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CM 1984-03-13 Minutes of March 13, 1984 The City Council of the City of Coppell met in regular called session at 7:30 p.m. on the 13th day of March, 1984 in the Coppell High School Admini- stration Building. The following members were present: Orville Mayo, Mayor Pro Tem Lou Duggan, Councilman Bunny Thompson, Councilman Dale Ware, Councilman Glen White, Councilman Mayor Andrew Brown was not present. Also present were City Manager Ron Ragland, City Attorney Larry Jackson, Secretary Debbie Layton, and Planning Coordinator Scott Barnett. The meeting was called to order and everyone asked to stand while Councilman White gave the invocation. Following the invocation, Councilman Thompson moved that the minutes be approved as submitted; Councilman Duggan seconded and motion carried 5-0. ITEM NO. 4: Approval of bills Councilman Duggan moved that the bills be approved for payment; Councilman Thompson seconded and motion carried 5-0. ITEM NO. 5: Presentation of certificates of appreciation for volunteer work performed at the Coppell Public Library by members of the Webelos Councilman Thompson presented certificates of appreciation to Pack 842, Den 2 of the Webelos for donating their time and effort to the Coppell Public Library by doing volunteer work. Those members receiving certificates were Erik Angle, Trey Hill, Eric Laxo, Brian Emanuel, Paul Seymour, Jimmy Gipson, Matt Crouch and John Hill, Coordinator, David Smith, Leader and Bruce Mac- Donald, Sponsor. ITEM NO. 6: Public hearing to consider designation of those areas posted and published as "Economically Depressed Areas" for the purpose and under the provis- ions of the Development Corporation Act of 1979 and approval of a resolution designating those areas posted and published as "Economically Depressed Areas" for the purposes and under the provisions of the Development Corporation Act of 1979 Dick Covington of Hutchison, Price, Boyle and Brooks made the presentation.. He stated that these areas are simply an addition to the original areas designated by. the. Council. Mayor Pro Tem Mayo declared the public hearing open for questions from the audience. Those persons speaking were Mr. Denty Moore. The public hearing was then declared closed. Following discussion by the Council, Councilman Thompson moved that the resolution designating those areas posted and published as "Economically Depressed Areas" for the purposes and under the provisions of the Development Corporation Act of 1979 be approved; Councilman Ware seconded and motion carried 5-0. ITEM 7A: Consider approval of preliminary plat of MacArthur Boulevard, Phase IV, (street right of way) Mr. Robert Power, representing Triland International, made the presentation. He stated that this road would be concrete and built solely by Valley Ranch Developers. He also stated that it does comply with City requirements. City Manager Ron Ragland expressed the concern that there needed to be left hand and right hand turn lanes at the Beltline/MacArthur intersection to prevent a traffic hazard and that the City possibly adopt a resolution requesting Triland to widen the street at this intersection and work out an agreement with Dallas County for these turn lanes since this is a county road. Mr. Robert Power requested that the City direct this resolution to Dallas County where the County and City would share the costs of these improvements. In this case, Triland International would pay the City's share of the agreement. Following discussion on this item, Councilman Duggan moved that this preliminary plat be approved; Councilman Thompson seconded and motion carried 5-0. ITEM 7B: Consider approval of final plat of MacArthur Boulevard, Phase IV (street right of way) Councilman Duggan moved that this final plat be approved; Councilman Ware seconded and motion carried 5-0. Mayor Pro Tem Orville Mayo requested City Attorney Larry Jackson to work out the appropriate resolution for the March 27 Council meeting. ITEM 8A: Consider approval of preliminary plat of Townoak Centre (Minyards) Mr. Glen Hinckley made the presentation to the Council. He stated that this is a co-development between Univest and Minyards. Minyards currently has title to the property and they would be developing the food store. Univest would develop the other retail buildings. The submittal of the plat was made prior to the adoption of the new zoning ordinance and meets all requirements with the exception of the area to accomodate landscaping features and the overhang of vehicles in the parking into the City's right-of-way. Mr. Hinckley stated that on March 12, 1984, the Board of Adjustments granted Univest a variance from the 10' setback requirements from the right-of-way line. Univest will landscape that portion of the City's right-of-way that is not within the 10' setback. There will be monument signs at all entrances and a screening fence at the rear. The Minyards food store will be approximately 42,000 square feet and contain about 10 departments. Following discussion on this item, Councilman Thompson moved that this preliminary plat be approved; Councilman Duggan seconded and motion carried 5-0. ITEM 8B: Consider approval of final plat of Townoak Centre (Minyards) Councilman Thompson moved that this final plat be approved; Councilman Duggan seconded and motion carried 5-0. ITEM 9: Report from Coppell Cablevision concerning intermittancy problems at the Coppell Public Schools Mr. Bill Barnhart, president of Coppell Cablevision, gave the report to the Council. He stated that the intermittancy problems at the school appear to have been corrected by changing two amplifiers and replacing several spans of cable. They have also ordered an additional 20 foot extension for their tower to help if shadowing truly is the problem. Following discussion by the Council, it was the consensus of the Council for T P & L and personnel from the school to appear at the next Council meeting with an update as to whether the problems have been corrected. ITEM 10: Consider approval of an ordinance annexing approximately 68.885 acres of land located at the southwest intersection of Cotton Road and Freeport Parkway Robert Power representing Triland made the presentation and stated that Triland has already purchased the property. Since the required public hearings have already been held, Councilman Glen White moved that Ordinance #302 annexing approximately 68.885 acres of land located at the southwest intersection of Cotton Road and Freeport Parkway be approved; Councilman Thompson seconded and motion carried 5-0. ITEM 11: Discussion and presentation to consider drafting an ordinance regulati~g failure to return library materials Judi Biggerstaff, Librarian, made the presentation. She stated that the Library was having a problem with books being returned and that currently there are approximately 90 books that are 30 days overdue. She has presented a sample ordinance that would possibly regulate the returning of books. City Manager Ron Ra§land stated that the Library Board has put alot of work into this ord- inance and acted on it at their last meeting. This ordinance would raise the fine for overdue books from 5~ a day to 10¢ a day and the maximum fine would go from $1.00 a book to the price of the book. Following discussion, Councilman Thompson moved that the City use the guidelines as proposed by the Libarary Board to draft this ordinance; Motion dies for lack of second. Councilman Ware moved to table this item for further review; Councilman Duggan seconded and motion carried 4-1 with Councilman Thompson against the motion. ITEM 12: Consider approval of an ordinance changing the penalty clause from $200.00 to $1,000.00 on all applicable ordinances City Attorney Larry Jackson stated that due to new legislation, it is now possible for the City to raise the maximum penalty from $200 to $1000 on certain ordinances. Following discussion, Councilman White moved that this ordinance #303 be approved; Councilman Thompson seconded and motion carried 5-0. ITEM 13: Consider approval of a contract with Dallas County for the rental of voting machines Councilman White moved that this agreement be approved; Councilman Thompson seconded and motion carried 5-0. ITEM 14: City Manager's Report City Manager Ron Ragland submitted a three year implementation schedule, 6ftthe C.I.P. for the Council to review and approve. There being no objections to the schedule, Mr. Ragland asked Mr. 8oyd London, representing First Southwest Co. and Mr. Lewis McLain, Finance Director to update the Council on the selling of bonds. Lewis McLain stated that he had enclosed a memo updating the Council on target dates, growth projections, tax base, etc. He stated that they will pass the ordinances to issue bonds the same night as the bids are awarded. As of this time, the May 8 Council Meeting has been targeted for. the meeting to award the bids. Boyd London, Financial Advisor, then answered some questions regarding the selling of bonds. He stated that he didn't foresee an~ problems and that they could probably sell them at lO¼% interest rate. City Manager then stated that the minutes from the last Park Board meeting were enclosed in the Council's packets and also a memo from Water Superintendent Steve Goram requesting clarification on the City'S policy for a City employee to take a City vehicle home. It was the consensus of the Council that this would be acceptable. Also enclosed in the Council's packets was a report from Tax Assessor Debbie Layton on the tax service provided and status with the Dallas County Appraisal District, City Manager Ron Ragland stated that he has asked the City employees to make him aware of potential "storm clouds", so therefore he has enclosed for the Council a copy of the turn-off list report. Councilman Duggan requested concern for sensitivity to senior citizens who are on this list. Also enclosed in the packets was a letter from Lutheran Medical Systems concerning an upcoming health fair. City Manager Ron Ragland also wanted to make the Council aware of the article on Coppell that was in the Times Chronicle Today. ITEM 15: Executive Session (Closed to the Public) The meeting was then closed for an Executive Session allowed under Article 6252-17, Section 2 (e) discussion with City Attorney and Section 2 (g), discussion concerning personnel. Following the executive meeting, the meeting was declared open to the public. Motion was made, seconded, and car~ied'5~D for the mayor to enter into a contract for the purchase of a one-acre tract of land situated in the Alfred Logsdon Survey, Abstract No. 783, known as Tract 13. The meeting was then adjourned. Orville Mayo, ~yor Pro Tem ATTEST: Debbie ~ayto~, Sec~y '