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CM 1984-04-24 Minutes of April 24, 1984 The City Council of the City of Coppell met in regular session at 7:30 p.m. on April 24, 1984, at the Coppell High School Administration Building. The following members were present: Andrew Brown, Jr., Mayor Bunny Thompson, Mayor Pro Tem Dale Ware, Councilman Lou Duggan, Councilman John Bailey, Councilman Walter Pettijohn, Councilman Also present were City Manager Ron Ragland and City Secretary Dorothy Timmons. The meeting was called to order and everyone asked to stand while Councilman Bailey gave the invocation. Following the invocation, a correction in the minutes was noted in Item No. 6 reflecting that the motion carried 3-0-1 with Mayor Pro Tem Thompson abstaining. Mayor Pro Tem Thompson then moved that the minutes be approved as corrected; Councilman Duggan seconded and motion carried 5-0. ITEM NO. 4: Approval of bills Mayor Pro Tem Thompson moved that the bills be approved for payment as sub- · :~ mitted; Councilman Ware seconded 4-0-1 with Councilman Pettijohn abstaining. ITEM No. 5: Consider approval of preliminary plat of Sandy Lake Estates (tabled from 4-10-84) City Manager Ron Ragland read a letter submitted by the applicant requesting that this item be tabled until the May 8 Council Meeting. Mayor Pro Tem Thompson moved that this request be approved; Councilman Ware seconded and motion carried 5-0. ITEM NO. 6: Consider acceptance of a bid for the purchase of radio communications equipment Police Chief Tom Griffin, Assistant Fire Chief Mike Rainey and personnel from the Police and Fire Departments made a slide presentation and recording of problems experienced by dispatchers to the Council. Mr. Harold Simpson represent- ing Motorola was also present to answer questions. He stated that with approval of the contract, the purchase of the equipment would be a lease-purchase plan with ownership transferring to the City at the end of the period for the amount of $1.00. Finance Director Lewis McLain stated that it is anticipated that $24,931 would be the amount of the down payment with either a 3, 5, or 7 year lease-purchase plan. It is his recommendation that the three year plan with approximately 6.099%'.a.p.r. be approved. Request for bids was advertised with Motorola being the only bid being filed. Following discussion on this item, Councilman Duggan moved that the bid from Motorola be accepted; Mayor Pro Tem Thompson seconded and motion carried 4-1 with Councilman Pettijohn voting against the motion. ITEM NO. 7: Adoption of an amendment to the sign ordinance granting a variance on request of Northlake Woodlands Homeowners Association (heard and approved by Council on February 14, 1984) Following discussion, Councilman Ware moved that this Ordinance No. 287-A-2 be approved; Mayor Pro Tem Thompson seconded and motion carried 5-0. ITEM NO. 8: Consider approval of an ordinance prohibiting parking and/or storage of vehicles on public streets and in residential areas of the City Police Chief Tom Griffin made the presentation to the Council. He stated that these are feeder streets in this neighborhood and as a result carry alot of traffic. Parking on both sides of the street has created a congestion and citizens of the neighborhood have requested no parking regulations. Following discussion on this item, Councilman Duggan moved that this Ordinance No. 305 be approved; Councilman Pettijohn seconded and motion carried 5-0. ITEM NO. 9: Consider approval of an ordinance regulating parking and/or storage of vehicles on public streets and in residential areas of the City City Manager Ron Ragland made the presentation to the Council. Discussion was held concerning the definition of the side yard and if this ordinance includes the parking on commercial property. Following further discussion, Councilman Ware moved that this item be tabled until the next Council meeting in order to obtain answers from the City Attorney; Councilman Pettijohn seconded and motion carried 5-0. ITEM NO. 10: Consider approval of an ordinance amending Sections 8-1-3 of the Code of Ordinances to change the speed limit on Thweatt Road from 40 mph to 30 mph and on Sandy Lake Road from 45 mph to 35 mph City Manager Ron Ragland made the presentation to the Council. He stated that the City Engineer has evaluated the two intersections at Coppell/Thweatt/Sandy Lake Roads and Coppell/Sandy Lake Roads and has recommended that the proposed speeds be established on these streets. During discussion, it was the consensus of the Council that three-way stop signs be placed at both intersections of Coppell/ Thweatt/ and Sandy Lake Roads and that this item be tabled until the next agenda. ITEM NO. ll: Consider approval of an ordinance amending policies and procedures on the assessment of fines for overdue library materials, the assessment o~ charges for failure to return library materials, and establishment of a misdemeanor charge for failure to return library materials City Manager Ron Ragland and City Librarian Judi Biggerstaff made the presentation to the Council. It was noted that the maximum fine would be changed from $1.00 to the cost of replacing the book. It was the Mayor's recommendation that this Ordinance be followed to the letter so that the City would not lose revenues because of books and library materials not being returned. Following discussion, Councilman Pettijohn moved that the City prepare an ordinance for approval; Councilman Bailey seconded and motion carried 5-0. ITEM NO. 12: City Manager's Report City Manager Ron Ragland informed the Council that the infiltration problem discussed recently during the Frank Graham zoning presentation has been located and that the City will keep a check on it. He also informed the Council that a draft of the Subdivision Ordinance will be prepared and in the City's office sometime during this week. Presentation was then made by the City Manager and Finance Director Lewis McLain on the budget amendments and transfers. Following discussion on these amendments, it was the consensus of the Council that it be tabled until a work session can be established to discuss these items. City Manager Ragland also in~rmed the Council that the Merit Pay Plan with Job Descriptions and Performance Review System will be presented possibly at the next meeting. ITEM NO. 13: Executive Session (Closed to the Public) The meeting was then closed for an Executive Session allowed under Article 6252-17, Section 2 (e) discussion with City Attorney and Article 6252-17, Section 2 (g) discussion concerning personnel. Following the Executive Session, the meeting was adj rned. Andrew Brown, Jr., Ma~r ATTEST: