p.m. in the Coppell High School Administration Building. The following members were present: Andrew Brown, Jr., Mayor Orville Mayo, Mayor Pro Tem Walter Pettijohn, Councilman Bunny Thompson, Councilman Dale Ware, Councilman Glen White, Councilman The meeting was called to order and everyone asked to stand while Councilman White gave the invocation. Following the invocation, Councilman Ware moved that the reading of the minutes be waived; Councilman Thompson seconded and motion carried 5-0. Councilman Ware then moved that the minutes be approved as submitted; Councilman Thompson seconded and motion carried 5-0. ITEM NO. 4: Canvass of returns of the April 2, 1983 Municipal Officers Election and swearing in of elected officials Canvass of the City election held on April 2, 1983 was then held. City Attorney Larry Jackson read the canvass and the result of the votes. Council- man White then moved that the canvass be accepted; Mayor Pro Tem Mayo seconded and motion carried 5-0. The Mayor elect, Andrew Brown, Jr. and Councilmen elect, Dale Ware and Lou Duggan, were then sworn in by the City Attorney. The Council at this point consisted of: Andrew Brown, Jr., Mayor Orville Mayo, Mayor Pro Tem Bunny Thompson, Councilman Dale Ware, Councilman Glen White, Councilman Lou Duggan, Councilman Mayor Brown presented the Certificates of Election to the new Councilmembers and issued a Thank You to former Councilman Walter Pettijohn. ITEM NO. 5: Consider appointment of a mayor pro tem Councilman White moved that Orville Mayo be reappointed as Mayor Pro Iem; Councilman Thompson seconded and motion carried 4-0~1 with Mayor Pro Tem Mayo abstaining and the Mayor showing his approval. ITEM NO. 6: Citizens Appearances: Mr. Hal Sauls to request approval of a house foundation at 115 Meadow Run Mr. Sauls, along with his attorney Mr. Stan Keeton, made the presentation to the Council and presented receipts of concrete and steel that was used in the foundation. Exhibit One was presented for Council's consideration which consisted of a copy of the plan for the house at ll5 Meadow Run with an engineer's stamp and seal that the foundation is structurally sound. Affidavits from Ready Mix Concrete Company and Mr. Anthony Evansons were presented stating that the steel was in the foundation. A report from Trinity Engineering was presented stating two concrete core samples were taken with a compressive strength of 2,940 psi after 14 days. The report from Trinity Engineering did indicate that the steel was hit during the testing. Mr. Sauls stated that all of the steel on the receipt presented for Council's considerations did not go into the foundation on the house at ll5 Meadow Run. However, a portion of it would be used in another foundation that is presently being Cohstructed. City Building Inspector Troy Glidewell and Inspector Scott Barnett then made ' · their presentation to the Council. It is their recommendation that the UBS criteria on concrete testing be met, that a m~intenance bond be provided on the house slab for a period of 10 years, and that a hold harmless agreement be filed with the County Deed. Following discussion by the Council, Mayor Pro Tem Mayo moved that the City accept the recommendation of the Inspections Dept. with the exception of the maintenance bond being for a 5 year period rather than a 10 year period; Councilman Ware seconded and motion carried 5-0. A copy of all information provided will be kept in the permanent files in City records and a copy of the recommendation from the Inspection Dept. is included as a permanent part of these minutes. ITEM NO. 6-B: Citizens Appearance by Mr. Johnny Weger to request abandon- ment of the right-of-way along the northern boundary of his property. This item has been deleted from the agenda at the request of the citizen. ITEM NO. 7: Consider approval of the current audit report and consideration for preliminary work on 1983 audit. Mr. Bob Dillon and Mr. John Vollmer made the presentation to the Council. It was their statement that the City is in good financial shape at this time. Following discussion on this item, Councilman White moved that the audit report be accepted; Councilman Thompson seconded and motion carried 5~0. ITEM NO. 8: Consider acceptance of a bid for park improvements. Mr. Dave McCaskill of Schrickel, Rollins and Assoc. made the presentation to the Council. He stated that improvements would include one baseball field, one soccer field, one combination basketball and volleyball court, one covered pavillion, two picnic slabs, four picnic tables and a parking lot. The low bid received was from Halpern and Company in the amount of $83,611 with the construction time of 75 days. Following discussion on this item, Councilman White moved that the low bid of M. W. Halpern and Company be accepted; Council- man Thompson seconded and motion carried 5-0. A copy of the bid tabulations are attached as a permanent part of these minutes. Mayor Brown stated that additional projects being worked on for park improvements included the lighting of the entire area, preparing a new grant application, and construction of the lake on the west side of Denton Tap. It was the consensus of the Council that a ground breaking ceremony would be held on Saturday, April 23, to mark the beginning of improvements on the Park project. ITEM NO. 9: Consider proposal from Stolaruk.Corp. on final payment of Sections II & III of the Water Improvements Project Mr. Ron Jones of Stolaruk Corp. was present to discuss this item with the Council. Following the clarification on the number of days to be allowed for liquidated damages, Councilman Ware moved that the recommendation as previously accepted stand and that Stolaruk be paid the amount of $4,453.00; Councilman White seconded and motion carried 5-0. ITEM NO. 10: Consider ordinance abandoning the right-of-way through the William G. Thompson tract, Abstract No. 1054, Tract No. 1 Mr. Larry Martin was present to discuss this item with the Council. He stated that at the time the right-of-way was given to the City, he was the owner of the property; however, the current owner is Sunbelt Properties, and he is acting as a liaison in the abandonment of the right-of-way since the continuation of 'Bethel Road is no longer a feasible project. Discussion was also held concerning additional right-of-way needed for the straightening of Beltine, Denton Tap, Southwestern Blvd. Following discussion on this item, Coun6ilman Ware moved that this Ordinance No. 283 be approved subject to the additional right-of-way being given at the intersection Beltline, Denton Tap, Southwestern Blvd.; Mayor Pro Tam Mayo seconded the motion which carried 5-0. ITEM NO. ll: Consider waiving the pro-rata charges at Rt. 1 Box 84B, South- western Blvd. This item is being requested for a senior citizen who is a long time resident of Coppell and is on a fixed income, and the paying of the charges would present a hardship in her case. Following discussion on this item, Councilman Ware moved that the pro-rata charges be waived; Councilman White seconded and motion carried 5-0. Mayor Brown left the meeting at this point and requested that Mayor Pro Tem Mayo preside until his return. ITEM NO. 12: Public hearing to consider a zoning change request of Mr. Robert Ellis for a zoning change from "SF-12", Single Family Dwelling to a zoning classification of "C" Commercial on the following described property: Being all of Lots 8, 9, 13, 14, and 15 in the KIMBEL ADDITION, an addition to the City of Coppell, Dallas County, Texas, according to the plat thereof recorded in Volume 77213, Page 0999, Deed Records, Dallas County, Texas, Mr. Robert Ellis made the presentation to the Council. He stated that this area, based on past history, is more suited to a commercial zoning rather than the residential as the current zoning shows. Mayor Pro Tem Mayo declared the public hearing open and asked for those persons who wished to speak for the proposed change. There were none. He then asked for those persons who wished to speak against the proposed change. Again, there were none. Mayor Pro Tem Mayo declared the public hearing closed. It is the recommendation of the Planning and Zoning Commission that this zoning change be approved; Following discussion by the Council, Councilman White moved that the zoning be changed from Single Family to Commercial; Councilman Thompson seconded and motion ~-~ carried 5-0. Mayor Brown returned to the meeting during discussion on this item. ITEM NO. 13: Consider approval of a request from Mr. Bobby Anglin for a variance to place a portable building on his property at 924 Sandy Lake Drive Mr. Bobby Anglin made the presentation to the Council and stated that it is his desire to move the portable building onto this lot for use as an office building. Mr. Anglin stated that he had also been approached about selling his lot for use as a Daycare Center. Following discussion on this item, Mayor Pro Tem Mayo moved that the request be denied; Councilman Thompson seconded and motion carried 4-1 with Councilman White voting aga~st the motion. ITEM NO. 14: Departmental Reports A. Public Works 1. Progress report on clean-up campaign Street Superintendent Jerry Manning made the presentation to the Council. He stated that dumpsters have been placed around town to assist citizens in the clean-up campaign and that the City had already hauled 12 loads to the land-fill to assist citizens in the clean-up. B. Inspections Dept. -'~ 1. Flood Insurance program 2. Public hearing on channelization in the Valley Ranch project 3. Preliminary plats filed Building Inspector Troy Glidewell presented to the Council a copy of a Flood Insurance letter stating the requirements for citizens to follow when request- ing a change to the flood boundaries. The Council was informed by Mr. Glidewell of a public hearing on the channelization of the Valley Ranch project. He also informed the Council of a preliminary plat that had been filed that con- sisted of approximately 673 homes. This development would be located west of Moore Road and north of Sandy Lake Road. ITEM NO. 15: Mayor's Report Under the Mayor's Report, Mr. Troy Williams was recognized along with Mrs. Joy Nisbett and Dr. Royce Lively who are representative~of the Coppell Library Board. Mr. Williams stated that a public hearing would be held on Monday, April 18, at lO:O0 a.m. and that the Dallas County Commissioners would be discussing the continuation or discontinuation of support for branch libraries over the next three years. The fiscal impact to the City of Coppell during the next year would be approximately $28,000. Mr. Williams requested that as many people as possible attend this meeting in an effort to support the library. Mayor Brown also informed citizens present that Dr. Royce Lively would have a ribbon cutting and a open house at his new establishment on Friday, April 15. He invited all citizens that could possibly attend to be there. Next, Mayor Brown informed the Council that appointments to the Planning and Zoning Commission, and other various boards of the City would be coming up in the near future and that consideration is to be given for appointments to these boards. Mayor Brown then informed the Council of a letter received from Mr. Ronald VanNess requesting that he be allowed to construct a rock wall in an area adjacent to his office building which is located at 500 South Denton Tap Road. He is requesting these landscaping improvements in order to improve the appearance of both his property and the public property, and he ha~ indicat- ed his understanding that should future improvements on Denton Tap Road BID TABULATION FOR SCItRICKEL, ROLLINS AND ASSOCIATESa COPPELL COI~HUN1T¥ PARK 604 Avenue N East CITY OF COPPELL Arlington, Texas 76011 Phone: (817) 640-3216, 6~0-8212 (~tro) CONTRACTOR BASE BID BAR Constructors Coppell Construction Coo~ Inc. Edward He itman " I Foundation Tendons, Inc. General Industrial Corp. . Joe Adams & Sons Inc. ' - Landscape Design & Construction ': :' . ~:: [/. I~. Halpern & Co. Robert Gabbard Inc. The Craftsmen Inc. Trade Construction Co. Twin C Inc. Coppell. Texas 75019 The City With A Beautiful Future 214-462-0022 4/12/83 TO: COPPELL CITY COUNCIL FROM: INSPECTIONS DEPARTMENT SUBJECT: RECOMMENDATION FOR EXCEPTANCE OF SLAB AT 115 MEADOW RUN 1. Meet UBS Criteria on concrete testing --- under chapter 25 UBC Code 2. Put maintenance Bond on house slab to the descretion of the council, recon~ndation by Inspection Dept. to be ~years. 3. Require hold harmless agreement be filed with County Deed. Sco.t.~t.. Barne~ Building Inspector require the removal of this wall, that there would be no problems presented with this removal. Mayor Brown also stated that he would draft a letter to Mr. VanNess stating the requirements necessary for the construction of this wall. Mayor Brown then presented a letter from the Texas Parks and Wildlife Dept. concerning upcoming meetings on the 1985 Texas Outdoor Recreation Plan. It was the consensus of the Council that Councilmember Bunny Thompson will act as liaison between the Park Board and the Council and that someone from the Park Board would attend these meetings. A letter from County Commissioner Jim Jackson was then read to the Council apologizing for incidents that had recently occurred involving Dallas County Reserve Officers and citizens of Coppell. The last item presented by Mayor Brown was information on the Dallas Area Rapid Transit Authority. Mayor Brown stated that Mr. Joel Robuck, who is Coppell's representative on the DART Board, has indicated that information will be given to the City on Friday, April 15 for consideration and approval of a resolution in support of the Rapid Transit plan. ITEM NO. 16: Approval of bills Councilman Ware moved that the bills be approved for payment; Councilman White seconded and motion carried 5-0. 0 ITEM NO. 17: Executive Session (Closed to the Public) LO The meeting was then closed for an Executive Session allowed under Article )mm 6252-17, Section 2 (e), discussion with City Attorney and Section 2 (g), discussion concerning personnel. Following the Executive Session, the meeting was declared open to the public. Councilman White moved that David Alonzo be hired effective April 18, 1983, at $5.25 an hour in the Water Department and that Roy Alonzo be hired effective April 18, at $5.25 an hour in the Street Department; Councilman Ware seconded the motion which carried 5-0. Councilman Ware then stated that the inconvenience that has recently caused a delay in the Park improvements as a result of bid notices not being advertised as requested as well as the fact that legal notices being published as quarter page ads rather than regular legal ads as requested by the City has created a hardship, has created an inconvenience and possible additional financial re- sponsibility to the City, and requested that the Council investigate the possibility of other media sources for the City legal advertising. The Council was in agreement with this statement, and as a result, other sources will be investigated and an item presented on an agenda at a future Council meeting. The meeting was then adjourned. ~ndrew Brown, dr.~'~/~yor ~ ATTEST: