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CM 1983-08-09 Minutes of August 9, 1983 .The City Council of the City of Coppell met in regular session on Tuesday, August 9, 1983, at 7:30 p.m. in the Coppell High School Administration Bldg. The following members were present: Andrew Brown, Jr., Mayor Orville Mayo, Mayor Pro Tem Glen White, Councilman Dale Ware, Councilman Bunny Thompson, Councilman Lou Duggan, Councilman Also present was City Manager Ron Ragland, City Secretary Dorothy Timmons, City Inspector Jim Stiggleman and representative from the City Attorney.'s office Robert Hagan. The meeting was called to order and everyone asked to stand while Councilman White gave the invocation. Following the invocation, Mayor Pro Tem Mayo moved that the minutes be approved as submitted; Councilman Thompson seconded and motion carried 5-0. ITEM NO. 4: Approval of Bills Councilman White moved that the bills be approved for payment; Councilman Thompson seconded and motion carried 5-0. ITEM NO. 5; Dedication of proposed street and presentation of proclamation in honor of Mr. Tom Harrison Mayor Brown read the proclamation dedicating the street in honor of Mr. Tom Harrison and presented Mrs. Cleta Harwell, Mrs. Loraine Pirkle and Mrs. Charlotte Dearing with a copy of the proclamation as well as a replica i~ of the street sign. Mr. Harrison was the grandparent of these individuals as well as the grandfather of Mr. C.L. Plumlee. ITEM NO. 6: Consider request of Mr. Frank Bamburg for a set back variance at 749 Cardinal Lane Following discussion by the Council on this item Councilman Ware moved that this variance on Lot 14, block 14, Northlake Woodlands East be ap- proved. Mayor Pro Tem seconded and motion carried 5-0. ITEM NO. 7: Consider approval of a site plan request of Mr. Gary Davenport (represented by Mr. Foy Layton) at 936 S. Beltline Road Mr. Foy Layton and Mr. Gary Davenport made a presentation to the Council. Mr. Davenport stated that this property would be used as a New Used and Classic Auto Sales lot. City Inspector Jim Stiggleman presented a report showing that there are certain areas of this proposed site plan that do not meet City codes. Following a lengthly discussion on this item Councilman Duggan moved that this site plan be denied. Mayor Pro Tem Mayo seconded and motion carried 5-0. ITEM NO. 7A. Presentation by General Homes of Park Fund monies Mayor Brown then recognized Mr. Sam Wise representing General Homes who made a presentation to the City Council of $53,318.25 which represents park fees for the General Homes development. Mr. Wise stated that rather than paying out the fees over the next three to four years as the development is built out they have presented the entire amount at the beginning of the development. ITEM NO. 8: Consider approval of Change Order No. 1 for $4,500.00 for site preparation on multi-purpose fields #2 and #3 Following discussion on this item Councilman White moved that Change Order No. 1 for $4,500.00 on multi-purpose fields #2 and #3 be approved. Councilman Thompson seconded and motiOn carried 5-0. ITEM NO. 9 Consider approval of an agreement to prepare plans for an ir- rigation system for the Parks of Coppell This item would allow for a Master Plan system for the entire parks as well as a design system for the West side for the irrigation that is to be installed by the park contracting firm of M.W. Halpren & Co. Following discussion on this item Mayor Pro Tem Mayo moved that this agreement be approved. Councilman Thompson seconded and motion carried 3-2 with Councilman Duggan and Ware voting against the motion. ITEM NO. l0 Consider approval of an agreement with Schrickel, Rollins and Associates to prepare graphics and construction plans for a City/ School ball diamond Mayor Brown stated that City Officials had recently met with the School Board to discuss this item and they were in agreement to a feasibility study on the construction of this ball diamond. Following discussion Councilman Duggan moved that the City approve this agreement. Councilman White seconded and motion carried 5-0. ITEM NO. ll Consider approval of an agreement with GTE for phone installa- tion at the service center Mayor Brown withdrew from the Council at this point. Mayor Pro Tem Mayo conducted the meeting. City Manager Ron Ragland presented a cost estimate of $301.50 for the installation of the phones. Following discussion on this item Councilman White moved that this agree merit for phone installation be approved. Councilman Duggan seconded and motion carried 5-0. Mayor Brown returned to his position on the Council at this point. ITEM NO. 12 Consider approval of an ordinance regulating signs and a resolution lifting the moratorium on sign permits Following discussion on this item, Councilman White moved that this ordinance be approved with the change of the addition in Section 17 e~cepting state, city, country and company flags; Councilman Thompson seconded and motion carried 5-0. This ordinance will be numbered 287. ITEM NO. 13 Consideration of a request to grant an exception to the moratorium on sign permits for an addition to the directory sign at 500 S. Denton Tap Road Mr. Ron Van Ness made the presentation to the Council. He stated that his office building was master planned as a two-phase development, and that he was ready to start construction on the second phase. The addition to the sign would be on the lower part of the existing sign and would make the sign appear to be more of a monument sign rather than a pole sign. The variances he is asking is that the sign is not located l0 feet behind the property line, the size of the sign is not in compliance with our existing ordinances, and it is a pole sign. Following the discussion on this item, Councilman Duggan moved that the variances be approved with the wording being added to the permit and agreed upon b~ the owner that at such time as Denton Tap is widened, the owner would cooperate with the City in the moving or upgrading of the sign; Council- man White seconded and motion carried 5-0. ITEM NO. 14: Consideration of authorizing the City Manager to initiate change orders on the Parks Improvements Project on amounts not to exceed $5,00n.00 Councilman Ware moved that the City Manager be authorized to initiate change orders on the Park Improvements Project on amounts not to exceed $5,000.00; Councilman White seconded and metion carried 5-0. ITEM NO. 15: Consider approval of a contract with Dallas County for Library services Following discussion on this item, Councilman White moved that the contract with Dallas County for Library services be approved; Mayor Pro Tem Mayo seconded and motion carried 4-1 with Councilman Ware voting against the motion. ITEM NO. 16: City Manager's Report City Manager Ron Ragland presented the Council with a budget agenda for the remainder of August. This agenda sets out deadlines that the City has to meet. He also informed the Council of a joint meeting with the Planning and Zoning Commission on August 18 to discuss building requirements for Lomas and Nettleton to develop the property that was recently requested for use as a land-fill. ITEM NO. 17: Executive Session (Closed to the Public) The meeting was then closed for an Executive Session allowed under Article 6252-17, Section 2 {el discussion with City Attorneys and Article 6252-17, Section 2 (gl discussion concerning personnel. Following the Executive Session, the meeting was declared open to the public. ITEM NO. 18: Consideration of a resolution in regard to legal publications of the City. Councilman Ware moved that this item be tabled indefinitely; Mayor Pro Tem Mayo seconded and motion carried 5-0. Mayor Brown then stated that the Coppell News Weekly is to be considered as the official newspaper for the City as voted on in a meeting several weeks ago, that the City Attorney has been instructed to obtain an opinion from the Attorney General based on questions that had been raised by the opposing newspaper. ITEM NO. 19: Consider approval of contract with Dallas County for fire protection and ambulance service Following discussion, Councilman Ware moved that this contract with Dallas County for fire protection and ambulance services in the unincorporated portions surrounding the City be approved; Councilman White seconded and motion carried 5-0. ITEM NO. 20: Consider approval of a resolution calling a public hearing on the proposed use of Revenue Sharing funds Following discussion, Councilman Ware moved that a public hearing be called on the proposed use of the Revenue Sharing funds for the next regular scheduled Council. meeting August 23, 1983; Councilman White seconded and motion carried 5-0. The meeting was then adjourned. An~h-Orew Brown, Jr.-C~ - ATTEST: